12-12-16 WS Agenda & MinutesCITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, December 12, 2016 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
Presentation re: FDOT Project at Rinehart Road
and 46A Intersection Improvements Design
[Median U-Turn]
2. Presentation re: Civic Center Design Concept.
[material included]
3. Discussion with Scott Dudley, Legislative Director
For the Florida League of Cities, on developing
the City's Legislative Agenda. [material included]
4. Presentation of City Financial Report — 4th Quarter
Ended September 30, 2016.
[Commission Memo 16-320]
5. Regular Meeting Items — additional information
A. Classification & Pay Plan.
4:00 — 4:15 PM
4:15 — 4:45 PM
4:45 — 5:00 PM
5:00 — 5:15 PIVI
5:15 — 5:45 PIVI
CITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
[Commission Memo 16-313/314] (RM 8.A 1/2)
B. Second Amendment to MOU with Sanford Waterfront
Partners re: Catalyst Site
[Commission Memo 16-309.Z] (RM-6.Z)
C. CIDBG 2015-2016 Consolidated Annual Performance
Evaluation Report CAPER.
[Commission Memo 16-309.BB] (RM-6.BB)
5. Briefing Items 5:45 — 5:55 PIVI
A. City Manager's Annual Performance Evaluation
6. City Manager Comments 5:55 — 6:00 PIVI
CITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, December 12, 2016, at 4:00 PM, in the City Commission Chambers,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Art Woodruff
Commissioner Velma Williams (present at 4:45 PM)
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
Deputy City Clerk Traci Houchin
Absent: City Clerk Cynthia Porter
Mayor Triplett called the meeting to order at 4:09 PM.
1. Presentation re: FDOT Project at Rinehart Road and 46A Intersection
Improvements Design (Median U -Turn)
FDOT Design Project Manager, Catalina Chacon gave a PowerPoint
presentation regarding the I -4 Beyond Project (Phase II of the I -4 Ultimate Project). This
project includes a new type of intersection to be introduced into Seminole County. The
location of this intersection is located in Sanford at SR 46A and Rinehart Road. After the
presentation there was concern among the Commission with this type of intersection. The
Commission concurred that they would like more information on this type of intersection
(including animation) and how it would pertain to Sanford. Ms. Chacon offered to
prepare a presentation including that additional information and present it after the
holidays.
CITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
2. Presentation re: Civic Center Design Concept
Charles Davis, Chairman of the CRA and several representatives from
CPH Engineers gave a presentation on the design of a new Civic Center. John Baer of
CPH reviewed three new design concepts. He said that the goal is to preserve as much as
possible and to incorporate Ft. Mellon Park. David Gierach of CPH said that the
Commission will have two options: Design Build or Design Bid Build. He said that the
project would take approximately 18 months once funding is in place. The consensus
among the Commission was for the CRA to work with City staff putting numbers
together so that the Commission will have a better idea of the operational costs and
funding that is needed. Chairman Davis said that the CRA will continue moving forward.
3. Discussion with Amber Hughes, Florida League of Cities, on developing the
City's Legislative Agenda.
Ms. Hughes briefly discussed the priorities and issues that will be
discussed at this year's legislative session. She said some of the key issues are: Short
Term Rentals; Community Redevelopment Agencies; Impact Fees; and Sustainable
Florida. Ms. Hughes said that if the City is not going to prepare a legislative agenda, then
she recommends that the City look into a program called Key Issues.
4. Presentation of City Financial Report — 4th Quarter Ended September 30, 2016.
[Commission Memo 16 -320]
Finance Director Cindy Lindsay reviewed the report.
5. Regular Meeting Items — additional information
CITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
A. Classification & Pay Plan [Commission Memo 16 -313, 314]
(RM 8.A -1, 2)
Commissioner Woodruff said that he is concerned with employee morale
and would like to see all employees receive a 3% increase. He asked Ms. Lindsay how
much additional money is needed to do this and she said $105,000. Commissioner
Mahany said that it was her understanding the role of the City Clerk would be removed
from the pay plan as a charter officer, however, she is still listed. Mr. Bonaparte said that
it was discussed at the last meeting but no direction was provided. Commissioner
Woodruff pointed out that if the role of the City Clerk was removed then a new pay plan
would need to be adopted. Mr. Bonaparte explained that the current clerk would be
included in the 3 %. He said the negotiation would take place when a new clerk is hired.
A consensus of the Commission was to have further discussion at tonight's meeting.
B. Second Amendment to MOU with Sanford Waterfront Partners re:
Catalyst Site [Commission Memo 16 -3092] (RM 62)
This is an action item on tonight's agenda
C. CDBG 2015/2016 Consolidated Annual Performance Evaluation Report
CAPER. [Commission Memo 16- 309.BB] (RM 6.1313)
This is an action item on tonight's agenda
6. Briefing Items
A. City Manager's Annual Performance Evaluation.
This item will be continued to the next agenda.
CITY COMMISSION MINUTES
DECEMBER 12, 2016
WORK SESSION
7. City Manager Comments
Mr. Bonaparte asked the Commission if they would like to have a Strategic
Planning Session once the newly elected Commissioner is sworn in. The Commission
agreed to have a Strategic Planning Session in February with no agenda and no outside
facilitator.
There being no further business, the meeting was��djourned at 6:05 PM.
Mayor J
Attest:
City C rk
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