Loading...
1122* Addendum No. 2, AXIS Piggyback Cathedral7— ZIPERWIETF Tuesday, November 10, 2015 To: City Clerk RE: Extended Contract Addendum No. 2 Cathedral aka AXIS Piggyback w/City of Melbourne No. 12.133.0.2012 Exp 5.20.16 The item(s) noted below is/are attached and forwarded to your office for the following action(s): Development Order Final Plat (original mylars) Letter of Credit Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: ❑ Return originals to Purchasing- Department ❑ Return copies EJ ❑ Mayor's signature ❑ Recording ❑. ---Red-6-fing' E Safe-ee ing_(..V_ault) 1--D.eputy Cit —Manager ❑ Payment Bond ❑ City Manager Signature ❑ City Clerk Attest/Signature ❑ City Attorney/Signature Special Instructions: Record keeping —original contract From T:\Dept_forms\City Clerk Transmittal Memo - 2009.doc Date DATE: 11/03/15 PURCHASING OFFICE: 407.688.5030 ACCOUNTS PAYABLE: 407.688.5020 FACSIMILE: 407.688.5021 VENDOR NO.: 12147 TO: PURCHASE ORDER \K CITY OF SANFORD P.O. BOX 1788 (300 NORTH PARK AVENUE) SANFORD, FLORIDA 32772 CATHEDRAL CORP 6851 TPC DRIVE ORLANDO, FL 32822 FLORIDA TAX EXEMPT NO.: 858012621681C-8 PO NUMBER 034621 SUBMIT INVOICES TO: ACCOUNTS PAYABLE FINANCE DEPT. P.O. BOX 1788 SANFORD, FL 32772 SHIP TO: CITY OF SANFORD 300 N. PARK AVENUE SANFORD, FL 32771 DELIVER BY TERMS F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/16 NET/30 65045 ACCOUNT NO.: 451-4510-536.47-00 PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY OF UNITE ISSUE UNIT COST EXTENDED COST 1 UTILITY BILL MAILING SERVICES 60000.00 NA 1.00 60000.00 PIGGYBACK WITH THE CITY OF MELBOURNE CONTRACT NO. 12.133.0.2012 ADDENDUM NO.2 EXTENDED TO 5/20/2016 SUB TOTAL 60000.00 TOT L 60000.00 c_� = APPROVED BY: � APPROVED BY: — PURCHASI CITY M AGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP:UWWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING ra lCathed"' C O R P O R A T I O N FORMERLY AXIS DATA SOLUTIONS July 14, 2015 City of Sanford Utilities 300 N. Park Avenue Sanford, FL 32771 Re: AXIS Data Solutions, Inc. Notice of Merger To Whom It May Concern, As you may know, Cathedral Corporation, through its wholly owned subsidiary, AXIS Data Solutions, Inc. ("AXIS"), acquired substantially all of the assets of Advanced Xerographics Imaging Systems, Inc. in May 2014. Cathedral Corporation is a strong and excellent company with a long history of quality and commitment in our industry. Its headquarters are in Rome, New York and it has an additional facility in Rhode Island. The Florida processing facility will remain in Orlando, Florida. After the acquisition, Cathedral decided to merge AXIS Data Solutions, Inc. with and into Cathedral to simplify its corporate structure and save administrative expenses. This merger was effective December 31, 2014. Prior to this merger, we were registered under FEIN: 46-5719828. We are now registered under FEIN 14-0576820. We are writing to inform you that Cathedral has assumed all rights, title and interest in its contracts and agreements of AXIS. I will continue as Executive Vice President of Cathedral and all employees have been retained at the Orlando, Florida location to insure uninterrupted operations. Please be assured that Cathedral has assumed all responsibilities under your contract from that date forward. Beginning July 27", 2015 all postage requests and invoices for services will be issued by Cathedral Corporation and all payments can be sent to the Orlando, Florida location, made payable to Cathedral Corporation. Any postage requests and invoices for services issued between now and July 27'" will continue to be issued by AXIS Data Solutions and payment can still be made payable to AXIS Data Solutions. The following documents are enclosed and included with this letter: • Cathedral's insurance form (ACORD) • Cathedral's W9 • Sunbiz report • Copy of original executed Assignment of Contract If you have any questions concerning this matter, please call me at 407-351-0232. Very truly yours, David Salazar, Executive Vice President Cathedral Corporation 6851 TPC Drive, Orlando, FL 32822-5141 •800-852-3174 Telephone 407-351-0232 • Fax 407-363-4586 www.cathedralcorporation.com UTILITY DEPARTMENT MEMORANDUM DATE: May 29, 2014 TO: Mayor FROM: Manager, Utility Support Services JA VIA: Purchasing ."