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07-11-16 RM Agenda & MinutesCITY COMMISSION MINUTES MONDAY, July 11, 2016 7 Pm JULY 11, 2016 REGULAR MEETING City Commission Chambers 1St Floor Sanford City Hall 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11 /11) AGENDA 1) Meeting call to order by Mayor Triplett. CEREMONIAL MATTERS: 2) Legislative Prayer. CITY COMMISSION MINUTES JULY 119 2016 REGULAR MEETING 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: BUSINESS OF THE COMMISSION: 5) Minutes: June 27, 2016 Work Session and Regular Meeting 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 16-229] A. Accept and file the Sanford Airport Authority's Financial Report for the fiscal years ended September 30, 2015 and 2014. (WS-1) B. Approve budget amendment to the Sanford Airport Authority's Annual Fiscal Year 2015-2016 budget in the amount of $400,000. (WS-2) C. Accept and file the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2015. (WS-3) D. Approve the FY 2016/2017 funding agreement between the City of Sanford and MetroPlan Orlando in the amount of $28,450 and authorize the Mayor to execute the agreement. E. Approve a special event permit with street closures and a noise permit for the 7th Annual Turkey Day 5K event on November 24, 2016. F. Approve increase of current purchase order for chemicals from Harcros Chemicals in the amount of $80,500. G. Approve the purchase of a 2017 setback axle tractor from Orlando CITY COMMISSION MINUTES JULY 11, 2016 REGULAR MEETING Freightliner at a cost of $116,037. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1St - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Third reading of Ordinance No. 4383, establishing an economic development ad valorem tax exemption from certain ad valorem taxation for Allegiant Air LLC; providing for the grant of an economic development ad valorem tax exemption for the maximum period authorized of ten (10) tax years; Ad published June 19, 2016. [Commission Memo 16 -230] B. Second reading of Ordinance No. 2016 -4384, amending City Code regarding the economic development commercial loan subsidy program and priority of interests arising from grants and liens; Ad published June 26, 2016. [Commission Memo 16 -231] 8) OTHER ITEMS. A. Appoint one member to the Historic Preservation Board; one Member and one Alternate Member to the Planning and Zoning Commission; and one Member to the Sanford Museum Advisory Board. [Agenda Memo 16 -220] (WS -1) B. Consider developer's request to defer payment of impact fees for up to 180 days for Seminole Commons Apartments located at 1840 Rinehart Road. (WS -2.A) C. Approve Resolution No. 2598, to amend the budget in an amount not to exceed $400,000 for the acceptance of the EPA Brownfields Assessment Grant. [Commission Memo 16 -225] (WS -2.13) 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. CITY COMMISSION MINUTES JULY 11, 2016 REGULAR MEETING 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES JULY 11, 2016 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, July 11, 2016, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones Commissioner Art Woodruff Commissioner Velma Williams Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 7:08 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Ed Manning, Sanford Police Department Chaplain 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: BUSINESS OF THE COMMISSION: 5) Minutes: June 27, 2016 Work Session and Regular Meeting Commissioner Woodruff moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: CITY COMMISSION MINUTES JULY 11, 2016 REGULAR MEETING Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 6) CONSENT AGENDA: [Commission Memo 16 -229] A. Accept and file the Sanford Airport Authority's Financial Report for the fiscal years ended September 30, 2015 and 2014 (WS. 1) B. Approve budget amendment to the Sanford Airport Authority's Annual Fiscal Year 2015/2016 budget in the amount of $400,000. (WS.2) C. Accept and file the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2015. (WS.3) D. Approve the Fiscal Year 2016 /2017 funding agreement between the City of Sanford and MetroPlan Orlando in the amount of $28,450 and authorize the Mayor to execute the agreement. E. Approve a special event permit with street closures and a noise permit for the `7" Annual Turkey Day 5K' event on November 24, 2016. F. Approve increase of current purchase order for chemicals from Harcros Chemicals in the amount of $80,500. G. Approve the purchase of a 2017 setback axle tractor from Orlando Freightliner at a cost of $116,037. Commissioner Williams moved to approve the Consent Agenda. Seconded by CITY COMMISSION MINUTES JULY 119 2016 REGULAR MEETING Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Third reading of Ordinance No. 4383, establishing an economic development ad valorem tax exemption from certain ad valorem taxation for Allegiant Air LLC; providing for the grant of an economic development ad valorem tax exemption for the maximum period authorized of ten (10) tax years; Ad published June 19, 2016. [Commission Memo 16 -230] Commissioner Mahany moved to adopt Ordinance No. 4383. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Second reading of 4384, amending City Code regarding the economic development commercial loan subsidy program and priority of interests arising from grants and liens; Ad published June 26, 2016. [Commission Memo 16 -231] Commissioner Woodruff moved to adopt Ordinance No. 4384. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: CITY COMMISSION MINUTES JULY 119 2016 REGULAR MEETING Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 8) OTHER ITEMS. A. Approve Resolution No. 2597, amending the classification and pay plan to deauthorize the Executive Assistant to the City Commission position in the City Manager's Office and authorize one Performance Management Coordinator position in the Finance Department. [Agenda Memo 16 -233] (WS -5.A) Commissioner Woodruff moved to approve Resolution No. 2597. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve Resolution No. 2603, amending the budget in the amount of $10,000; and authorize procurement of services from Lewis Tree Service, Inc. [Commission Memo 16 -234] Commissioner Woodruff moved to approve Resolution No. 2603. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye CITY COMMISSION MINUTES JULY I I, 2016 REGULAR MEETING Commissioner Mahany Aye C. Approve the request for a loan in the amount of $86,422 to the Community Improvement Association of Seminole County, Inc., for the Hopper Academy project; and authorize the Mayor to execute all necessary documents, including the Loan Agreement, Lienhold Mortgage and Promissory Note to the benefit of the City. [Commission Memo 16 -235] (WS 5.13) Commissioner Mahany moved to approve this item. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Abstain Commissioner Williams Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT City Clerk Cynthia Porter reminded everyone that the Budget Work Session that was originally scheduled for July 12, 2016 has been rescheduled for Thursday, July 14, 2016 at 2:00 PM. 11) CITY MANAGER'S REPORT City Manager Bonaparte presented a video tribute to the various law enforcement offices in light of all the recent events. CITY COMMISSION MINUTES .JULY 11, 2016 REGULAR MEETING 12) CITIZEN PARTICIPATION Doreen Freeman, resident of Sanford, said that she did not attend the July 4th festivities in Sanford. However, on her way home that evening she was directed to follow the holiday traffic due to road closures. During these events, she would like the residents to be taken into consideration when trying to get to their homes and neighborhoods. Alonzo Vargas, resident of Sanford, addressed several concerns and said that he would like to start an Off the Streets Chapter (OTS) in the City of Sanford. He said that this is an established nonprofit 501(c) (3) program. He is adopting this project with his company Working 4U2 Florida, LLC. 13) CITY COMMISSIONER'S REPORTS Commissioner Mahany said that the July 4th event was amazing! Commissioner Williams referred to an event that was held several months ago, Stop the Violence, Stop the Silence. She said that it was well attended and that the sponsors plan to continue these type of events several times throughout the year. Also, Commissioner Williams said that she strongly supports the police department and that she is planning a press conference sometime next week and that anyone who would like to take a stand on this is more than welcome to attend. CITY COMMISSION MINUTES JULY 117 2016 REGULAR MEETING Mayor Triplett invited all to the Mayor's Youth Council `Walk for Peace' on Tuesday evening at 6:30 PM and to wear purple. He also gave thanks to Seminole County and their brand new sports complex. He said that one of the local restaurant managers mentioned that business is definitely picking up in the evenings after games. There being no further business, the meeting was adjourned 418:02 PM. Mayor Jeff Triplett Attest: &0LLqbx"/), mc, City Clerk th FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME — MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Woodruff, Arthur D City of Sanford Commission MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 3545 S Mellonville Av WHICH I SERVE IS A UNIT OF: 9 CITY ❑ COUNTY ❑ OTHER LOCAL AGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: Sanford Seminole city DATE ON WHICH VOTE OCCURRED July 11, 2016 MY POSITION IS: d ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF 11/2013 PAGE 1 Adopted by reference in Rule 34- 7.010(1)(0, F.A.C.