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1719 Riverwalk Ph III RFQ 13/14-19 CPH1, By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the "City". The term "City" Is used In a broad sense to include Its employees, directors, officers, agents, volunteers, etc. 2. All information referenced is hereby Incorporated Into the PO. These Terms and Conditions may be varied only by written amendment signed by the parties. All modifications in performance, Including but not limited to, extensions of time, renewal„ or substitution are void absent dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the Purchase Order, The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations, 3, Cancellation rights reserved by the City. The City may cancel this PO in whole or in part at any time for default by written notice to the Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered to and accepted by the City prior to the Vendor's receipt of the notice of termination. 4, Terms of shipping are F.O.B. the City's delivery location unless otherwise rioted within the terms of this PO. Regardless of the indicated F,O,B, point:, the City does not accept title until the delivery is acknowledged by an authorized City representative" 5, Prices stated on this PO are firm, all Inclusive and consistent with applicable negotiations, bids) and/or quotations The City Is exempt from the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted. 6. The Vendor warrants that any material or equipment supplied hereunder is new, un used condition and free from defects in title, workmanship, defects in design and in full compliance with the specifications defined by the City in the order, The ,goods or services furnished under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the City, A copy of these warranties and all applicable. manufacturers" warranties shah be furnished at the time of delivery. 7, The City reserves the right to conduct any inspection or investigation to verify compliance of the goods and/or services with the requirements of this purchase order and to reject any delivery not in compliance If any deficiency is not visible at the time of delivery the City reserves the right to take and/or require appropriate corrective action upon the discovery of any deficiency, non-compliance, or defect 8� All tools or property furnisher) to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any and all liability of whatsoever type or nature for loss or damage to such property. 9, The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, 'authority and codes and authority having jurisdiction over the purchase. 10. To the fullest extent permitted by law, tyre. Vendor shall indemnify, hold harmless and defend the City, its agents, servants, officers, officials and employees, or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials, employees, or agents. Additionally, the Vendor accepts responsibility for all damages resulting in any way related to the procurement and delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and immuni 0�6 13/Iy-lq R�vtr wauc pti �F 1.1 The CONSULTANT shall perform professional engineering services in connection with the project as hereinafter stated. 1.2 The CONSULTANT shall serve as the CITY's professional engineering representative in the phase of the U.S. 17-92 RiverWalk Project to which this Scope of Services applies, and will provide consultation and advice to the CITY during the performance of its services. 1.3 The purpose of the Scope of Services is the design and permitting of the U.S. 17-92 RiverWalk Project (Phase III) within the U.S. 17-92 right of way along Lake Monroe, and associated roadway, landscape, electrical, traffic calming and beautification in the City of Sanford. The design project limits are located along U.S. 17-92 from Is' Street to Monroe Road (CR -1 5), for a distance of three and four tenths (3.40) miles. —to -a A a 0 1.5 The CONSULTANT is authorized to use the following sub -consultants- provided, howevis y that their scope of services and fees are included herein: (a) Bechtol Engineering a Testing, Inc., (b) Dix.1-11te + Partners, Inc., (c) Brindley Pieters & Associates, Inc., and Lochrane Engineering, Inc. ff119 MT 17-1vt MOL ffliflEMIN, ;pIgMEWRIKS 01541111JEWAIJ 0 wwwr W w w w w as UWMMKM�� The CONSULTANT shall horizontally and vertically locate all existing utilities. The horizontal locates will be performed during the design survey, The vertical locates (subsurface utility explorations) will occur after the approval of the 30% plans and be performed per each location (up to sixty-five (65)). The CONSULTANT shall perform Conceptual Roadway Analyses in coordination wi RiverWalk trail improvements, including streetscape and traffic calming elements. T CONSULTANT shall coordinate with the CITY during the Conceptual Design Phase develop the corridor theme, landscape features, hardscapes, features, and wayfinding a interpretive signs. The CONSULTANT shall review and analyze various streetscape a traffic calming elements that will assist in lowering the speeds. The CONSULTANT prepare conceptual plans identifying the streetscape, traffic calming features and pedestri crossings. The CONSULTANT shall prepare Preliminary Opinions of Probable Constructi Cost for the Conceptual Roadway Plans. Based upon the CITY approved concept plans, the CONSULTANT shall utilize all avallab• site Information (ie. survey, trail plans, etc.) to prepare Design Development Plans for preferred roadway improvements. These items are further described as follows: Paoe 2 of 16 Roadway Geometric Layout: Including but not limited to traffic circles (or round -a- bouts), parallel parking areas, landscape medians, and landscape bulb -outs. Hardscape: Specialty paving layout plans and pedestrian sidewalk layout plan. Landscape plan indicating existing plants/trees to remain and proposed plantings. All of the drawings for above shall adhere to the CITY, Americans with Disabilities Act (ADA), and FDOT Standards. Based upon the Design Development documents described above, the CONSULTANT shall prepare and submit an estimate of probable construction costs for all roadway improvements. The CONSULTANT shall meet with the CITY staff during the completion of the Design Development Plans. The CONSULTANT shall also be available to meet with CITY staff during this phase of the work. The CONSULTANT shall prepare color renderings of the proposed designs taken from locations to be determined by the CONSULTANT and the CITY, 5.1 TRAIL ENGINEERING The CONSULTANT shall provide general project management including, but not limited to, tracking project budget and schedule. The CONSULTANT shall provide monthly status reports of the RiverWalk Project. The CONSULTANT shall attend project meetings including, but not limited to: Three review meetings at the sixty percent (60%), ninety percent (90%), and one hundred percent (100%) construction plans, and two utility coordination meetings after sixty percent (60%) and ninety percent (90%) review comments received and reviewed by the CONSULTANT, project status meetings as requested by the CITY, and two (2) CITY/County Commission meetings to present the RiverWalk Project. The CONSULTANT shall assist the CITY in coordinating the road transfer with FDOT. The CONSULTANT shall prepare Conceptual Trail Plans and associated improvements to accommodate the trail and pedestrian crossings. The CONSULTANT will prepare conceptual plans identifying the landscape medians and pedestrian crossings. The CONSULTANT shall coordinate with the CITY to develop the trail theme/visioning of the RiverWalk Project. The CONSULTANT shall prepare Preliminary Opinions of Probable Construction Cost for the Conceptual Trail Plans. JI11111111 !11111 1111121111111 M111:17'' 11 1111•Il .'M-'MM33= Immilsoismal funlao Pepe 3 of 16 . . . . . . . . . . . . . • Key Sheet • General Notes Sheet Summary of Pay Items Sheet (incl. items provided by other professionals under contract with the CONSULTANT) Typical Sections Sheet Summary of Quantities (incl quantities provided by other professionals under contract with the CONSULTANT) Project Layout Sheet • Trail Plan and Profile Sheets • Roadway Plan Sheets (for pedestrian crossings) • Drainage Structure Sheets iN Paving and Drainage Details 9 General Details N Intersection/Pedestrian Crossing Details 0 Soil Survey Sheet 0 Cross Sections at fifty (50) foot stations 0 Utility Relocation Sheets for Reclaim Water Main (P&P) a Utility Adjustment Sheets for Reflecting Utility Designs by Othe 0 Seawall Structures Sheets 0 Cantilever/Overlook Sheets a Signage and Pavement Marking Plans Pedestrian Signalization Plans (three locations) Lighting Plans Landscape Plans Irrigation Plans Hardscape Plans Stormwater Pollution Prevention Plan (SWPPP) Maintenance of Traffic Plans (Three (3) Phases) The CONSULTANT shall perform Peer Review Services in addition to the CONSULTANTS internal Quality Assurance/Quality Control (QA/QC). For the Utility Adjustment Plans, the CONSULTANT shall evaluate tile existing utilities, both buried and overhead for conflicts, separation issues, and construction impediments, The CONSULTANT shall review the existing utilities with the proposed design plans to minity'lize utility impacts. The CONSULTANT shall coordinate with the owners of the private communication companies to review potential conflicts and request mark-ups for the project. 6.2 Preliminary Ecological & Wildlife Assessment Aerial Photograghy: The CONSULTANT shall obtain electronic files and construct a color aerial covering the project site. - # �Ie County, Florida) and field verification for each mapped classification, The dominant vegetation of each classification shall be recorded. Map product shall be used in Florida Department of Environmental Protection (FDEP) and U.S. Army Corp of Engineers (ACOE) permitting. Threatened and Endangered Species: The CONSULTANT shall review Florida Fish and Wildlife Conservation Commission (FFWCC) and U.S. Fish and Wildlife Service (USFWS) web based files and distribution mappings and review the Atlas of Breeding Survey Coordination: The CONSULTANT shall coordinate with the project surveyor and/or engineer to provide wetland delineation information such as a map showing the approximate location of the delineated wetland line (flag numbers). The CONSULTANT shall review the surveyed wetland line and provide c4ns to the project surveyor as necessary. 