/O� RE: AXIS Extension and Mayor Signature Mayor: The City approved a piggyback agreement to the City of Melbourne contract with AXIS for utility billing services in May 2013. Attached is an addendum for an additional two year period starting June 1, 2014 and ending May 31, 2016. The City Attorney has reviewed and determined that if the Melbourne contract is still in effect, then the City's piggybacking contract remains in effect, and that the addendum does not need to go to the Commission for approval. The Purchasing Manager concurs. It is the preference of AXIS that the City signs the addendum for the record. If you have any questions, please contact me, Bill Marcous, at Extension 5105. Thank you for your cooperation. CITY OF SANFORD UTILITIES PIGGY BACK AGREEMENT TO CITY OF MELBOURNE CONTRACT NO. 12-133-0-2012 UTILITY BILLING SERVICES ADDENDUM TO EXTEND TERM OF AGREEMENT May 20, 2014 Advanced Xerographics Imaging Systems, Inc. ("AXIS") and the City of Sanford ("CLIENT") agree to extend the City of Sanford Piggy Back Agreement to the City of Melbourne Contract No. 12-133-0-2012 for Utility Billing Services for an additional two year period starting June 1, 2014 and ending May 31, 2016. Attached to this Addendum is a copy of the executed Contract Amendment #2 to the City of Melbourne Contract No. 12-133-0-2012 authorizing the two year contract extension. All other terms and conditions of the Agreement, as amended, will remain in effect. .AXIS: Advanced Xero ra hics Imaiain2 Systems, Inc. (�L Z_-,11 j , 1 ---= Culp AA- Executive Vice President Date: 5f ' -V lV CLIENT: City of Sanford Title: Mayor Date: 61412014 # 12-133-0-2012 UTOLOTY BILLONG SERVICES This Amendment to the Contract for the printing and mailing of utility bills is made and entered into as of April 23, 2014, between the CITY OF MELBOURNE and ADVANCED XEROGRAPHICS IMAGING SYSTEMS, INC., DBA AXIS DATA SOLUTIONS, hereinafter referred to as the CONTRACTOR. The contract entered into on February 14, 2013, is hereby amended to renew the contract for an additional twenty-four (24) month period, at the same terms and conditions, by mutual agreement of both parties. The parties do hereby execute this amendment for the period of June 1, 2014 through May 31, 2016. All other terms of the Purchase Contract remain in effect. IN WITNESS WHEREOF: Melbocuitrynofe AXIS - On Florida's SpaceCoast DATASOLUTIONS 900 East Strawbridge Avenue Melbourne, Florida 32901 (Z NamefTitle of Authorized Representative 819" Here Lanaee Gilmore, CPPO, CPPB Date ------ — �f Date Purchasing Manager Advanced Xerographics Imaging Systems, Inc. June 2, 2014 City of Sanford 300 North Park Avenue Sanford, FL 32771 Re: Advanced Xerographics Imaging Systems, Inc. ("AXIS") Consent to Assignment of Contract To Whom It May Concern: I am pleased to announce to you that AXIS has agreed to sell its business and assets to Cathedral Corporation, a strong and excellent company with a long history of quality and commitment in our industry. Under the purchase agreement, Cathedral will take ownership of the business, but the employees that you interact with and that service your account are staying on and will continue to ensure that City of Sanford receives the very best in customer service. I will personally continue as President