10-12-15 RM Agenda & MinutesCITY COMMISSION MINUTES
MONDAY, October 12, 2015
7 Pm
OCTOBER 129 2015
REGULAR MEETING
City Commission Chambers
1St Floor Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting.
Advice to the public: If a person decides to appeal a decision made with
respect to any matter considered at the above meeting or hearing, he or
she may need a verbatim record of the proceedings, including the
testimony and evidence, which record is not provided by the City of
Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit
for each speaker on each item, except a person representing an organization
and presenting its views during a quasi-judicial hearing will be allowed five (5)
minutes, and a person speaking under Citizen Participation will also be allowed
five (5) minutes. Your cooperation is appreciated in observing the time limit
policy. Each person desiring to address the City Commission on an agenda item
pending before the City Commission must, before addressing the City
Commission, legibly complete a citizen's input form and submit the form to the
City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City
of Sanford recognizing the importance of civility, decency, decorum and
respectful behavior in promoting citizen participation in a democratic government.
The City of Sanford calls upon the elected officials, employees, and the public to
exercise civility toward each other. (Resolution No. 2226, 04/11/11)
AGENDA
[R-114AWSIEW TIT
":
1) Meeting call to order by Mayor Triplett.
CEREMONIAL MATTERS:
2) Legislative Prayer.
CITY COMMISSION MINUTES
OCTOBER 12, 2015
REGULAR MEETING
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards:
• Presentation by Senator David Simmons — Legislative Update
• Proclamation — October 18-24, 2015 as Florida League of Cities
Government Week
BUSINESS OF THE COMMISSION:
5) Minutes:
September 28, 2015 Work Session and Regular Meeting.
6) CONSENT AGENDA: The action proposed to be taken is stated for each
item on the Consent Agenda. Unless the item is removed from the
Consent Agenda by a City Commission member, no discussion on
individual items will occur and a single motion will approve all items.
[Commission Memo 15-173]
A. Approve procurement for the city-wide Alley Rehabilitation Program
to Caraway Concrete Construction Inc., in an amount not to exceed
$74,000 and to Ranger Construction Industries in an amount not to
exceed $58,500.
B. Approve the blanket purchase order in an amount not to exceed
$85,000 to Ten-8 Fire Equipment for repair and maintenance of
Fire/Rescue motor vehicles and apparatus.
C. Approve the purchase order to Pace Analytical Services, Inc., for
Utility Department laboratory services in an amount not to exceed
$90,000.
D. Approve the purchase of liquid oxygen from Air Liquide for Auxiliary
Water Treatment Plant #2 in an amount not to exceed $70,000.
E. Approve the special event permit, street closure, noise permit and a
waiver of Resolution No. 2009-2139 for "Chanukah Fest 2015' to be
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
held on December 6, 2015.
F. Approve the special event permit, street closures, an alcohol permit
and a noise permit for the 'Downtown Sanford Mardi Gras' to be
held on February 6, 2016.
G. Approve the special event permit, noise permit and a waiver of
Resolution No. 2009-2139 for `Dawn to Dusk 12 Hour Challenge' to
be held on February 27, 2016.
H. Approve the special event permit, noise permit, and street closures
for'Jogging for Jenni 5K' to be held on March 5, 2016.
I. Approve the proposed Amendment to the Administrative Services
Agreement between the City and Blue Cross and Blue Shield of
Florida, Inc.
J. Approve payment in the amount of $55,000 to Mr. Joseph Daniel
for full and final settlement of his March 24, 2005 work related injury
workers compensation claim.
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to
be a time for the public to obtain information about the subject matter of
the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting
party; 3rd - public; final - City Commission motion, discussion and action.)
A. RE: 12.37 acres at 2901 W. 1st Street; Transit Properties, LLC,
owner.
1 Second reading of Ordinance No. 4353, to rezone 12.37
acres at 2901 W. 1st Street from RI-1, Restricted Industrial
and SR-1A, Single Family Residential to PD, Planned
Development; Ad published September 27, 2015.
[Commission Memo 15-181]
2. Consider request for Local Government Contribution for
The Pointe at Sanford Village, a proposed 100 unit
apartment project at 2901 W. 1St Street; Picerne
8)
CITY COMMISSION MINUTES
OCTOBER 12, 2015
REGULAR MEETING
Development Corporation of Florida, requestor. [Commission
Memo 15 -181] (WS -3.C)
B. Continuation re: Economic
Subsidy Program; Ads
[Commission Memo 15 -175]
Development Commercial Loan
published September 27, 2015.