6.3 Florida Department of Environmental Protection Permitting The CONSULTANT shall prepare ecological elements of an Individual Permit application. paqe 6 of 16 6 • 1011111 INW-1 11�_ 1 MIN IZZ141100 I Lort IN 11114(off 0 irs 6.4 ACOE Permitting The CONSULTANT shall prepare a wetland jurisdiction determination (JD) package. For purposes of this determination, the'CONSULTANT shall prepare the documentation to be .submitted with the ACOE's JD Form. The JD shall be submitted with the permit application request This package of information shall include, at a minimum, the following, • Site Location Map — a street map locating the site. • U.S. Geological Survey (USGS) Quadrangle Map - excerpt from map showing project boundary, section, township and range of the project and the latitude and longitude coordinates of the approximate center of the site. • Soils Map — tabulation of descriptions of soil types shown on the soils map excerpted from the County Soil Survey. • Preliminary Wetland Delineation — print color aerial photograph: 1) property boundary; 2) estimated jurisdictional wetland boundaries; 3) enumeration of each wetland. • Wettand Studies Description - for each enumerated wetland a summary description of the wetland type and status (dominate vegetation, disturbance, etc.) as well as a discussion of contiguity, adjacency or isolation factors (e.g. distances from ditches and/or other waters). • Data Form — a completed ACOE data form for each upland community type and each enumerated wetiand. • Conduct an on-site meeting with the ACOE to review the JD package and delineated wetland boundaries. The CONSULTANT shall prepare and Submit an Individual Permit application to the ACOE. Based on a preliminary assessment, the proposed project will impact more than 0,5 acres of wetlands under the regulatory jurisdiction of the ACOE. The CONSULTANT shall modify the Environmental Resource Permit (ERP) Report for submittal to ACOE to meet AGOE permitting requirements. Practicable Alternative Analysis: Assist the CITY with the preparation of an analysis consistent with Section 404.1(b) CFR. The CONSULTANT shall provide exhibits and graphics as may be necessary. Archaeological and Historical Resources: The CONSULTANT shall submit all archaeological/historical information as prepared by others with the ACOE application. Any necessary site specific cultural resource assessments are not included, Prepare and tailor portions of the ERP Application specifically ecological elements of Sections C and E of Joint ERP Application to meet ACOE requirements. Provide a narrative description of direct, indirect and adverse cumulative impacts anticipated as a result of impacts to the wetlands. Unified Mitigation Assessment Methodology (UMAM): An analysis shall be prepared of pre- & post -development wetland impacts following the UMAM as required by the ACOE. The CONSULTANT shall utilize available preservation and enhancement mitigation opportunities on the project site and shall coordinate with a Mitigation Bank or gation Project, if necessary. Coordinate with available mitigation banks, to obtain current pricing, obtain a mitigation bank credit reservation letter for use in ACOE permitting. Mitigation design consisting of construction level details is not included. • Narrative summary of proposed mitigation plan, • A description of current hydrologic conditions affecting the mitigation area(s), • A map of vegetation communities in and around the mitigation area(s). • A detailed schedule for planting, maintenance and monitoring of mitigation area(s). • A vegetation -planting scheme and schedule for implementation. • Sources of plants used in mitigation area. • Measures to be implemented during and after construction to avoid adverse impacts related to proposed activities. • A management plan comprising all aspects of operation and maintenance, including, vegetation establishment and exotic and nuisance species control. • A proposed monitoring plan to demonstrate success criteria. • A description of activities proposed to control exotic and nuisance species should they become established in the mitigation area. • Mitigation design does not include construction level plans. • A preliminary cost estimate for mitigation credits verses mitigation within Lake Monroe for the City to review. 6.6 Requests for Additional Information 'The CONSULTANT shall prepare written responses to two (2) Requests for Additional Information (RAI) by the FIDEP and the ACOE regarding ecological elements of the ERP application prepared by the CONSULTANT. [**J1111vfAJJJr r og Upon receipt of the CITY and the FDOT's approval of the sixty percent (60%) plans, the CONSULTANT shall prepare the permit applicafions and support data for the applicable regulatory agencies, including; • j�COE • FDEP, ERP Exemption • Seminole County Driveway Connection Permit • FDOT Driveway Connection Permit • SJRWMD (if needed) Note: Other required permits are listed under the Environmental Services task of this proposal. The CONSULTANT shall coordinate the processing of the applications through the regulatory agencies, including attendance at meetings with the agencies that may be necessary to receive the approval, The CITY shall be financially responsible for any application or filing fee required bythe agencies. Any modifications to the plans requested by the Regulatory Agencies pertaining to the infrastructure design in the previously mentioned plans, required to meet code, shall be addressed by the CONSULTANT as part of these services. Any modifications requested that are not code issues, or modifications requested by the CITY will be addressed as additional services Any other permits that may arise during the design or review process, and not outlined above, will be handled as an additional service, The CONSULTANT shall prepare a Project Manual, including and referencing the FDOT Standard Specification, consisting of Technical Specifications and front end bidding documents (Division 1). The CONSULTANT shall compile the Supplemental Specifications and Special Provisions for the trail and roadway construction elements of the project and include them into the Project Manual for the RiverWalk P 4ect. rol The CONSULTANT shall perform the Landscape/Hardscape and Lighting design services for the'Trail and Roadway. The CONSULTANT shall extend the US 17-92 Streetscape from 18t Street to the RiverWalk P, oject. The Landscape, Hardscape, and Lightning Design Services are as described in Sections 9.2 through 9.4 below: The CONSULTANT shall coordinate with the CITY during the Conceptual Design Phase to develop the RiverWalk Project (Phase 111) theme. Based upon the CITY approved concept plans, the CONSULTANT shall utilize all available site information (ie. survey, roadway, and trail plans, etc.) to prepare Design Development Plans for the RiverWalk Project (Phase 111), These items are further described as follows: MEN! I R I, WRI! I gill I PaQe 9 of 16 I I i I I• i I ir i 111111M 11 : M. 5-11111 11 source. W W MEMO 2, in] 01117-MRITMIrRIN a if 1,273-11M.1243% 1 34 *1 0 The CONSULTANT shall provide the Electrical Engineering of the Trail and Roadway Lighting to obtain Construction/Permit Documents. The following design services for Electrical system include: • Review project power and lighting requirements for the pedestrian/bike trail and roadway to meet CITY standards. • Locate power based on Florida Power and Light (FPL) provided information and the requirements of the National Electrical Code, and other applicable national standards. • Select and schedule all pedestrian lighting fixtures in accordance with city provided fixture information and accepted standards of the Illuminating Engineering Society of North America (IESNA) for this project type. • Photometric Studies of walkway lighting. • Photometric Studies of the roadway lighting • Specify lrn of all lighting control systems and devices including switches, photocells, lighting control panels and time clocks. • Specify circulting of all power systems including panel and feeder schedules and clearly indicating panel type, voltage and current rating, voltage drop ca cu ations, an A rating. Specify circuit wire and conduit sizing. Provide power riser or one-line diagram and tabulate load calculations for Compliance with the National Electrical Code and all other applicable standards. incla1i meet applicable code requirements are included in these basic services. Estimate of Probable Costs. x Attend a pre design meeting with CITY and the Design Team. Conduct a field review of the route. Obtain Geotechnical Subconsultants soil and groundwater information and soil design data for his use in designing the seawall and auger anchor system. Coordinate with the Civil DesignTeam to determine the seawall design geometry and cantilever overlook locations. Prepare Design Calculations for the seawall, anchors, and overlook structures, 'Prepare ninety percent (90%) plans and specifications. Attend the ninety percent (90%) plan review meeting with the design team. • Respond to RAI's from regulatory and permitting agencies. • Prepare one hundred percent (100%) plans and specifications. • Prepare Opinion of Probable Cost. • Provide assistance r the Bid Phase to respond to RFI's. 12.2 CONSULTANT shall perform Post-Design Services and/or Construction Administration services in accordance with CITY. The CONSULTANT shall prepare an amendment to the above Scope of Services to include the Post Design Services to the level agreed upon by the CITY, 12.3 CONSULTANT shall perform roadway and streetscape design services for the conceptual designs prepared in Part A. The CONSULTANT shall prepare, an amendment to the above Scope of Services to Include the Roadway and Streetscape improvements developed in Part A and include these improvements as an Additive. Alternate to the construction documents. CITY -FURNISHED INFORMATION The CONSULTANT shall perform services under the sole benefit of the CITY and shall coordinate the efforts of Project Team members. The CITY shall provide the CONSULTANT with project -related technical data. The CONSULTANT will rely upon the accuracy and completeness of CITY -furnished information in connection With the performance of this scope of services; provided, however, that the terms and conditions of the underlying agreement prevail. The CONSULTANT shall provide the following services: tie ' -back construction areas along the southern shoreline Lake Monroe, and in proposed light po- l�,j foundation areas along U.S. 17-92. Perform peer review of the seawall. The following geotechnical service shall be performed: 1 .0 FIELD SERVICES' 1.1 Site Reconnaissance, Boring Layout, Utility Location Coordination, Survey and GPS for barge location. 