01-25-16 WS Agenda-MinutesCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, January 25, 2016
4:00 PM
2016. -019
JANUARY 259 2016
WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above meeting or
hearing, he or she may need a verbatim record of the proceedings, including the testimony and
evidence, which record is not provided by the City of Sanford. (FS 286.0105)
AGENDA
1. Presentation of Sanford Housing Authority's request re:
2015 Choice Neighborhoods Initiative Grant Application
[Commission Memo 16 -025] (RM -9.D)
2. Presentation of City Financial Report for Quarter Ended
September 30, 2015 [Commission Memo 16 -027]
3. Discussion re: Possible Use of Reserves for CIP Projects
[Commission Memo 16 -028]
4. Presentation of the Police Department Quarterly Report
5. Discussion re: Management Partners Recommendation #29,
Adopt Expedited Review Alternatives
[Commission Memo 16 -022]
6. Regular Meeting Items — additional information
A. Paw Park Rehabilitation Design Plan
[Commission Memo 16 -021] (RM 9.A)
B. City of Sanford and Sanford Airport Authority Mutual
Economic Incentive Agreement
[Commission Memo 16- 014.C] (RM 7.C)
4:00 — 4:15 PM
4:15 — 4:30 PM
4:30 — 4:45 PM
4:45 — 5:00 PM
5:00 — 5:15 PM
5:15 — 5:30 PM
C. Interlocal Agreement with Seminole County for the
Severe Weather Awareness Week Touch -A -Truck Public
Outreach Special Event. [Commission Memo 16- 014.D] (RM 7.D)
D. Community Development Block Grant (CDBG) Amendm20 efffoRRnual
Action Plans and 2010-2014 Five Year Consolidated Plan.
[Commission Memo 16-014.G] (RM 7.G)
E. Ordinance No. 4363, amending City Code, Land Development
Regulations, Schedule J — Landscape, Buffer and Tree Requirements.
[Commission Memo 16-016] (RM-8.13)
F. Ordinance No. 4364, amending City Code, Land Development
Regulations, creating Schedule G, Architectural Design Standards and
associated modifications to Article III and Schedule F.
[Commission Memo 16-017] (RM-8.C)
7. Briefing Items 5:30 — 5:40 PIVI
• Mayor's Annual appointments to Boards and Committees
8. City Manager's Annual Performance Evaluation 5:40 — 5:55 PIVI
9. City Manager Comments 5:55 — 6:00 PIVI
CITY COMMISSION MINUTES 2016 -021
.JANUARY 25, 2016
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, January 25, 2016, at 4:00 PM, in the Railroad Depot Room, 2 °a
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones (present at 4:51 PM)
Commissioner Patty Mahany (present at 4:17 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:00 PM.
1. Presentation of Sanford Housing Authority's request re: 2015 Choice
Neighborhoods Initiative Grant Application [Commission Memo 16 -025] (RM
9.D)
President of the Sanford Housing Authority (SHA), Vivian Bryant,
introduced Gayle Epp of EJP Consulting, the agency who is preparing the grant
application. Ms. Epp distributed a handout and presented a brief powerpoint presentation
of the application process. The Sanford Housing Authority would like the City to be a co-
applicant on the 2015 Choice Neighborhoods Initiative grant application and pledge the
$250,000 cash match required. This is an action item on tonight's agenda.
2. Presentation of City Financial Report for Quarter Ended September 30, 2015
[Commission Memo 16 -027]
Finance Director Cynthia Lindsay presented the report.
CITY COMMISSION MINUTES 2016 -022
JANUARY 25, 2016
WORK SESSION
3. Discussion re: Possible Use of Reserves for CIP Projects [Commission Memo 16-
028]
City Manager Bonaparte stated that the Finance Director does not
recommend using the reserve funds for CIP projects as the reserve fund is already below
the City's current policy.
After discussion, there was a consensus among the Commission to reduce
the reserve policy to one fund of no less than 25% and to provide Parks and Recreation
with $500,000 per year for the next five years, starting this year. Of the $500,000, 20%
will be allocated to the Public Works Department for equipment. Both departments will
be responsible for putting together a plan listing the department's critical needs each year
in order to continue the funding.
4. Presentation of the Police Department Quarterly Report.
Due to time constraints, this item was pulled from the agenda.
5. Discussion re: Management Partners Recommendation #29, Adopting an
Expedited Review Alternative. Paw Park Rehabilitation Design Plan
[Commission Memo 16 -022]
Building Official Dave Aldrich explained that this is not something that
the City is often faced with; however, it is good idea to have it in place. There was a
consensus among the Commission to move forward a resolution to amend the fee table.
6. Regular Meeting Items — additional information
CITY COMMISSION MINUTES 2016 -023
JANUARY 25, 2016
WORK SESSION
A. Paw Park Rehabilitation Design Plan [Commission Memo 16 -021] (RM
9.A)
Historic Preservation Officer /Community Planner Christine Dalton
presented the final design plan for Paw Park. This is an action item on tonight's agenda.
B. City of Sanford and Sanford Airport Authority Mutual Economic
Incentive Agreement. [Commission Memo 16- 014.C] (RM 7.C)
This item was pulled from the agenda.
C. Interlocal Agreement with Seminole County for the Severe Weather
Awareness Week Touch -a -Truck Public Outreach Special Event.
[Commission Memo 16- 014.D] (RM 7.1))
This will be an action item on tonight's agenda.
D. Community Development Block Grant (CDBG) Amendment to Annual
Action Plans and 2010 -2014 Five Year Consolidated Plan. [Commission
Memo 16- 014.G] (RM 7.G)
This will be an action item on tonight's agenda.
E. Ordinance No. 4363, amending City Code, Land Development
Regulations, Schedule J — Landscape Buffer and Tree Requirements.
[Commission Memo 16 -016] (RM 8.13)
Commissioner Woodruff referred to pages 28/29 of the Ordinance and
asked if this pertains to all residents who trim trees. Planning and Development Services
CITY COMMISSION MINUTES 2016-024
JANUARY 25, 2016
WORK SESSION
Director Russ Gibson explained that this world not pertain to general maintenance. This
will be an action item on tonight's agenda.
F. Ordinance
No. 4364, amending
City Code, Land
Development
regulations,
creating Schedule G,
Architectural Design
Standards and
associated modifications to Article III and Schedule F. [Commission_
Memo 16 -0171 (RM 8.C)
This will be an action item on tonight's agenda.
Add on Resolution No. 2581, Supporting the Innovative Traffic Signal Technologies
Pilot Project.
Mayor Triplett explained that Congressman Mica is asking all cities to
support this resolution. This will be an action item on tonight's agenda.
7. Briefing Items
• Mayor's Annual Appointments to Board and Committees
This item was pulled from the agenda.
8. City Manager's Annual Performance Evaluation.
Mayor Triplett recommended that the City Manager receive a 3% increase
retroactive to October 1, 2015. This is an action item on tonight's regular agenda
9. City Manager Comments
CITY COMMISSION MINUTES 2016 -025
JANUARY 25, 2016
WORK SESSION
Mr. Bonaparte said that the City needs to respond to the Orlando Sentinel
article by Mr. David Leavitt regarding the property tax referendum and that he preferred
it to come from the Mayor. Mayor Triplett agreed.
Commissioner Woodruff said that a Political Action Committee is being
formed in order to campaign for the referendum. He will provide more information at the
next meeting.
There being no further business, the meeting was adjourne4 t 6:08 PM.
Mayor Jeff T
Attest:
City Olerk
TH