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12-12-16 WS Agenda & MinutesCITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall MONDAY, December 12, 2016 300 North Park Avenue 4:00 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Presentation re: FDOT Project at Rinehart Road and 46A Intersection Improvements Design [Median U-Turn] 2. Presentation re: Civic Center Design Concept. [material included] 3. Discussion with Scott Dudley, Legislative Director For the Florida League of Cities, on developing the City's Legislative Agenda. [material included] 4. Presentation of City Financial Report — 4th Quarter Ended September 30, 2016. [Commission Memo 16-320] 5. Regular Meeting Items — additional information A. Classification & Pay Plan. 4:00 — 4:15 PM 4:15 — 4:45 PM 4:45 — 5:00 PM 5:00 — 5:15 PIVI 5:15 — 5:45 PIVI CITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION [Commission Memo 16-313/314] (RM 8.A 1/2) B. Second Amendment to MOU with Sanford Waterfront Partners re: Catalyst Site [Commission Memo 16-309.Z] (RM-6.Z) C. CIDBG 2015-2016 Consolidated Annual Performance Evaluation Report CAPER. [Commission Memo 16-309.BB] (RM-6.BB) 5. Briefing Items 5:45 — 5:55 PIVI A. City Manager's Annual Performance Evaluation 6. City Manager Comments 5:55 — 6:00 PIVI CITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, December 12, 2016, at 4:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones Commissioner Art Woodruff Commissioner Velma Williams (present at 4:45 PM) Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert Deputy City Clerk Traci Houchin Absent: City Clerk Cynthia Porter Mayor Triplett called the meeting to order at 4:09 PM. 1. Presentation re: FDOT Project at Rinehart Road and 46A Intersection Improvements Design (Median U -Turn) FDOT Design Project Manager, Catalina Chacon gave a PowerPoint presentation regarding the I -4 Beyond Project (Phase II of the I -4 Ultimate Project). This project includes a new type of intersection to be introduced into Seminole County. The location of this intersection is located in Sanford at SR 46A and Rinehart Road. After the presentation there was concern among the Commission with this type of intersection. The Commission concurred that they would like more information on this type of intersection (including animation) and how it would pertain to Sanford. Ms. Chacon offered to prepare a presentation including that additional information and present it after the holidays. CITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION 2. Presentation re: Civic Center Design Concept Charles Davis, Chairman of the CRA and several representatives from CPH Engineers gave a presentation on the design of a new Civic Center. John Baer of CPH reviewed three new design concepts. He said that the goal is to preserve as much as possible and to incorporate Ft. Mellon Park. David Gierach of CPH said that the Commission will have two options: Design Build or Design Bid Build. He said that the project would take approximately 18 months once funding is in place. The consensus among the Commission was for the CRA to work with City staff putting numbers together so that the Commission will have a better idea of the operational costs and funding that is needed. Chairman Davis said that the CRA will continue moving forward. 3. Discussion with Amber Hughes, Florida League of Cities, on developing the City's Legislative Agenda. Ms. Hughes briefly discussed the priorities and issues that will be discussed at this year's legislative session. She said some of the key issues are: Short Term Rentals; Community Redevelopment Agencies; Impact Fees; and Sustainable Florida. Ms. Hughes said that if the City is not going to prepare a legislative agenda, then she recommends that the City look into a program called Key Issues. 4. Presentation of City Financial Report — 4th Quarter Ended September 30, 2016. [Commission Memo 16 -320] Finance Director Cindy Lindsay reviewed the report. 5. Regular Meeting Items — additional information CITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION A. Classification & Pay Plan [Commission Memo 16 -313, 314] (RM 8.A -1, 2) Commissioner Woodruff said that he is concerned with employee morale and would like to see all employees receive a 3% increase. He asked Ms. Lindsay how much additional money is needed to do this and she said $105,000. Commissioner Mahany said that it was her understanding the role of the City Clerk would be removed from the pay plan as a charter officer, however, she is still listed. Mr. Bonaparte said that it was discussed at the last meeting but no direction was provided. Commissioner Woodruff pointed out that if the role of the City Clerk was removed then a new pay plan would need to be adopted. Mr. Bonaparte explained that the current clerk would be included in the 3 %. He said the negotiation would take place when a new clerk is hired. A consensus of the Commission was to have further discussion at tonight's meeting. B. Second Amendment to MOU with Sanford Waterfront Partners re: Catalyst Site [Commission Memo 16 -3092] (RM 62) This is an action item on tonight's agenda C. CDBG 2015/2016 Consolidated Annual Performance Evaluation Report CAPER. [Commission Memo 16- 309.BB] (RM 6.1313) This is an action item on tonight's agenda 6. Briefing Items A. City Manager's Annual Performance Evaluation. This item will be continued to the next agenda. CITY COMMISSION MINUTES DECEMBER 12, 2016 WORK SESSION 7. City Manager Comments Mr. Bonaparte asked the Commission if they would like to have a Strategic Planning Session once the newly elected Commissioner is sworn in. The Commission agreed to have a Strategic Planning Session in February with no agenda and no outside facilitator. There being no further business, the meeting was��djourned at 6:05 PM. Mayor J Attest: City C rk (TH)