of Cathedral's AXIS operations, and it is our goal that this transaction be seamless to you. As part of this transaction, AXIS will assign its client contracts and agreements to AXIS Data Solutions, Inc., a Florida corporation, that will be a wholly-owned subsidiary of Cathedral Corporation. Accordingly, I am requesting your consent to AXIS's assignment of City of Sanford's contract with AXIS by your execution of this letter in the space provided on the next page. Upon closing of the sale of the AXIS business and assets, AXIS Data Solutions, Inc. will assume all responsibilities under the contract from the date of the assignment forward. Please be assured, however, that AXIS shall not be released or discharged from any contract obligations or responsibilities arising prior to the assignment or relating to events or activities occurring prior to the assignment. Please acknowledge your consent and agreement by executing this letter in the space provided below. As the parties hope to conclude this transaction by May 31, 2014, we would appreciate your early response. If you have any questions concerning this matter, please call me at 407-351-0232. Very truly yours, David Salazar, CEO ADVANCED XEROGRAPHICS IMAGING SYSTEMS, INC. 6851 TPC Drive V Orlando, Florida 32822-5142 If Phone: 407.351.0232 Fax: 407.363.4586 8094041.3 June 2, 2014 Page 2 CONSENT TO ASSIGNMENT OF CONTRACT: City of Sanford hereby consents to the assignment by Advanced Xerographics Imaging Systems, Inc. to AXIS Data Solutions, Inc., a wholly-owned subsidiary of Cathedral Corporation of all right, title and interest in all of its agreements with AXIS, and all amendments thereto, including, but not Iimited to the agreements listed in Exhibit A as of and effective on the date of the closing of the purchase by Cathedral Corporation of AXIS' business and assets. In the event that the closing of the sale by AXIS of its business and assets to Cathedral Corporation does not take place, this letter agreement and consent shall be null and void. City of Sanford Name: Jeff L)\1\,&*rip1ett Title: Mayor 8094041.3 June 2, 2014 Page 3 Exhibit A — City of Sanford AGREEMENTS Piggy Back Agreement to City of Melbourne Utilities Client Services Agreement #12- 133-0-2012, dated: 2/13/13 Addendum #1 to Agreement #12-133-02012 dated: 3/15/13 Addendum #2 to Agreement #12-133-0-2012 dated: 5/20/14 8094041.3 The City of Sanford ("City") enters this "Piggyback" Contract with Advanced Xerographic Imaging Systems Inc. d/b/a Axis Data Solutions (hereinafter referred to as the "Vendor"), under the terms and conditions hereinafter provided. The City and the Vendor agree as follows: I The Purchasing Policy for the City of Sanford allows for "piggybacking" contracts. Pursuant to this procedure, the City is allowed to piggyback an existing government contract, and there is no need to obtain formal or informal quotations, proposals or bids. The parties agree that the Vendor has entered a contract with City of Melbourne, Florida, said contract being identified as "Service Agreement" (RFP -12-136-0-2007 — Service Agreement Contract Number 12- 133-0-2012), as amended, (said original contract, as amended, being referred to as the "original government contract"). 2. The original government contract is incorporated herein by reference and is attached as Exhibit "A" to this contract. All of the terms and conditions set out in the original government contract are fully binding on the parties and said terms and conditions are incorporated herein. 