1.3 Standard Penetration Test Borings (Water) 1.4 Install and Remove Casing (Water Borings) 1.5 Mobilization of Men and Equipment- Truck Mounted Drill Rig 1.6 Standard Penetration Test Boring (Land) 1.7 Grout Seal Test Holes (Land) 2.1 Stratification and Visual Classification of Soil Samples 2.2 Soils Classification Testing: 2.2.1 Corrosion Series Tests 2.2.2 Wash 200 Size Analysis 2.2.3 Liquid and Plastic Limits 2.2.4 Moisture Content Determination Organic Content Determination Selliverable: Geotechnical Report summarizing the findings, evaluations, and recommended so!! parameters for use in design and construction. The CONSULTANT shall provide the following services: A. Trail Alignment Familiarization: Review background data of the proposed trail alignmen Review site data and plans to understand opportunities and constrains specific to site (powl lines, grades, crossings, trail cross sections, Paae 12 of 15 B., Site Visit and Documentation of Unique Characteristics: Visit the site to review tho proposed alignment and document the corridor's unique character. C. Context Review: Review and provide historic background information associated with th design corridor. A diagrammatic plan shall be produced that illustrates imporftant histo." locations and their associated stores. Images taken during the site visit shall be included f inspirational context. D. Client Meeting. Establish potential interpretive program opportunities and the associatels signage and way -finding budget. E. Trail on: Provide conceptual designs associated with the project character in the for way -finding and interpretive elements unique to this porfion of the corridor, while tying into th overall Lake Monroe Loop aesthetic. The trail vision shall be Illustrated through sketches an images. Input shall provide for additional elements associated with the project vision including site, furnishings, landscape, hardscape treatments, cross sections and overlook nodes - treatments of these elements can help strengthen Vision and sense of place., F. Vision Refinement: Present on. Refine design of interpretive and way -finding elemen based on CITY input,i Provide input relative to placement, integration and the incorporationwr the vision into the overall landscape and hardscape aesthetic, via sketches and images. G. Design Vision Review: Provide design intent review of plans at the 55% Desig Development and ninety percent (90%) Construction Document phases to ensure the wa finding interpretive elements and landscape and hardscape features remain consistent wi the CITY approved vision. 11 111 MIUSTAW 2. Provide written comments on the construction drawings, technical specifications and construction cost estimate at the sixty percent (60%) and the ninety percent (90%) level of completion. The areas for the underground utility services which shall be provided by the CONSULTANT are as follows: 1 ) The full right of way of North French Avenue frorn I", Street to West Seminole Boulevard including the full intersection of I" Street and North French Avenue fifty (50) feet in all directions measured from the curve returns. 2) The triangular area containing private property and right of way for the ramps at the southwesterly corner of the intersection of North French Avenue and West Seminole Boulevard. 3) West Seminole Boulevard from North French Avenue to the Interstate 4 overpass from the northerly edge of pavement to the southerly apparent right of way line. from North French Avenue to the Interstate 4 overpass from the northerly edge of pavement to the ,northerly apparent right of way line. Any underground utilities installed after the previous effort will also be designated. Subsurface Scope of Services: The CONSULTANT shall provide the following services: RXITWOATWI� PART A: CONCEPTUAL ROADWAY DESIGN Phase No. Phase Description Fee 2.1 PROJECT ADMINISTRATION $20,460 3.1 SURVEY 3.2 Specific Purpose Topographic Survey $29,380 3.3 Utility Locates $14,525 Subsurface Utility Explorations (up to 65) $39,000 4.1 CONCEPTUAL ROADWAY DESIGN ANALYSES $31,220 4.2 ROADWAY DESIGN DEVELOPMENT $148,320 Part A Expenses $4,000 PART A SUBTOTAL $286,905 PART B: TRAIL ENGINEERING Phase No. Phase Description Fee 5.1 TRAIL ENGINEERING 5.2 Project Administration $47,740 5.3 Conceptual Analysis & Design $20,500 5.4 Preliminary Engineering Analysis & Design $155,980 5.5 Final Design Phase $645,275 6.1 ENVIRONMENTAL SERVICES 6.2 Prelim, Eco. Assessment $6,500 6.3 FDEP Permitting $9,500 6.4 ALOE Permitting $8,500 6.5 Wetland Mitigation Design $4,900 6.6 RAI's 6.7 Meetings/Coordination $6,000 7.1 PERMITTING PHASE $55,000 8.1 SPECIFICATIONS $24,760 9.1 LANDSCAPE/HARDSCAPE: DESIGN SERVICES 9.2 ThemeNision/Conceptual Design $10,200 Design Development and Construction Docs $49,680 9.3 Irrigation Design $5,060 9 A,, Lighting Design Services $75,500 10.1 STRUCTURAL DESIGN SERVICES 10.1.1 Seawall and Anchor Design $235,400 10.1.2 Cantilever Overlook Decks $66,300 � t■,�w . °.w ƒ*c / ff■-w±2144 Monday, August 31, 2015 To: City Clerk/City Attorney/Mayor RE'. CPH RFQ 13/14-19 Design Services -Riverwalk Phase III The, itcru(s) noted below is/are attached and forwarded to your, office for the following actions El Development Order E] Final Plat (original mylars) E] Letter of Credit F] Maintenance Bond M Ordinance ■ Performance Bond Resolution El Recording Rendering E] Safe keeping (Vault) Deputy City Manager Payment Bond Ej City Manager Signature N City Clerk Attest/Signature Ej City Attorney/Signature Once completed, please: Return originals to Purchasing- Departinent Marisol Return copies 2 El Special Instr rn to Purcba 1 9. sn' -Ae M"404, or qkA 4w� IM TADcptjbrms\City ClerkTratismittal Mem - 2009,doe . d� III CPH Inc., RFQ 13/14-19 Design Services -Riverwalk Phase III Af P acing Meager Date I�� Date 7- t --j Date F. Authorize the Police Department to expend $535,235 of budgeted FY 2015 Capital funding for the purchase of 18 police vehicles by piggybacking the State and/or Florida Sheriffs Office contract pricing. [Commission Memo 15-053] Manager relative to the initial steps to surplus City real property interests. Commissioner Jones moved to approve Resolution No. 2522. Seconded tfl JIM,jr? *31= Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye -,-TC—'Approve the agreement with CPH Engineers in the fixed fee amount of $1,860,580 for professional engineering services for Riverwalk Phase 111 (final) and authorize the City Manager to execute any and all documentation as required. [Commission 33r t r Commissioner Woodruff moved to approve this item. Seconded by Vice Mayor Williams Aye Commissioner Woodniff Aye, Commissioner Jones Aye aTY COMMISSION M15MORANDUM 1 5056 APRIL 13,20 15 AGJ�NDA To; 8onorable Mayor and Members of the City Commission PREPARF-D 13Y.' Chrislopber Soft, Project, Planner SUBMITTF-0 BY*# Norton N. Bonaparte Jr., City Managee-111 SuRitm Approve Agreement for Professional So lees for kiverWalk (Final) Phase HI to Conklin, Porter and Holmes, (CPH) P; �.A' I �-1 UnifyDowntown & the Waterfront Promote the City's Distinct Culture E] Update Regulatory Framework 11 Redevelop and Revitalize Disadvantaged Conurrunitics, IfWlraes, Inc, (CPR) in the fixed fee amount of $1,860,580 for RiverWalk (Final) Phase M is requested. FtscAi./STAFFwGSTA'rc-mENT: V mmw 1 6111110 On December 15, 2014, the City Cormnission authorized staff to negotiate a contract YAth, the highest ranked firm in accordance with the Consultants Competitive Negotiation Act (CCNA) 287.055. Staff has completed its negotiations with CPH Engineers in the fixed fee amount of $1,860,580 and the terms and conditions are consistent -with their existing continuing professional services agreement. LEGAL Ram-wo The City Attorney has previously approved the rriester contract for CPH Engineers, Inc.. RECOMMENDATION.' Staff recommends that the City Commission approve the, Agreement with CPH Engineers in the fixed fee amount of $1,960,580 for professional engineering services for RiverWalk (Final) Phase ill and authorize the City Manager to execute any and all documents as required. SUGGESTED MOTIOW "I move. to approve the Agreement with CPUC Engineers in the fixed fee amount of $1,860,580 for professional engineering services for RiverWaUc (Final) Phase 11 and authorize the City Manager to execute any and all documents as required." V,\e&p memosX2015 e&p memoAriverwalk-phiii award of'd&eproposa) cph\Olcc memo professional services recommetidation.tJoc CITY OF SANFORD MIAMI Commission + r Floor r City Hall w MONDAY, April 13, 2015 1 North 7 PM Sanford, Florida accordanceIn +Americans with DisabirldesAct, personsdisabilities needing assistance to participate r +wings should contact City Clerk at 407.688.6010 at least 48 hours in advanceof w w- r r r •t I, proce in record is notprovided by of • w 286.0106) +w • � w • w s r- r -w + ,r _ w r• aw • - w w w w w w r+ r ' r' +r w r s • w w+. � • w w. ww w r rw +r w r w Meeting call to order w CEREMONIAL MATTERS: y/2j Legislative Prayer by Paster Lowman Oliver, St. Paul Missionary Baptist Church. 4�) Pledge of Allegiance. v'4) Presentations, Proclamations and Awards: Presentation of Citizens Academygraduation Proclamationw Publicr g g� WS RM -N ,w ID Crry CommissioN IAEmoRAKnum 15-046 APRIL 13, 20 15 AGE:NDA To: Honorable Mayor and Members of the City Conunission PREPAr,WD SY'.* Cynthia Porter, City Clerk SUBMITTM f3Y-. Norton N. Bonaparte, Jr., Ci Mana SUBJE:CT., Consent Agenda SYNOPSIS: mmr� A. APPROVZ� ME SEVINOIX COUNrY COMMUNITY REDEVELOPMENr AC;MVCY (CRA) SECOND AMZNDMENr rO ME U.S. f7Z92 SMEEr BEALMIrICArI01VAGREEMEN7'. Unify Downtown & the Waterfront Promote the City's Distinct Culture El Update Regulatory Framework E] Redevelop and Revitalize Disadvantaged Communities Approval of Seminole County Community Redevelopment Agency (CRA) second amendment, to the U.S. 17-92 Street Beautification Projection Agreement is requested. FISCAL/STAFFING STATEMENT.' mmmm��� LeciALRevim: Mlilliff up, InvIntim. It is staffs recommendation that the City Commission approve the Seminole County CRA Second Amendment to the U.S. 17-92 Street Beautification Agreement. B. APPROVE rHEPROCUREMEN7'INAAfAMOUN7-NOr7'0 Imcww$116,700 rO SKYLINE ELEVATOR, INC FO/? THE CITY HALL ZLEVAMR E] Unify Downtown & the Waterfront [j Promote the City's Distinct Culture E] Update Regulatory Framework Redevelop and Revitalize Disadvantaged Communit] SYNOPSIS*. 