05-11-15 WS Agenda & MinutesCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, May 11, 2015
3:00 PM
MAY 11, 2015
WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
Uw #1 -,N1 I
1 Interview Board applicants for the Sanford Airport
Authority [Commission Memo 15-078] (RM 8.J)
2. Presentation of Volusia Transit Connector Study by
Joe Bitar
3. Update on activities of the Community Improvement
Department
4. Discussion re: Removal of inactive Board/Committee
Members [Commission Memo 15-081]
5. Presentation re: Public Art Program
[Commission Memo 15-076]
6. Regular Meeting Items — additional information
A. Paw Park Village Master Plan
[Commission Memo 15-077] (RM-8.1)
3:00 — 4:00 PM
4:00 — 4:15 PM
4:15 — 4:30 PM
4:30 — 4:45 PM
4:45 — 5:00 PM
5:00 — 5:45 PM
CITY COMMISSION MINUTES
MAY 119 2015
WORK SESSION
B. 2015 Seminole County/City of Sanford Joint Planning
Agreement [Commission Memo 15-079] (RM-8.C)
C. Resolution No. 2527, increasing fees at Veterans Park
[Commission Memo 15-070] (RM-8.C)
D. Resolution Nos. 2530/2531, amendments to the Classification
and Pay Plan. [Commission Memo 15-73/74] (RM 8.F/G)
E. Sanford Airport Authority proposed 2014/2015 Budget
Amendment [Commission Memo 15-080] (RM 81)
7. Briefing Items 6:45 — 5:55 PM
A. Public Safety Complex Debt
[Commission Memo 15-082]
B. Site 10; opportunity to utilize real property asset
[Commission Memo 15-083] (RM 8.M)
8. City Manager Comments 5:55 - 6:00 PM
CITY COMMISSION MINUTES
MAY 11, 2015
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, May 11, 2015, at 3:00 PM, in the Railroad Depot Room, 2nd Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present Mayor Jeff Triplett
Vice Mayor Velma Williams (present @ 5:35 PM)
Commissioner Patty Mahany
Commissioner Art Woodruff
Commissioner Randy Jones (present @ 3:15 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 3:06 PM.
1. Interview Board applicants for the Sanford Airport Authority. [Commission
Memo 15 -078] (RM 8.J)
The Commission interviewed the following Board applicants: Dr. Bonita
Tillman Brown; Samuel Duncan; Tom Green; Chris Payer; Alonzo Vargas; and Rick
Vaughn. The appointment will take place at tonight's Regular Meeting.
Mayor Triplett adjourned the Work Session at 3:53 PM and reconvened at
6.E Sanford Airport Authority proposed 2014/2015 budget amendment. [Commission
Memo 15 -080] (RM 8.L)
CITY COMMISSION MINUTES
MAY 119 2015
WORK SESSION
Mayor Triplett asked that this item be discussed first on the agenda.
However, there was no discussion from the Commission. This will be an action item on
tonight's Regular Meeting agenda.
2. Presentation of Volusia Transit Connector Study by Joe Bitar.
Project Manager Joe Bitar, representing the State of Florida's Department
of Transportation (FDOT), gave a brief update on the Volusia Transit Connector Study.
3. Update on activities of the Community Improvement Department.
Community Improvement Director Darrel Presley presented a brief
PowerPoint presentation regarding the Community Improvement Department. This
department includes two divisions: Code Enforcement and Low - Income Home Energy
Assistance Program. The presentation reviewed the responsibilities of each department.
4. Discussion re: Removal of inactive Board/Committee members. [Commission
Memo 15-081]
The City's current Ordinance states that any member serving on a board or
committee who has three (unexcused) absences within a 12 month period may be
terminated from the board or committee. Attendance records from the past year were
provided by the City Clerk. According to those records, there are several members that
could be removed at this time due to attendance. The Commission asked staff to notify
these individuals while they continue to look at amending the Ordinance. City Attorney
Colbert said he will work on amending the language in the Ordinance to include broader
CITY COMMISSION MINUTES
MAY 11, 2015
WORK SESSION
guidelines and stricter attendance standards. The Ordinance will be brought back to the
Commission for review.