3. Notwithstanding the requirement that the origihal government contract is fully binding on the parties, the parties have agreed to modify certain technical provisions of the original government contract as applied to this Contract between the Vendor and the City, as follows: (a). Time Period ("Term") of this Contract: (state N/A if this is not applicable). N/A. (b). Insurance Requirements of this Contract: (state N/A if this is not applicable). N/A. (c). Any other provisions of the original government contract that will be modified: (state N/A if this is not applicable). NIA (1). Address change for the City: Notwithstanding the address and contact information for the government entity as set out in the original government contract, the Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's designated representative for this Contract is Bill Marcous, Utility Manager, City of Sanford, Post Office Box 1788, 300 North Park Avenue; Sanford, Florida 32771-1778, telephone number (407) 688-5000 (Extension 5105) and whose e-mail address is: WILLIAM.MARCOUS@Sanford€l.gov. (2). Notwithstanding anything in the original government contract to the contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between the parties arising out of this Contract shall be in Seminole County, Florida in the Court of appropriate jurisdiction. The law of Florida shall control any dispute between the parties arising out of or related to this Contract, the performance thereof or any products or services delivered pursuant to such Contract. (3). Notwithstanding any other provision in the original government contract to the contrary, there shall be no arbitration with respect to any dispute between the parties arising out of this Contract. Dispute resolution shall be through voluntary and non-binding mediation, negotiation or litigation in the court of appropriate jurisdiction is in Seminole County, Florida, with the parties bearing the costs of their own legal fees with respect to any dispute resolution, including litigation. (d). All other provisions in the original government contract are fully binding on the parties and will represent the agreement between the City and the Vendor. Entered this.Le—day OfVMIAI(-j 2013. Attest: Teresa �JSa a' ar Secretary/Treasurer Attest., tJanet Dougherty, CitClerk Approved as to form and MaME. Colbert City Aft(96W 4Z4 3 Advanced Xerographic Imaging Systems Inc. d/b/a Axis Data Solutions By:� David R. Salazar President Date: 2 City Of Sanford By: I Jeff Triplett, Date: .5�1 Exhibit "A" [Attach original government contract] EY62, b 1+ A 0 12-133-0-2012 UTILITY BILLING SE ` I(CES This Amendment to the Contract for the printing and mailing of utility bilis its made and entered into as of March 15, 2093, between the City of Melbourne and Advanced Xerographies Imaging Services, Inc., dba Axis Data Solutions, hereinafter referred to as the CONTRACTOR. The parties agree to the following.terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties. The Contract is hereby amended to reflect the following: Revisions: , I. The City agrees to the changes and charges CONTRACTOR submitted via email on March 12, 2013 (See Attachment A to this Amendment). The parties do hereby agree to revise the Contract under the same terms, conditions, covenants, agreements, and provisions, stipulations of said agreement. All other terms of the Contract remain the same. IN WITNESS WHEREOF:. MP�bo me OnlYorida'sSpsceCeast k��, 900 East SiTa; Wbridge Avenue Meihu' rne, Florida 32901 0�� � 3100-1UP David McCue, C.P.M., A.P.P. Date Purchasing Manager 6Ji' TA 901OT- MA Nattie/Titla of Authorized Representative $ignafttre fy % Date ATTACH ENT A. To Amendment # 1 k X I DC -1 DATA SOLUTiONS CITY OF MELBOURNE AMENDMENT #1 TO SERVICE AGREEMENT CONTRACT NO, (12-133-0-2012) The CUSTOMER agrees to the following changes and charges described In the original CUSTOMER SERVICE AGREEMENT dated February 13, 2013. I. All assumptions from the original agreement remain the same except for the following item(s). 