1737 Pavement Technology IFB 15/16-02 REA. Monday, February 01, 2016
—1877—
PURCHASING DEPARTMENT
i-A
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Pavement Technology lFB 15/16-02 Cyclogen Rejuvenation Services
Executed Agreement
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑ Development Order F-1 Mayor's signature
❑ Final Plat(original mylars)
❑ Letter of Credit J�endering
❑❑ Maintenance Bond Safe=keeping (Vault
Ordinance dhager
❑ Performance Bond ❑ Payment Bond
❑ Resolution ❑ City Manager Signature
City Clerk Attest/Signature
❑ City Attorney/Signature
Once completed, please:
❑ Return originals to Purchasing- Department
❑ Return copies
Special Instructions: Safe Keeping
Ma,ri�.o-(, OrAo-v'.e�z v;z
From Date
TADept_l`orms\City Clerk Transmittal Memo-2009.doc
0
DocumENT APPROVAL 1 /21 /2016
12:47 PM
I �b
Contract Agreement Name: Pavement Technology 15/16-02 Cyclogen
Rejuvenation Services
/- Z-
P asing Mai6agier Date
c j I A—
Finance irector Date
'-ESP 44
ttorney Date
e /
CW V
CS-
PAVEAWNT
TECEEKOLOGY 24144 DETROIT ROAD
WESTLAKE,OHIO 44145
(440)892-1895
(800)333-6309
INCFAX(440)892-0953
Asphalt Recycling & Preventive Maintenance Specialists
January 15, 2016
Ms. Cathy LoTempio
City of Sanford—Public Works Dept.
300 North Park Avenue
Sanford, Florida 32771
RE: IFB 15/16-02/Cyclogen Rejuvenation Services
Dear Ms. LoTempio,
Enclosed please find the two signed agreements for the above referenced solicitation. If you
require anything else, please do not hesitate to contact me.
We look forward to working in your city this year.
Sincerely,
r'f�
Karen L. McIntyre
Contracts Administrator
kmcintyre@pavetechinc.com
Enclosures
AN EQUAL OPPORTUNITY EMPLOYER
DATE: 01/27/16 PURCHASE ORDER
PO NUMBER 034737
CITY OF SANFORD
P.O. BOX 1788
PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE
ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1788
SANFORD,FL 32772
VENDOR NO.: 7689
TO: SHIP TO:
INC PAVEMENT TECHNOLOGY CITY OF SANFORD
24144 DETROIT RD 800 FULTON STREET
WESTLAKE, OH 44145 SANFORD, FL 32771
DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/16 NET/30 64950
ACCOUNT NO.: 310-4047-541 . 63-00 PROJECT NO.: PW14 01
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD
ITEM NO. DESCRIPTION QUANTITY UNIT OF UNIT COST EXTENDED COST
ISSUE
1 CONTRACTOR - ASPHALT MILLING 30000. 00 NA 1. 00 30000. 00
BINDER FOR ALLEY
REHAB PROJECT
IFB 15/16-02 POSTED ON VENDORLINK
10/23/15
BID OPENING ON 11/23/15
SUB TOTAL 30000. 00
TOTAL 30000 . 00
APPROVED BY: _ � ��'- '- - f APPROVED BY: f
G N ' CITY MAN GER
ALL PACKAGES AND INVOICES ASSOCIATED WIT HIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP:/IWVVW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
AGREEMENT BY AND BETWEEN
THE CITY OF SANFORD, FLORIDA AND PAVEMENT TECHNOLOGY, INC. FOR
SOLICITATION NUMBER: IFB 15/16-02/CYCLOGEN REJUVENATION SERVICES
110 THIS AgREEMENT (hereinafter the "Agreement") is made and entered into this
1Z / day of r 201�kby and between the City of Sanford, Florida, a
Florida municipality, (he inafter referred to as the "City"), whose mailing address is 300
North Park Avenue, Sanford, Florida 32771, and Pavement Technology, Inc., an Ohio
corporation, (Pavement Technology, Inc. throughout)") whose address is 24144 Detroit
Road, Westlake, Ohio 44145. The City and PAVEMENT TECHNOLOGY, Inc. may be
collectively referenced herein as the "parties".
WITNESSETH.-
IN CONSIDERATION of the mutual covenants, promises, and representations
contained herein and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
Section 1. Recitals. The above recitals are true and form a material part of
this Agreement upon which the parties have relied.
Section 2. Authority. Each party hereto represents to the other that it has
undertaken all necessary actions to execute this Agreement, and that it has the legal
authority to enter into this Agreement and to undertake all obligations imposed on it.
The persons executing this Agreement for each party certify that they are authorized to
bind the party fully to the terms of this Agreement.
Section 3. Scope of Agreement. This Agreement is for the goods and
services as set forth in Exhibit "A" (the City's procurement solicitation documents) and
Exhibit "B" (the, the responses thereto from Pavement Technology, Inc.) and the
Purchase Order and documents related thereto as issued by the City (all of which are
incorporated herein as if fully set forth herein verbatim) and it is recognized that
Pavement Technology, Inc. shall perform services as otherwise directed by the City all
of such services to include all labor and materials that may be required including, but in
no way limited to, the goods and services provided by subconsultants as may be
approved by the City 'within the amount of compensation to be paid to Pavement
Technology, Inc.
Section 4. Effective Date and Term of Agreement. This Agreement
shall take effect on the date that this Agreement is fully executed by the Parties hereto.
This Agreement shall remain in effect until December 30, 2019 and all services under
any work order issued by the City have been fully performed in accordance with the
requirements of the City; provided, however, that, the indemnification provisions and
insurance provisions of the City's standard contractual terms and conditions shall not
terminate and the protections afforded to the City shall continue in effect subsequent to
such services being provided by Pavement Technology, Inc. No services have
I I P a Ige
commenced prior to the execution of this Agreement that would entitle Pavement
Technology, Inc. for any compensation therefor. Authorization for each portion of the
work shall be implemented by the issuance of work orders by the City.
Section S. Compensation. The parties agree to compensation as set forth
in accordance with the unit pricing set forth in Section 1.03 of the "Response Transmittal
Form" which is part of Exhibit "B" hereto. It is understood that the work is to be
distributed over a 4 year period and relates to 306 alley segments within the City that
are approximately 300 feet long and 14 feet wide.
Section 6. Standard Contractual Terms and Conditions. All "Standard
Contractual Terms and Conditions", as provided on the City's website, apply to this
Agreement. Such Terms and Conditions may be found at the City website
(www.Sanford FL.go ). The parties shall also be bound by the purchasing policies and
procedures of the City as well as the controlling provisions of Florida law.
Section 7. Pavement Technology, Inc.'s Mandatory Compliance with
Chapter 119, Florida Statutes, and Public Records Requests.
In order to comply with Section 119.0701, Florida Statutes, public records laws,
Pavement Technology, Inc. must:
(a). Keep and maintain public records that ordinarily and necessarily would be
required by the City in order to perform the service.