101.01011.111ulmorim In. IIR- rm". a 6MR710,141R.14111 FisCAL/STAFFING STATemmw: Funding in an amount not to exceed $116,700 has been budgeted and available in the Facilities Maintenance Capital Replacement Fund. Bid # IFB 13/14-30R was competitively bid and Skyline Elevator was the lowest and only quaed responsive and responsible bidder. Tluis bid was examined and reviewed in comparison -with current market prices and was determined to be consistent with the best interest of the City of Sanford. The bid was advertised, posted, opened and evaluated in compliance witb the City procurement policy on February 26, 2015. The elevator at City Hall was installed in 1976 and has surpassed its rated life expectancy. Skyline Elevator will be performing a, complete hydraulic elevator modernization ani de new float'ji wtd wa-L! covering -s, -all new controls, door hardware and finishes,. Most of the work will be performed during the 'weekends and the elevator will be operational during weekdays. LEGAL REVIEW.* 11111�ri�ipiij� It is Staffs recommendation that the City Commission approve the procurement in an amount not to exceed $116,700 to Skyline Elevator, Inc. for the City Hall elevator rehabilitation. C. APPRovErHEPiNALPLArpoRTHORIVBROOKEPHAS,52,ARESIDrNTIAI- DHvHi-oPmrNrLocAMD Ar f 33 N. WHIM CEDAR ROAD. n U nify Downtown & the Waterfront F1 Promote the City's Distinct Culture [:] Update, Regulatory Framework R1 Redevelop and Revitalize Disadvantaged Communities R 3 "din.-STU 5 L� T A Final Plat for Thombrooke Phase 2, a residential development located at 133 N. White Cedar Road, has been submitted for approval. FiSCAL/STAVEVING STATeMENT.' 1 11 MVIINIM I pill I jp� I F I R III I I The subject property is located north of SR 46 along N. White Cedar Road to Iowa Avenue. The second phase consists of portions of two parcels totaling 6,6 acres. On August 26, 2013, the City Commission adopted Ordinance Number 4300 amending the former Town Center at White Cedar PD Master Plan and replacing it with the Cedar Pointe PD Master Plan. Following the Planning and Zoning Commission approval on July 18, 2013, the City Comirrission approved the Prelnninary Subdivision Plan on August 12, 2013 for the Cedar Pointe Planned Development, a mixed use residential and commercial development on 68.42 acres pursuant to all standards and conditions as denoted on the Cedar Pointe PSP submitted on June 19, 2013 subject to the following conditions: t . Guest parking shall be provided in the area of the 40 -foot wide lots and townhome lots. 2. All air conditioning units shall be placed in the rear ofthe single family detached homes, 3, The width of the road pavement shall be 30 feet wherever the center line radii is less than 100 feet. 4. Street lights are required on N. White Cedar Road as well as on all interior streets in accordance with the City's Land Development Regulations, Schedule N, Section 3.2-13 Other Utilities, Street lights. 5. Within the 40 -foot wide lot and townhome lot areas of the subdivision, on street parking, if any, shall be restricted to allow public safety access as well as to restrict any parking anywhere except within designated parking areas approved by the Cityi. 6. A recreation/community facility will be constructed on Tract F as depicted on the Planned Development Master Plan submitted June, 19, 2013, unless otherwise reviewed and approved by staff. 7. Unless specifically requested and approved on the Preliminary Subdivision Plan, any required elements missing from or not shown on the Preliminary Subdivision Plan shall otherwise comply with the City's Land Development Regulations. Since the adoption of the Cedar Pointe PD (Ordinance No. 4300), Taylor Morrison has acq ' uired 59.72 acres of the 68.42 acres site. Taylor Morrison has completed construction on the Phase I infrastructure and has commenced construction on Phase 2. The Thornbrooke Phase I Final Plat was approved on August 11, 2014 by the City Commission. The Phase 2 Final Plat contains 20 lots in the 40 foot product and 27 lots in the townhome product. LEGAL REVIEM. The Assistant City Attorney has reviewed the Final Plat for conformity with the provisions of Chapter 177, Florida Statutes and has no legal objection to the plat. On April 2, 2015, the Planning and Zoning Commission considered the Final Plat for Thornbrooke Phase 2 for consistency with the approved Preliminary Subdivision Plan and compliance: with Chapter 177 of the Florida State Statutes subject to the plat meeting all legal -aid «: recorded. Staff recorm-nends that the City Commission approve the Final Plat for Thombrooke Phase 2 as considered by the Planning and Zoning Commission subject to the plat meeting all legal and technical, requirements as determined by the City Attorney and City Surveyor prior to being recorded. Additional comments or recommendations may be presented by staff at the meeting, D. APPRovr 71HE SPECtAL EVENT PERMIr WfrH AN ALCOHOL AND NOISE PERMIT FOR rHE ""WINGHOUSEE MAYWEATHER VS, PACQUIAO" EVrNr TO az HEw ojv SAruRDA Y, MAY 2, 20 15. STRATEGIC PRIORITIES*. Unify Downtown & the Waterftont Promote the City's Distinct Culture F1 Update Regulatory Framework E] Redevelop and Revitalize Disadvantaged Comm SYNOPSIS** Approval of a special event permit application for the'Winghouse of Sanford on Saturday, May 2, 2015 from 8 Pm unti 1 AM is requested. [416'ro tv w a- I 014,M) 0 14 We NOTIC.LWIX I R ara Lam #I% Victim The Winghouse of San -ford is hosting a special event to view what is expected to be the highest grossing fight in history between eight -division world champion Manny Pacquiao and undefeated, five -division world champion Floyd Mayweather, Jr. on May 2, 2015 from 8 PM —, I Am, Closure of the parking area on the immediate west end of the building is requested for three large television screens and seating from 4 Pm — 1:45 AM. Applicant requests extension of their alcohol permit to the parking area and a noise permit for amplified sound. If approved, this would assist in facilitating the strategic priority listed as "Promote the City's Distinct Culture' in the Imagine Sanford strategic plan approved by the City Commission. None requested ofthe City Attorney, R5C0MM5NDAT10N*. It is staff s recommendation that the City Commission approve the special ev- r M ohol and a noise permit for the 'Wingliouse Mayweather vs; Pacquiao' event to be held on Saturday, May 2, 20 15. E. APPROVEME SPECZAL EVEN7* PERM17' WITH AN ALCOHOL AND NOISE PERM17FOR THE 'WOVIE IN ME SQUARE"' ZVEN7' 710 D ON FMDAY, AfAY22,20f5. E] Unify Downtown & the Waterftont Z Promote the City's Distinct Culture Ej Update Regulatory Framework E] Redevelop and Revitalize Disadvantaged Communities Approval of a special event permit application for Movie in the Square on Friday, May 22, 201 from 7 — 9:30 PM is requested. FiSCAL./STAFFING STA*rEmew: Costs for City services are estimated to be $693.70 which will be paid for by the Historic Preservation Downtown Marketing Fund. City services include use of Magnolia Square, security, closure of Magnolia Avenue, from the Square to 2nd Street, a noise pen -nit and an alcohol permit. Christine Dalton, Sanford's Historic Preservation Officer, requests to host a movie night in Magnolia Square featuring "The Money Pit" in honor of National Historic Preservation Month, A noise permit and an alcohol permit, allowing for guests to enjoy adult beverages that they bring with them in open containers, is also requested although no alcohol sales will occur. This event will also allow staff to determine if this event is beneficial to the City for future Economic Development sponsored events. LeGAL REvIEW: It is staffs recommendation that the City Commission approve the special, event permit with a street closure, an alcohol permit and a noise permit for the 'Movie in the Square' event to be held on Friday, May 22, 2015." F. ACC.WPr AJVD rnr 7 -HE sAmFoRD An?PoRr AumomrYls' FWAivow-, REPORr FOR MEMSCAL. YE4R EAVED SEF7rAQ3ZR 30, 20 14A)VD 20 f 3. D Unify Downtown & the Waterfront Promote the City's Distinct Culture Update Regulatory Framework El Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Audited financial statements of the Sanford Airport Authority have been received for the fiscal years ended September 30, 2014 and 2013. FISCAL./STAFFING STATEMENT: M The report consists of thefinancial statements of the Sanford A' ort Authority for the fiscal Up years ended September 30, 2014 and 2013. The Airport's financial statements have been audited by Moore Stephens Lovelace, a firm of Licensed Certified Public Accountants. The independent auditors have concluded that the Airport's financial statements for the fiscal years ended September 30, 2014 and 2013 are fairly presented in conformity with the principles generally accepted in the United States of America, it is Staff s recommendation that the City Commission accept and file the Sanford Airport Authority's Financial Report for the fiscal year ended September 30, 2014 and 2013. G. ACCEPr AND PmE ME COMPREHMSIVE AjVJ%rUA4 FlivANcrAL Rrponr ,Fol? mEnSCAL YEAR rjVDED SZP7,CMB,6R 30t 20 f4. (WS -4) STRATZGIC PRIORITIES: Unify Downtown & the Waterfront Promote the City's Distinct Culture Update Regulatory Framework E] Redevelop and Revitalize Disadvantaged Communities A Comprehensive Annual Financial Report has been prepared for the fiscal year ended September 30, 2014. FISC�AL/STAFFING STATCMW4T.* NIA The report consists of management's representations concerning the finances of the City. City management has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient and reliable information for the preparation of our financial statements in conformity with the Generally Accepted Accounting Principles (GAAP), The City's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. The City's financial statements have been audited by Moore Stephens Lovelace, P,A., a firm of Licensed Certified Public Accountants. The independent auditors have concluded that the City's financial statements for the fiscal year ended September 30, 2014 are fairly presented in conformity with GAAP. It is staff's recommendation that the City Commission accept and file the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2014. H. APPRoV,5 mrSANFoRD FOP 0,Fnicans AND SrRoZANTs Cm4rcnm BARGAINING AGREMIMr AND AU71HORIZE IIHE CITY AIANAGER rO ,&xzcurr mr DocumENr upoN RAnncAnm ay rHE OrriczRs AND S,5RGEANI'S UNION. El Unify Downtown & the Waterfront Promote the City's Distinct Culture Update Regulatory Framework Redevelop and Revitalize Disadvantaged Communities 9rA7P7-= Approval of the Fraternal Order of Police (FOP) Lodge 140 Sanford Officers and Sergeants Collective Bargaining Agreement is requested. FISCALLS TAFFING STATEMF-NT: This agreement provides for a one percent (1.0%) wage increase and an -additional two percent one-time cost. of living lump sum payment for all bargaining unit members this fiscal yeM r. Funds for the 1.01 reoccurring wage increase are available in the current year budget and the 2.01 lump sum payment will come from reserves. BACKGROUND'.