2. The fees listed below are based on processing from 1-- 5 billing.cycles each month. 3. If -laser printing Is required on the back either stagnant or variable, in black or with one highlight color, It vu€ll be charged at $.01251impi-ession. 4. AXIS will charge the following fee for formatting and processing of RegularlFinal, entail and presentment of Statements based on the total volume for each CUSTOMER'S Cycle Size. This will be the total of all files received on each cycle. A,a_. Qcianfities up to and including 12,000, the price listed below are based on a custom form preprinted one color on the front with one color on the back. This has variable laser printing in black.on one side. 0 1-3,000 Utility Notices $ 0.1630 per notice u 3,001- 9,000 Utility Notices $ 0.1250 per notice e 9,001-12,000 Utility Notices $ 0.0810 per notice 4b. Quantifies over 12,000 the price listed below are based on a generic form printed one color on the front and one color on the back. This has variable laser printing in black on one side. c 12,00.1 and over Utility Notices $ 0.0545 per notice 5. AXIS will charge the following fee for #10 Single Window Mailing Envelopes printed one color. Pricing Is based on the voltime mailed for each Customer's Cycle Size. e 1-3,000 Utility Notices $0.0316 per notice 0 3,001 - 9,000 Utility Notices $0.0294 per notice O 9,001 - 11,000 Utility Notices $0;0249 per not€ce e 11,001 and over Utility Notices $0.0190 per notice AXIS, Ine. a 685r'rr)C Drive, Orl:aiWo. FI. 5282-2-51,11 o P,00-:332.3114 Tel: p one Etta 7 A51 U232 e FEw 407-363 ply, ;fr Page 2 of 3 ATTACHMEN T1 A To Amendment 4 Z I S DATA SOLUTIONS 6. AXIS will charge the following fee for 09 81ngle Window Mailing Envelopes printed one color, I— Pricing is rased on the volume malled with a #9 for each Customer's Cycle Size: ° 1-2,500 Utility Notices $0.0267 per notice ° 2,501 - 7,500 Utility Notices $0.0249 per notice ° 7,501 - 8,500 Utility Notices $0.0211 per notice ° 8,601 -and over Utility Notices $0.0166 per notice 7. AXIS will charge the following fee for email delivery of invoices/bills for each Customer's Cycle Size that has adopted email delivery. This fee is in addition to the formatting fee listed in Item V -da or 444 above and includes the creation of the pdf for that notice. °^-----1 600 � $0.081 per notice 0 501-1000 $0.079 per notice O 1001 - 3,000 Utility Notices $0.077 per notice o 3,001 •- 9,000 Utility Notices $0.075 per notice o 9,001 -12,000 Utility Notices $0.070 per notice U 12,001 and over Utility Notices $0.065 per notice Optional Items from Attachment A of Rr-P 912133-0-2012 remain the same. Those are: 8. Any additional inserts that are requested for insertion into the mailing envelope will be charged a fee of $0.01/insert. 9. Any laser printing with variable highlight color will be charged at $0.005/impression. 10.Any pdfs created for notices and/or accounts that are not associated with the email or presentment (e.g. CD/DVD Archive) will be charged $0.015 to create each pdf. AXIf3, hic o 6851 TFIC: 1jave. orI,.,nrkt, FL 3282.2•; 141 0 fit O-852. 4174 lE:l�:��heynr„ 407 ; al 107.32 o i -;ax 4()7.31r33.4G8G Page 2 of 3 A TA.CHMENT A - To Amendment # I AXIS DATA SOLUTIONS Optional Upgrades over and above RPP 012-133-0-2012 requirements. - 11 AXIS equirements: 11,AXIS will charge the following fee for electronic hosting and presentment of invoices/bills for each Customer's Cycle Size that has adopted presentment services. This fee is in addition to the formatting fee listed in Item 94a or #4b above and includes the creation of the pdf for that notice. 