(b). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(c). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by
law.
(d). Meet all requirements for retaining public records and transfer, at no cost,
to the City all public records in possession of Pavement Technology, Inc. upon
termination of the contract and destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(e). If Pavement Technology, Inc. does not comply with a public records
request, the City shall enforce the contract provisions in accordance with this
Agreement.
(f). Failure by Pavement Technology, Inc. to grant such public access and
comply with public records requests shall be grounds for immediate unilateral
21 P age
I
cancellation of this Agreement by the City. Pavement Technology, Inc. shall promptly
provide the City with a copy of any request to inspect or copy public records in
possession of Pavement Technology, Inc. and shall promptly provide the City with a
copy of Pavement Technology, Inc.'s response to each such request.
Section 8. Time is of the Essence. Time is hereby declared of the essence
as to the lawful performance of all duties and obligations set forth in this Agreement.
Section 9. Entire Agreement/Modification. This Agreement, together with all
"Standard Contractual Terms and Conditions", as provided on the City's website, and
including, without limitation, the exhibits hereto, constitutes the entire integrated
agreement between the City and Pavement Technology, Inc. and supersedes and
controls over any and all prior agreements, understandings, representations,
correspondence and statements whether written or oral in connection therewith and all
the terms and provisions contained herein constitute the full and complete agreement
between the parties hereto to the date hereof. This Agreement may only be amended,
supplemented or modified by a formal written amendment of equal dignity herewith.
Section 10. Severability. If any term, provision or condition contained in this
Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement, or the application of such term, provision or condition to persons or
circumstances other than those in respect of which it is invalid or unenforceable, shall
not be affected thereby, and each term, provision and condition of this Agreement shall
be valid and enforceable to the fullest extent permitted by law when consistent with
equity and the public interest.
Section 11. Waiver. The failure of the City to insist in any instance upon
the strict performance of any provision of this Agreement, or to exercise any right or
privilege granted to the City hereunder shall not constitute or be construed as a waiver
of any such provision or right and the same shall continue in force.
Section 12. Captions. The section headings and captions of this Agreement
are for convenience and reference only and in no way define, limit, describe the scope
or intent of this Agreement or any part thereof, or in any way affect this Agreement or
construe any provision of this Agreement.
Section 13. Counterparts. This Agreement may be executed in any
number of counterparts, each of which shall be deemed an original, but all of which,
taken together, shall constitute one and the same document.
Section 14. Binding Effect. This Agreement shall be binding upon and
inure to the benefit of the successors in interest, transferees and assigns of the parties.
Each party hereto represents to the other that it has undertaken all necessary actions to
execute this Agreement, and that it has the legal authority to enter into this Agreement
and to undertake all obligations imposed on it. The signatories hereof represent that
3 1 P a - e
they have the requisite and legal authority to execute this Agreement and bind the
respective parties herein.
Section 15. Remedies. The rights and remedies of the parties, provided for
under this Agreement, are in addition to any other rights and remedies provided by law
or otherwise necessary in the public interest.
Section 16. Governing law, Venue and Interpretation. This Agreement is
to be governed by the laws of the State of Florida. Venue for any legal proceeding
related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for
Seminole County, Florida. This Agreement is the result of bona fide arms length
negotiations between the City and Pavement Technology, Inc., and all parties have
contributed substantially and materially to the preparation of the Agreement.
Accordingly, this Agreement shall not be construed or interpreted more strictly against
any one party. than against any other party and all provisions shall be applied to fulfill
the public interest.
IN WITNESS WHEREOF, the City and Pavement Technology, Inc. have
executed this instrument for the purpose herein expressed.
Attest.
THE CITY OF S FORD
By:
Jeff Triplett,
Cynthia Po er, City Clerk Dated: a Jiro
Dated:_ (--Z-`l.-( f,
Approved as to form and legality for
Use and reliance by the City of Sanford, Florida.
i I ert
City Attorney
Dated:
Attest. PAVEMENT TECHNOLOGY, INC.
/ g :
y
Colin M. Durante
Su an J) Durante President/Dire for
Secre ary/Director r asurer Dated: L 6116
41Page
RESPONSE TRANSMITTAL FORM
PART 1 GENERAL
1.01 Description
The following Solicitation for the(1) Cyclogen Rejuvenation IFB 15/16-02 is hereby made to 2 Cityof
Sanford; This Response is submitted by (3) A(+VEM� N i T1FdL M ot-oo n :�:—N C-..
A-W#4z .DE72e,0a7-20.E
GUS 1z
491_110 Y'VA/s'
J/ga—egg- �ys !S j �PGiE��ACBV2)`PG'�1inG EO��
(1)Name of Project as shown in the Invitation for Bids
(2)City of Sanford,Florida may be referred to as"City"or"Owner"
(3)Name,address,email and telephone number of Respondent(is the individual signing this submission is other than an Officer of the Company
indicated above,documentation indicating the vested authority to commit the Company must be attached to this transmittal form.
1.02 The Undersigned:
A. Acknowledges receipt of.
1. Project Manual and Drawings identified within the Project Manual or specifications and
submission documents as provided by the City.
2. Addenda: Number Dated
Number Dated
Number Dated
B. Has examined requirements and details germane to the solicitation site and all related Documents
and understands that in submitting his/her response, the respondent hereby waives all right to
plead any misunderstanding regarding the same.
C. Agrees:
1. To hold this Response open for 90 calendar days after the opening date.
2. The undersigned, acknowledges that the City of Sanford has reserved the right to reject
any submissions which are non-responsive or were submitted by a non-responsible entity.
3. If the governing solicitation was an RFQ or an RFP the undersigned agrees to negotiate
in good faith and upon agreement to enter into and execute a contract with the City. If the
governing solicitation is an IFB, I will execute a contract with the City if I am determined to
be the lowest responsive and responsible bidder.
4. To accomplish the work and/or deliveries in accordance with the Contract Documents and
ensuing purchase order(s).
1.03 Bid, Pricing, Cyclogen Rejuvenation (Rate)
Alleys Cost Per Square Yard Square Yards Amount
Application $ /, �?5� ��f�?, �C�t� $
Mobilization $ /, G'P>OO $ n//_/,4 _ $ 1_6�aa, OD
IFB 15/16-02 Cyclogen Rejuvenation
Total $ 404 $_ $ /�Q 412a,4747
1.04 Miscellaneous Requirements and Affirmations
A. Response must be on the Form(s) provided or as directed by the City.
Submission Response package shall include one complete set of original documents
and one thumb drive or disc which contains the entire response in pdf format.