* In addition to the wage increase and cost of living payment, a wellness pyogram with, goals and incentives will be created, educational requirements were enhanced, the promotion process was more clearly defined and improved and "off duty detail" rates were increased. The Holiday Article was modified to provide for -nine (9) paid holidays in order to be more in line with City reco ized holidays. The Duration Article provides for a reopener for the limited purpose of gol discussing Retirement Benefits, This will be a three year agreement with the same wage and cost of living provisions for the second year of the agreement and a reopener in year two to discuss wages for year three. 13MESOM92= It is staff's recommendation that the City Commission approve the Sanford FOP Officers and Sergeants Collective Bargaining Agreement and authorize the City Manager to execute the document upon ratification by the Officers and Sergeants Union. L Appwovz 7wE SrAPF PROPosEa tmPLEmE7vrAnoN oF rHE CtWs WA Y.IrIlVDING PROGRA M AND rHE Af-LocA rioAr OF rUJVDS AJVD A crioss AS PROPOSED. n Unify Downtown & the Waterfront Z Promote the City's Distinct Culture 0 Update Regulatory Framework E] Redevelop and Revitalize Disadvantaged Communities Staff is requesting the City Commission consider the purchase of City Welcome sips (gateway), promotional banner signs (I't Street and Sanford Avenue), and a downtown promotional sip for Persiminon Avenue. FiscAL/STAFFiNG STATF-MF-NT** �ii 11 MINIMUM 1111111m,11 The Citywide Wayfinding Master Plan was approved by City Commission in 2012. In 2013 the City Commission approved the Wayfinding Master Plan Amendment. The plan and amendment create a cohesive sign system that provides brand identity to the City. The Wayfinding system is intended to provide direction, identify physical locations, and convey information to the public. The following sign types are included in the approved plan: Directional Signs A. Large Vehicular B: Small Vehicular C: Kiosk Physical Location Signs C- ICiosk E: Pubj-ic Land & FaciAith F- Neighborhood Gateway G: Welcome Sign H: Welcome Sign with Reader Board 1: Neighborhood Identification Informational Signs C: Kiosk J: Pole Banner I 1 12 M11 0176 ffim Five potential "City Welcome" sign locations have been identified (Exhibit B). Existing reader board signs are shown on the attachments labeled "Location H1 and Location 1-12" (Exhibits C & D). These signs were installed prior to creation oding program. Locations GI (Exhibit E), G2 (Exhibit F), and G3 (Exhibit G) are where previous signs existed, and may be replaced with signs conforming to the new design. 63, The approximate cost for installation of these signs will be $45,000, as opposed to $180,000 for installation of sign type H. The City Commission may want to consider the life cycle of the existing reader board signs at locations H1 and H2. Staff recommends $30,000 be allocated f,*or the future installation of Sign Type G at these locations. The City, Manager has tasked staff with creating a downtown promotional sign for Persimmon Avenue. The sign is intended to encourage Amtrak AutoTrain passengers to visit downtown. This proposed sign (Ext H,) is not part of the approved wayfinding plan. Staff has taken meMsures, however, to ensure that the proposed sign shares certain characteristics with the overall wayfinding sign design. The approximate cost for the downtown promotional sign -for Persimmon Avenue is $10,000. The approximate cost for Sign Type J (Pole Banner) is $100 per double -sided banner. The C Ity already owns hardware necessary to install banners on up to 30 poles. The banner signs were intended to promote only City sponsored events. Staff' recommends the City Commission as additional hardware to ensure all poles on I" Street (between French Avenue and Sanford Avenue) and Sanford Avenue. (between I" Street and 60' Street) contain promotional banner signs. LVGAL RF.V]EtW.* It is staff s recommendation that the City Commission approve the staff -proposed imMlementation of the City's Wayfinding Program and the allocation of funds: $75,000 for the implementation of Sign Type G at locations G1, G2, G3, Hl, and H2, $10,000 for the fabrication and installation of a downtown promotional sign for Persimmon Avenue, and set aside the remainder for Sign Type J (Pole Banner). If the City Commission is amenable to this approach, staff will return to the City Commission with a plan that details the type of banners, duration of time for banners to be on the sign poles, and the costs for banners and additional hardware. =39 -mm Mailing Address City of Sanford Post Office Box 1788 Sanford, Florida 32772-1788 11 Physical Address City Hall 300 North Park Avenue Sanford, Florida 327 71-1 244 19 Email bili.srtiith@sanfordfl.gov Website WWW.sanfordfl.gov City Commission Jeff Triplett Mayor Mark McCarty District I Dr. Velma 11. Williams District 2 Randy Jones District 3 Patricia Mahany District 4, Vice Mayor 0 City Manager Thomas George, Acting 0 Purchasing Manager F. William Smith Finance Department; Purchasing Division Request for Statements of Qualifications, Invitation to Negotial IN I a HOUw. R 11,074 Date Issued: August 11, 2014 ; 1rN• 1 ii ate af�d ", e- juxe 8, 2014 at Z122i 1) CPH Engineering, Inc 2) GAI Consultants Respectfully, RFQ 13/14-19 Sanford Riverwalk Phase III 01 -HER ITEMS. /A- Approve r rn No. 2617, authorizingapplicationtNr BoatingSeminole County ImprovementProgramB°" gra [Commission Memo 15-0481 Resolutionr, for the 2015 amountFlorida Boater Improvement Program Grant in the 1 1 the North Shore Boater Rigging Docks and Platform project. [Commission Memo 15-0491 Approve ResolutionNo. 2619, authorizing the City to enter into a Local Agency implementation by City management. r 15-0501 Approve Resolution No. 2620, amending the budget to trarisfer $4,790,789 (the " from 452-0000-384- 01-00 M 452-4527-536-63-91. •. Reclamationcomply with the consent order from the Florida Department of Environmental Protection for the Biological Nutritent Reduction at the North Water [Commission E. Approve a Resoluflon No.• + the lease with US Bancorp the lease -purchase of public safety a r o 16-0521 F. Authorize the Police Department to expend $636,236 of budgeted FY 2015 Capital funding piggybacking the State and/or Floridacontractpricing. M 16-053) E ✓N. 11MIR i Approve the agreement with CPH Engineers in the fixed fee amount N$1,860,680♦ NI for RiverWalk Phase III authorize 11 execute any and all documentation[Commission"M 16-0561 Scoring Summary Solicitation Number and Title- RFQ 13/14-19 'Sanford Riverwalk -Phase III tate Summary Prepared: Criteria/Description Experience with Similar Ability of Firm and Personnel Creativity and Value Eng �'Firms 'Creativity and Value EnE ���References---- Firms Creativity References References Prpject Specific Items Project Specific Items 'Scorer: "Scorer: Robert Beall Sub -Total Sub -Total ,� ' 'Ability of Firm and Personnel Experience with Similar Creativity and Value Eng �'Firms 'F i rms Crea, ti vit y ���References---- References Prpject Specific Items 'Scorer: David Martin Sub -Total Sub -Total ,� ' 'Ability of Firm and Personnel Experience with Similar Proj. Creativity and Value Eng �'Firms Creativity References �Project Specific Items Scorer: 13111al Iffikhar Sub -Total !Grand Total 256 239i' Phase No. Phase Descripflon, Fee :Z", PROJECT ADMINISTRATION $20,460 3.1 SURVEY 32 Specific Purpose'Topographic Survey Utility Locates $29,380 3,3 Utility Locates $14,525 Subsurl'ace Utility Explorations (up to 65) $39,000 4A CONCEPTUAL ROADWAY DESIGN ANALYSES $31,220 42 ROADWAY DESIGN DEVELOPMENT $148,320 PartA Expenses $4,000 PART A TOTAL $286,906 AGRF-15MENT BY AND BETWEEN THE CITY OF SANFORD, FLORIDA AND CPH, INC. FOR RIVERWALK PROJECT PHASE [if DESIGN SERVICES NEW WITNESSETH: I I Page •. � a � a b it i a a • w -a w •- a s a w a ^� w • a. a a a a riw; a • a' a a a a� • w» w ai w w •, i w M a i • i as ai. a - a M a '" i • a i a w w i # ^ a s •♦ ♦ a w a w • • ♦ a �� a • i is a w a a w "i a • � a IY a iw • a i M ii a • � • R • is "`i a a i� i • w w� • i �w w w w • w *" a w 2) Page IN WITNESS WHEREOF, the City and CPH, Inc. have executed this instrument for, the purpose herein expressed. UM -M THE GITY OF SANFORD B. oy)INI Rib ILbuca(ItT-L— Inter*TVqq 112, Hcuohtn. erre c r Dated- 3- QQ ttl) k4252ji-� Olrr�- 'Ki J K, t � i i � �dau Patricia HUnt Secretary Dated:- 6/22/15 Hum Davi -.'dieract� President/Director[Treasurer 4 1 ["at, v C, BASIC SERVICES OF THE CONSULTANT 1.1 The CONSULTANT shall perform professional engineering services in connection with the project as hereinafter stated. 1.2 The CONSULTANT shall serve as the CITY's professional engineering representative in the phase of the U.S. 17-92 RiverWalk Project to which this Scope of Services applies, and will provide consultation and advice to the CITY during the performance of its services. 1.3 The purpose of the Scope of Services is the design and permitting of the U.S. 17-92 RiverWalk Project (Phase 111) within the U.S. 17-92 right of way along Lake Monroe, and associated roadway, landscape, electrical, traffic calming and beautification in the City of Sanford. The design project limits are located along U.S. 17-92 from Ist Street to Monroe Road (CR -15), for a distance of three and four tenths (3.40) miles. 1.4 The CONSULTANT shall provide project management and quality control for the C". 