0 1 -500 $0.101 per notice a 501-1000 $0.099 pdr notice 1001 - 3,000 Utility Notices $0.097 per notice 0 3,001 - 9,000 Utility Notices $0.095 per notice 0 9,001 - 11,000 Utility Notices $0,090 per notice © 11,001 and over Utility Notices $0,085 per notice 12.AXIS does maintain an additional processing fee of $500 per month for dally cycle processing for more than 5 cycles per month. The PARTIES agree to be bound by the terms and conditions documented In the original Customer Service Agreement, SIGNATURES: City of Melbourne Advanced Xerographles Imaging Systems, Inc. (AXIS Data Solutions) B gy yyF Title:�txC.�t St'a5ct a ��t'' Title: President Date: -� i eta j u l l DateLMa rch 12.2013 AXIS, Inc.. es 6851 TPC Drive, Orianrlo, Fl S28Z' 5141 a 800-8,52-!'174 relpiphone 407-:i51-02.32 o Fax 407-363-458r, Page 3 of 3 Citv of Melbourne Purchasing Division: 900 D. Sti:awbridgeAvenue 'u Melbourne, FL 32901 o (321.) 608-7062 a P x (321) 608-7070 A, , (A i1'1MC March 16, 2013 David Salazar, President Axis Data Solutions 6809 TPC Drive Orlando, FL 32822 Re: Contract No. 12.933-0-2-012 UTILITY BILLINta SERVICES Dear Mi.. Salazar: The City has reviewed, and agreed to, the changes and charges you submitted to the City (Attachment A). An Amendment to revise the Contract has been prepared for your execution. If you are in agreement to revise this Contract, please sign, date, and return the original Amendment to the Purchasing Division, City of Melbourne. We appreciate your support in providing service to the City of Melbourne. Should you have any questions pertaining to the above, please contact me at (321) 608-7062. Sincerely, PIP" David N. McCue, G.F.M., A.P.P. Purchasing Manager An Equal Opportunity Employer Nym melbournefforida.org -V 1&143-U-2012 Award Date: February 12, 2013, by City Council Period of Contract: March 1, 2013 through May 31, 2014 [Subject to renewal for two (2) additional twenty- four (24) Month periods by mutual agreement of both Parties.] THIS -CONTRACT Is entered into this 13€h day of February, 2013 by and between the City of Melbourne, Florida, hereinafter referred to as the CITY, and ADVANCED XEROGRAPHICS IMAGING SERVICES, INC, dba AXIS DATA SOLUTIONS, hereinafter referred to as the 0ONTRAOTOR, a corporation legally organized and existing under the laws of the State of Florida. Whereas the CITY Issued Request for Proposal # RFp-12-133-0-2012 on December 97, 20.12; and Whereas file CITY wishes to award a contraef pursuant to that process; and Whereas CONTRACTOR wishes to provide product andlor services requested in the RFP; NOW, THEREFORE, to consideration of the mutual promises, covenants, and agreements hereinafter set forth, CONTRACTOR and the CITY do hereby agree as follows: I. CONTRACTOR agrees to supply and deliver such commodity or service in accordance with the terms, conditions, and specifications of the RFP, including Attachments and Addenda, and CONTRACTOWS response, signed and dated January 8, 20¢3 for the prices stated in ATTACHMENT A. The RFP, all associated documents and CONTRACTORS response are Incorporated and made a part of this contract. 2. The City further wish to clarify the following: a. Ill the event of any Inconsistency In this Contract, the Inconsistency shall be resolved In the following order of precedence: a The terms and conditions of RFP number RFP -12-133-0.20.12 including all Appendices and Addenda Teri Contract## 12-133.0 2412 -. [V#2039801 pogo t of I CrcYCon-AcrNronMsrioct: CoNiuconrAcTr1*'oRAt&''nox: a,.,1.LifSY z, fZu ynWVVSV tVRATY Wayne Rosser, Financial Sysr: Admin, 940 E. Strawbridge Avenue. id VOils David Salazar, President w a� ---_� RM Melbourae,FL32901 6851 TPC Drive Orlando, FL 32822 - Email: ayosser0@utelbottrnefloridn ora Phone; 321-608 7174 /FaY: 321-608 7199 coni Fhow 400-8 a2-31741 rax.