B. I have attached the following required fully executed forms to this Bid:
1. Non Collusion Affidavit
2. Conflict of Interest Affidavit
3. Insurance Requirement form
4. Public Entities Crime Affidavit
5. Compliance With the Public Records Law Affidavit
6. Respondents Business Information Affidavit
7. Cert. Non-Segregated Facilities
8. Disputes Disclosure
9. Drug Free Workplace Affidavit
10. Unauthorized (Illegal) Alien Worker Affidavit
1.05 SUBMITTED, signed and sealed this 1? day of A/a0�96n , o'01."
Respondent
By gnat Date
Printed Name and Title
Business Address
(CORPORATE SEAL)
City State Zip Code
Telephone No. Facsimile No.
ATTES
By (Signature) Date
1�A-rP�i�/�•.. /�l c.�iV-�.�. ��nIi24�TS �.b/t?'i/t/1s1,��-7Z��'..
Printed Name and Title
IFB 15/16-02 Cyclogen Rejuvenation
MARK THE EXTERIOR OF ENVELOPE CONTAINING YOUR BID RESPONSE:
YOUR COMPANY NAME &ADDRESS AS THE RETURN ADDRESS
ADDRESS OR DELIVER TO:
William Smith, Purchasing Manager
Physical Delivery Address: 300 N. Park Ave., Room 236, Sanford, FL 32771
Mailing Address: P.O. Box 1788, Sanford, FL 32772
IN LOWER LEFT CORNER OF ENVELOPE, PROVIDE THE FOLLOWING:
Solicitation Number and Title: 11713 15116-02 CYCLOGEN REJUVENATION
Open Date: November 23, 2015 Open Time: 2:00 PM
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
City of Sanford, Florida
INSURANCE REQUIREMENTS OUTLINED BELOW APPLICABLE TO CONTRACTS FOR SERVICES
WHEN THE CONTRACTOR PERFORMS ON OR OFF CITY PREMISES
• SPA 1012: When contract cost not to exceed $500,000; not to exceed 180 days and no
unusual hazards exist CHECK LEVEL
1 Vendor, Contractor, bidder shall provide, to the City of Sanford"City," prior to commencing any work,
a Certificate of Insurance which verifies coverage in compliance with the requirements outlined below.
Any work initiated without completion of this requirement shall be unauthorized and the City
will not be responsible (Ref: items 17 and 18, standard terms and conditions included with City of
Sanford Purchase Order).
2. The City reserves the right, as conditions warrant, to modify or increase insurance requirements
outlined below as may be determined by the project, conditions and exposure.
Outline of Requirements:
UP TO VENDOR POLICY LIMITS,BUT
COVERAGE REQUIRED WITH MINIMUM POLICY
LIMITS OF:
Workers' Compensation Employers Liability$ 500,000
*Certificates of exemption are not acceptable in lieu of workers Each Accident $ 500,000
compensation insurance Disease $500,000
Commercial General Liability shall include-Bodily injury liability,
Property Damage liability, Personal Injury liability and $ 1,000,000 Per Occurrence
Advertising injury liability Coverages shall include:Premises/ $ 1,000,000 General Aggregate
Operations;Products/Completed Operations, Contractual liability,•
Independent Contractors
Comprehensive Auto Liability, CSL, shall include "any auto"or $ 1,000,000 Combined Single Limit
shall include all of the following:owned, leased, hired, non-owned $ 1,000,000 General Aggregate
autos, and scheduled autos.
Certification:
It is noted that the City has a contractual relationship with the named vendor, contractor or provider
(collectively referred hereinafter as Contractor) applicable to a purchase order, work order, contract or other
form of commitment by the City of Sanford, whether in writing or not and has no such contractual relationship
with the Contractor's insurance carrier. Therefore, the onus is on the Contractor to insure that they have the
insurance coverage specified by the City
to meet all contractual obligations and expectations of the City. Further, as the Contractor's insurance
coverage is a matter between the vendor and its insurance carrier, the City will turn to the Contractor for relief
as a result of any damages or alleged damages for which the Contractor is responsible to indemnify and hold
the City harmless. It is understood that the Contractor may satisfy relief to the City for such damages either
directly or through its insurance coverage; exclusions by the insurance carrier notwithstanding,the City will
expect relief from the Contractor.
• The insurance limits indicated above and otherwise referenced are minimum limits
acceptable to the City. Also, all contractor policies shall to be considered primary to
City coverage and shall not Contain co-insurance provisions.
• All policies, except for professional liability policies and workers compensation policies shall
name the City of Sanford as Additional Insured.
• In the event that the insurance coverage expires prior to the completion of the project, a
IFB 15/16-02 Cyclogen Rejuvenation
renewal certificate shall be issued 30 days prior to said expiration date.
• All limits are per occurrence and must include Bodily Injury and Property Damage.
• All policies must be written on occurrence form, not on claims made Form, except for
Professional liability.
• Self-insured retentions shall not be allowed on any liability coverage.
• In the notification of cancellation: The City of Sanford shall be endorsed onto the
policy as a cancellation notice recipient. Should any of the above described policies
be cancelled before the expiration date thereof, notice shall be delivered to the City
of Sanford in accordance with the policy provisions.
• All insurers must have an A.M. Best rating of at least A-VII.
• It is the responsibility of the Contractor to responsible to ensure that all Subcontractors
retained by the Prime Contractor shall provide coverage as defined herein before and
after and are the responsibility of said Prime Contractor in all respects.
• Any changes to the coverage requirements indicated above shall be approved by the City
of Sanford, Risk Manager
• Address of"Certificate Holder" is: City of Sanford; Attention: Purchasing Manager;
P.O. Box 1788 (300 N Park Avenue); Sanford, FL 32771 Phone: 407.688.5028/5030
FAX: 407.688.5021
• All certificates of insurance, notices, etc. must be provided to the above address.
Certification:
The Undersigned accepts and agrees to meet all of the insurance coverage requirements, terms, conditions
and certification(s) stated herein before and after and further agrees to maintain and provide the designated
coverage during the life of the identified document.
Also, when the coverage requirements stated herein before and after are specifically referenced by applicable
solicitation, purchase order or contract document, those terms, conditions and coverage requirements are
incorporated into that document as if fully set forth in verbatim .
PAV,�FMEAIF-7- ILIqZl
F Date
_Authori ed Signature
O A VICE P�St 2)&W T
Printed Name Title
END OF SECTION
(FB 15/16-02 Cyclogen Rejuvenation
NON COLLUSION AFFIDAVIT
The undersigned, by signing this document hereby certifies that the company named below hereby is or does:
1 States that the entity named below and the individual signing this document has submitted the attached
bid or proposal:
2. He is fully informed respecting the preparation and contents of the attached proposal and of all pertinent
circumstances respecting such proposal;
3. Said bid or proposal is genuine and is not a collusive or sham bid or proposal;
4. Neither the said bidder or proposer nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or
agreed, directly or indirectly with any other bidder, proposer, firm or person to submit a collusive or sham
bid or proposal in connection with the Contract for which the attached bid or proposal has been submitted
or to refrain from bidding or proposing in connection with such Contract, or has in any manner, directly
or indirectly, sought by agreement or collusion or communications or conference with any other bidder,
proposer, firm or person to fix the price or prices in the attached bid or proposal or of any other bidder of
proposer, or to fix any overhead, profit or cost element of the bid or proposal price or the bid or proposal
price of any other bidder or proposer, or to secure through any collusion, conspiracy, connivance or
unlawful.agreement any advantage against the City of Sanford or any person interested in the proposed
Contract.