1. First reading of Ordinance No. 4354, revising and
amending City Code, Section 2 -369, that created and
established the City of Sanford Economic Development
Commercial Loan Subsidy Program to be implemented by
the Sanford Community Redevelopment Agency.
2. First reading of Ordinance No. 4355, amending City Code
to repeal Section 2 -369, regarding the Economic
Development Commercial Loan Subsidy Program.
OTHER ITEMS.
A. Continuation of board appointments. [Commission 15 -184]
B. Regarding ranking of firms for RFQ 14/15 -19 for SR 46 Utility
Relocations Design Services:
Option A - waive presentations by firms and approve the ranking of
firms designating the firm of as number 1; the
firm of as number 2, and the firm of
as number 3, and authorize the City Manager
to negotiate a contract with the firm(s) in the order of ranking in
compliance with the CCNA, and to effect the award by the
execution of all documents as required to complete the selection
process.
Option B - require staff to schedule presentations to be made to
the City Commission by the participating firms with delineation of
ranking to be approved by the City Commission at the completion
of presentations. At that time the City Manager will be authorized
to negotiate an award in the order of ranking, as required by the
CCNA, and to execute all documents as required to complete the
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
selection process. [Commission Memo 15-178]
C. Approve Work Order Change to Littlejohn, Inc., in the amount of
$23,208.51, for additional services provided during the Waterfront
Redevelopment Implementation process. [Commission Memo 15-
180] (WS-3.A)
D. Approve Resolution No. 2556, amending the Classification & Pay
Plan to deauthorize one Senior Projects Manager position and to
authorize one Community Relations and Neighborhood
Engagement Director position in the City Manager's Office.
[Commission Memo 15-179]
9) CITY ATTORNEYS REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak
and may present additional written material. If you have a matter you
would like to discuss which requires more than five (5) minutes, please
feel free to arrange a meeting with the appropriate administrative or
elected official. This Citizen Participation is for the City Commission to
receive citizen input and comments pertaining to matters over which the
City Commission has jurisdiction or control. Questions directed to the City
Commission may be referred to City staff to be answered within a
reasonable period of time following the meeting.
13) CITY COMMISSIONER'S REPORTS.
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, October 12, 2015, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North
Park Avenue, Sanford, Florida.
Present: Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
Deputy City Clerk Traci Houchin, CMC
Absent: Mayor Jeff Triplett
City Clerk Cynthia Porter
CALL TO ORDER:
1) Meeting was called to order by Vice Mayor Williams at 7:08 PM.
CEREMONIAL MATTERS:
2) Legislative Prayer by Thelma Mike, Good Samaritan for His Glory Ministries, Inc.
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards:
• Presentation by Senator David Simmons — Legislative Update
• Proclamation — October 18 -24 as Florida League of Cities Government Week
• Presentation of the Police Department's Re- Accreditation Certificate
BUSINESS OF THE COMMISSION:
5) Minutes:
September 28, 2015 Work Session and Regular Meeting.
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
Commissioner Jones moved to approve the Minutes. Seconded by Commissioner
Woodruff and carried by vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
6) CONSENT AGENDA: [Commission Memo 15 -173]
A. Approve procurement for the City -wide Alley Rehabilitation Program to Caraway
Concrete Construction Inc., in an amount not to exceed $74,000 and to Ranger
Construction Industries in an amount not to exceed $58,500.
B. Approve the blanket purchase order in an amount not to exceed $85,000 to Ten -8
Fire Equipment for repair and maintenance of Fire /Rescue motor vehicles and
apparatus.
C. Approve the purchase order to Pace Analytical Services, Inc., for Utility
Department laboratory services in an amount not to exceed $90,000.
D. Approve the purchase of liquid oxygen from Air Liquide for Auxiliary Water
Treatment Plant #2 in an amount not to exceed $70,000.
E. Approve the special event permit, street closure, noise permit and a waiver of
Resolution No. 2009 -2139 for `Chanukah Fest 2015' to be held on December 6,
2015.
F. Approve the special event permit, street closures, an alcohol permit and a noise
permit for the `Downtown Sanford Mardi Gras' to be held on February 6, 2016.
