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11-14-16 RM Agenda & MinutesCITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING City Commission Chambers 1st Floor Sanford City Hall MONDAY, October 24, 2016 300 North Park Avenue 7 Pm Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA CALL TO ORDER: I ) Meeting call to order by Mayor Triplett. CEREMONIAL MATTERS: 2) Legislative Prayer by Evangelist Diannetta Alexander, New Fellowship CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Church of God. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: • Presentation of City Manager's Annual Report • Presentation of Citizens Academy graduation certificates • Presentation of 2017 Images of Sanford calendar by Sanford Historic Trust President Nelson Beverly BUSINESS OF THE COMMISSION: 5) Minutes: October 24, 2016 Work Session and Regular Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 16-294] A. Approve the service funding agreement and addendum to agreement between the City of Sanford and LYNX in the amount of $93,000 and authorize the Mayor to execute the agreement on behalf of the City. B. Authorize purchase in an amount not to exceed $67,291 for diesel fuel delivery to the Public Safety Complex and Fire Station 32 from SSI Petroleum, Inc. C. Authorize purchase order in an amount not to exceed $75,000 to Ten-8 Fire Equipment for repair and maintenance of Fire/Rescue motor vehicles and apparatus. CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING D. Authorize purchase order in an amount not to exceed $85,000 to Paul's Auto and Truck Repair for maintenance and repair of Fire Department vehicles and equipment. E. Approve the purchase of liquid oxygen from Air Liquide for Auxiliary Water Treatment Plant #2 in an amount not to exceed $70,000. F. Approve the proposal from CPH Engineers for engineering services related to the Biosolids Management System Design, Permitting and SRF Funding Assistance for the Sanford North Water Reclamation Facility in the amount of $188,690. (WS-4.A) G. Approve Change Order No.. 3 to Vogel Brothers Building Co. for the Nutrient Removal Improvements to the Sanford North Water Reuse Facility for construction of the Solar Dryer slab and buildings, in the amount of $1,732,500. (WS-4.A) H. Approve the Owner Direct Purchase (ODP) of ThermAer Biosolids Management System for the Sanford North Water Reclamation Facility in the amount of $2,559,345. (WS-4.A) Approve the Owner Direct Purchase (ODP) of Huber Solar Sludge Dryer Equipment for the Sanford North Water Reclamation Facility in the amount of $839,000. (WS-4.A) J. Approve the Owner Direct Purchase (ODP) of the Huber Solar Dryer Greenhouse for the Sanford North Water Reclamation Facility in the amount of $390,000. (WS-4.A) K. Approve the Owner Direct Purchase (ODP) of two PW Tech Inc. Volute Screw Press Dewatering Systems for the Sanford North Water Reclamation Facility in the amount of $350,000. (WS.4.A) L. Approve the Owner Direct Purchase (ODP) of the Alfa Laval Inc. Belt Press Thickener Conversion Kit for the Sanford South Water Resource Center in the amount of $35,000. (WS-4.A) M. Approve the special event permit, street closures, noise permit and an alcohol permit for the 'Sanford Brewing Company Grand CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Opening Party' to be held on Saturday, December 3, 2016. N. Approve the special event permit, noise permit and street closures for the 'Dr. Martin Luther King, Jr. Parade & Rally' to be held on Monday, January 16, 2017. O. Approve the special event permit, street closures, noise permit and an alcohol permit for the second annual 'Festival Puertorriquenos en Sanford' event to be held on Saturday, July 22 and Sunday, July 23, 2017. P. Approve the special event permit, street closures, a noise permit and an alcohol permit for the 'Sanford Food Truck Bazaar' to be held on the third Saturday of every month in 2017. Q. Approve piggyback contract with Advanced Data Processing Inc. for procurement of rescue ambulance billing and related professional services. R. Approve Change Order for Additional Services provided by Littlejohn Inc. related to the Waterfront Catalyst Site Development Agreement, in the amount of $15,264. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1St - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Second reading of Ordinance No. 4392, amending City Code relating to Pedal Bus (Megacycle); and relating to possession of open containers of alcoholic beverages of passengers transported in same; Ad published October 23, 2016. [Commission Memo 16- 295] B. Second reading of Resolution No. 2628, establishing a Brownfield Redevelopment Area located at 1775 East Lake Mary Boulevard; Evie M. Best, Successor Trustee of the Richard L. Best Revocable Living Trust, owner; Ad published October 16 and CITY COMMISSION MINUTES NOVEMBER 149 2016 REGULAR MEETING November 9, 2016; Property posted October 17, 2016. [Commission Memo 16-296] C. Re: 3700 Narcissus Avenue; Rand Yard Farms, LLC, owner; ads published November 13, 2016. 