5. The price or prices quoted in the attached bid or proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or proposer or any of
its agents, representatives, owners, employees, or parties in interest, including the individual signing this
document.
hqk(Q146�-AIT
Bidder
Sign,aere of Authorize td-Representative (Affiant) Date
-TO ifk) Zf—. S0-t4L-EC�Ei-- Vtoi:5- 'Ae0S bE2,i l
Printed or Typed Name and Title of Adthorized Representative (Affiant)
-
COUNTY OF A A STATE OF
On this day o OlLeZ22AI
e
f /V Zf 120 /57 before me, the undersigned Notary Public of the State
of�lGizida, personally appeared —Toh,-, -T-3--Nept� whose name(s) is/are subscribed to the
within instrument and he/she/they acknowledge that he/b4hehhey executed it. WITNESS my hand and official seal. He/She
is ersonally knoyLo tQ ha produced as identification.—
(Notary Public in and for the County and State Aforementioned)
LISA A.TRIFILETTI-PALOS
SEAL My commission expires: Notary Publie;State 440hlie
My Commission Expires Jan.17,20 /9
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
CONFLICT OF INTEREST AFFIDAVIT
The Affiant identified below deposes and states that:
1 The below named Bidder is submitting an Expression of Interest for the City of Sanford project named
above.
2. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon
his own knowledge.
3. The Affiant states that only one submittal for the above project is being submitted and that the below
named Bidder has no financial interest in other entities submitting proposals for the same project.
4. Neither the Affiant nor the below named Bidder has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in
connection with the Bidder's submittal for the above project. This statement restricts the discussion of
pricing data until the completion of negotiations and execution of the Agreement for this project
5. Neither the Bidder nor its affiliates, nor anyone associated with them, is presently suspended or otherwise
ineligible from participating in contract lettings by any local, state, or federal agency.
6. Neither the Bidder, nor its affiliates, nor anyone associated with them have any potential conflict of interest
due to any other clients, contracts, or property interests for this project.
7. 1 certify that no member of the Bidder's ownership, management, or staff has a vested interest in any
aspect of or Department of the City of Sanford.
8. 1 certify that no member of the Bidder's ownership or management is presently applying for an employee
position or actively seeking an elected position with City of Sanford.
9. In the event that a conflict of interest is identified in the provision of services, 1, on behalf of the below
named Bidder, will immediately notify the City of Sanford in writing.
Bidder
SignatLyoe"of Authorized k—epresentative (Affiant) Date
vldg- Q>071JT-
Printed or Typed Name and Title of Authorized Representative (Affiant)
01410
COUNTY OF STATE OF ftL ��
On this 7W) day of A14 11 Pm 20 ,11-5- before me,the undersigned Notary Public of the State of
Qj4iO
F4efids, personally appeared -Te)hLJ T whose name(s) is/are subscribed to the
within instrument,and he/she/they acknowledge that he/shd/they executed it. WITNESS my hand and official sea[. He/She is personally
known-Joing or has produced as identification.
(Not arf Public in and font County and State Aforementioned)
LISA A.TRIFILETTI-PAIRS
SEAL My commission expires:
Natanx
147y MMPM ith I
F &&4
IFB 15/16-02 Cyclogen Rejuvenation
FLORIDA STATUTES ON PUBLIC ENTITY CRIMES AFFIDAVIT
The Affiant identified below attests to the following:
1 1 understand that a "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes, means a
violation of any State or Federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any bid or contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud,theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
2. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crimes, with or without an adjudication of guilt,
in any Federal or state trial court of record relating to charges brought by indictment or information after
July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo'contendere.
3. 1 understand that an "affiliate" as defined in Section 287.133(1)(a), Florida Statutes, means: A
predecessor or successor of a person convicted of a public entity crime: or an entity under the control of
any natural person who is active in the management of the entity and how has been convicted of a public
entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in the management of an affiliate. The ownership by
one (1) person of shares constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's length agreement, shall be a
prima facie case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the preceding
thirty-six (36) months shall be considered an affiliate.
4. 1 understand that a "person" as defined in Section 287.133(1) (e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "person" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of an entity.
5. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Note: indicate which of the below statements apply)
V/ Neither the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in management of the entity, nor
the affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July
1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members or agent who are active in management of the
entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent
to July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members or agents who are active in management of
the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime
subsequent to July 1, 1989. However, there has been a subsequent proceeding before an Administrative
Law Jury of the State of Florida, Division of Administrative Hearings and the Final Order entered by the
Administrative Law Jury determined that it was not in the public interest to place the entity submitting this
sworn statement on the convicted vendor list. (You must attach a copy of the final order.)
IFB 15/16-02 Cyclogen Rejuvenation
I understand that the submission of this form to the City of Sanford is for the city only and, that this form is valid
through December 31, of the calendar year in which it is filed. I also understand that I am required to inform the
City prior to entering in to a contract in excess of the threshold amount provided in section 287.017, Florida
Statues, for category two of any change in the information contained in this form.
P,qV,5�14C-7f,JF —/gg'46LL9 axue- llay5ok
Bidder FEIN No.
Signat of Authorized Rbixesentative (Affiant) Date
'Ype'
Printed or Typed Name and Title of Autfiorized Representative (Affiant)
COUNTY OF_&W900A
STATE OF F6QR4I§A—e/410
On this day of ltljile,� elZ 20 J5 before me, the undersigned Notary Public
of the State of f��, personally appeared
=-O&.1 'T-�m whose name(s) is/are
subscribed to the within instrument, and he/she/they acknowledge tKat he/she/they executed it. WITNESS my
hand and official seal. He/She is personally known to me or has produced
as identification.
(No% Public in a0dfor the County and State Aforementioned)
LISA A.TRIFILET]rl-pALOS
SEAL My commission expires:
Notary Publie;Rate efohio
My Commkiim Exlilm Jan.17,20/
END OF SECTION
1FB 15/16-02 Cyclogen Rejuvenation
COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT
Upon award recommendation or ten (10) days after opening, submittals become "public records" and shall be
subject to public disclosure consistent with Chapter 119, Florida Statutes. Proposers/Bidders must invoke the
exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data
or other materials to be protected, and must state the reasons why such exclusion from public disclosure is
necessary. The submission of a proposal authorizes release of your firm's credit data to the City of Sanford.
If the Bidder submits information exempt from public disclosure, the Bidder must identify with specificity which
pages/paragraphs of their bid/proposal package are exempt from the Public Records Act, identifying the specific
exemption section that applies to each. The protected information must be submitted to the City in a separate
envelope marked accordingly.
