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10-26-15 RM Agenda-MinutesCITY COMMISSION MINUTES MONDAY, October 26, 2015 7 PM 2015 -031 OCTOBER 269 2015 REGULAR MEETING City Commission Chambers 1St Floor Sanford City Hall 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Legislative Prayer. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: CITY COMMISSION MINUTES 2015-032 OCTOBER 269 2015 REGULAR MEETING • Presentation by Tiffany Homler, Director of Government Affairs for LYNX, Central Florida Regional Transportation Authority. • Presentation by Nelson Beverly and Kathy Hull, on behalf of Sanford Historic Trust • Presentation of City Manager's Annual Report 5) Minutes: October 12, 2015 Work Session and Regular Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 15-195] A. Approve the purchase order to Cathedral Corporation (formerly AXIS) for utility billing in an amount not to exceed $60,000. B. Approve the purchase order to Harcros Chemicals for polymer and coagulant chemicals at a cost of $219,303. C. Approve the purchase order to Shelly's Environmental System for handling the City's biosolids at a cost of $192,000. D. Approve a blanket purchase order to SSI Petroleum, Inc., in an amount not to exceed $88,910. E. Approve increase to an existing blanket purchase order with Ten-8 Fire Equipment for apparatus maintenance in an amount of $16,000. F. Approve four procurements to Premier Lawn Maintenance in an amount not to exceed $127,910. G. Approve four procurements for City-wide road rehabilitation projects as follows: 1) $360,000 to The Middlesex Corporation; 2) $16,000 CITY COMMISSION MINUTES 2015-033 OCTOBER 26, 2015 REGULAR MEETING to Chincor Electric Incorporated; 3) $50,000 to Caraway Concrete Construction Incorporated; and 4) $40,000 to Fausnight Line and Stripe Incorporated. H. Approve the First Amendment to the Water Conservation Cost Share Agreement between the St. Johns River Water Management District and the City of Sanford for reclaimed water line extension in the Orlando-Sanford International Airport area. Approve the special event permit, noise permit, alcohol permit and the related street closures for the '27th Annual Holiday Tour of Homes' to be held on Saturday, December 5, 2015. J. Approve the City of Sanford Action Plan for My Brother's Keeper Community Challenge. K. Approve request for City water service for 3.1 acres of property located at 1434 Sipes Avenue, with the owner responsible for paying all applicable fees including the water impact fee; that the Annexation Petition be recorded in the public records; and to consider annexation of the property when it becomes annexable; Jack A. Rosier, owner. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4354, revising and amending City Code, Section 2-369, regarding the City of Sanford Economic Development Commercial Loan Subsidy Program to be implemented by the Sanford Community Redevelopment Agency; Ad published September 27, 2015. [Commission Memo 15-186] B. First reading of Ordinance No. 4358, relating to a referendum election pertaining to the issue of economic development or community development ad valorem tax exemptions; Ad published October 25, 2015. [Commission Memo 15-187] 2015 -034 CITY COMMISSION MINUTES OCTOBER 26, 2015 REGULAR MEETING 8) OTHER ITEMS. A. Appoint members to the Public Art Commission. [Commission Memo 15 -188] (WS -1) B. Approve Resolution No. 2557, amending the budget in an amount not to exceed $45,000, and authorize the procurement of services to Lewis Tree Service. [Commission Memo 15 -189] C. Approve Resolution No. 2558, amending the FY 2016 Capital Replacement budget due to the award of the 2015 Edward Byrne Memorial Assistance Grant in the amount of $25,154. [Commission Memo 15 -190] D. Approve Resolution No. 2559, amending the Classification and Pay Plan by adding a temporary System Analyst position in the Finance Department. [Commission Memo 15-191] E. Approve the Commercial Sale Contract with the associated Development Agreement #15 -09 by and between the City of Sanford and TCD & Associates, LLC, relating to 113 Palmetto Avenue. [Commission Memo 15 -192] (WS -8.A) 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 2015 -035 CITY COMMISSION MINUTES OCTOBER 269 2015 REGULAR MEETING 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES 2015 -036 OCTOBER 26, 2015 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, October 26, 2015, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Velma Williams Commissioner Art Woodruff Commissioner Randy Jones Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin 1413 we • _l _o "111 1) Meeting was called to order by Mayor Triplett at 7:08 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Chaplain Buddy Balagia, Good News Ministry. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: A. Presentation by Tiffany Homler, Director of Government Affairs for LYNX, Central Florida Regional Transportation Authority. B. Presentation by Nelson Beverly, on behalf of the Sanford Historic Trust. C. Presentation of City Manager's Annual Report. BUSINESS OF THE COMMISSION: 5) Minutes: CITY COMMISSION MINUTES 2015 -037 OCTOBER 269 2015 REGULAR MEETING October 12, 2015 Work Session and Regular Meeting. Commissioner Mahany moved to approve the Minutes. