06-13-16 RM Agenda & MinutesCITY COMMISSION MINUTES
MONDAY, June 13, 2016
7 PM
JUNE 139 2016
REGULAR MEETING
City Commission Chambers
1St Floor Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting.
Advice to the public: If a person decides to appeal a decision made with
respect to any matter considered at the above meeting or hearing, he or
she may need a verbatim record of the proceedings, including the
testimony and evidence, which record is not provided by the City of
Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit
for each speaker on each item, except a person representing an organization
and presenting its views during a quasi-judicial hearing will be allowed five (5)
minutes, and a person speaking under Citizen Participation will also be allowed
five (5) minutes. Your cooperation is appreciated in observing the time limit
policy. Each person desiring to address the City Commission on an agenda item
pending before the City Commission must, before addressing the City
Commission, legibly complete a citizen's input form and submit the form to the
City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City
of Sanford recognizing the importance of civility, decency, decorum and
respectful behavior in promoting citizen participation in a democratic government.
The City of Sanford calls upon the elected officials, employees, and the public to
exercise civility toward each other. (Resolution No. 2226, 04/11/11)
AGENDA
1) Meeting call to order by Mayor Triplett.
CEREMONIAL MATTERS:
2) Legislative Prayer.
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards:
• Presentation of the Downtown Catalyst Site by Torre Construction
and Development, LLC.
BUSINESS OF THE COMMISSION:
5) Minutes:
May 23, 2016 Work Session and Regular Meeting.
6) CONSENT AGENDA: The action proposed to be taken is stated for each
item on the Consent Agenda. Unless the item is removed from the
Consent Agenda by a City Commission member, no discussion on
individual items will occur and a single motion will approve all items.
[Commission Memo 16-193]
A. Accept and file the Sanford Airport Authority's Financial Report for
the fiscal years ended September 30, 2015 and 2014. (WS-1)
B. Accept and file the Comprehensive Annual Financial Report for the
fiscal year ended September 30, 2015. (WS-2)
C. Approve special event permit, street closure, alcohol permit and
noise permit for the "Hollerbach's 15th Anniversary Party" to be held
on August 1, 2016.
D. Approve special event permit, street closure, alcohol permit and
noise permit for the "Hollerbach's Oktoberfest" event to be held on
October 14, 2016.
E. Award Bid #IFB 15/16-25 to Ovation Construction Company, Inc.
and approve the implementing procurement activities in an amount
not to exceed $53,530 for the Paw Park Improvements Project.
F. Approve purchase order to CPH in the amount of $66,879 for
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
engineering services for the CR 46A utility relocation project.
G. Authorize renewal of the Dispatch Services Agreement with the
Seminole County Sheriffs Office for the term of October 1, 2016
until September 30, 2020.
H Approve Facility Encroachment Agreement between the City and
CSX Transportation, Inc. for the Cloud Branch Phase III Drainage
Project.
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to
be a time for the public to obtain information about the subject matter of
the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting
party; 3rd - public; final - City Commission motion, discussion and action.)
A. Continuation of second reading of Ordinance No. 4364, amending
City Code, Land Development Regulations, creating Schedule G,
Architectural Design Standards and associated modifications to
Article III and Schedule F, as recommended by City Staff and the
Planning and Zoning Commission; Ad published January 17, 2016.
[Commission Memo 16-194]
B. First reading of Ordinance No. 4378, to rezone 9.33 acres at 800
Meisch Road from AG, Agriculture to RI-1, Restricted Industrial; J &
K Sanford, LLC, owner; Ad published June 12, 2016. [Commission
Memo 16-195]
C. First reading of Ordinance No. 4379, to rezone 0.462 acre parcel at
343 Monroe Road from AG, Agriculture to PD, Planned
Development and to amend the approved DeBoer Industrial Park
Planned Development Master Plan by adding the 0.462 acre to the
DeBoer PD to create the Ganesh North PD Master Plan; Ganesh
Holdings North LLC, owner; Ad published June 12, 2016.
