022508 ws agn & min1
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MINUTES
WORK SESSION FEBRUARY 25, 2008
City Commission, Sanford, Florida
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, FEBRUARY 25, 2008 300 North Park Avenue
4:00 PM Sanford, Florida
PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS NEEDING OTHER TYPES OF ASSISTANCE, AND WHO
WISH TO ATTEND CITY COMMISSION MEETINGS OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRITING, OR MAY
CALL 407.330.5603 FOR INFORMATION REGARDING AVAILABLE AIDS AND SERVICES.
PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH
RESPECT TO ANY MATTER CONSIDERED AT THIS PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH
PURPOSE, SUCH PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, INCLUDING THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. This record is not provided by the City of Sanford.
AGENDA
1) Historic Preservation Board — interview applicants. (Regular Item #91) [Commission Memo 08 -060]
2) Evaluation and Appraisal Report for the Comprehensive Plan — discussion. (Regular Item #7.A)
[Commission Memo 08 -045]
3) Sanford Community Redevelopment Agency — request for short term funding assistance.
[Commission Memo 08 -0571
4) Sanford Airport Authority lease with Miro Hospitality Properties, LLC. (Regular Item #9.H)
5) Temporary Sign Amnesty ordinance. (Regular Item #8.C) [Commission Memo 08 -061]
6) City Financial Report — 1St Quarter Ended December 31, 2007. [Commission Memo 08 -058]
7) Agenda Items - additional information and /or questions.
8) End the meeting.
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WORK SESSION FEBRUARY 25, 2008
City Commission, Sanford, Florida
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, February 25, 2008, at 4 PM, in the
Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Linda Kuhn
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Jack T. Bridges
Acting City Manager Kristi Aday
City Clerk Janet R. Dougherty
Deputy City Clerk Cynthia Porter
Absent: City Manager Robert (Sherman) Yehl
City Attorney William L. Colbert
Mayor Kuhn called the Work Session to order at 4 PM.
1) Historic Preservation Board — interview applicants. (Regular Item #9.F) [Commission Memo 08 -060]
Michael Yebba was interviewed for the Board.
2) Evaluation and Appraisal Report for the Comprehensive Plan — discussion. (Regular Item #7.A) [Commission Memo 08-
045]
Principal Planner Antonia Gerli distributed a letter dated February 22, 2008, from Timothy Stillings, Kimley -Horn and
Associates, Inc., which addressed Commissioner Woodruff s comments regarding the Evaluation and Appraisal Report (EAR). She
suggested that when action is taken at tonight's Meeting that the motion include incorporating the comments into the amendment.
In response to Vice Mayor Williams' question whether the comprehensive plan addresses redevelopment of depressed
areas, Mr. Stillings said that was looked at from an urban infill redevelopment perspective and economic development perspective,
and while the comprehensive plan is really strong about providing guidance for policy and direction, specific programs for specific
plans for those actions would be better served as separate documents or separate policy actions. The comprehensive plan in terms of
being the City's master plan is intended to be very general. Plans change and the dynamic of a community changes; oftentimes it
would require changing the comprehensive plan, which should be static and general. The amendments can be reviewed to make sure
there is sufficient policy direction to address that concern.
Mayor Kuhn asked Ms. Aday to schedule a strategic planning session.
3) Sanford Community Redevelopment Agency — request for short term funding assistance. [Commission Memo 08 -057]
The design phase of the extension of the First Street streetscape from Oak Avenue to US 17 -92 is complete. CPH
Engineers, Inc. estimates construction costs of the project at $2.569 million including a 10% contingency and not including separately
funded concurrent City utility construction. The CRA has budgeted $1.5 million for this project in the 2007 -2008 fiscal year and will
budget the balance of the project in the 2008 -2009 fiscal year. If the project proceeds on schedule, expected completion would occur
in September- October, 2008. However, the CRA will not have access to complete funding for the project before the deposit of its Tax
Increment Financing revenue transfer at the end of December, 2008. "Bridge financing" would allow the CRA to pay contractors for
the project before its TIF revenue is credited. An option proposed is a loan agreement between the City and the CRA to advance the
required funding from the City's general fund, to be repaid when the TIF funds are credited.
There was a consensus of the Commission to take action on this item at the next meeting.
4) Sanford Airport Authority lease with Miro Hospitality Properties, LLC. (Regular Item #9.H)
Orlando Sanford International Airport President Larry Dale briefly discussed the terms of the lease with Miro
Hospitality Properties for construction and operation of the Airport's first on -site hotel. He requested that the Commission provide
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2$ WORK SESSION FEBRUARY 25, 2008
City Commission, Sanford, Florida
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written consent and approval of the lease by executing the Consent and Approval of Ground Lease document provided in today's
Agenda. The Commission will take action on this item at tonight's Regular Meeting.
5) Temporary Sign Amnesty ordinance. (Regular Item #8.C) [Commission Memo 08-0611
Acting Deputy City Manager Craig Radzak reported that at the January 14, 2008 Work Session, the Commission
directed Staff to meet with the Assistant City Attorney to discuss and draft a Temporary Sign Amnesty Ordinance for review by the
Commission. The ordinance identifies the following main points: the City intends to grant temporary relief by suspending Ordinance
No. 3773 for a period of 18 months (commencing January 1, 2008 and expiring June 30, 2009) to affected property and business
owners in order to bring non - conforming signs into compliance; the City Planning Department will notify all affected property
owners, business owners, all persons seeking occupational licenses, and commercial establishments receiving regular utility bills by
USPS priority mail with delivery confirmation; this ordinance does not deter, delay, abate, or abort existing permitting requirements
for pending or new signage requests; vested rights application will also be suspended until June 30, 2009; and illegal signs will still
be addressed and enforced during the amnesty period.
The Commission will take action on this item at tonight's Regular Meeting.
6) City Financial Report — I" Quarter Ended December 31, 2007. [Commission Memo 08 -058]
Finance Director Jim Poulalion reviewed the Report.
The Commission discussed potential funding for the Westside project. Mayor Kuhn said she would contribute $50,000
from her Neighborhood Improvement Fund; $130,000 is already in the budget; $100,000 from Wharton Smith; $100,000 Museum
Fund; $120,000 Capital Improvement Fund; and $233,000 City's Fund Balance. Vice Mayor Williams asked that the record reflect
that the contribution from Wharton Smith should not count toward the City's commitment to the project; it can be used in order to meet
the guidelines of the Community Development Block Grant (CDBG). Seminole County allocated $7,000 this year and $3,000 for next
year.
7) Agenda Items - additional information and /or questions.
8) End the meeting.
Attest:
ity Clerk
cp
Mayor Kuhn adjourned the Work Session at 6:15 PM.
Mayor Lin a Kuhn