By submitting a response to this solicitation, the Bidder agrees to defend, indemnify and hold the City harmless
in the event we are forced to litigate the public records status of the Bidders documents.
Bidder
Signature of Authorized Representative (Affiant) Date
j-- 51elo-LEG,01- 4 yLac-
Printed or Typed Name and Title of Authorized Representative (Affiant)
COUNTY OF &LIA 4OCqA
STATE OF OHi 0
On this_J
�ft,.day of 20 IJ- before me, the undersigned Notary Public
of the State of personally appeared CIIRQit� whose name(s) is/are
W
subscribed to the wit in instrument, and he/she/they acknowledge he/she/they executed it. WITNESS my
hand and official seal. He/She is personally known to me or has produced
as identification.
(Nota uRic; in and for IhWtounty and State Aforementioned)
SEAL My commission expires: LISA A.TRJF1LETT1,IpAL0S
Notary publk,State of Ohio
MY Commission Expires ion.17,20
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
Respondents Business Information Affidavit
1 State the true, exact, correct and complete name of the company, ----Sole proprietorship,
—partnership,)(corporation, —trade or fictitious name under which you do business and the address
of the principal place of business:
�_�Tgol 7— '046
�le�
The correct name of the Company is: pie,
- _T7
a FEI/EIN Number:
b. Trade Mark Name:
2. If Offeror is a corporation, answer the following:
a. Date of Incorporation: �.���7A
b. State of Incorporation: 621-11 e;?
C. President's Name: e L-IAJ M,
d. Vice President's Name:— J—OA W _T
e. Secretary's Name: �RRA116-
f. Treasurer's Name:
9- Name and address of Resident (Florida) Agent: 62P_Paf_14T-ictJ&—te7M
/,:200 S i011VA--__2StAAfZ> 6/4b , A4191V7-A-POW, Fl-
3. If Offeror is an individual proprietorship or a partnership, answer the following:
a. Date of Organization:
b. Name, Address and Ownership Units of all Partners:
C. State whether general or limited partnership:
4. If Offeror is other than a sole proprietorship, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror or company is an operation under a fictitious name, submit evidence of compliance
with the Florida Fictitious Name Statute.
IFB 15/16-02 Cyclogen Rejuvenation
6. How many years 6 has your organization been in business under its present business name?
4
-7-
7. Indicate registration, license number or certificate numbers for the businesses or professions
which are the subject of the Proposal/Bid. Please attach certificate of competency and state
registration.
, ;,M-7E_ eY' eft
9. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representative of owners with the most knowledge of work which you have
performed or goods you have provided, and to which you refer(government owners are
preferred as references).
47�
Z 6 al-"-,7, G/- 3 3 7vl
(in—ame) . , -.(address.) (phone-number)
64AA 60P-,q4- 0
.,qRA 61 y
,,4291AIV GA 7-4,G_ )C:J- 3 30
,e,70
(name) (address) (phone number)
d/T 6t,;41-4 q lao lve5-
/V
7_427M ICA_994 -759
(name) (address) (phone number)
THE OFFEROR ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION CONTAINED IN RESPONSE TO THIS
QUALIFICATIONS STATEMENT SHALL BE RELIED UPON BY THE CITY IN AWARDING THE CONTRACT AND SUCH
INFORMATION IS WARRANTED 13 17FEROR TO BE TRUE. THE DISCOVERY OF ANY OMISSION OR MISSTATEMENT THAT
MATERIALLY AFFECT EF OR'S QUALIFICATIONS TO PERFORM UNDER THE CONTRACT SHALL CAUSE THE CITY TO
REJECT THE BID WOPO;V,AND IF AFTER THE AWARD TO CANCEL AND TERMINATE THE AWARD AND/OR CONTRACT.
Signatu�e of Afflant Oate
J'7
Typed or Printed Name of Affiant Title
State ofa, County of CbVG�o(2 q On this f 9fh day of c,901-5-. before me,
the undersigned Notary Public of the State of/J hfiib
F4edia, personally appeared
O
0 and
(Na (s)of individuals who appeared before notary)
whose name(s) is/are Subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it.
WITNESS my hand and official sea[.
'&kWA
FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE: Notary Public,-State of.0ble
(Name P Commissioned.)
XPersonally known to me, or Produced identification:
(Type of Identification Produced)
DID take an oath, or_DID NOT takes an oath.
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
CERTIFICATION OF NON-SEGREGATED FACILITIES FORM
The Contractor certifies that no segregated facilities are maintained and will not be maintained during the
execution of this contract at any of its establishments.
The Contractor further certifies that none of its employees are permitted to perform their services at any location
under the Contractor's control during the life of this contract where segregated facilities are maintained.
The Contractor certifies further that it will not maintain or provide for its employees any segregated facilities at
any of its establishments, and that he will not permit his employees to perform their services at any location,
under his control, where segregated facilities are maintained.
As used in this certification, the term"segregated facilities" means any waiting rooms, work area, rest rooms and
wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas,
parking lots, drinking fountains, recreation or entertainment areas,transportation, and housing facilities provided
for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed,
color or national origin, because of habit, local custom, or otherwise.
The Contractor agrees that(except where it has obtained identical certification from proposed subcontractors for
specific time periods) it will obtain identical certifications from proposed subcontractors prior to the award of
subcontract exceeding $10,000 and that it will retain such certifications in its files.
Contractor
SignatuWbf A6tro-rized Re—Presentative Date
of--tj J vtee7
Printed or Typed Name and Title of Authorized Representative
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
DISPUTES DISCLOSURE FORM
Answer the following questions by answering "YES" or"NO". If you answer"YES", please explain in the space
provided, please add a page(s) if additional space is needed.
1. Has your firm, or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulation or any other regulatory agency or professional association within
the last five (5) years? A/ -(Y/N)
2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last
five (5) years? /\J (Y/N)
3. Has your firm had filed against it or fried any requests for equitable adjustment, contract claims or litigation
in the past five (5)years that is related to the services your firm provides in the regular course of business?
A/ _ (Y/N) Note: If yes, the explanation must state the nature of the request for
equitable adjustment, contract claim or litigation, a brief description of the case, the outcome or status of
suit and the monetary amounts or extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of the
project identified.
Firm
Sigri�— of Authorized kepresentative Date
Jcmki
Printed or Typed Name and Title of Authorized Representative
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
DRUG FREE WORKPLACE FORM
The undersigned, in accordance with Florida Statute 287.087 hereby certifies that the company named below
does:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining
a drug-free workplace,any available drug counseling, rehabilitation, and Employee assistance programs,
and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are proposed a
copy of the statement specified in item 1.
4. In the statement specified in item 1, notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893 or of any controlled substance law of the United States or any state,for a violation
occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
Firm
Signat of Authorize d/Representative Date
Printed or Typed Name and Title of Authorized Representative
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
UNAUTHORIZED (ILLEGAL)ALIEN WORKERS AFFIDAVIT
The City of Sanford will not intentionally award publicly-funded contracts to any Contractor who knowingly
employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C.