[Commission Memo 16-196]
D. First reading of Ordinance No. 4380, to amend the Cedar Pointe
PD (aka Thombrooke) at 133 N. White Cedar Road by converting
portions of the approved 50 foot wide lot section of the subdivision
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
to 40 foot wide lots; Taylor Morrison of Florida, Inc., owner; Ad
published June 12, 2016. [Commission Memo 16 -197]
E. First reading of Ordinance No. 4381, amending City Code
regarding the Police Officers Retirement System in accordance with
recent changes to the Internal Revenue Code (IRC) relating to tax
qualified pension plans; Ad published June 12, 2016. [Commission
Memo 16 -198] (WS -5.A)
F. First reading of Ordinance No. 4382, amending City Code
regarding the Firefighters Retirement System in accordance with
recent changes to the Internal Revenue Code (IRC) relating to tax
qualified pension plans; Ad published June 12, 2016. [Commission
Memo 16 -209] (WS -5.13)
G. First reading of Ordinance No. 4383, establishing an economic
development ad valorem tax exemption from certain ad valorem
taxation for Allegiant Air LLC; providing for the grant of an
economic development ad valorem tax exemption for the
maximum period authorized of ten (10) tax years [Commission
Memo 16 -210] (WS -5.1)
A. Appoint one member to the Historic Preservation Board; one
Member and one Alternate Member to the Planning and Zoning
Commission; and one Member to the Sanford Museum Advisory
Board. [Agenda Memo 16 -199] (WS -4)
B. Authorize the Police Department to apply for the 2016 Edward
Byrne Memorial Justice Assistance Grant in the amount of $31,576.
[Commission Memo 16 -200]
C. Approve Resolution No. 2593, amending the budget to carry
forward $778,917 for the purchase order to Central Florida
Environmental Corp. for the reclaimed water main extension on
East Lake Mary Boulevard. [Commission Memo 16 -201]
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
D. Approve Resolution No. 2594, amending the Classification and Pay
Plan to unfund one Maintenance Worker position and .4 FTE's of
the temporary part time Park Attendant position in the Public Works
Department, Parks and Grounds Division and fund one Park
Ranger position in that Division.
[Commission Memo 16 -202] (WS -5.C)
E. Approve Resolution No. 2595, amending the Classification and Pay
Plan to unfund one vacant Maintenance Worker position in the
Public Works Department, Parks and Grounds Division, and use
those funds to outsource grounds work. [Commission Memo 16-
203] (WS-5.D)
F. Approve Resolution No. 2596, amending the Classification and Pay
Plan to add a temporary Administrative Coordinator position in the
Planning and Development Services Department. [Commission
Memo 16 -204] (WS -5.E)
G. Approve Resolution No. 2597, amending the Classification and Pay
Plan to deauthorize the Executive Assistant to the City Commission
position in the City Manager's Office and authorize one
Performance Management Coordinator position in the Finance
Department. [Commission Memo 16 -205] (WS -5.F)
H. Approve City Staff working with the City Attorney to implement a
mural pilot program associated with Paw Park. [Commission Memo
16 -206] (WS -5.G)
Approve Sublease Agreement Extension with Expressly You
School of the Arts for use of the Mellonville Annex facility for a
summer and after school youth program. [Commission Memo 16-
207] (WS -5.H)
J. Consider developer's request to defer payment of impact fees for
up to 180 days for Seminole Commons Apartments located at 1840
Rinehart Road. (WS -5.J)
9) CITY ATTORNEY'S REPORT.
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak
and may present additional written material. If you have a matter you
would like to discuss which requires more than five (5) minutes, please
feel free to arrange a meeting with the appropriate administrative or
elected official. This Citizen Participation is for the City Commission to
receive citizen input and comments pertaining to matters over which the
City Commission has jurisdiction or control. Questions directed to the City
Commission may be referred to City staff to be answered within a
reasonable period of time following the meeting.
13) CITY COMMISSIONER'S REPORTS.
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, June 13, 2016, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park
Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Art Woodruff
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
CALL TO ORDER:
1) Meeting was called to order by Mayor Triplett at 7:10 PM.
CEREMONIAL MATTERS:
2) Legislative Prayer by Reverend Arnold Cotton, Oak Grove Missionary Baptist Church
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards:
• Presentation of the Downtown Catalyst Site by Torre Construction and
Development, LLC
[Mayor Triplett called a recess at 8:15 PM]
[Mayor Triplett reconvened the meeting at 8:30 PM]
BUSINESS OF THE COMMISSION:
5) Minutes:
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
May 23, 2016 Work Session and Regular Meeting.
Commissioner Woodruff moved to approve the Minutes. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
6) CONSENT AGENDA: [Commission Memo 16 -193]
Consent Items A and B were pulled from the agenda.
A. Accept and file the Sanford Airport Authority's Financial Report for the fiscal years
ended September 30, 2015 and 2014. (WS -1)
B. Accept and file the Comprehensive Annual Financial Report for the fiscal year
ended September 30, 2015. (WS -2)
C. Approve special event permit, street closure, alcohol permit and noise permit for
the "Hollerbach's 15th Anniversary Party" to be held on August 1, 2016.
