12-14-15 WS Agenda-MinutesCITY COMMISSION MINUTES
DECEMBER 149 2015
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, December 14, 2015 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
AGENDA
Interview applicant for the Firefighters Retirement System
Board of Trustees [Commission Memo 15-217] (RM-8.13)
2. Presentations re: Waterfront Catalyst Site
3. Citizen request re: CRA Loan Subsidy Agreement and
Grant of Lien Hold Interest re: 115 W. First Street
[Commission Memo 15-229]
4. Discussion re: Possible Use of Reserves for CIP
[Commission Memo 15-228]
5. Regular Meeting Items — additional information
A. Resolution for City Manager Purchasing Authority-
Classification and Compensation Study
[Commission Memo 15-227] (RM-81)
B. Health Insurance for Calendar Year 2016
4:00 — 4:15 PM
4:15 — 5:30 PM
5:30 — 5:35 PM
5:35 — 5:40 PM
5:40 — 5:45 PM
CITY COMMISSION MINUTES
DECEMBER 14, 2015
WORK SESSION
[Commission Memo 15-2101.] (RM-6.L)
C. Elections Ordinance and Agreement with Seminole
County Supervisor of Elections
[Commission Memo 15-215] (RM-7.E)
D. Amendments to the Classification & Pay Plan
[Commission Memos 15-225 and 15-226] (RM-8.J & K)
E. CIDBG 2014-2015 Consolidated Annual Performance
Evaluation Report [Commission Memo 15-210.M] (RM-6.M)
6. Briefing Items 5:45 — 5:50 PIVI
• Referendum Election
7. City Manager Evaluation
5:50 — 5:55 PIVI
8. City Manager Comments 5:55 — 6:00 PIVI
CITY COMMISSION MINUTES 2015 -070
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, December 14, 2015, at 4:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams (arrived at 4:13 PM)
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Patty Mahany (arrived at 4:15 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:08 PM.
1. Interview applicant for the Firefighters Retirement System Board of Trustees
[Commission Memo 15 -217] (RM 8.13).
The Commission interviewed Rick Russi.
2. Citizen request re: CRA Loan Subsidy Agreement and Grant of Lien Hold Interest
re: 115 W. First Street. [Commission Memo 15 -229]
Mayor Triplett said that he spoke to the applicant earlier today who stated
that he was unable to attend today's meeting. Mayor Triplett advised him that staff will
send a letter to the lender stating that the Commission will review the request. Mayor
Triplett recommended that this item be further discussed by the Commission on January
11, 2016.
3. Discussion re: Possible Use of Reserves for CIP. [Commission Memo 15 -228]
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WORK SESSION
City Manager Bonaparte explained that this item was raised by
Commissioner Woodruff. Commissioner Woodruff would like the Commission to
consider revising the General Fund Reserve Policy to 25% and use the additional monies
for capital projects. There was a consensus among the Commission to have staff provide
a breakdown of the CIP projects and present it at the January 11, 2016 Work Session.
4. Presentations re: Waterfront Catalyst Site.
Jeff Reader, Vice President of Reader & Partners, LLC and Venny Torre,
President and CEO of Torre Company, presented the Commission with a PowerPoint
presentation pertaining to the development of the Waterfront Catalyst Site based on the
qualifications as set forth in the RFQ.
This will be an action item on tonight's Regular Meeting agenda following
the approval of the Minutes.
5. Regular Meeting Items — additional information
A. Resolution for City Manager Purchasing Authority — Classification and
Compensation Study [Commission Memo 15 -227] (RM 8.L)
Discussion to take place at tonight's Regular Meeting.
B. Health Insurance for Calendar Year 2016. [Commission Memo 15- 210.L]
(RM 6.L)
Discussion to take place at tonight's Regular Meeting.
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C. Elections Ordinance and Agreement with Seminole County Supervisor of
Elections. [Commission Memo 15 -215] (RM 7.E)
City Clerk Cynthia Porter informed the Commission that she provided the
Seminole County Supervisor of Elections (SOE) with the Ordinance for the March
referendum. Mr. Ertel will provide her a sample ballot before going to print.
Ms. Porter also received two quotes for a black and white flyer that can be
inserted into the utility bills. Commissioner Woodruff asked her to obtain a quote for
color as well. After further discussion, Commissioner Woodruff offered to produce the
flyer. Mayor Triplett also suggested that the City send out an educational mailing to all
registered voters. Ms. Porter said that she will follow up with the cost of mailing and the
color flyers at the next meeting.
D. Amendments to the Classification & Pay Plan. [Commission Memos 15-
225 and 15 -226] (RM 8.J & K)
Discussion to take place at tonight's Regular Meeting.
E. CDBG 2014/2015 Consolidated Annual Performance Evaluation Report.
[Commission Memo 15- 210.M] (RM 6.M)
Discussion to take place at tonight's Regular Meeting.
6. Briefing Items.
Mayor Triplett asked the City Manager to review Work Session Item 5.A.
Mr. Bonaparte explained that the City has received five proposals pertaining to the salary
CITY COMMISSION MINUTES 2015 -073
DECEMBER 14, 2015
WORK SESSION
study. By providing the City Manager with the purchasing authority, staff could move
forward more quickly with the study. This would be a one -time authorization for this one
item.
7. City Manager Comments
Commissioner Woodruff recommended that all City employees receive
holiday pay in the amount of $500. Further discussion and action will be taken at
tonight's meeting.
There being no further business, the meeting was adjourned at 6:31 PM.
Mayor
Attest:
City berk
In