G. Approve the special event permit, noise permit and a waiver of Resolution No. 2009-
CITY COMMISSION MINUTES
OCTOBER 125 2015
REGULAR MEETING
2139 for `Dawn to Dusk 12 Hour Challenge' to be held on February 27, 2016.
H. Approve the special event permit, noise permit, and street closures for `Jogging for
Jenni 5K' to be held on March 5, 2016.
I. Approve proposed Amendment to the Administrative Services Agreement between
the City and Blue Cross and Blue Shield of Florida, Inc.
J. Approve payment in the amount of $55,000 to Mr. Joseph Daniel for full and final
settlement of his March 24, 2005 work related injury Workers Compensation claim.
Commissioner Woodruff moved to approve the Consent Agenda. Seconded by
Commissioner Mahany and carried by a vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
7) PUBLIC HEARINGS:
A. RE: 12.37 acres at 2901 W. 1St Street; Transit Properties, LLC, owner. [Commission
Memo 15 -181]
1. Second reading of Ordinance No. 4353, to rezone 12.37 acres at 2901 W.
1St Street from RI -1, Restricted Industrial and SR -lA, Single Family
Residential to PD, Planned Development; Ad published September 27,
2015.
Commissioner Jones moved to adopt Ordinance No. 4353. Seconded by
Commissioner Woodruff and carried by a vote of the Commission as follows:
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
2. Consider request, for Local Government Contribution for The Point at
Sanford Village, a proposed 100 unit apartment project at 2901 W. 1st
Street; Picerne Development Corporation of Florida, requestor. (WS 3.C)
This item was withdrawn at the request of the applicant.
B. Continuation re: Economic Development Commercial Loan subsidy Program; Ads
published September 27, 2015. [Commission Memo 15 -175]
1. First reading of Ordinance No. 4354, revising and amending City Code,
Section 2 -369, that created and established the City of Sanford Economic
Development Commercial Loan Subsidy Program to be implemented by the
Sanford Community Redevelopment Agency.
Commissioner Woodruff moved to continue this item to the Special Meeting to be
held on October 19, 2015. Seconded by Commissioner Mahany and carried by vote of the
Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
2. First reading of Ordinance No. 4355, amending the City Code to repeal
Section 2 -369, regarding the Economic Development Commercial Loan
Subsidy Program.
CITY COMMISSION MINUTES
OCTOBER 12, 2015
REGULAR MEETING
Commissioner Woodruff moved to continue this item to the Special Meeting to be
held on October 19, 2015. Seconded by Commissioner Jones and carried by vote of the
Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
8) OTHER ITEMS.
A. Continuation of board appointments. [Commission Memo 15 -184]
Firefighters Retirement System Board of Trustees
Commissioner Mahany moved to continue this item. Seconded by Commissioner
Jones and carried by a vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
Planning and Zoning Commission
Commissioner Jones moved to appoint Richard Gottfried as the Alternate member
to the Planning and Zoning Commission. Seconded by Commissioner Woodruff and carried by
vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
B. Regarding ranking of firms for RFQ 14/15 -19 for SR 46 Utility Relocations Design
Services: [Commission Memo 15 -178]
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
Option A — waive presentations by firms and approve the ranking of firms
designating the firm of _ as number 1; the firm of _ as number 2, and the firm
of as number 3, and authorize the City Manager to negotiate a contract with the
firm(s) in the order of ranking in compliance with the CCNA, and to effect the
award by the execution of all documents as required to complete the selection
process.
Option B — require staff to schedule presentations to be made to the City
Commission by the participating firms with delineation of ranking to be approved
by the City Commission at the completion of presentations. At that time, the City
Manager will be authorized to negotiate an award in the order of ranking, as
required by the CCNA, and to execute all documents as required to complete the
selection process.
