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01-11-16 RM Agenda-MinutesCITY COMMISSION MINUTES 4 11 JANUARY 119 2016 REGULAR MEETING City Commission Chambers 1St Floor Sanford City Hall MONDAY, January 11, 2016 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11 /11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Legislative Prayer by Dr. Ronald Merthie, New Life Word Center. 3) Pledge of Allegiance. 9711T.1 1=1 -* CITY COMMISSION MINUTES JANUARY 11, 2016 REGULAR MEETING 4) Presentations, Proclamations and Awards: 5) Minutes: December 14, 2015, Work Session and Regular Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 16-001] A. Confirm the Seminole County Board of County Commissioners' reappointment of Brian Volk to the Sanford CRA for a four year term to expire September 30, 2019. B. Approve request for City water service for 13.38 acres of property located at 3601 Celery Avenue, with the owner responsible for paying all applicable fees and charges; that the Annexation Petition be recorded in the public records; and to consider annexation of the property when it becomes annexable; Suntera, LLC, Robert Horian, owner. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4359, to vacate a 30' wide right of way now known as Bevier Road located at 2901 W. 1st Street; Transit Properties, LLC, applicant; Ad published November 29, 2015. [Commission Memo 16-002] B. Second reading of Ordinance No. 4360, amending City Code to repeal Chapter 46, Floodplain Management, and enacting a new Chapter 46, Floodplain Management, to be consistent with the Florida Building Code; Ad published December 13, 2015. [Commission Memo 16-003] CITY COMMISSION MINUTES JANUARY 11, 2016 REGULAR MEETING C. Second reading of Ordinance No. 4361, amending City Code regarding Elections; Ad published December 13, 2015. [Commission Memo 16-004] D. First reading of Ordinance No. 4362, to annex three parcels totaling 0.90 acres addressed as 2618 Sanford Avenue; ETS Autos, Inc., owner; Ad published January 10, 2016. [Commission Memo 16-005] 8) OTHER ITEMS. A. Approve proposed ranking of firms to provide environmental site assessments involving hazardous and petroleum constituents, reflecting the firm of PPM Consultants, Inc. as number 1; ECT ranked as number 2, and Terracon ranked as number 3; and authorize the City Manager to negotiate an award in the order of ranking and to execute all documents as required. [Commission Memo 16-013] (WS-6.C) B. Consider appeal of denial by the Historic Preservation Board on November 18, 2015, for a Certificate of Appropriateness for 119 S. Magnolia Avenue; Cindy Acosta, owner/applicant. [Commission Memo 16-006] C. Approve Resolution No. 2575, amending the budget to account for the Enhancement to Aquifer Storage and Recovery System Grant and approve the Cost Share Agreement between the St. Johns River Water Management District. [Commission Memo 16-007] D. Approve Resolution No. 2576, amending the Classification and Pay Plan to reclassify a regular full-time position into two regular part- time positions within the Police Department. [Commission Memo 16-008] (WS-6.A) E. Approve Interlocal Agreement between the City and The US 17-92 CRA requesting an amount not to exceed $1,981,641.82 for the construction of the 17-92 Beautification Project, and approve associated budget amendment Resolution No. 2577. 2016-010 CITY COMMISSION MINUTES JANUARY 11, 2016 REGULAR MEETING [Commission Memo 16-009] 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES 2016 -011 JANUARY 11, 2016 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, January 11, 2016, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Velma Williams Commissioner Art Woodruff Commissioner Randy Jones Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 7:05 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Dr. Ronald W. Merthie of New Life Word Center. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: BUSINESS OF THE COMMISSION: 5) Minutes: December 14, 2015 Work Session and Regular Meeting. Commissioner Jones moved to approve the Minutes. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye 6) CITY COMMISSION MINUTES JANUARY 11, 2016 REGULAR MEETING Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye CONSENT AGENDA: [Commission Memo 16 -001 ] A. Confirm the Seminole County Board of County Commissioners' reappointment of Brian Volk to the Sanford CRA for a four year term to expire September 30, 2019. B. Approve request for City water service for 13.38 acres of property located at 3601 Celery Avenue, with the owner responsible for paying all applicable fees and charges; that the annexation petition be recorded in the public records; and to consider annexation of the property when it becomes annexable; Suntera, LLC, Robert Horian, owner. Commissioner Jones moved to approve the Consent Agenda. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4359, to vacate a 30' wide right of way now known as Bevier Road located at 2901 W. 1" Street; Transit Properties, LLC, applicant; Ad published November 29, 2015. [Commission Memo 16 -002] Commissioner Woodruff moved to adopt Ordinance No. 4359. Seconded by CITY COMMISSION MINUTES Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 2016 -013 JANUARY 11, 2016 REGULAR MEETING B. Second reading of Ordinance No. 4360, amending City Code to repeal Chapter 46, Floodplain Management, and enacting a new Chapter 46, Floodplain Management, to be consistent with the Florida Building Code; Ad published December 13, 2015. [Commission Memo 16 -003] Commissioner Jones moved to adopt Ordinance No. 4360. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye C. Second reading of Ordinance No. 4361, amending City Code regarding elections; Ad published December 13, 2015. [Commission Memo 16 -004] Commissioner Jones moved to adopt Ordinance No. 4361. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye CITY COMMISSION MINUTES 2016 -014 JANUARY 11, 2016 REGULAR MEETING D. First Reading of Ordinance No. 4362, to annex three parcels totaling .90 acres addressed as 2618 Sanford Avenue; ETS Autos, Inc., owner; Ad published January 10, 2016. [Commission Memo 16 -005] Commissioner Jones moved to approve the first reading of Ordinance No. 4362. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 8) OTHER ITEMS. A. Approve proposed ranking of firms to provide environmental site assessments involving hazardous and petroleum constituents, reflecting the firm of PPM Consultants, Inc. as number 1; ECT ranked as number 2, and Terracon ranked as number 3; and authorize the City Manager to negotiate an award in the order of ranking and to execute all documents as required. [Commission Memo 16 -013] Commissioner Woodruff moved to approve this item. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye B. Consider appeal of denial by the Historic Preservation Board on November 18, CITY COMMISSION MINUTES 2016 -015 JANUARY 11, 2016 REGULAR MEETING 2015, for a Certificate of Appropriateness for 119 S. Magnolia Avenue; Cindy Acosta, owner /applicant. [Commission Memo 16 -006] As per Mayor Triplett, this item will be considered as the last item. C. Approve Resolution No. 2575, amending the budget to account for the Enhancements to the Aquifer Storage and Recovery System Grant and approve the Cost Share Agreement between the St. Johns River Water Management District. [Commission Memo 16 -007] Commissioner Woodruff moved to approve Resolution No. 2575 and the Cost Share Agreement. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye D. Approve Resolution No. 2576, amending the Classification and Pay Plan to reclassify a regular full -time position into two regular part-time positions within the Police Department. [Commission Memo 16 -008] (WS 6.A) Vice Mayor Williams moved to approve Resolution No. 2576. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye CITY COMMISSION MINUTES 2016 -016 JANUARY 119 2016 REGULAR MEETING Commissioner Mahany Aye E. Approve Interlocal Agreement between the City and the US 17 -92 CRA requesting an amount not to exceed $1,981,641.82 for the construction of the 17 -92 Beautification Project, and approve the associated budget amendment, Resolution No. 2577. [Commission Memo 15 -220] (WS 63) Commissioner Jones moved to approve this item and the associated Resolution No. 2577. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye B.B. Consider appeal of denial by the Historic Preservation Board on November 18, 2015, for a Certificate of Appropriateness for 119 S. Magnolia Avenue; Cindy Acosta, owner /applicant. [Commission Memo 16 -006] City Attorney Colbert provided the Commission with several options that are available with regards to the appeal. He said that the Commission can refer the case to a Hearing Officer; the Commission can continue the item at a later date; the Commission can refer the appeal back to HPB; or hear it tonight. Commissioner Jones moved to continue this item to January 25, 2016; and that information be requested from the Historic Preservation Board as to what is not acceptable and what are the appropriate remedies. Seconded by Commissioner Woodruff and carried by vote of CITY COMMISSION MINUTES 2016 -017 JANUARY 11, 2016 REGULAR MEETING the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. Mr. Colbert stated that Norm Wolfinger, Former State Attorney, passed away over the weekend. A letter of condolence to the family from the Commission would be appreciated. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. Mr. Bonaparte wished all a Happy 2016. 12) CITIZEN PARTICIPATION. James Dunn said that the original materials for homes and businesses in the Historic District are getting harder to come by and that the City may need to consider other alternatives as they could be faced with more of these issues (referring to 119 S. Magnolia Avenue). 13) CITY COMMISSIONER'S REPORTS. Commissioner Jones wished all a Happy New Year. Commissioner Woodruff said that the marquee sign is down at the Wayne Densch Theatre, as it is being refurbished. Commissioner Mahany said that she has sidewalk concerns in her district near Bentley Elementary. Due to the lack of sidewalks, many children are forced to walk in the street. CITY COMMISSION MINUTES 2016 -018 JANUARY 11, 2016 REGULAR MEETING Mr. Bonaparte said that he will address her concerns and help remedy the situation. weekend. Attest: City Clerk th Vice Mayor Williams reminded everyone that the MLK festivities will be held this There being no further business, the meeting was adjourned at 8:28 PM.