- Phone: 84t}-852 3174/ ['ax: 407-363-4586 4 Whereas the CITY Issued Request for Proposal # RFp-12-133-0-2012 on December 97, 20.12; and Whereas file CITY wishes to award a contraef pursuant to that process; and Whereas CONTRACTOR wishes to provide product andlor services requested in the RFP; NOW, THEREFORE, to consideration of the mutual promises, covenants, and agreements hereinafter set forth, CONTRACTOR and the CITY do hereby agree as follows: I. CONTRACTOR agrees to supply and deliver such commodity or service in accordance with the terms, conditions, and specifications of the RFP, including Attachments and Addenda, and CONTRACTOWS response, signed and dated January 8, 20¢3 for the prices stated in ATTACHMENT A. The RFP, all associated documents and CONTRACTORS response are Incorporated and made a part of this contract. 2. The City further wish to clarify the following: a. Ill the event of any Inconsistency In this Contract, the Inconsistency shall be resolved In the following order of precedence: a The terms and conditions of RFP number RFP -12-133-0.20.12 including all Appendices and Addenda Teri Contract## 12-133.0 2412 -. [V#2039801 pogo t of I . 1 ; 4 " The terms and conditions of CONTRACTOWS response to the RFI', Including both original response signed and dated. b. This Agreement may be amended only by written agreement of the parties. e, Remedles: This Contract shall be governed by the laws of the State of Florida. Venue for any lttigatlon involving this contraot shall be the Circuit Court in and for Brevard County, Florida, No remedy herein conferred upon any party is Intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or at equity or by statute or otherwise, No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude, any other or further exercise thereof. IN WITNCSs WIdEpEOF, the parties hereto have made and executed this Agreement on the respective dates under each signature; of AXI S* Melbourne Ort *W -L,-- DATAMOl ONS 900 E. Strawbridge Avenue r '� , __tQir__� ��tf?-r�i�bL 1J1e r 6 F Mclbo erne, FL32901 Natne/Pale of Authorized Retrresentaflc�e �G L^ Michael MoNcesf L' a Date Sig��ahtre City Manager Attest- �_f.`-' �r Attes Et f+t y'BY: Y ~ helt A.'4Vysor Gita Ciierl': TerrnContract#t 12-133-02012-- iV#20398oj Paget oft MY of Melbouxne -- asxu2. 900 E. Strawbridge Avenue • 2 n Floor Melbourne, Florida 32901 • (321 608-7062 • Fax 324) 608-7070 .d RFP UTILITY BILLING SERVICES RFP #; RFP -12-133-0-2012 DUE DATE; JANUARY 10, 2013 7(TLE; #� OFFEROR CITY /STATE PROVIDED? YIN Hcfd Addenda Tech Drug Free Forms (2) Prop Cert 3 Copies 1 AXIS, INC. ORLANDO, FL Y Y Y Y Y 2 ENVELOPES & FORMS, INC./ SUREBILL DULUTH, GA Y Y Y Y Y 3 PINNACLE DATA SYSTEMS IRONDALE, AL Y Y Y Y Y 4 SEVERN TRENT SERVICES HOUSTON, TX Y 1 Y Y Y 5 SOUTHWEST DIRECT FT. MYERS, FL Y Y Y Y y Attachment A AXIS DATA SOLUTIONS CITY OF SANFORD UTILITIES PIGGY BACK AGREEMENT TO CITY OF MELBOURNE UTILITIES CLIENT SERVICE AGREEMENT ADDENDUM #1 TO SERVICE .AGREE MENT CONTRACT NO. 12-133-0-2012 The CLIENT agrees to the following changes and charges described in the original CLIENT SERVICE AGREEMENT dated February 13, 2013. 1. All assumptions fiom the original agreement remain the same except for the following items. 2. See Amendment #1 to Service Agreement Contract No. (12-133-0-2012) The PARTIES agree to be bound by the terms and conditions documented in the original Client Service Agreement. Advanced Xerographics Imaging Systems Inc (AXIS, Inc.) Lori Foerster, Account Exe tine �--t3 Date Client: By: (Company Name) Signature Name (Type or Print) Title Date AXIS, Inc. 0 6851 TPC Drive, Orlando, FL 32822-5141 s 800-852-3174 Telephone 407-351-0232 • Fax 407-363-4586 www.axisdatasOlutions.com A APPROVE THE' PURCHASE' ORDER; - O . C.A>MADRAL CORPORRTION (FORMERLY.