D. Approve special event permit, street closure, alcohol permit and noise permit for
the "Hollerbach's Oktoberfest" event to be held on October 14, 2016.
E. Award Bid #IFB 15/16 -25 to Ovation Construction Company, Inc. and approve the
implementing procurement activities in an amount not to exceed $53,530 for the
Paw Park Improvements Project.
F. Approve purchase order to CPH in the amount of $66,879 for engineering services
CITY COMMISSION MINUTES
JUNE 135 2016
REGULAR MEETING
for the CR 46A utility relocation project.
G. Authorize renewal of the Dispatch Services Agreement with the Seminole County
Sheriff's Office for the term of October 1, 2016 until September 30, 2020.
H. Approve Facility Encroachment Agreement between the City and CSX
Transportation, Inc. for the Cloud Branch Phase III Drainage Project.
Commissioner Mahany moved to approve Consent Items C - H. Seconded by
Commissioner Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
7) PUBLIC HEARINGS:
A. Continuation of second reading of Ordinance No. 4364, amending City Code, Land
Development Regulations, creating Schedule G, Architectural Design Standards
and associated modifications to Article III and Schedule F, as recommended by
City Staff and the Planning and Zoning Commission; Ad published January 17,
2016. [Commission Memo 16 -194]
Commissioner Woodruff moved to adopt Ordinance No. 4364. Seconded by Vice
Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
Commissioner Mahany Aye
B. First reading of Ordinance No. 4378, to rezone 9.33 acres at 800 Meisch Road from
AG, Agriculture to RI -1, Restricted Industrial; J & K Sanford, LLC, owner; Ad
published June 12, 2016. [Commission Memo 16 -195]
Commissioner Williams moved to approve the first reading of Ordinance No. 4378.
Seconded by Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
C. First reading of Ordinance No. 4379, to rezone 0.462 acre parcel at 343 Monroe
Road from AG, Agriculture to PD, Planned Development and to amend the
approved DeBoer Industrial Park Planned Development Master Plan by adding the
0.462 acre to the DeBoer PD to create the Ganesh North PD Master Plan; Ganesh
Holdings North LLC, owner; Ad published June 12, 2016. [Commission Memo 16-
196]
Vice Mayor Jones moved to approve the first reading of Ordinance No. 4379.
Seconded by Commissioner Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
D. First reading of Ordinance No. 4380, to amend the Cedar Pointe PD (aka
Thornbrooke) at 133 N. White Cedar Road by converting portions of the approved
50 foot wide lot section of the subdivision to 40 foot wide lots; Taylor Morrison of
Florida, Inc., owner; Ad published June 12, 2016. [Commission Memo 16 -197]
Commissioner Williams moved to approve the first reading of Ordinance No. 4380.
Seconded by Commissioner Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
E. First reading of Ordinance No. 4381, amending City Code regarding the Police
Officers Retirement System in accordance with recent changes to the Internal
Revenue Code (IRC) relating to tax qualified pension plans; Ad published June 12,
2016. [Commission Memo 16 -198] (WS -5.A)
Commissioner Mahany moved to approve the first reading of Ordinance No. 4381.
Seconded by Commissioner Woodruff and carried by the vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
F. First reading of Ordinance No. 4382, amending City Code regarding the
Firefighters Retirement System in accordance with recent changes to the Internal
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
Revenue Code (IRC) relating to tax qualified pension plans; Ad published June 12,
2016. [Commission Memo 16 -209] (WS -5.13)
Commissioner Mahany moved to approve the first reading of Ordinance No. 4382.
Seconded by Vice Mayor Jones and carried by the vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
G. First reading of Ordinance No. 4383, establishing an economic development ad
valorem tax exemption from certain ad valorem taxation for Allegiant Air LLC;
providing for the grant of an economic development ad valorem tax exemption for
the maximum period authorized of ten (10) tax years. [Commission Memo 16 -210]
(WS -5.I)
Commissioner Mahany moved to approve the first reading of Ordinance No. 4383.
Seconded by Vice Mayor Jones and carried by the vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
8) OTHER ITEMS.
A. Appoint one member to the Historic Preservation Board; one Member and one
Alternate Member to the Planning and Zoning Commission; and one Member to
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
the Sanford Museum Advisory Board. [Agenda Memo 16 -199] (WS -4)
This item was pulled from the agenda.
B. Authorize the Police Department to apply for the 2016 Edward Byrne Memorial
Justice Assistance Grant in the amount of $31,576. (Take public input)
[Commission Memo 16 -200]
Mayor Triplett opened the floor for public input; there was none.