5. Presentation re: Public Art Program. [Commission Memo 15 -076]
Historic Preservation Officer Christine Dalton presented a PowerPoint
presentation on the benefits of implementing a Public Art Program in the City. After
review and discussion of the presentation, there was a consensus among the Commission
to move forward with creating a Public Art Ordinance that will set the regulations for
establishing a Public Arts Committee.
6. Regular Meeting Items — additional information
A. Paw Park Village Master Plan [Commission Memo 15 -077] (RM 8.I)
Eddie Browder of Littlejohn Engineering gave a brief PowerPoint
presentation of the Paw Park Master Plan. The plan showed various upgrades and
renovations being proposed for the park. This will be an action item on tonight's Regular
Meeting agenda.
B. 2015 Seminole County /City of Sanford Joint Planning Agreement.
[Commission Memo 15 -079] (RM 8.K)
This item was continued until June 8, 2015.
C. Resolution No. 2527, increasing fees at Veterans Park. [Commission
Memo 15 -070] (RM 8.C)
CITY COMMISSION MINUTES
MAY 119 2015
WORK SESSION
Parks & Grounds Operations Manager Robert Beall explained that the cost
of purchasing and etching the brick has increased to $30 and the additional $30 will be
placed in a fund for the care and maintenance of the bricks. After discussion, there was a
consensus to amend the Resolution to increase fees from $25 to $50. This is an action
item on tonight's Regular Meeting agenda.
D. Resolution No's 2530 and 2531, amendments to the Classification and Pay
Plan. [Commission Memo's 15- 073/15 -074] (RM 8.F, 8.G)
Human Resources Director Fred Fosson explained the need for two
temporary positions in the Utilities Department. This is an action item on tonight's
Regular Meeting agenda.
Add -On Items:
• Special Event: `Annual Reggae Summer Bash'.
Leisure Services Manager Lisa Jones distributed an agenda memo
pertaining to the event. This is an action item on tonight's Regular Meeting agenda.
• Sublease of Mellonville Annex Facility — Expressly You School of the
Arts, Inc.
Senior Project Manager Andrew Thomas said that Expressly You School
of the Arts, Inc. would like to operate a summer program at the facility located at 1211
Mellonville Avenue. He said that the program will terminate on September 30, 2015.
They would like to enter into a sub -lease agreement at $1 per month and pay any
CITY COMMISSION MINUTES
MAY 11, 2015
WORK SESSION
additional costs associated with the lease of the building (electric, garbage, etc.) This is
an action item on tonight's Regular Meeting agenda.
7. Briefing Items
A. Public Safety Debt
Due to timing constraints, this item was not discussed.
B. Site 10; Opportunity to Utilize Real Property Asset; Delegation of
Authority; Approval of Resolution
Deputy City Manager Tom George explained that the City would be
granting conservation easement over lands located within Site 10 should this come to
fruition. At this time staff is seeking approval of a Resolution should an acquisition take
place. This would provide delegation of authority to the Mayor, City Manager, City Clerk
and City Attorney. This is an action item on tonight's Regular Meeting agenda.
8. City Manager Comments
Mr. Bonaparte provided an update on the Warranty Agreement that the
City has entered into with Utility Service Partners. At this time 666 residents have
enrolled into the program and the City has earned $393.19 in royalties.
Commissioner Mahany asked the Commission for their support in helping
to fund the Youth Empowerment Leadership Development Academy (YELDA). In the
past, this program has been funded through CDBG; however, funding for the program
had a three year limit. Commissioner Mahany has been working with Mr. Thomas and
CITY COMMISSION MINUTES
MAY 11, 2015
WORK SESSION
Career Source to secure funding for 2016. However, in order for the program to continue
without interruption, YELDA needs funding for 2015. Commissioner Mahany said that
she has met with Mr. Bonaparte who understands the importance of the program and the
need for it to continue. Mr. Bonaparte said that the City could provide funding of up to
$30,000 on a one time basis from the City Manager's Contingency Fund. There was a
consensus among the Commission to move forward with this.
Attest:
City tlerk
iff
There being no further business, the meeting was adjourned at 6:25 PM.