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09-26-16 RM Agenda & MinutesCITY COMMISSION MINUTES SEPTEMBER 269 2016 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, September 26, 2016, at 7:00 PM, in the City Commission Chambers, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones Commissioner Art Woodruff Commissioner Velma Williams Commissioner Patty Mahany Acting City Manager Tom George City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin Absent: City Manager Norton N. Bonaparte, Jr. CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 7:07 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Thelma Mike, Good Samaritan for His Glory Ministries, Inc. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: Proclamation — October 2016 as National Community Planning Month BUSINESS OF THE COMMISSION: 5) Minutes: September 12, 2016 Work Session and Regular Meeting. Commissioner Woodruff asked that the Regular Meeting minutes, (under his report) CITY COMMISSION MINUTES SEPTEMBER 269 2016 REGULAR MEETING include thanks to Christine Dalton for volunteering to paint Hopper Academy. Vice Mayor Jones moved to approve the Minutes. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 6) Approve CRA Resolution No. 2016-2, establishing the operating budget and capital improvement plan for the Sanford Community Redevelopment Agency (CRA), presented for FY 2016/2017. [Commission Memo 15-275] Commissioner Williams moved to approve CRA Resolution No. 2016-2. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 7) SECOND PUBLIC HEARING for adoption of the 2016/2017 MILLAGE and the 2016/2017 BUDGET. Publicized in the Orlando Sentinel on September 22, 2016. [Commission Memo 15-276] A. Declare the public hearing on the millage and budget open. This is the final public hearing on the City of Sanford's 2017 Millage and 2017 Budget. The proposed millage of 7.325 is the rate as last year. CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING B. Allow public comment and questions on the proposed millage rate and budget. C. Commission discussion. D. Approve Resolution No. 2621, adopting the millage rate of 7.325 for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Commissioner Woodruff moved to approve Resolution No. 2621. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye E. Approve Resolution No. 2622, adopting the budget and capital improvement plan for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Vice Mayor Jones moved to approve Resolution No. 2622. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 8) CONSENT AGENDA [Commission Memo 15-274] A. Approve Water Service Only to property at 2210 Hawkins Avenue, with owner responsible for all impact and connection fees; that the Annexation Petition to be recorded in the public records; and to consider annexation when the property CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING becomes contiguous to City boundaries; Milspec KSD LLC, owner. B. Approve the purchase of two 2017 Braun Chief XL Type I Rescue/Ambulances on 2017 Ram 4500 Standard Cabs from Ten -8 Fire Equipment Company in the total net amount of $463,526; and declare the 2007 Medic Tec 4300 Rescue and the 2009 Medic Tec 4300 Rescue as surplus to be disposed of by auction when the new vehicles are prepared for service. C. Approve the purchase of protective clothing and equipment from Fisher Scientific Company, LLC, for Fire Department operations in an amount not to exceed $75,000. D. Approve the purchase of Fire Department emergency medical supplies from Bound Tree Medical, Inc., in an amount not to exceed $90,000. E. Approve the procurement of landscape maintenance services from LaFleur Nurseries and Garden Center, LLC, in an amount not to exceed $90,082. F. Approve the FY 2016/17 insurance renewal with the Florida League of Cities for property, automobile, liability and Workers Compensation coverage. G. Authorize the Police Department to renew the motorcycle lease agreement with Rossmeyer Daytona Motorcycles and trade in of seven 2015 leased motorcycles for 2017 leased motorcycles. H. Approve proposed Scope of Services with CPH Engineers to perform engineering design services for the Main Water Treatment Plant improvements design, CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING permitting, and SRF Funding Assistance, in the amount of $584,950. I. Approve the CDBG Advisory Board's recommendation to fund five organizations at the recommended level totaling $62,182 from the CDBG Public Services allocation for Program Year 2016/17. (WS -3.A) J. Approve Memorandum of Agreement with the Sanford Housing Authority and the Orlando Housing Authority for the administration of the Goldsboro Choice Neighborhoods Initiative Planning Grant. (WS -3.B) Commissioner Woodruff moved to approve the Consent Agenda. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 9) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4390, to rezone 1.4 acres of property at 301 W. 7`h Street from SR -1, Single Family Residential to PD, Planned Development; Grammar School Holdings LLC, owner; Ad published September 14, 2016. [Commission Memo 16-277] Commissioner Williams moved to adopt Ordinance No. 4390. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Second reading of Ordinance No. 4389, to amend the All Souls Catholic Church and High School PD at 3280 W. First Street by changing the proposed High School to an Elementary School and add multiple family residential, age restricted residential, office, and retail uses and rename it to All Souls Transit Village PD; owner: John G. Noonan, Bishop, Diocese of Orlando, His Successors & Assigns, A Corp. Sole; Ad published September 11, 2016. [Commission Memo 16-278] Commissioner Woodruff moved to adopt Ordinance No. 4389, with the added condition of maximum building height of 60 feet. Seconded by Commissioner Mahany and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 10) OTHER ITEMS A. Board Appointments [Commission Memo 16-279] Historic Preservation Board Mayor Triplett passed the gavel to Vice Mayor Jones and moved to appoint Shane Boutty to the Historic Preservation Board (Position 1) for a term to begin October 1, 2016 and CITY COMMISSION MINUTES SEPTEMBER 269 2016 REGULAR MEETING expire on September 30, 2020. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Vice Mayor Jones returned the gavel to Mayor Triplett. Commissioner Mahany moved to reappoint Cheryl Deming to Position 2 on the Historic Preservation Board for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Commissioner Woodruff and carried by a vote of the Commission as follows: Mayor Triplett Nay Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff moved to reappoint Ana Yebba to Position 5 on the Historic Preservation Board for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Vice Mayor Jones and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Planning and Zoning Commission Commissioner Woodruff moved to reappoint Carsandra Buie to Position 1 on the CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING Planning and Zoning Commission for a term to begin October 1, 2016 and expire on September 30, 2019. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff moved to appoint Nancy Groves to Position 7 on the Planning and Zoning Commission for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Commissioner Mahany and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff moved to appoint Linda Kellam Barker to the Alternate Member Position on the Planning and Zoning Commission. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Police Officers Retirement System Commissioner Woodruff moved to appoint Christopher Henry to Position 2 on the CITY COMMISSION MINUTES SEPTEMBER 269 2016 REGULAR MEETING Police Officers Retirement System for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Vice Mayor Jones and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Sanford Airport Authority Commissioner Mahany moved to reappoint Jennifer Dane to Position 3 on the Sanford Airport Authority for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Vice Mayor Jones and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff moved to reappoint Tom Green to Position 8 on the Sanford Airport Authority for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Commissioner Mahany and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff moved to reappoint Frank Ioppolo to Position 9 on the Sanford Airport Authority for a term to begin October 1, 2016 and expire on September 30, 2020. CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING Seconded by Commissioner Mahany and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Sanford Museum Board Commissioner Mahany moved to appoint Donna Peterson to Position 4 on the Sanford Museum Board for a term to begin October 1, 2016 and expire on September 30, 2020. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve Resolution No. 2623, declaring Tax Parcel Identification Number 30-19- 31-522-0000-0270, located proximate to the Hopper Academy (1101 Pine Avenue) as surplus; providing for the donation of the real property to the Community Improvement Association of Seminole County, Inc. by quit claim deed; and find that this action is in the best interest of the public. [Commission Memo 16-280] Commissioner Williams moved to approve Resolution No. 2623. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING Vice Mayor Jones Aye Commissioner Woodruff Abstain Commissioner Williams Aye Commissioner Mahany Aye C. Approve Resolution No. 2624, amending the FY 2017 Capital Replacement Budget in recognition of the 2016 Edward Byrne Memorial Assistance Grant in the amount of $31,576. [Commission Memo 16-281] Commissioner Woodruff moved to approve Resolution No. 2624. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 11) CITY ATTORNEY'S REPORT. 12) CITY CLERK'S REPORT. 13) CITY MANAGER'S REPORT Acting City Manager Tom George acknowledged the retirement of Mary Muse and invited the Commission to attend her retirement celebration at Chianti's. 14) CITIZEN PARTICIPATION 15) CITY COMMISSIONER'S REPORTS Commissioner Williams acknowledged the members of the Sanford Alumnae Chapter of Delta Sigma Theta Sorority. She thanked them for attending and all that they do in the community. CITY COMMISSION MINUTES SEPTEMBER 26, 2016 REGULAR MEETING There being no further business, the meeting was adjourned al 8j00 PM. Mayor Jeff Triplett ttest t R .�� � w City Clerk (TH)� FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Woodruff, Arthur D City Commission MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 3545 S Mellonville AV WHICH I SERVE ISAUNIT OF: rid CITY O COUNTY ❑ OTHER LOCALAGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: Sanford Seminole City of Sanford ON WHICH VOTE OCCURRED 7 MY POSITION IS: 1DATE 9-26-2016 a( ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(% F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST Arthur Woodruff , hereby disclose that on September 26 20 16 (a) A measure came or will come before my agency which (check one or more) —0 inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of whom I am retained; or _ inured to the special gain or loss of is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Transfer of property to the Community Improvement Association of Seminole County, Inc. of which I am a board member. , by , which If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 813- EFF. 1112013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), F.A.C.