Section 1324a(e)Section 274A(e)of the Immigration and Nationally Act(INA). The City of Sanford shall consider
the employment by the Contractor of unauthorized aliens, a violation of Section 274A(e) of the INA. Such
violation by the Contractor of the employment provisions contained in Section 274A(e) of the INA shall be
grounds for immediate termination of this Agreement by the City of Sanford.
The Affliant identified below deposes and states that:
1. The below identified Contractor does not and will not during the performance of any contract resulting
from the solicitation identified below employ illegal alien workers or otherwise violate the provisions of
the federal Immigration Reform and Control Act of 1986-
2. Upon request of the City, it will provide copies of Immigration Form 1-9 for each person associated with
the above named company who has been or is present at the designated jobsite associated with any
work or project resulting from this solicitation.
Contractor
Signatupe-of Ad4i6ri`zied Re"presentative (Affiant) Date'
Printed or Typed Name and Title of Authorized Representative (Affliant)
6)t-k 0
COUNTY OF STATE OF ft!XttDX-
On this Nflj day of mflv--nnbee 20 5 before me, the undersigned Notary Public
of the State of-F4efida, personally appeared whose name(s) is/are
subscribed to the within instrument and he/she/the y acknowledge that he/she/they executed it. WITNESS my
hand and official seal. He/she is ersona I known to me r has produced
as identification.ZZZK6�'
(Notary Pu6ic in and-for thd''County and State Aforementioned)
LISA A.TR FILETTI-PALos
SEAL My commission expires: Notary Public,State of Ohio
My Commission Expires Jan.17,20_1,Y
END OF SECTION
IFB 15/16-02 Cyclogen Rejuvenation
REQUEST FOR INFORMATION (RFI)
City of Sanford, Florida
There will be no response to RFI's submitted 7 days or less from opening date. Response to an
RFI may be provided via addendum or directly in the Q and A section on the Vendorl-ink Site as
relevant to this specific solicitation. It is noted,that the preferred process to submit questions is
m vendorlink. RFI's submitted directly shall be emailed to : purchasing@sanfordfl.gov
Date:
RFI No:
Solicitation Name and Number: IFB 15/15-16 Cyclogen Rejuvenation
Name of Firm Submitting RFI:
Address:
Name of Individual Submitting RFI:
Phone and Email Information
Question or issue (please be specific):
You can also find this form on www.myvendorlink.com in the bid file as "Questions".
IFB 15/16-02 Cyclogen Rejuvenation
. ( City of Sanford Florida — Purchasing Division
300 N. Park Avenue (P.O. Box 1788) Sanford, Florida 32771
Phone:407.688.5028 FAX:407.688.5021 email: purchasing@sanfordfl.gov
INVITATION FOR BIDS (IFI3) Date issued: 10-23-2015
SOLICITATION TITLE CYCLOGEN REJUVENATION
SOLICITATION IFB 16/16-02 RESPONSE DUE: 11-23-2015
NUMBER OPENING DATE&TIME 2:00 P.M.
300 N Park Avenue(City Hall) Response 300 N Park Avenue(City Hall)
Deliver Responses to Room-236 (second floor) Opening Room 117 City Commission Chambers
I Location
THERE WILL BE A NON-MANDATORY DATE and TIME OF CONFERENCE
PRE-BID CONFERENCE NIA
INFORMATION RE:DOWNLOADING+
INSTRUCTIONS, CITY'S OFFICIAL SOLICITATION OTHER RELEVANT INFORMATION ABOUT
SUBMISSION DOCUMENTS, POSTING SITE: DOWNLOADING SOLICITATIONS,AND PURCHASING IN
ETC.AVAILABLE AT: GENERAL:
WWW.MYVENDORLINK.COM
vvWW.SANFORDFL.GOVIINDEX.ASPX?PAGE=881
Blackout Period/Cone of ADA Assistance Call: Questions must be directed to:
Silence applies: purchasing01sanfordfl.gov
6-11-2015 through 07-25-2015 407.688.5025 48 hours in 407.688.5030
advance Fax: 407.688.5021
Cone of Silence/Black-out-period applies to this and all other solicitations: Attempts to contact
City Commission members, members of the Evaluation and Selection Committee or any other City official
and/or employee other than through the City of Sanford Purchasing Manager during this procurement
process shall not be allowed. Any attempts to contact, fraternize, or influence personnel indicated above
may result in disqualification of the offending party or firm.
The City of Sanford Florida ("City") hereby invites sealed bids from qualified providers/contractors
to provide sealcoat of Cyclogen. This Bid will primarily focus on the sealcoat of Cyclogen to bond
the milling together to provide a smooth surface to complete the project.
The pages following provide the requirements, forms, documents and instructions for interested
and qualified Contractors to submit his or her bid in response to this solicitation.
^
SOLICITATION CONTENTS
1. THE CITY RESERVES THE FOLLOWING RIGHTS
u. PREPARATION OpPROPOSALS
3. ANT|'D0CR|M!NAJ|OmOTAnsMENT
4. CHANGES AND ADDENDA
5 CERTIFICATE 0F INDEPENDENT PRICE SUBMITTED
6. TESTING AND INSPECTION
7. WITHDRAWAL 0FRE8pON8E(8)
8. ANTITRUST
9. SAMPLES
10. ASSIGNMENT OFCONTRACT
11. DEFAULT
1o. FAILURE TDENFORCE
13. CITY'S RIGHT COMPLETE OR TERMINATE CONTRACT
14. TAXES
15. PERFORMANCE TIME|GOF THE ESSENCE
16. USE Op TRADE NAMES,BRAND NAME AND MODEL OREQUAL
17. PATENT INDEMNIFICATION
18. WARRANTY
19. BONDS AND INSURANCE
uD HOURS THE CITY WILL ACCEPT DELIVERIES
u1. ADDITIONAL DELIVERY INFORMATION
22. EXTENSION
23. NEW—UNUSED CONDITION
24. PAYMENT
2a. FREIGHT AND SHIPPING CHARGES
26. OPERATION OFEXISTING FACILITIES
o/. CONTRACTOR QUALIFICATIONS
uV. CONTRACTOR RESPONSIBILITIES
un. GOVERNING LAW AND VENUE
oO. APPLICABLE INTERNET BASED DOCUMENTS
31. BROAD,GENERAL SPECIFICATIONS
FORMS
RESPONSE TRANSMITTAL 8HEsT(S)
INSURANCE REQUIREMENTS
NON'COLuUS|ONApF|[VYvT
CONFLICT OF INTEREST AFFIDAVIT
FLORIDA STATUTES ON PUBLIC EmT|TlY Cm|xxsS AFFIDAVIT
COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT
RESPONDENTS BUSINESS INFORMATION AFFIDAVIT
CERTIFICATION OF NON-SEGREGATED FACILITIES FORM
DISPUTES DISCLOSURE FORM
DRUG FREE WORKPLACE FORM
UNAUTHORIZED ALIEN WORKERS AFFIDAVIT
REQUEST FOR INFORMATION(RF|)
GENERAL CONDITIONS AND INSTRUCTIONS
1. The City reserves the following rights: forms, correctly completed, may disqualify your
submission.