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 6) CONSENT AGENDA: [Commission Memo 15 -195] A. Approve the purchase order to Cathedral Corporation (formerly AXIS) for utility billing in an amount not to exceed $60,000. B. Approve the purchase order to Harcros Chemicals for polymer and coagulant chemicals at a cost of 4219,303. C. Approve the purchase order to Shelly's Environmental System for handling the City's biosolids at a cost of $192,000. D. Approve a blanket purchase order to SSI Petroleum, Inc., in an amount not to exceed $88,910. E. Approve increase to an existing purchase order with Ten -8 Fire Equipment for apparatus maintenance in an amount of $16,000. F. Approve four procurements to Premier Lawn Maintenance in an amount not to exceed $127,910. G. Approve four procurements for City -wide road rehabilitation projects as follows: CITY COMMISSION MINUTES 2015 -038 OCTOBER 269 2015 REGULAR MEETING 1) $360,000 to The Middlesex Corporation; 2) $16,000 to Chincor Electric Incorporated; 3) $50,000 to Caraway Concrete Construction Inc.; and 4) $40,000 to Fausnight Line and Stripe Inc. H. Approve the First Amendment to the Water Conservation Cost Share Agreement between the St. Johns River Water Management District and the City of Sanford for reclaimed water line extension in the Orlando- Sanford International Airport area. I. Approve the special event permit, noise permit, alcohol permit and the related street closures for the `27th Annual Holiday tour of Homes' to be held on Saturday, December 5, 2015. J. Approve the City of Sanford's Action Plan for My Brother's Keeper Community Challenge. K. Approve request for City water service for 3.1 acres of property located at 1434 Sipes Avenue, with owner responsible for paying all applicable fees including the water impact fee; that the annexation petition be recorded in the public records; and to consider annexation of the property when it becomes annexable; Jack A. Rosier, owner. Vice Mayor Williams moved to approve the Consent Agenda. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES 2015 -039 OCTOBER 269 2015 REGULAR MEETING Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4354, revising and amending City Code, Section 2 -369, regarding the City of Sanford Economic Development Commercial Loan Subsidy Program to be implemented by the Sanford Community Redevelopment Agency; Ad published September 27, 2015. [Commission Memo 15 -186] Commissioner Jones moved to adopt Ordinance No. 4354. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Abstained Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye B. First reading of Ordinance No. 4358, relating to a referendum election pertaining to the issue of economic development or community development ad valorem tax exemptions; Ad published October 25, 2015. [Commission Memo 15 -187] Commissioner Woodruff moved to approve the first reading of Ordinance No. 4358, as amended to include the word minimum on page 15 (1). Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye CITY COMMISSION MINUTES 2015 -040 OCTOBER 2b, 2015 REGULAR MEETING Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 8) OTHER ITEMS. A. Appoint members to the Public Art Commission. [Commission Memo 15 -189] (WS 1) This item was pulled for further discussion at the next scheduled Work Session. B. Approve Resolution No. 2557, amending the budget in an amount not to exceed $45,000 and authorize the procurement of services to Lewis Tree Service. [Commission Memo 15 -189] Commissioner Mahany moved to approve Resolution No. 2557. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye C. Approve Resolution No. 2558, amending the FY 2016 Capital Replacement budget due to the award of the 2015 Edward Byrne Memorial Assistance Grant in the amount of $25,154. [Commission Memo 15 -190] Vice Mayor Williams moved to approve Resolution No. 2558. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES 2015 -041 OCTOBER 26, 2015 REGULAR MEETING Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye D. Approve Resolution No. 2559, amending the Classification and Pay Plan by adding a temporary System Analyst position in the Finance Department. [Commission Memo 15-191] Commissioner Woodruff moved to approve Resolution No. 2559. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye E. Approve the Commercial Sale Contract with the associated Development Agreement #15-09 by and between the City of Sanford and TCD & Associates, LLC, relating to 113 Palmetto Avenue. [Commission Memo 15 -192] (WS 8.A) Vice Mayor Williams moved to approve this item. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. CITY COMMISSION MINUTES 2015 -042 OCTOBER 269 2015 REGULAR MEETING 10) CITY CLERK'S REPORT City Clerk Porter informed the Commission that there have been no new applicants for the Firefighter's Retirement System Board of Trustees. She asked how they would like to move forward and the consensus among the Commission was for her to use the same process as she has in the past. 11) CITY MANAGER'S REPORT. City Manager Bonaparte announced that the City Hall elevator rehabilitation is complete and that the elevator looks great. 12) CITIZEN PARTICIPATION. Christina Grace, resident of Sanford, thanked the City and the Commission for providing great service to the residents. 13) CITY COMMISSIONER'S REPORTS. Commissioner Woodruff reminded everyone that he still has tickets available for `Puttin on the Ritz'. Commissioner Mahany moved to grant an exception to the age requirement of the Citizens Academy in order to allow Bo Deppen to attend the next citizens academy. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Mahany Aye CITY COMMISSION MINUTES 2015 -043 OCTOBER 26, 2015 REGULAR MEETING Mayor Triplett said that his Fireball Run report is forthcoming. There being no further business, the meeting was adjourned at 8: Mayor Jeff Triplett Attest: City C rk th FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS! T NAME -FIRST NAME - MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE MAILING ADDRESS �) ���� �L° VE ARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON "" H I SER VE IS A UNIT OF: Y []COUNTY QOTHER LOCAL AGENCY CITY e-4) COUNTY NAME OF POLITICAL SUBDIVI ICON':` DATE ON WHICH VOTE OCCURRED ��j q t" l �y t3 MY POSITION IS: ELECTIVE APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which res to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- t.ure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, , , hereb y disclose that on lt49 20 I „ (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent organization or subsidiary of a principal which has retained me. The measure before my agency and the nature of my conflicting interest in the measure is as follows: C,/ii-/ o✓Z.. L-taSS j'7 I,rI, �,, 'j-i7 /� CtJL LI cJ5ti1tp�J (jr� 1 Wits Ivrc ' r Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE INSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, .<EMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 112000 PAGE 2