�ixlSj. FOR UTILITY BILLING IN AN.A7VIOUNT NOT TO ;EXcE'�'D Ip Unify Downtown & flie Waterfront Q Proinotetlie City's DistinctCulture... Q Update Regulatory Framework Q Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Approval of the; -Cathedral Corporation(formerly AXIS Xerographic Imaging :Systems AXIS) Pbiehasd:,order for utility bill.mailing services is requested: iJdII7UTtt ..7 UL ILLY Ullt .UjCL. jj"6 As•t Yt+v. -suy vi��. vw ivaaoaJ Y�S6J. ••••••`• » »' ourne. The Joint Utilization . or piggy back agreement was approved by the City of City of Melb Sanfor&.Commission on May 13, 2013. The agreementwas prepared;by the -City Attorney, It had a renewal periodthrough May -31, 2014, at the same rate, with two additional 24 month periods by agreement. The renewal was approved by the: Commission on May 13, 2014 and is..good through May 31, 2016: City puxchaskig policy requires City Commission approval for.. all purchases of $50,000 or higher. LEGAL RI~ EW: No legal review requested of the City Attorney. REcomm ENDA.TiON: It is staff s -recommendation that the City Cgminission-approve:a-Purchase Order in:an amount not to exceed $60,000 for Cathedral'Corparation (formerly -AMS), for utility bill mailing. B. APPROVE 7HHpuRCHASE ORDER 710 HARCROS CHE'ltdICALS F'tlR POI:YItIE'R AND COACMLA10-CH9MICALS-A7" A COS7'OP$,2-19,343 STRATEMC- PRIORITIMS: ❑ Unify Downtown &-the Waterfront Promote the City's Distinct Culture` L1' date Re " Iato Framework :• U- -pd . gu ry.: _ ❑ Redevelop and Revitalize Disadvantaged Communities S'Y'NOPSIS: Approval of a purchase order to Harcros Chemicals for polymer and coagulant chemicals to be used at the -water treatment facilities. PISCALISTAFFING STATEMENT.' It is estimated that the cost of the chemicals is $219,303. The exact cost will be based on the giianfities ordered: Funds axe budgeted` -in various Utility Department accounts for these materials. BACKGROUND'. On January 25, 2011, bids were opened for the purchase.of various chemicals used at the.treatment facilities: Harcros Chemicals'' -sutiniitted the lowest responsive bid:. The --bid. can be annually renewed for a total of three :years, or subject to extension by the City Commission: A11 terms of the original agreement remain in place. . Due -to the total cost of the purchase exceeding $50,000, City policy requires approval by the City Commission. i-- L WAL. REVIEW: No legal review requested of the City Attorney. RECOMMENDATION: It is staffs recommendation to purchase these chemicals from Harcros Chemicals at a cost of $219,303. C. APPROVE rHE PURCHASE ORDER TO SHELLY'S ENv RONMON7AL SYS7'EM ,FOR HANDL/NG 7HE CITY'S BIOSOLlDSAYA C0S7'.$f9,2, 000. STRATEGIC PRIORITIES: ❑ Unify Downtown & the Waterfront ❑ Promote the City's Distinct Culture ❑ Update Regulatory Framework ❑ Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Approval of a Purchase Order to Shelly's Environmental Systems for biosolids disposal is requested. FISCALISTAFFING STATEWENT: It is estimated that the cost for this Fiscal year is $192,000 ($45 per ton). Funds are available in account number 452-4527-536-34-00, Repair and Maintenance. BACKGROUND: The City of Sanford has two wastewater treatment facilities that produce biosolids. For the past six years the City had an agreement with MaxWest which processed and ultimately disposed of the biosolid by-products from their gasification process. MaxWest filed for bankruptcy and ceased operations earlier this year. Currently the only other option available to the City was delivering Biosolids to Shelly's Environmental Systems for processing. We are working with a consultant, CPH, to evaluate other processes in the marketplace that could handle the City's biosolids. That design is currently on going. In the meantime there is still a need to process the City's biosolids in an environmentally safe manner acceptable to the Florida Department of Environmental Protection. That current option would be Shelly's Environmental Systems.