A. The obligations of the City as relevant to any award as
a result of this solicitation are contingent upon the D. All costs associated with preparation and submission of the
availability of appropriated funds for the anticipated proposal(s)and any other information shall be borne entirely by
contract. the Offeror.
B. To reject any and all bids/proposals either in part or in their E. QUESTIONS: Any Offeror who is in doubt as to the true
entirety,to waive informalities,and to effect an award or to make meaning of any part of the Solicitation Documents, or finds a
no award as deemed to be in the best interests of the City. discrepancy or omission therein, is to contact F.William Smith,
Purchasing Manager using the RFI process for an interpretation
C. The City reserves the right to adjust the scope of the or correction which shall be provided to all plan-holders as an
procurement either upward, downward or delete entirely addendum to the request. Only interpretation,instructions or
indicated items. The City of Sanford assumes responsibility only correction(s)-given, in writing, by the Purchasing Manager
for items actually ordered by the City. will be binding.
D. To negotiate with the lowest responsive proposerlbidder to (1). To enable timely issuance of addenda,questions, requests
develop a solution which is within the context of allocated for clarification or correction must be submitted no less than
funding when all of the responses submitted exceed funds seven(7)days prior to the indicated opening date.
designated for the project. (2). NOTE:to ensure that your bid/proposal is responsive,
you are urged to request clarification or guidance on any
E. To declare any Offeror ineligible at any time during the issues involving this solicitation before submitting your
solicitation process where developments arise which adversely response. Please note that failure to provide the requested
affect the Offeror's responsibility. information on the forms using the format requested may
render your bid/proposal non-responsive.
F. To conduct any investigation and consider any evidence
relevant to the qualifications and capabilities of the Offeror to 3. ANTI-DISCRIMINATION STATEMENT
perform the work contemplated. The City of Sanford is committed to assuring equal opportunity
in the award of contracts and, therefore, complies with all
G. This solicitation shall be included and incorporated, by this Federal,State,and Local Laws prohibiting discrimination on the
reference, in the final contract or purchase order. The order of basis of race, color, religion, national origin,handicap,age and
precedence will be the contract including the signatures of the gender.
parties and/or the purchase order, this bid/proposal document
and the response 4. CHANGES AND ADDENDA
Plan holders who registered and downloaded the solicitation
2. PREPARATION OF RESPONSE(S) Documents from the City's internet posting site for solicitations
A. Proposers are expected to examine this Solicitation form, will be notified regarding all Addenda. Receipt of each
attached drawings, specifications, if any and all instructions. Addendum shall be acknowledged in the Submission Form;
Failure examine all documents provided with this document or failure to do so may subject the Proposer to disqualification. It
at the pre-submission conference will be at the shall be the Proposers responsibility to ensure that they have
Bidder/Proposer's risk. Proposers are responsible to make all received all Addenda prior to the opening date.
necessary investigations to inform themselves thoroughly as to
all difficulties involved in the completion of all work required 5. CERTIFICATE OF INDEPENDENT PRICE SUBMITTED
pursuant to the mandates and requirements of this solicitation By submission of this response,the Offeror certifies, and in the
package. No plea of ignorance or difficulties that may hereafter case of a Joint Bid/Proposal, each party thereto certifies as to
exist, or of conditions or difficulties that may be encountered in its own organization,that in connection with this procurement:
the execution of the work pursuant to this solicitation package.
Any exceptions or deviations to the solicitation documents shall A. The prices in this Submission have been:
be resolved against the Offeror and may result in negating the
associated Bid/Proposal. (1). arrived at independently,
(2). have not been knowingly disclosed directly or indirectly to
B.All submissions must be signed with the firm name and by a any other Competitor
responsible officer or employee. Obligations assumed by such (3). no attempt has been made or will be made by the
signature must be fulfilled. Responses shall be enclosed in Bidder/Proposer to induce any other person or firm to submit a
sealed envelopes, with the Submission Transmittal Form and Bid/Proposal for the purpose of restricting competition.
other required forms, addressed to the office specified in the
Invitation with the name and address of the Proposer/Bidder, 6. TESTING AND INSPECTION:
the date and hour of opening,and the Invitation Number on the The City of Sanford reserves the right to conduct any
face of the envelope. Responses received after the stated testrnspection it may deem advisable to assure goods and
time and date will be returned to the sender unopened. services conform to the specifications.
Facsimile or Telegraphic Responses will not be accepted.
7. WITHDRAWAL OF RESPONSE(S)
C. Each Proposer shall furnish the information required on the Responses cannot be altered or withdrawn after the stipulated
Submission Form and each accompanying sheet thereof on opening date and time and prior to the end of the stipulated
which he makes an entry. Bids/Proposals must be submitted consideration time frame without placing the Offeror in default.
using the form provided or as instructed and shall include
all attachments indicated. Failure to include the required 8. ANTITRUST
By entering into a contract, the contractor conveys, sells, B. Florida Sales & Use Tax Exemption Certificate #85-
assigns, and transfers to The City all rights,title and interest in 8012621681C-8
and to all causes of action it may now have or hereafter acquire
under the antitrust laws of the United States and the State of 15. PERFORMANCE TIME IS OF THE ESSENCE
Florida,relating to the particular goods or services purchased or A. In the delivery of response to this solicitation and any other
acquired by the City under said contract. required information or documentation.
9. SAMPLES B. In the performance of the contract,and failure to perform in
If requested,must be furnished free of expense to the City and accordance with the delivery deadline(s)set forth in the
if not called for within fifteen(15)days from date of Proposal specifications.
Opening,same will be disposed of in a manner which is in the
best interests of the City. 16. USE OF TRADE NAMES
Specifications used are intended to be open and non-restrictive.
10 ASSIGNMENT OF CONTRACT Except where indicated,"NO SUBSTITUTES,"any reference to
A contract shall not be assignable by the contractor in whole or brand name or number shall not be construed as restricting to
in part without the written consent of the City of Sanford. that manufacturer,but is used as a minimum standard of quality.
