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12-12-16 RM Agenda & MinutesCITY COMMISSION MINUTES MONDAY, December 12, 2016 7 PM DECEMBER 12, 2016 REGULAR MEETING City Commission Chambers 1St Floor Sanford City Hall 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11 /11) AGENDA 11 W_14 aLO *] N 14 1) Meeting call to order by Mayor Triplett. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Vernon McQueen, Allen Chapel AME CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING Church. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: • Seminole State College Student Presentation of Uber Brand Ambassador Program. BUSINESS OF THE COMMISSION: 5) Minutes: November 14, 2016 Work Session and Regular Meeting; November 21, 2016 Special Work Session. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 16-309] A.' Authorize retirement of weapon serial number 58AO31447 Sig Sauer P320 9mm and authorize Police Lieutenant Anthony Esoff his weapon upon his retirement. B. Approve the special event permit, noise permit and street closures for the 'Historic Crooms Grand Reunion 2016 Parade' to be held on Wednesday, December 28, 2016. C. Approve the special event permit, noise permit and a waiver of Resolution No. 2009-2319 for `Dawn to Dusk 12-Hour Challenge' to be held on Saturday, February 18, 2017. D. Approve the special event permit, street closures, alcohol permit and a noise permit for the '3rd Annual Sanford Mardi Gras' to be held on Saturday, February 18, 2017. CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING E. Approve the special event permit, noise permit and street closures for the `Booty Run' event to be held on Saturday, March 4, 2017. F. Approve the special event permit, noise permit, alcohol permit and street closures with waivers of Ordinances 2005 -3956 and 2008- 4131 for the `5th Annual EA Sports Riverside Dash 15K and 5K', to be held on Sunday, April 2, 2017. G. Approve the special event permit, noise permit and street closures for the `Run for God 5K' event to be held on Saturday, April 15, 2017. H. Approve the special event permit, noise permit, alcohol permit and street closures for the `Hispanic Festival at Lake Monroe' to be held on Saturday, September 16, 2017. I. Approve the special event permit, noise permit and street closures for the 'Celery City Cruisers' event from January through October 2017. J. Approve the special event permit, noise permit, alcohol permit and street closures for the monthly `Alive After Five' event to be held on the second Thursday of every month in 2017. K. Authorize the expenditure of $121,200 for the renewal of evidence.com; a three year renewal of TAP and replace 60 officer worn body cameras with the latest generation of equipment. L. Approve procurement of services to Caraway Concrete Construction, Inc. in an amount not to exceed $70,000 for City -wide secondary drainage projects. M. Approve procurement of services to Nidy Sports Construction Company, Inc. in an amount not to exceed $379,750 for the parks improvement project. N. Approve procurements for the City -wide Alley Rehabilitation program to Caraway Concrete Construction Company, Inc. in an amount not to exceed $74,000; to Pavement Technology Inc., in an CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING amount not to exceed $30,000 and to Ranger Construction Industries Inc., in an amount not to exceed $58.500. O. Approve procurement to Layne Inliner, LLC in an amount not to exceed $200,000 for City -wide stormwater pipe lining projects. P. Approve procurement to Premier Lawn Maintenance, LLC in an amount not to exceed $101,160 for mowing various locations within the City. Q. Approve the proposal from CPH Engineers in an amount not tc exceed $256,345 for engineering services related to the solar dryer. R. Approve the Scope of Services from CPH Engineers in an amount not to exceed $269,710 for engineering services related to the ThermAer System at the Sanford North Water Reclamation Facility. S. Approve the purchase of vacant land located between Park /Oak Avenues and 25th Street for the price of $95,000, for the purpose of constructing a regional stormwater facility. T. Award Bid #IFB 15/16 -15R to Wesco Turf in the amount of $152,333.34 for the skid mounted pump station at the Mayfair Golf Course. U. Approve the award to VALIC for administration of the City's 457(b) and 401 plans, and authorize the City Manager to execute all documents as required. V. Approve the Sewage Capacity Agreement with the City of Lake Mary relating to the Waterside at Lake Mary Development. W. Approve the agreement with Seminole State College (SSC) relating to the City's use of SSC's Public Safety Training Complex. X. Approve the new lease agreement with the Goldsboro West Side Community Historical Association, Inc. relating to City owned property located at 1211 Historic Goldsboro Boulevard. CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING Y. Approve a Second Amendment and Extension