Commissioner Woodruff moved to approve Option A with the rankings as listed in
Commission Memo 15 -178: CPH as number 1; Inwood Consulting as number 2; and Chen -Moore
as number 3; and to authorize the City Manager to negotiate a contract with the firm(s) in the order
of ranking in compliance with the CCNA, and to effect the award by the execution of all documents
as required to complete the selection process. Seconded by Commissioner Mahany and carried by
vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
C. Approve Work Order Change to Littlejohn, Inc., in the amount of $23,208.51, for
additional services provided during the Waterfront Redevelopment Implementation
process. [Commission Memo 15 -180] (WS 3.A)
Commissioner Woodruff moved to approve this item. Seconded by Commissioner
Mahany and carried by vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
D. Approve Resolution No. 2556, amending the Classification and Pay Plan to
deauthorize one Senior Projects Manager position and to authorize one Community
Relations and Neighborhood Engagement Director Position in the City Manager's
Office. [Commission Memo 15- 179]
Commissioner Woodruff moved to approve Resolution No. 2556. Seconded by
Commissioner Mahany and carried by a vote of the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT
11) CITY MANAGER'S REPORT.
City Manager Bonaparte said that he has received information from MetroPlan
Orlando stating that they will be merging the Orlando Citizen's Advisory Committee and the
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
Bicycle & Pedestrian Advisory Committee into one committee to be named the Community
Advisory Committee. The City has been asked to make an appointment to fill one seat on the new
committee. The City's current appointment on the Orlando Citizen's Advisory Committee is
Brady Lessard and he is interested in continuing to serve.
Commissioner Mahany moved to appoint Brady Lessard to the MetroPlan
Community Advisory Committee. Seconded by Commissioner Woodruff and carried by a vote of
the Commission as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
12) CITIZEN PARTICIPATION.
Moire Wisdom, Sanford business owner, suggested that the City look into different
ways to increase business in the entertainment district. She said that the City needs a more
appealing marketing strategy. One idea that Ms. Wisdom suggested is that the City look at
implementing a Solo Cup District. She has researched it in several cities, such as Savannah,
Memphis and Milwaukee. This would be in exchange for the cost of street closures and take the
burden off the business owner. By purchasing a wrist band, it would provide an opportunity for
people to carry an open container among the closed streets during an event. In the event that
someone is not wearing the wristband, a fine would be implemented. She also suggested year
round lighting on businesses and trees along the entertainment district.
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
Greg Pecora, owner of Wops Hops confirmed that the Commission will be
discussing the food trucks at the October 26, 2015 Work Session. He also said that he supports
Ms. Wisdom's ideas.
Steven Tipstra said that he would like the Commission to consider allowing a
Subordination Agreement as he is trying to refinance his business (through the Loan Subsidy
Program). City Attorney Colbert advised him that the Commission cannot make a decision tonight.
However, the discussion has been continued until October 19, 2015 at 4 PM.
13) CITY COMMISSIONER'S REPORTS.
Commissioner Woodruff asked that the remainder of the funding for Hopper
Academy be released.
Commissioner Mahany moved to approve releasing the remainder of the funding
for Hopper Academy. Seconded by Commissioner Jones and carried by a vote of the Commission
as follows:
Vice Mayor Williams
Aye
Commissioner Woodruff
Abstained
Commissioner Jones
Aye
Commissioner Mahany
Aye
Commissioner Woodruff asked that the cottage house plans be brought back for
further discussion at the next Work Session. He also asked Police Chief Smith to provide input on
panhandling throughout the City. Chief Smith said that it is a vicious cycle. He said that they arrest
those individuals; however, the judiciary system puts them back out onto the streets within a few
days of the arrest.
FORM 813 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAM -FIRST ME -MID LE AME
NAME F B ARD, COUN COMMISSION, AUT RITY, OR O fv11 EE
MAILING ADDRESS r
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THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE 0
ICH I SERVE IS A UNIT OF:`"
CITY ❑COUNTY ❑OTHER LOCAL AGENCY
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NAME ¢� P�OLITICAy ��D` I(QM_
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DATE ON WHICH VOTE OCCURRED
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MY POSITION IS:
ELECTIVE APPOINTIVE
WHO MUST FILE FORM 813
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea-
sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that
capacity.
For purposes of this law, a "relative' includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
► DISCLOSURE OF LOCAL OFFICER'''S INTEREST
hereby disclose that on 12 20
(a) A measure came or will come before my agency which (check one)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss
whom I am retained; or
inured to the special gain or loss of
is the parent organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
r7
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a P,14 ro�
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Date Filed
SignaTure
by
which
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 1/2000 PAGE 2
CITY COMMISSION MINUTES
OCTOBER 129 2015
REGULAR MEETING
There being no further business, the meeting was adjourned at 8:58 PM.
Mayor Jeff Tri
Attest:
City derk
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