1.6 The CONSULTANT is authorized to use the following sub -consultants; provided, however, that their scope of services and fees are included herein: (a) Bechtol Engineering and Testing, Inc., (b) Dix.Hite + Partners, Inc., (c) Brindley Platers & Associates, Inc., and (d) Lochrane Engineering, Inc. The CONSULTANT shall provide general project management including, but not limited to, tracking project budget and schedule. The CONSULTANT shall provide monthly status reports of the project. The CONSULTANT shall attend project meetings including, but not limited to: Kick-off meeting, three (3) conceptual analyses meetings, three (3) design development meetings, project status meetings as requested by the CITY, and two (2) CITY/County Commission meetings to present the proposed roadway improvements with the CITY Project Manager, The CONSULTANT shall assist the CITY in coordinating with FOOT,, 3.1 SURVEY dsmm���= =�� The CONSULTANT shall horizontally and vertically locate all existing utilities. The horizontal locates will be performed during the design survey, The vertical locates (subsurface utility explorations) will occur after the approval of the 30% plans and be performed per each location (up to sixty-five (65)). The CONSULTANT shall perform Conceptual Roadway Analyses in coordination with RiverWalk trail improvements, including streetscape and traffic calming elements. The CONSULTANT shall coordinate with the CITY during the Conceptual Design Phase to develop the corridor theme, landscape features, hardscapes features, and wayfinding and interpretive signs, The CONSULTANT shall review and analyze various streetscape and traffic calming elements that will assist in lowering the speeds. The CONSULTANT shall prepare conceptual plans identifying the streetscape, traffic calming features and pedestrian crossings. The CONSULTANT shall prepare Preliminary Opinions of Probable Construction Cost for the Conceptual Roadway Plans. available Based upon the CITY approved conceptual plans, the CONSULTANT shall utilize , all site information (i.e. survey, trail plans, etc.) to prepare Design Development Plans for the preferred roadway improvements. These items are further described ass follows.. Roadway Geometric Layout-, including, but not limited to, traffic circles (or round -a- bouts), parallel parking areas, landscape medians, and landscape bulb -outs. Hardscaping specialty paving layout plans and pedestrian sidewalk layout plans. Landscape plan indicating existing plants/trees to remain and proposed plantings. .60 IM 6MM-1 0 J 11 TffU-CT,9-JJ7Sf -Cf-A-RTTaff" aril six Drum in esumale 01 pf ratle M11SCIM1011 c roadway Improvements. The CONSULTANT shall meet with the CITY staff during t completion of the Design Development Plans. The CONSULTANT shall also be available meet with CITY staff during this phase of the work. The CONSULTANT shall prepare cot renderings of the proposed designs taken from locations to be determined by t CONSULTANT and the CITY, PART B: TRAIL DESIGN 5.1 TRAIL ENGINEERING 'The CONSULTANT shall provide general project management including, but not limited to, tracking project budget and schedule. The CONSULTANT shall provide monthly status reports of the RiverWalk Project. The CONSULTANT shall attend project meetings including, but not limited to: Three review meetings at the sixty percent (60%), ninety percent (90%), and one hundred percent (100%) construction plans, and two (2) utility coordination meetings after sixty percent (60%) and ninety percent (90%) review comments received and reviewed by the CONSULTANT, project status meetings as requested by the CITY, and two (2) CITY/County Commission meetings to present the RiverWalk Project. The CONSULTANT shall assist the CITY in coordinating the road transfer with FDOT. The CONSULTANT shall prepare Conceptual Trail Plans and associated improvements to accommodate the trail and pedestrian crossings. The CONSULTANT shall prepare conceptual plans identifying the landscape medians and pedestrian crossings. The CONSULTA T shall coordinate with the CITY to develop the trail theme/visioning of the RiverWalk Project, The CONSULTANT shall prepare Preliminary Opinions of Probable Construction Cost 'for the Conceptual Trail Plans. EBMMM��� W M It I I In 01:9 CWTJ LZ Mnlb After the CITY, and Seminole County complete their review of the thirty percent (30%) plans completed under the previous task, then CONSULTANT shall continue with the preparation of the sixty percent (60%), ninety percent (90%), and one hundred percent (100%) plans and corresponding Opinions of Probable Construction Costs at the same intervals. The Final Plans shall include the following sheets at a minimum: a Key Sheet a General Notes Sheet a Summary of Pay Items Sheet (including items provided by other professionals under contract with the CONSULTANT) a Typical Sections Sheet a Summary of Quantities (including quantities provided by other professionals under contract with the CONSULTANT) 0 Project Layout Sheet • Trail Plan and Profile Sheets • Roadway Plan Sheets (for pedestrian crossings) • Drainage Structure Sheets 11 Paving and Drainage Details Page 4 of 16 0 General Details W Intersection/Pedestrian Crossing Details • Soil Survey Sheet a Cross Sections at fifty (50) foot stations a Utility Relocation Sheets for Reclaim Water Main (P&P) a Utility Adjustment Sheets for Reflecting Utility Designs by Others 0 Seawall Structures Sheets 0 Cantilever/Overlook Sheets 0 Signage and Pavement Marking Plans 0 Pedestrian Signalization Plans (three locations) Lighting Plans Landscape Plans Irrigation Plans Hardscape Plans Stormwater Pollution Prevention Plan (SWPPP) Maintenance of Traffic Plans (three (3) Phases) The CONSULTANT shall perform Peer Review Services in addition to the CONSULTANT's internal Quality Assurance/Quality Control (QA/QC). For the Utility Adjustment Plans, the CONSULTANT shall evaluate the existing utilities, both buried and overhead for conflicts, separation issues, and construction impediments. The CONSULTANT shall review the existing utilities with the proposed design plans to minimize utility impacts, The CONSULTANT shall coordinate with the owners of the private communication companies to review potential conflicts and request mark-ups for the project. The CONSULTANT is not responsible for the design or cost associated with the design of the relocation of the private communication companies' facifities,Design of relocations to the CITY reclaim water main shall be performed by the CONSULTANT, shown on relocation plans, and displayed on the Utility Adjustment Plans., Traffic Control Plan Notes and Typical Sections shall be compiled by the CONSULTANT for the roadway construction portion in accordance with the latest Manual on Uniform Traffic Control Devices (MUTCD) and the FDOT Design Standards. Project specific traffic control plans shall be by the CONSULTANT prepared for the roadway and trail construction in three phases. The plans shall reference the FDOT Design Index, Series 600. Final Plans shall be prepared by the CONSULTANT in accordance with CITY Standards, FDOT Design Standards, and FDOT Greenbook with precedence given to CITY Standards. Stormwater Management shall be designed in accordance with CITY, FDEP, and St. Johns Water Management District (SJRWMD) requirements, and shall include the "Best Management Practices" proposed by FDEP. Plans shall be supplied to the CITY in reproducible form at a suitable scale to fit on an eleven inch by seventeen inch (11"" x 17") plan sheet and shall be legible, complete in design, and suitable for submittal to the CITY, Seminole County, and FDOT for review and approval. The plans and cost estimates shall be reviewed with the CITY at the sixty percent (60%), ninety percent (90%), and one hundred percent (100%) completion stages, prior to submitting the plans to the permitting agencies. The CONSUTLANT shall prepare a cost estimate for the yearly Operations and Maintenance of the RiverWalk Project. Any modifications to the plans requested by the Regulatory Agencies pertaining to the Infrastructure design In the previously mentioned plans, required to meet code, shall be addressed by the CONSULTANT as part of these services. Any modifications requested that are not code Issues, or modifications requested by the CITY will be addressed as additional services. ymr=ffwl The CITY is proposing to construct a trail project to include RiverWalk Project (Phase 111). This Scope of Services includes all State and Federal permitting for wetland impacts. If mitigation is required for the proposed project, the CONSULTANT shall propose mitigation in Lake Monroe for Impacts associated with RiverWalk Project (Phase 111). 6.2 Preliminary Ecological & Wildlife Assessment Aerial Photoarai)hv: The CONSULTANT shall obtain electronic files and construct a color aerial covering the project site, Vegetation and Land Use., The CONSULTANT shall prepare a Vegetation and Land Use Map covering the project site. The mapping shall follow Level III nomenclature of the Florida Land Use Cover and Forms Classification System (FLUCFCS), The approximate acreage of each classification will be tabulated for the site. The map shall be digitized (ArcView 10.1) based on "desk top" interpretation of features evident on the DOQQ aerial photography, correlation with soil types (SCS Soil Survey of Seminole County, Florida) and field verification for each mapped classification. The dominant vegetation of each classification shall be recorded. Map product shall be used in FDEP and ACOS permitting. ■ Threatened and Endangered Species: The CONSULTANT shall review Florida Fish and Wildlife Conservation Commission (FFWCC) and U.S, Fish and Wildlife Service (USFWS) web based files and distribution mappings and review the Atlas of Breeding Sites of Herons and Their Allies (FFWCC) to identify recorded listed species within the project site. The CONSULTANT shall conduct a preliminary survey by general reconnaissance of the site for the occurrence or potential occurrence of protected species (threatened, endangered, or special concern). The approximate location of all observed protected species will be identified on the FLUCFCS map or aerial photograph prints. Those species referred to as protected are listed under Florida Administrative Code Chapter (F.A.C.) 68A, Florida Statute Section 581.185, and Code of Federal Regulations (CFR) (50 CFR 17.11 and 17.12). 0 Wetland Delineation: The approximate wetland limits shall be delineated in the field with flagging tape and/or stakes in accordance with methodologies outlined In the ACOS Wetland Delineation Manual (1987), the 2008 Corps Interim Regional Supplement to the Corps Wetland Delineation Manual., Atlantic & Gulf Coastal Plain Region and the Florida Unified Wetland Delineation Methodology (Chapter 62-340, F.A.C.). The CONSULTANT shall delineate the wetland line along project corridor, Tree SurveV.. The CONSULTANT shall conduct a tree survey in the location of the * proposed Trail corridor. The CONSULTANT shall number each tree, record DBH, species and health. The data collected during the tree survey will assist with a mitigation plan during project permitting with the CITY and regulatory agencies. it Survey Coordination: The CONSULTANT shall provide wetland delineation information such as a map showing the approximate location of the delineated wetland line (flag numbers). The CONSULTANT shall review the surveyed wetland line and provide comments/revisions as necessary. 