However, any deviation between brand offered and brand
11. DEFAULT specified shall be clearly identified and defined.
As a result of Submissions received under this Invitation, the
award of the Contract may be based, in whole or in part, on 17. PATENT INDEMNIFICATION
delivery/completion and/or specific another specification factor Except as otherwise provided, the Contractor shall agree to
when so indicated. Accordingly,should the Offeror not meet the indemnify the City and its officers, agents and employees
indicated factor set forth in the specifications or should the against liability, including costs and expenses for infringement
Proposer fail to perform any of the other provisions of the upon any letters of patent of the United States arising out of the
specifications and/or related contract(s), the City may declare performance of any contract resulting from this solicitation.
the Offeror in default and terminate the whole or any part of the
Contract. 18. WARRANTY
The bidder/proposer agrees that the goods or services furnished
A. Upon declaring the Proposer/Bidder in default and under any award resulting from this solicitation shall be covered
terminating the Contract in whole or in part,the City may procure by the most favorable commercial warranties the contractor
and/or cause to be delivered the equipment, supplies or gives any customer for such goods or services and that the
materials specified, or any substitutions thereof, and the rights and remedies provided therein are in addition to and do
Proposer shall be liable to the City for any excess costs resulting not limit those available to the City by any other clause of this
there from. solicitation. A copy of this warranty and all applicable
manufacturers'warranties shall be furnished with the response.
B. In the event the Proposer has been declared in default of a
portion of the Contract,the Proposer shall continue the Contract 19. BONDS AND INSURANCE
to the extent not terminated under the provisions of this All Bonds and insurance required to be provided and maintained
paragraph. by the Contractor shall be obtained from surety or insurance
companies that are duly licensed or authorized in the State of
C. Where the Proposer fails to comply with any of the Florida to issue Bonds or insurance policies for the limits and
specifications, the City may, at its discretion, provide the coverage so required.
Proposer with written notification of its intention to terminate for
default unless prescribed deficiencies are corrected within a A. The Bonding and insurance required must be "in-place"
specified period of time. Such notification shall not constitute a before commencement of work.
waiver of any of the City's rights and remedies hereunder.
B. Indemnification: To the fullest extent permitted by law, the
12. FAILURE TO ENFORCE Contractor will indemnify and hold harmless the City of Sanford
On the part of the City shall in no way be construed or from and against all claims, damages, losses, and expenses,
interpreted as a waiver of any of the City's rights and remedies. including reasonable attorney's fees, arising out of or resulting
13.CITY'S RIGHT COMPLETE OR TERMINATE CONTRACT from the performance of their operations under this contract.
If the Contractor shall neglect to prosecute the work properly,or 20. HOURS THE CITY WILL ACCEPT DELIVERIES
fail to perform any provision of this Contract,the City,after seven Monday through Thursday,except for holidays,8:00 a.m.to
(7)days written notice to the Contractor, may without prejudice 4:00 p.m.
to any other remedy he may have,make good such deficiencies
and may deduct the cost thereof from the payment then or 21. ADDITIONAL DELIVERY INFORMATION
thereafter due to the Contractor; provided, however, that the The City of Sanford will assume responsibility only for items
recognized Authority of the City shall approve both such action actually ordered by a City of Sanford purchase order with that
and the amount charged to the Contractor. number identified on the outside of the package(s) being
delivered.
14. TAXES
The City is exempt from state and local sales tax. The City, 22. EXTENSION
has the following tax exemption certificates assigned: Any contract resulting from this solicitation may be renewed in
increments of one(1)year upon agreement of both the City and
A. Certificate of Registry#59-6000425 under Chapter 32 for the Contractor. Providing that the pricing,terms and conditions
tax-free transactions, Internal Revenue Codes. remain unchanged unless a provision of the award document
provided a basis and formula for any changes.
23. NEW-UNUSED CONDITION E. Must have the ability to perform all work in a professional
The Bidder/Proposer represents that the article(s) to be manner using skilled tradesmen and carried out in such a way
furnished under this Invitation is (are) new and unused (unless as to minimize any inconvenience to the City or its citizens.
specifically so stated) and that the quality has not deteriorated
so as to impair its usefulness. 28. CONTRACTOR RESPONSIBILITIES
The Contractor shall provide all necessary and qualified
24. PAYMENT manpower, materials,tools and equipment needed to complete
No payment will be made for materials ordered without this project.
Purchase Order Authorization
29. GOVERNING LAW AND VENUE
25. FREIGHT AND SHIPPING CHARGES This solicitation and any resultant contract(s), including
Freight or any charges associated with the delivery of Proposed purchase orders, shall be governed by the Laws of the State of
or bid product or service shall be included in the submitted prices Florida and the Purchasing Policy of the City. In the event of
and not listed as a separate item. All items shall be shipped any litigation, the venue shall be of the Eighteenth Judicial
F.O.B.Sanford,point of delivery to be designated at the time the Circuit in and for Seminole County, Florida.
actual order is placed.
30. APPLICABLE INTERNET BASED DOCUMEMNTS
26. OPERATION OF EXISTING FACILITIES By this reference the items listed below are hereby understood
It is the responsibility of the contractor to coordinate with the to be incorporated into the solicitation documents as if physically
City's representative with regard to continuous operation of the attached and fully set forth therein verbatim. A sample of the
facility(s)affected by the work. standard contract used by the City and terms and conditions
applicable to City issued purchase orders. This information is
27. CONTRACTOR QUALIFICATIONS available at:
A. Must be knowledgeable and experienced with this type of
project. A. PO Terms and Conditions:
http://www.sanfordfl.gov/index.asi)x?page=879
B. Must possess the required certifications, licensing and
insurance. B. Contract and terms and conditions:
hftp://www.sanfordfl.-govfindex.aspx?paqe=883
C. All work must be performed under the direction of a qualified
Supervisor,and in accordance with accepted industrial practices C. Applicable Insurance Requirements:
relevant to the work to be performed. http://"www.sanfordfl.govfindex.aspx?page=877
D. Must comply with all Federal, State & Local Ordinances & D. Solicitation documents, Tabulations, addenda, notices
Codes. applicable to submissions will be posted in the section from
which the solicitation was downloaded:
hftp://www.mvvedorlink.com
31. SPECIFICATIONS:
Scope of Services
City, Public Works Department is currently doing an alley rehab project that requires us to take out 6" of base
material and replace it with asphalt millings. Once this is done we will then need a company to come in and
apply a sealcoat of Cyclogen to bond the millings together and ensure a smooth ride.
The City has approximately 306 alley segments that are approximately 300 feet long and 14 feet wide. This is
a continuing contract that will consist of a four year agreement.
Application Method
Pavement sealers are applied with either pressurized spray equipment, or self-propelled squeegee machines
or by hand with a squeegee. Equipment must have continuous agitation to maintain consistency of the sealer
mix. The process is typically a two coat application which requires 20 to 30 minutes of curing before vehicles
can be allowed back on the surface. Prior to application the surface must be completely clean using sweeping
methods and/or blowers. If the surface is not clean, then poor adhesion could result. Once the surface is
properly prepared, then properly mixed sealer will be applied at about 60 square feet per gallon per coat.
Requirements
• The Contractor must be a license application contractor to provide these services in the State of
Florida.
• Provide insurance with the following coverage (see insurance requirement form).
• Must provide traffic control, notifications of residents, all labor and materials included.
IFB 15/16-02 Cyclogen Rejuvenation