01-11-16 WS Agenda and MinutesCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, January 11, 2016
4:00 PM
JANUARY 11, 2016
WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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AGENDA
1 Update on activities of the Utility Department 4:00 — 4:15 PM
2. Discussion re: Downtown Wi-Fi Project 4:15 — 4:30 PM
[Commission Memo -16 -010]
3. Discussion re: Electronic Agenda 4:30 — 4:45 PM
[Commission Memo 16 -011]
4. Citizen request re: CRA Loan Subsidy Agreement 4:45 — 5:00 PM
and Grant of Lien Hold Interest re: 115 W. First Street
[Commission Memo 16-012]
5. Discussion re: Management Partners Recommendations 5:00 — 5:30 PM
#22, Create a City Manager's Economic Development
Advisory Board; #30, Create a rental housing inspection
Program; #33, Create a Building Preservation Licensing Program
6. Regular Meeting Items — additional information 5:30 — 5:45 PM
CITY COMMISSION MINUTES
JANUARY 11, 2016
WORK SESSION
A. Resolution No. 2576, amending the Classification and
Pay Plan to reclassify one regular full-time position into
two regular part-time positions within the Police Department
[Commission Memo 16-008] (RM-8.C)
B. Interlocal Agreement between the City and the US 17-92 CRA
requesting an amount not to exceed $1,981,641.82 for the
construction of the 17-92 Beautification Project, and
approval of the associated budget amendment Resolution No. 2577
[Commission Memo 16-009] (RM-8.D)
C. Proposed ranking of firms to provide environmental site
assessments involving hazardous and petroleum constituents,
reflecting the firm of PPM Consultants, Inc. ranked as number 1;
ECT ranked as number 2, and Terracon ranked as number 3;
and authorize the City Manager to negotiate an award in the
order of ranking and to execute all documents as required.
[Commission Memo 16-013] (RM-8.A)
7. Briefing Items 5:45 — 5:55 PIVI
A. Referendum Election utility bill flyer
8. City Manager Comments 5:55 — 6:00 PIVI
CITY COMMISSION MINUTES
JANUARY 11, 2016
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, January 11, 2016, at 4:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Commissioner Patty Mahany
Mayor Triplett called the meeting to order at 4:05 PM.
City Manager Bonaparte introduced Nikki Osburn, the new Executive
Assistant to the City Manager.
Several employees from the Public Works Department presented a thank
you card to the Mayor and Commission for the holiday pay.
1. Update on Activities of the Utility Department.
Utility Director Paul Moore presented a brief PowerPoint presentation that
reviewed the services and responsibilities that the Utility Department provides.
2. Discussion re: Electronic Agenda [Commission Memo 16 -011 ]
City Clerk Cynthia Porter asked the Commission to provide input on the
electronic agenda process and the use of tablets. There was a consensus among the
CITY COMMISSION MINUTES
JANUARY 11, 2016
WORK SESSION
Commission to move forward using the Novus Agenda software and to purchase two
tablets for the Commission to experiment with.
3. Discussion re: Downtown Wi -Fi [Commission Memo 16 -010]
IT Manager Chris McDeed asked the Commission for direction on how to
proceed with the Downtown Wi -Fi project. Mayor Triplett said outsourcing the project is
the way to go, and suggested cost share with the CRA.
4. Citizen request re: CRA Loan Subsidy Agreement and Grant of Lien Hold Interest
re: 115 W. First Street [Commission Memo 16- 012]
Mayor Triplett explained that a local business owner is refinancing his
business and is asking the Commission to consider allowing his lender to be in first
position (this is a similar request to Ordinance No. 4354 that was adopted on October 26,
2015). If approved, the Commission would be allowing the date of application to reflect
back to November 1, 2010. City Attorney Colbert offered to draft an Ordinance for first
reading on January 25, 2016 if the Commission so chooses. There was a consensus
among the Commission to move forward with the draft Ordinance.
5. Discussion re: Management Partners Recommendations: #22, Create a City
Manager's Economic Development Advisory Board; #30, Create a Rental
Housing Inspection Program; #33, create a Building Preservation Licensing
Program.
Mr. Bonaparte asked the Commission for input on establishing a City
Manager's Economic Development Advisory Board. There was a consensus among the
CITY COMMISSION MINUTES
JANUARY 11, 2016
WORK SESSION
Commission to move forward with the creation of this Board with the assistance of the
City Attorney's office. As for items #30 and #33, staff has researched and recommends
that the City refrain from implementing these programs. Based on staff recommendation,
the Commission concurred.
6. Regular Meeting Items — additional information
A. Resolution No. 2576, amending the Classification and Pay Play to
reclassify one regular full -time position into two regular part-time
positions within the Police Department. [Commission Memo 16 -008] (RM
8.C)
This is an action item on tonight's agenda.
B. Interlocal Agreement between the City and the US 17/92 CRA requesting
an amount not to exceed $1,981,641.82 for the construction of the 17/92
Beautification Project, and the approval of the associated budget
amendment Resolution No. 2577. [Commission Memo 16 -009] (RM 8.1))
Jeremy Morton with CPH said that the County has approved the new
amount that was submitted. This will be an action item on tonight's agenda.
C. Proposed ranking of firms to provide environmental site assessments
involving hazardous and petroleum constituents, reflecting the firm of
PPM Consultants, Inc. ranked as number 1; ECT ranked as number 2, and
Terracon ranked as number 3; and authorize the City Manager to negotiate
CITY COMMISSION MINUTES
JANUARY 11, 2016
WORK SESSION
an award in the order of ranking and to execute all documents as required.
[Commission Memo 16 -013] (RM 8.A)
Deputy City Manager Tom George asked the Commission to consider
approving the rankings for this project. This will be an action item on tonight's agenda.
7. Briefing Items
• Referendum Election Utility Bill Flyer
Commissioner Woodruff distributed the Referendum Election flyer that he
created for the Commission's input and review. There was a consensus among the
Commission to move forward with distributing the flyers in the water bills and to use
them for advertising and social media purposes as well.
8. City Manager Comments
• Staff is moving forward with the Pay and Classification Study.
• New signs were installed identifying Sanford City Hall.
• A Walmart Neighborhood Market will be opening in Lake Mary.
There being no further business, the meeting was adjAirned at 5:47 PM.
Mayor Jeff
Attest:
City C erk
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