6.3 FDEP Permiffing The CONSULTAUT skall: Arrange for and conduct a field review of the estimated welland limits with representatives of the FDEP after permit application submittal. Attend pre -application meeting with the FDEP in Orlando, Florida. Coordinate with the Project Engineer to produce Dredge & Fill permit sketches on eight and one half inch wide by eleven inch high (8.5 x 11.0") drawings that show wetland impacts, cross sections, and development plan (assumes ten (10) sheets). Coordinate with the CITY as may be required in the preparation of the ecological elements of the Environmental Resource Permit (ERP) Permit application to the FDEP. The CONSULTANT shall prepare draft responses to ecological questions in Sections C, E and G of the ERP application, Unified Mitigation Assessment Methodology (UMAM), An analysis shall be prepared of pre- & post -development wetland impacts and mitigation value following tile UMAM as required by the FDEP. Prepare a Post -Development FLUCFCS Map for purposes of the FDEP permitting. Mapping shall follow the FLUCFCS (FDOT 1999). Prepare an assessment of Secondary and Cumulative Impact Analysis. Archaeological and Historical Resources: Submit all -i •• information with the FDEP application. 6.4 ACOE Permitting The CONSULTANT shall prepare a wetland jurisdiction determination (JD) package, For purposes of this determination, the CONSULTANT shall prepare the documentation to be submitted with the ACOE's JD Form. The JD shall be submitted with the permit application request. This package of information shall include, at a minimum, the following: * Site Location Map — a street map locating the site. Geological Survey (USGS) Quadrangle Map - excerpt from map showing project boundary, section, township and range of the project and the latitude and longituA- • rdinates of the approximate center of the site, Soils Map — tabulation of descriptions of soil types shown on the soils map excerpted frM m the County Soil Survey. Preliminary Wetland Delineation — print color aerial photograph: 1) property boundary; 2) estimated jurisdictional wetland boundaries; 3) enumeration of each wetland. Wetland Studies Description - for each enumerated wetland a summary description of the wetland type and status (dominate vegetation, disturbance, etc.) as well as a discussion of contiguity, adjacency or isolation factors (eg. •. a. ditches and/or other waters). Data Form — a completed ACOE data form for each upland community type and each enumerated wetland. Conduct an on-site meeting with the ACOE to review the JD package and delineated wetland boundaries. The CONSULTANT shall prepare and submit an Individual Permit application to the ACOE. Based on a preliminary assessment, the proposed project will impact more than 0.5 acres of wetlands under the regulatory jurisdiction of the ACOE. The CONSULTANT shall modify the ERP Report for submittal to ACOE to meet ACOE permitting requirements, Practicable Alternative Analysis: Assist the CITY with the preparation of an analysis consistent with Section 404.1 (b) CFR. The CONSULTANT shall provide exhibits and graphics as may be necessary. Archaeological and Historical Resources: The CONSULTANT shall submit al.' archaeological/historical information as prepared by others with the ACOE application, Any necessary site specific cultural resource assessments are not included, * The CONSULTANT shall prepare and tailor portions of the ERP Application specifically ecological elements of Sections C and E of Joint ERP Application to meet ACOE requirements. 0 The CONSULTANT shall provide a narrative description of direct, indirect and adverse cumulative impacts anticipated as a result of impacts to the wetlanw : A NSULTAT of pre- & post -development wetland impacts following the UMAM as required by the ACOE, 0 The CONSULTANT shall utilize available preservation and enhancement mitigation opportunities on the project site and shall coordinate with a Mitigation Bank or Mitigation Project, if necessary. The CONSULTAT shall coordinate with available gation banks to obtain current pricing, obtain a mitigation bank credit reservation letter for use in ACOE permitting. Mitigation design consisting of construction level details is not included. Mitigation Plan-, It is assumed wetland mitigation (if required) will be accomplished on-site within Lake Monroe for the RiverWalk (Phase 111) project area. If unable to mitigate within Lake Monroe, an amendment to this Scope of Services will be necessary. * Narrative summary of proposed mitigation plan. * A description of current hydrologic conditions affecting the mitigation area(s). * A map of vegetation communities in and around the mitigation area(s). * A detailed schedule for planting, maintenance and monitoring of mitigation area(s). * A vegetation -planting scheme and schedule for implementation. * Sources of plants used in mitigation area. * Measures to be implemented during and after construction to avoid adverse impacts related to proposed activities. * A management plan comprising all aspects of operation and maintenance, including, vegetation establishment and exotic and nuisance species control. * A proposed monitoring plan to demonstrate success criteria. * A description of activities proposed to control exotic and nuisance species should they become established in the mitigation area. gation design does not include construction level plans, A preliminary cost estimate for mitigation credits verses mitigation within Lake Monroe for the City to review. The CONSULTANT shall prepa!re written responses to two (2) Requests for Additional Information (RAI) by the FDEP and the ACOE regarding ecological elements of the ERP application prepared by the CONSULTANT, Upon receipt of the CITY and the FDOT's approval of the sixty percent (60%) plans, the CONSULTANT shall prepare the permit applications an support ata for the appica le regulatory agencies, including, ACOE FDEP, ERP Exemption Seminole County Driveway Connection Permit FDOT Driveway Connection "`- '" # eRWMD (if needed) Note: Other required permits are listed under the Environmental Services task of this Scope of Services. The CONSULTANT shall coordinate the processing of the applications through the regulatory agencies, including attendance at meetings with the agencies that may be necessary to receive the approval, The CITY shall be financially responsible for any application or filing fee required by the agencies. Any modifications to the plans requested by the Regulatory Agencies pertaining to the infrastructure design in the previously mentioned plans, required to meet code, shall be addressed by the CONSULTANT as part of these services. Any modifications requeste t at are not code issues, or modifications requested by the CITY will be addressed as additional services Any other permits that may arise during the design or review process, and not outlined above, will be handled as an additional service, as provided by the CITY. The CONSULTANT shall perform the Landscape/Hardscape and Lighting design services for the Trail and Roadway, The CONSULTANT shall extend the US 17-92 Streetscape from ls� Street to the RiverWalk Project. The Landscape, Hardscape, and Lightning Design Services are as described in Sections 9.2 through 9.4 below: The CONSULTANT shall coordinate with the CITY during the Conceptual Design Phase to develop the RiverWalk Project (Phase 111) theme, Based upon the CITY approved concept plans, the CONSULTANT shall utilize all available site information (ie. survey, roadway, and trail plans, etc.) to prepare Design Development Plans for the RiverWalk Project (Phase 111), These items are further described as follows: 10 Hardscape: Specialty paving layout plans and pedestrian sidewalk layout plan, Landscape plan indicating existing plants/trees to remain and proposed plantings. Irrigation: Preliminary irrigation drawings including, sleeving, main line piping and wat source. I Tpon Me lesign FelMopment and submit an estimate of probable construction costs for all improvements. T CONSULTANT shall meet with the CITY staff during the completion of the Desi Development Plans. The CONSULTANT shall also be available to meet with Semin County staff during this phase of the work. The CONSULTANT shall prepare color renderings of the: proposed designs taken fro locations to be determined by the CONSULTANT and the CITY, Based ugonthe_.ie roved Desi lopynent Document . the CONSULTANT shall gre_pal complete Construction Drawings and Specifications for the work as described above. Bas upon the final Construction Documents, the CONSULTANT shall prepare and submit estimate of probable cost for all improvements. The estimate will be itemized by feature facilitate analysis. The CONSULTANT shall meet with the CITY staff up to three (3) tim during this phase of the work. The CONSULTANT shall be available to meet once Seminole County staff during this phase of the work. The CONSULTANT shall attend the pre-bid conference, shall answer questions which mig arise during the bidding process, and issue any Addenda that may be necessary. 11 The CONSULTANT shall provide the Electrical Engineering of the Trail and Roadway Lighting tM, obtain Construction/Permit Documents. The following design services for Electrical system include: 0 Review project power and lighting requirements for the pedestrian/bike trail and roadway to meet CITY standards. A Locate power based on Florida Power and Light (FPL) provided information and the requirements of the National Electrical Code, and other applicable national standards. * Select and schedule all pedestrian lighting fixtures in accordance with city provided fixture information and accepted standards of the Illuminating Engineering Society of North America (IESNA) for this project type. M Photometric Studies of walkway lighting. • Photometric Studies of the roadway lighting • Specify location of all lighting control systems and devices including switches, photocells, lighting control panels and time clocks,, 4 Specify circuiting of all power systerns including panel and feeder schedules and clearly indicating panel type, voltage and current rating, voltage drop calculations, and AIC rating, Specify circuit wire and conduit sizing. 0 Provide power riser or one -line diagram and tabulate load calculations for compliance with the National Electrical Code and all other applicable standards. W Response to building department comments including any required document revision to meet applicable code requirements are included in these basic services. 