1 First reading of Ordinance No. 4393, to amend the Comprehensive Plan future land use map designation for approximately 9.87 acres from HIP-TI, High Intensity Planned Development Target Industry to WIC, Westside Industry and Commerce. [Commission Memo 16-305] 2. First reading of Ordinance No. 4394, to rezone 67.86 acres from AG, Agriculture and MI-2, Medium Industrial to PD, Planned Development. [Commission Memo 16-306] 8) OTHER ITEMS. A. Approve Resolution No. 2629, adopting the City Commission 2017 Regular Meeting schedule. [Commission Memo 16-297] B. Approve Resolution No. 2630, amending FY 2016 Budget by $845,473. [Commission Memo 16-298] C. Approve Resolution No. 2631, authorizing golf cart usage on the west side of the City. [Commission Memo 16-299] D. Approve Resolution No. 2632, amending the budget to support three procurements totaling $700,000 for City-wide asphalt road rehabilitation. [Commission Memo 16-300] E. Approve /deny the requested revision to the Southgate Plat Development Order No. 12-024 that would reduce the maintenance bond for roads from five (5) years to three (3) years. [Commission Memo 16-302] (WS-4.B) CITY COMMISSION MINUTES NOVEMBER 149 2016 REGULAR MEETING F. RE: Pay and Classification Study 1 Adopt pay plan prepared by Management Advisory Group. [Commission Memo 16-301] (WS-4.C) 2. Approve Resolution No. 2633, amending the budget in the amount of $768,503, to move reserved funds to individual departments within the General Fund in order to implement the pay and classification study. [Commission Memo 16-307] (WS-4.C) 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING 5) Minutes: October 24, 2016 Work Session and Regular Meeting. Commissioner Mahany moved to approve the Minutes. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 15 -294] A. Approve the service funding agreement and addendum to agreement between the City of Sanford and LYNX in the amount of $93,000 and authorize the Mayor to execute the agreement on behalf of the City. B. Authorize the purchase in an amount not to exceed $67, 291 for diesel fuel delivery to the Public Safety Complex and Fire Station 32 from SSI Petroleum, Inc. C. Authorize purchase order in an amount not to exceed $75,000 to Ten -8 Fire Equipment for repair and maintenance of Fire/Rescue motor vehicles and apparatus. D. Authorize purchase order in an amount not to exceed $85,000 to Paul's Auto and Truck Repair for maintenance and repair of Fire Department vehicles and equipment. E. Approve the purchase of liquid oxygen from Air Liquide for Auxillary Water CITY COMMISSION MINUTES NOVEMBER 149 2016 REGULAR MEETING Treatment Plant #2 in an amount not to exceed $70,000. F. Approve the proposal from CPH engineers for engineering services related to the Biosolids Management System Design, Permitting and SRF Funding Assistance for the Sanford North Water Reclamation Facility in the amount of $188,690. (WS 4.A) G. Approve Change Order No. 3 to Vogel Brothers Building Company for the Nutrient Removal Improvements to the Sanford North Water Reuse Facility for construction of the Solar Dryer slab and buildings, in the amount of $1,732,500. (WS 4.A) H. Approve the Owner Direct Purchase (ODP) of ThermAer Biosolids Management System for the Sanford North Water Reclamation Facility in the amount of $2,559,345. (WS 4.A) I. Approve the Owner Direct Purchase (ODP) of Huber Solar Sludge Dryer Equipment for the Sanford North Water Reclamation Facility in the amount of $839,000. (WS 4.A) J. Approve the Owner Direct Purchase (ODP) of the Huber Solar Dryer Equipment for the Sanford North Water Reclamation Facility in the amount of $390,000. (WS 4.A) K. Approve the Owner Direct Purchase (ODP) of two PW Tech Inc. Volute Screw Press Dewatering Systems for the Sanford North Water Reclamation Facility in the amount of $350,000. (WS 4.A) CITY COMMISSION MINUTES NOVEMBER 149 2016 REGULAR MEETING L. Approve the Owner Direct Purchase (ODP) of the Alfa Laval Inc. Belt Press Thickener Conversion Kit for the Sanford South Water Resource Center in the amount of $35,000. (WS 4.A) M. Approve the special event permit, street closures, noise permit and an alcohol permit for the `Sanford Brewing Company Grand Opening Party' to be held on December 3, 2016. N. Approve the special event permit, noise permit and street closures for the `Dr. Martin Luther King, Jr. Parade & Rally' to be held on Monday, January 16, 2017. O. Approve the special event permit, street closures, noise permit and an alcohol permit for the second annual `Festival Puertorriquenos en Sanford' event to be held on Saturday, July 22 and Sunday, July 23, 2017. P. Approve the special event permit, street closures, a noise permit and an alcohol permit for the `Sanford Food Truck Bazaar' to be held on the third Saturday of every month in 2017. Q. Approve piggyback contract with Advanced Data Processing Inc. for procurement of rescue ambulance billing and related professional services. R. Approve Change Order for additional services provided by Littlejohn Inc. related to the Waterfront Catalyst Site Development Agreement, in the amount of $15,264. Commissioner Mahany moved to approve the Consent Agenda. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: CITY COMMISSION MINUTES NOVEMBER 149 2016 REGULAR MEETING Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4392, amending City Code relating to Pedal Bus (Megacycle); and relating to possession of open containers of alcoholic beverages of passengers transported in same; Ad published October 23, 2016. [Commission Memo 16 -295] Commissioner Woodruff moved to adopt Ordinance No. 4392. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Second reading of Resolution No. 2628, establishing a Brownfield Redevelopment Area located at 1775 East Lake Mary Boulevard; Evie M. Best, Successor Trustee of the Richard L. Best Revocable Living Trust, owner; Ad published October 16 and November 9, 2016; Posted property October 17, 2016. [Commission Memo 16- 289] (WS 3.C) Commissioner Woodruff moved to approve Resolution No. 2628. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: L CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Re: 3700 Narcissus Avenue; Rand Yard Farms, LLC, owner; ads published November 13, 2016. 1. First reading of Ordinance No. 4393, to amend Comprehensive Plan future land use map designation for approximately 9.87 acres from HIP -TI, High Intensity Planned Development Target Industry to WIC, Westside Industry and Commerce. [Commission Memo 16 -305] Commissioner Woodruff moved to approve Ordinance No. 4393 on first reading. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 2. First reading of Ordinance No. 4394, to rezone 67.86 acres from AG, Agriculture and MI -2, Medium Industrial to PD, Planned Development. [Commission Memo 16 -306] Commissioner Mahany moved to approve Ordinance No. 4394 on first reading. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve Resolution No. 2629, adopting the City Commission 2017 Regular Meeting schedule. [Commission Memo 16 -297] Commissioner Williams moved to approve Resolution No. 2629. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve Resolution No. 2630, amending FY 2016 budget $845,473. [Commission Memo 16 -298] Commissioner Woodruff moved to approve Resolution No. 2630. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye C. Approve Resolution No. 2631, authorizing golf cart usage on the west side of the City. [Commission Memo 16 -299] CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Commissioner Williams moved to approve Resolution No. 2631. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye D. Approve Resolution No. 2632, amending the budget to support three procurements totaling $700,000 for City -wide asphalt road rehabilitation. [Commission Memo 16 -300] Commissioner Woodruff moved to approve Resolution No. 2632. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye E. Approve /deny the requested revision to the Southgate Plat Development Order No. 12-024 that would reduce the maintenance bond for roads from five (5) to three (3) years. [Commission Memo 16 -302] (WS 4.13) Commissioner Mahany moved to approve this item. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Nay Vice Mayor Jones Nay Commissioner Woodruff Aye CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Commissioner Williams Aye Commissioner Mahany Aye F. Adopt pay plan prepared by Management Advisory Group (MAG) and approve Resolution No. 2633, amending the budget in the amount of $768,503 in order to implement the pay and classification study. This item was continued to December 12, 2016. A special Work Session will be held on November 21, 2016 to further discuss this item. 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT Mr. Bonaparte said that based on the voter's approval of medicinal marijuana last week the City will need to implement rules and regulations pertaining to this. The Commission discussed this at today's work session and there was a consensus to put a moratorium in place until the state prepares the appropriate rules and regulations. Commissioner Woodruff moved to implement a moratorium and ask staff to work with the City Attorney to begin drafting a moratorium. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING Mr. Bonaparte informed the Commission that a representative from the Florida League of Cities will be present at the December 12th meeting to address the Commission on the development of the Legislative Agenda. 12) CITIZEN PARTICIPATION Sheena Fort, City employee and resident of Sanford expressed her frustration with the City Commission and those involved with the process of the City's Pay and Classification Study. 13) CITY COMMISSIONER'S REPORTS Commissioner Mahany said that she has four posters from the first four St. Johns River of the Arts festivals. She suggested that the posters be framed and displayed somewhere in City Hall. There was a consensus among the Commission that commissioner Mahany move forward with this item (funding source not designated). Commissioner Williams thanked Communications Officer Lisa Holder for another successful Citizens Academy. She also thanked the City of Sanford for all the support that they have given to the Goldsboro Front Porch over the years; and Deputy City Manager Tom George for working so hard towards the land donation. Mayor Triplett said that with regards to the Lynx contract of $93,000, he would like to see the Commission and staff take a hard look at this. He said that the Goldsboro area has a lack of mobility and is an area that needs attention, especially with what the Sanford Housing Authority has planned for the future. CITY COMMISSION MINUTES NOVEMBER 14, 2016 REGULAR MEETING There being no further business, the meeting was adjourned at 2:01 PM. Mayor Jeff Triplett 0,J P - 4�kr rWn I)IT" City Clerk (TH)