Commissioner Williams moved to approve this item. Seconded by Vice Mayor
Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
C. Approve Resolution No. 2593, amending the budget to carry forward $778,917 for
the purchase order to Central Florida Environmental Corp. for the reclaimed water
main extension on East Lake Mary Boulevard. [Commission Memo 16 -201]
Commissioner Mahany moved to approve Resolution No. 2593. Seconded by Vice
Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
D. Approve Resolution No. 2594, amending the Classification and Pay Plan to unfund
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
one Maintenance Worker position and .4 FTE's of the temporary part time Park
Attendant position in the Public Works Department, Parks and Grounds Division
and fund one Park Ranger position in that Division.
[Commission Memo 16 -202] (WS -5.C)
Commissioner Woodruff moved to approve Resolution No. 2594. Seconded by
Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
E. Approve Resolution No. 2595, amending the Classification and Pay Plan to unfund
one vacant Maintenance Worker position in the Public Works Department, Parks
and Grounds Division, and use those funds to outsource grounds work.
[Commission Memo 16 -203] (WS -5.D)
Commissioner Mahany moved to approve Resolution No. 2595. Seconded by
Commissioner Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
F. Approve Resolution No. 2596, amending the Classification and Pay Plan to add a
temporary Administrative Coordinator position in the Planning and Development
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JUNE 139 2016
REGULAR MEETING
Services Department. [Commission Memo 16 -204] (WS -5.E)
Commissioner Woodruff moved to approve Resolution No. 2596. Seconded by
Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
G. Approve Resolution No. 2597, amending the Classification and Pay Plan to
deauthorize the Executive Assistant to the City Commission position in the City
Manager's Office and authorize one Performance Management Coordinator
position in the Finance Department. [Commission Memo 16 -205] (WS -5.F)
This item was pulled from the agenda.
H. Approve City Staff working with the City Attorney to implement a mural pilot
program associated with Paw Park. [Commission Memo 16 -206] (WS -5.G)
Commissioner Woodruff moved to approve this item. Seconded by Vice Mayor
Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
I. Approve Sublease Agreement Extension with Expressly You School of the Arts
for use of the Mellonville Annex facility for a summer and after school youth
CITY COMMISSION MINUTES
JUNE 139 2016
REGULAR MEETING
program. [Commission Memo 16 -207] (WS -5.H)
Vice Mayor Jones moved to approve this item. Seconded by Commissioner
Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner Woodruff
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
J. Consider developer's request to defer payment of impact fees for up to 180 days
for Seminole Commons Apartments located at 1840 Rinehart Road. (WS -5.J)
This item was pulled from the agenda.
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
Mr. Bonaparte said that he met with two ladies this evening that would like to have
a prayer service on Wednesday at 6:30 PM in light of the Orlando shooting.
He asked the Commission to confirm whether they will be attending the Joint
meeting tomorrow with the Seminole County School Board.
He said that the City will be hosting its 2"d Annual Vietnam Veteran's lunch on
June 29, 2016 at the Civic Center.
He said that there is a vacant seat on the Sanford Housing Authority (SHA) that
needs to be filled.
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
He has received information from the Florida League of Cities that they would like
a voting delegate from each municipality for the August conference.
12) CITIZEN PARTICIPATION.
Al Vargas asked the Commission to consider a way in which Uber drivers in a
particular zip code are given first priority to provide rides in that zip code. He also mentioned an
incident in which he had to call 911 and the dispatcher was not familiar with where he was calling
from (the Civic Center) and suggested that the dispatchers become more knowledgeable.
13) CITY COMMISSIONER'S REPORTS.
Commissioner Williams said that she has given more thought to Item TE, and is
concerned with outsourcing positions. Anytime a position becomes available in Public Works and
staff outsources these positions, employees in that department are decreasing and that is not
moving the City in the right direction. Mr. Bonaparte said that he has met with staff and
understands the concerns. He said that staff is not taking away any jobs. Commissioner Williams
asked Mr. Bonaparte to reconsider this process if it is not going to be done in all departments.
Commissioner Mahany commended Christine Dalton for a job well done on the
Paw Park Project. She said that she is having a hard time getting in touch with the chainsaw artist
and asked Ms. Dalton if she could reach out to him.
Secondly, Commissioner Mahany addressed the concerns she has with serving on
the CALNO board. The Commission gave her their support in whatever needs to be done. They
also said that CALNO should responsible for paying any City Attorney bills that relate to CALNO.
CITY COMMISSION MINUTES
JUNE 13, 2016
REGULAR MEETING
There being no further business, the meeting was adjournelat 10:00 PM.
Mayor Jeff Triplett
fA`ttest: "
City Clerk
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