0 Estimate of Probable Costs. The CONSULTANT shall design approximately three thousand eight hundred linear feet (3,800 LF) of sea wall to replace an existing seawall, design an additional approximately two thousand seven hundred linear feet (2,700 LF) of new seawall, and design up to three (3) cantilever overlook structures. The RiverWalk Project (Phase III) begins at the west end of the seawall being constructed under Phase 11 of the RiverWalk Project and extends west along U,S. 17-92. The cantilever overlook structures are anticipated to be located at the pedestrian crossing areas. • Attend a pre design meeting with CITY and the Design Team. • Conduct a field review of the route. • Obtain Geotechnical Subconsultants soil and groundwater information and soil design data for his use in designing the seawall and auger anchor system. • Coordinate with the Civil Design Team to determine the seawall design geometry and cantilever overlook locations, • Prepare Design Calculations for the seawall, anchors, and overlook structures. • Prepare ninety percent (90%) plans and specifications. • Attend the ninety percent (90%) plan review meeting with the design team. W, Respond to RAI's from regulatory and permitting agencies. VA, Prepare one hundred percent (100%) plans and specifications. Prepare Opinion of Probable Cost, Provide assistance during the Bid Phase to respond to RFI's. The CONSULTANT shall assist the CITY by attending a pre-bid meeting to discuss ttle RiverWalk Project With prospective contractors and answer questions they may have about the project design. The CONSULTANT shall assist in preparing any necessary clarifications or addendums during the bidding phase. Prior to receipt of bids, the CONSULTANT shall update the Opinion of Probable Costs for the Riverwalk Project and prepare the estimate on the project bid form. In concert with the CITY, the CONSULTANT shall review and evaluate the bids for the RiverWalk Project, attend CITY evaluation meetings and recommend award. The CITY will be responsible for the costs of printing the bid documents, including plans, to be used by prospective bidders and others during the bidding and construction phases. 12.2 CONSULTANT shall perform Post -Design Services and/or Construction Administratil services in accordance with CITY. 'The CONSULTANT shall prepare an amendment to " above Scope of Services to include the Post Design Services to the level agreed upon by t CITY. CITY -FURNISHED INFORMATION j,,edisirri, selifices u-ider the sole betefit of ft,e C17,1111"tO 4RII otgordila SCOPE OF SERVICE: The CONSULTANT shall provide the following services: Evaluate physical and strength characteristics of subsurface soils In proposed seawall and associated tie -back construction areas along the southern shoreline of Lake Monroe, and in proposed light pole foundation areas along U.S. 17-92. Perform peer review of the seawall. The following geotechnical service shall be performed: 1.0 FIELD SERVICES, 9EN, I - I barge location. 1.2 Mobilization of Men and Equipment- Barge Mounted Drill Rig 1 .3 Standard Penetration Test Borings (Water) 1.4 Install and Remove Casing (Water Borings) 1 .5 Mobilization of Men and Equipment -Truck Mounted Drill Rig 1,6 Standard Penetration Test Boring (Land) 1,7 Grout Seal Test Holes (Land) M 2.1 Stratification and Visual Classification of Soil Samples 2.2 Soils Classification Testing: 22.1 Corrosion Series Tests 2.2.2 Wash 200 Size Analysis 2.2.3 Liquid and Plastic Limits 2.2.4 Moisture Content Determination 2-2.5 Organic Content Determination parameters for use in design and construction. I•Iiql li�j 111111111111 1; ii�ij I 1 11 111 ii III, I 1 ;11 1 A. Trail Alignment Familiarization: Review background date of tlm proposed trail alignment. Review site data and plans to understand opportunities and constrains specific to site (power lines, grades, crossings, trail cross sections, etc.). B. Site Visit and Documentation of Unique Characteristics: Visit the site to review the proposed alignment and document the corridor's unique character_ C. Context Review: Review and provide historic background information associated with the design corridor. A diagrammatic plan shall be produced that illustrates Important historic locations and their associated stores. Images taken during the site visit shall be included for inspirational context, D. Client Meeting: Establish potential interpretive program opportunities and the associated signage and way -finding budget. E. Trail Vision: Provide conceptual designs associated with the project character in the form way -finding and interpretive elements unique to this portion of the corridor, while tying into the overall Lake Monroe Loop aesthetic. The trail vision shall be illustrated through sketches and Images. Input shall provide for additional elements associated with the project vision including site furnishings, landscape, hardscape treatments, cross sections and overlook nodes as treatments of these elements can help strengthen vision and sense of place. F. Vision Refinement: Present vision, Refine design of interpretive and way -finding elements used on CITY input, Provide input relative to placement, integration and the incorporation of the vision into the overall landscape and hardscape aesthetic, via sketches and images. G. Design Vision Review: Provide design intent review of plans at the 55% Design Development and ninety percent (90%) Construction Document phases to ensure the way - finding interpretive elements and landscape and hardscape features remain consistent with the CITY approved vision. 11��1111 III; II11111 i I I ill IIIJ 11111�1111 � III MII I IFill 1. Review the construction drawings, technical specifications and construction cost estimate at the sixty percent (60%) and the ninety percent (90%) level of completion. 2. Provide written comments on the construction drawings, technical specifications and construction cost estimate at the sixty percent (60%) and the ninety percent (90%) level of completion. The areas for the underground utility services which shall be provided by the CONSULTANT are as follows: I ) The full right of way of North French Avenue from 1"t Street to West Seminole Boulevard including the full intersection of 15t Street and North French Avenue fifty (50) feet in all directions measured from the curve returns. 2) The triangular area containing private property and right of way for the ramps at the southwesterly corner of the intersection of North French Avenue and West Seminole Boulevard, 3) West Seminole Boulevard from North French Avenue to the Interstate 4 overpass from the northerly edge of pavement to the southerly apparent right of way line. The previously designated underground utilities shall also be verified along West Seminole Boulevard from North French Avenue to the Interstate 4 overpass from the northerly edge of pavement to the northerly apparent right of way line, Any underground utilities installed after the previous effort will also be designated. 5K#T,,T,2iykff,1 NTO 049TORM11101 01TIE4 It 11414PAV FAIT A, CONCEPTUAL ROADWAY DESIGN Phase No. Phase Descriotion Fee 21 PROJECT ADMINISTRATION $20,460 3.1 SURVEY 3,2 Specific Purpose Topographic Survey $29,380 313 Utility Locates $14,525 Subsurface Utility Explorations (up to 65) $39,000 4,1 CONCEPTUAL ROADWAY DESIGN ANALYSES $31,220 4.2 ROADWAY DESIGN DEVELOPMENT $148,320 Part A Expenses $4,000 PART A SUBTOTAL $286,905 PART B: TRAIL ENGINEERING Phase No. Phase Description Fee 5.1 TRAIL ENGINEERING 5.2 Project Administration $47,740 5.3 Conceptual Analysis & Design $20,500 5.4 Preliminary Engineering Analysis & Design $155,980 S'S Final Design Phase $646,275 611 ENVIRONMENTAL SERVICES 6.2 Prelim. Eco. Assessment $6,500 63 FDEP Permitting $9,500 6.4 ALOE Permitting $8,500 H Wetiand Mitigation Design $4,900 6,6 RAI's 6,7 Meetings/Coordination $6,000 7.4 PERMITTING PHASE $55,000 6,1 SPECIFICATIONS $24,760 9A LANDSCAPEIHARDSCAPE DESIGN SERVICES 9.2 ThemeNision/Conceptual Design $10,200 Design Development and Construction Docs $49,680 9.3 Irrigation Design $5,060 9.4 Lighting Design Services $75,500 110.1 STRUCTURAL DESIGN SERVICES %tll Seawall and Anchor Design $235,400 101,2 Cantilever Overlook Decks $66,300 ill BIDDING $. GEOTECHNICAL STRUCTURAL. $109,01 • w M M 1 �"w I' Ordonez, Marisol Fronr McDeed, Christopher Sent: Thursday, September 17,2015 8:00 AM To: Ordonez, Marisol Subject, RE: Back up- quotes or documentation Req # 64908 and 64909 Here is a list of some of the vendors I reached out to for this type of work. Protiviti —They would only utilize a block purchase of hours with no scope of work at $200 per hour purchased in blocks of 40., IncWorx Consulting — I don't recall the details on this one, we schedule a call and discussed the project. They did not provide a quote. I believe they were only interested in doing a full implementation and not just the work we need. IE their scope would have been training, design meetings, and other City involvement which would be way more than we needed. Sharepointmaven — Great site, and great resources, but they only work with SharePoint online installations and not on Premise. We are an an premise installation. Rackspace —would only assist if we purchased the hardware/outsourced for a full hosting package. Planet Technologies —We have actually been using them fore this type of work using our Microsoft credits and their service has been horrible. Mostly their response time, takes months to schedule a tech to be available and typically the work is not completed. Christopher M. McDeed IT Manager City of Sanford Phone: 407.688.5024 From: Ordonez, Marisol Sent: Wednesday, September 16, 2015 9:08 AM To: McDeed, Christopher <Chr�istopher.McDeed@Sanfordfl.gov> Subject: RE: Back up- quotes or documentation Req # 64908 and 64909 Can you provide the name of the other vendor I will add them in the quote field and add a penny with a brief description? Thanl(s Purchasing Technician Finance Dept., Purchasing Div Ste 236 City of Sanford 300 N Park Ave Sanford, FL 32771-1244 aff-Tffllvs. M 1 email: marisol.ordongK2sanfordfl. ov web: www.sanfordfl.go Bids are posted on www.myvendorlink.com ?-A I tA 161 N� From: McDeed, Christopher Sent: Tuesday, September 15, 2015 9:48 AM To: Ordonez, Marisol Subject: RE: Back up- quotes or documentation Req ft 64909 and 64909 ZEM Attached is the SOW from Perficient that I worked with them on to develop. I searched out other organizations, most were not willing to do a project of this small scope and wanted to engage in much more. I did find one other company that would assist; however, they would not commit to anything other than we could purchase time in 40 hour blocks and whatever time it took, it took, so I couldn't get a more firm price from them. As for Nitzan, what do you want for him, his resume, a list of other people interviewed for the opportunity? Christopher M, M.cDeed IT Manager City of Sanford Phone, 407.688.5024, From: Ordonez, Marisol Sent: Tuesday, September 15, 2015 9:38 AM To: McDeed, Christopher <Ch risto o her. Mc Deed @Sanfo rdfl.gov> Sp [41#1411DIOUBUX4180 I IN N K01 gala "NUT Purchasing Technician Finance Dept., Purchasing Div Ste 236 City of Sanford 300 N Park Ave Sanford, FL 32771-1244 Fax: 407.688 .5021 email: 'marisol.ordonez@sanf6rdfl.go web: www.sanfordfLgqy rARVAID "I'M114uh 0 a A ik, L, I 'Fil I a f. I N f ly# avill 1 val a Ima awas 141'aalwAsm V IN � � ti �W ��� � 14"IV �pf d rw �.