of the Solid Waste Franchise Agreement with Waste Pro, Inc. Z. Approve the second amendment to the Memorandum of Understanding between the City of Sanford and the Sanford Waterfront Partners, LLC., providing for an additional 60 days (February 20, 2017) to allow for the required public hearings. (WS- 5.B) AA. Approve the employee health care coverage, budget, and monthly employee contributions for calendar year 2017 as outlined. BB. Approve submission of the Community Development Block Grant (CDBG) 2015-2016 Consolidated Annual Performance Evaluation Report to the Department of Housing and Urban Development. (WS-5.C) CC. Approve Change Order No. 4 to increase the purchase order to Vogel Brothers Building Co. for Nutrient Removal Improvements to the Sanford North Water Reclamation Facility, in the amount of $51,244.48. DD. Award #IFB 15/16-36 to Stage Door 11, Inc. (determined to be the lowest responsive and responsible bidder) for the County Road (CR) 46A water main project, in the amount of 685,318; and affirm the actions of City Staff in this matter. EE. Authorize the Police Department to expend $489,200 of budgeted FY 2017 Capital funding for the purchase of 13 police vehicles by piggybacking the National Joint Powers Alliance, State and/or Florida Sheriff's Office contract pricing via established lease purchase arrangements. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING A. Re: 3700 Narcissus Avenue; Rand Yard Farms, LLC, owner; ads published November 13 & 27, 2016. 1. Second reading of Ordinance No. 4393, to amend the Comprehensive Plan future land use map designation for approximately 9.87 acres from HIP -TI, High Intensity Planned Development Target Industry to WIC, Westside Industry and Commerce. [Commission Memo 16 -310] 2. Second reading of Ordinance No. 4394, to rezone 67.86 acres from AG, Agriculture and MI -2, Medium Industrial to PD, Planned Development. [Commission Memo 16 -311 ] B. First reading of Ordinance No. 4395, to vacate a 10' wide north - south drainage easement within Rand Yard Commerce Center and located at 3854 & 3866 Caboose Place; Bolder Properties, LLC, owner; Notice published November 27, 2016. [Commission Memo 16 -312] 8) OTHER ITEMS. A. RE: Pay and Classification Study (WS -5.A) 1. Adopt pay plan prepared by Management Advisory Group (MAG) dated November 30, 2016. [Commission Memo 16- 313] 2. Approve Resolution No. 2633, amending the 2016/2017 budget in the amount of $49,000, in order to implement the pay and classification study prepared by MAG dated November 30, 2016. [Commission Memo 16 -314] B. Approve Resolution No. 2635, amending the budget in an amount not to exceed $115,200, and approve the agreement with GAI Consultants for design and professional engineering services for Terwilliger Trail; and authorize the City Manager to execute any and all documents as required. [Commission Memo 16 -315] C. Approve Resolution No. 2636, authorizing execution of the CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING amendment to the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation. [Commission Memo 16 -316] D. Approve Resolution No. 2637, amending the Classification and Pay Plan to accomplish personnel action in the Public Works Department (Parks and Grounds Division) and to use the remaining funds for outsourcing landscape services. [Commission Memo 16- 317] E. Approve Resolution No. 2638, declaring 113 Palmetto Avenue as surplus City property. [Commission Memo 16 -318] F. Approve Resolution No. 2639, amending the budget in the amount of $30,000 in support of hiring a consultant firm to manage the Police Department's 2017 promotional process. [Commission Memo 16 -319] 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, December 12, 2016, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones (present at 7:15 PM) Commissioner Art Woodruff Commissioner Velma Williams Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert Deputy City Clerk Traci Houchin Absent: City Clerk Cynthia Porter CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 7:00 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Pastor Vernon McQueen, Allen Chapel AME Church. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: • Seminole State College Student Presentation of Uber Brand Ambassador Program BUSINESS OF THE COMMISSION: 5) Minutes: November 14, 2016 Work Session and Regular Meeting; November 21, 2016 Special Work Session. CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING Commissioner Woodruff moved to approve the Minutes. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 15 -309] Consent Items V and Z were pulled for separate consideration. A. Authorize retirement of weapon serial number 58AO31447 Sig Sauer P320 9mm and authorize Police Lieutenant Anthony Esoff his weapon upon his retirement. B. Approve the special event permit, noise permit and street closures for the `Historic Crooms Grand Reunion 2016 Parade' to be held on Wednesday, December 28, 2016. C. Approve the special event permit, noise permit and a waiver of Resolution No. 2009 -2319 for the `Dawn to Dusk 12 -Hour Challenge' to be held on Saturday, February 18, 2017. D. Approve the special event permit, alcohol permit, noise permit and street closures and for the `3`d Annual Sanford Mardi Gras' to be held on Saturday, February 18, 2017. E. Approve the special event permit, noise permit and street closures for the `Booty Run' event to be held on Saturday, March 4, 2016. CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING F. Approve the special event permit, alcohol permit, noise permit and street closures with waivers of Ordinances 2005 -3956 and 2008 -4131 for the `5`i' Annual EA Sports Riverside Dash 15K and 5K' to be held on Sunday, April 2, 2016. G. Approve the special event permit, noise permit and street closures for the `Run for God 5K' event to be held on Saturday, April 15, 2017. H. Approve the special event permit, alcohol permit, noise permit and street closures for the `Hispanic Festival at Lake Monroe' to be held on Saturday, September 16, 2017. I. Approve the special event permit, noise permit and street closures for the `Celery City Cruisers' event from January through October 2017. J. Approve the special event permit, alcohol permit, noise permit, and street closures for the monthly `Alive After Five' event to be held on the second Thursday of every month. K. Authorize the expenditure of $121,200 for the renewal of evidence.com; a three year renewal of TAP and replace 60 officer worn body cameras with the latest generation of equipment. L. Approve procurement of services to Caraway Concrete Construction, Inc. in an amount not $70,000 for City -wide secondary drainage projects. M. Approve procurement of services to Nidy Sports Construction Company, Inc. in an amount not to exceed $379,750 for the parks improvement project. CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING N. Approve procurements for the City -wide Alley Rehabilitation program to Caraway Concrete Company, Inc. in an amount not to exceed $74,000; to Pavement Technology Inc., in an amount not to exceed $30,000 and to Ranger Construction Industries Inc., in an amount not to exceed $58,500. O. Approve procurement to Layne Inliner, LLC in an amount not to exceed $200,000 for City -wide stormwater pipe lining projects. P. Approve procurement to Premier Lawn Maintenance, LLC in an amount not to exceed $101,160 for mowing various locations within the City. Q. Approve the proposal from CPH Engineers in an amount not to exceed $256,345 for engineering services related to the solar dryer at the Sanford North Water Reclamation Facility. R. Approve the.Scope of Services from CPH Engineers in an amount not to exceed $269,710 for engineering services related to the ThermAer System at the Sanford North Water Reclamation Facility. S. Approve the purchase of vacant land located between Park/Oak Avenues and 25`" Street for the price of $95,000 for the purpose of constructing a regional stormwater facility. T. Award Bid #IFB 15/16 -15R to Wesco Turf in the amount of $152,333.34 for the skid mounted pump station at Mayfair Golf Course. U. Approve the award to VALIC for administration of the City's 457 (b) and 401 CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING plans, and authorize the City Manager to execute all documents as required. V. Approve the Sewage Capacity Agreement with the City of Lake Mary relating to the Waterside at Lake Mary Development. W. Approve the agreement with Seminole State College (SSC) relating to the City's use of SSC's Public Safety Training Complex. X. Approve the new lease agreement with the Goldsboro West Side Community Historical Association, Inc. relating to City owned property located at 1211 Historic Goldsboro Boulevard. Y. Approve a second amendment and extension of the Solid Waste Franchise Agreement with Waste Pro, Inc. Z. Approve the second amendment to the Memorandum of Understanding between the City of Sanford and the Sanford Waterfront Partners, LLC., providing for an additional 60 days (February 20, 2017) to allow for the required public hearings. (WS 5.13) AA. Approve the employee health care coverage, budget, and monthly employee contributions for calendar year 2017 as outlined. BB. Approve submission of the Community Development Block Grant (CDBG) 2015- 2016 Consolidated Annual Performance Evaluation Report to the Department of Housing and Urban Development. (WS 5.C) CC. Approve Change Order No. 4 to increase the purchase order to Vogel Brothers CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING Building Co. for Nutrient Removal Improvements to the Sanford North Water Reclamation Facility, in the amount of $51,244.48. DD. Award Bid #IFB 15/16 -36 to Stage Door II, Inc. (determined to be the lowest bidder) for the County Road (CR) 46A water main project, in the amount of $685,318; and affirm the actions of City staff in this matter. EE. Authorize the Police Department to expend $489,200 of budgeted FY 2017 Capital funding for the purchase of 13 police vehicles by piggybacking the National Joint Powers Alliance, State and /or Florida Sheriff's Office contract pricing via established lease purchase arrangements. Vice Mayor Jones moved to approve Consent Items A -U; W -Y; and AA -EE. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Williams moved to approve Consent Item V. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Commissioner Woodruff distributed a handout to the Deputy City Clerk so that she CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING could distribute it to the Mayor and Commission. Commissioner Woodruff moved to approve Consent Item Z. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Re: 3700 Narcissus Avenue; Rand Yard Farms, LLC owner; ads published November 13 & 27, 2016. 1. Second reading of Ordinance No. 4393, to amend the Comprehensive Plan Future Land Use map designation for approximately 9.87 acres from HIP- TI, High Intensity Planned Development Target Industry to WIC, Westside Industry and Commerce. [Commission Memo 16 -310] Commissioner Mahany moved to adopt Ordinance No. 4393. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 2. Second reading of Ordinance No. 4394, to rezone 67.86 acres from AG, Agriculture and MI -2, Medium Industrial to PD, Planned Development. CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING [Commission Memo 16 -311 ] Commissioner Mahany moved to adopt Ordinance No. 4394. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. First reading of Ordinance No. 4395 to vacate a 10' wide north -south drainage easement within Rand Yard Commerce Center and located at 3854 and 3866 Caboose Place; Bolder Properties, LLC, owner: Notice published November 27, 2016. [Commission Memo 16 -312] Commissioner Woodruff moved to approve the first reading of Ordinance No. 4395. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 8) OTHER ITEMS A. RE: Pay and Classification Study (WS 5.A) 1. Adopt pay plan prepared by Management Advisory Group (MAG) dated November 30, 2016. [Commission Memo 16 -313] Commissioner Mahany moved to adopt the pay plan prepared by the City's CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING consultant, excluding the City Clerk's position. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 2. Approve Resolution No. 2633, amending the 2016/2017 budget in the amount of $49,000 in order to implement the pay and classification study prepared by MAG dated November 30, 2016. [Commission Memo 16 -314] Commissioner Woodruff moved to approve Resolution No. 2633, amending the budget in the amount of $93,000 to be spread across the divisions as necessary for the .7% addition and allowing for all general employees to receive a 3% pay increase, including the City Clerk. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve Resolution No. 2635 amending the budget in an amount not to exceed $115,200 and approve the agreement with GAI Consultants for design and professional engineering services for Terwilliger Trail; and authorize the City Manager to execute any and all documents as required. [Commission Memo 16- 315] CITY COMMISSION MINUTES - DECEMBER 12, 2016 REGULAR MEETING Commissioner Woodruff moved to approve Resolution No. 2635. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye C. Approve Resolution No. 2636, authorizing execution of the amendment to the Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation. [Commission Memo 16 -316] Commissioner Woodruff moved to approve Resolution No. 2636. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye D. Approve Resolution No. 2637, amending the Classification and Pay Plan to accomplish personnel action in the Public Works Department (Parks & Grounds Division) and to use the remaining funds for outsourcing landscape services. [Commission Memo 16 -317] Commissioner Williams moved to approve Resolution No. 2637. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye In CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye Approve Resolution No. 2638, declaring 113 Palmetto Avenue as surplus City property. [Commission Memo 16 -318] Commissioner Mahany moved to approve Resolution No. 2638. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye F. Approve Resolution No. 2639, amending the budget in the amount of $30,000 in support of hiring a consultant firm to manage the Police Department's 2017 promotional process. [Commission Memo 16 -319] Commissioner Woodruff moved to approve Resolution No. 2639. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. Mr. Colbert said that his office is in the process of drafting a moratorium on CITY COMMISSION MINUTES DECEMBER 129 2016 REGULAR MEETING marijuana dispensaries (Ordinance) and reviewing the regulations on proper zoning locations. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT Mr. Bonaparte said that because the City of Sanford is an established community for My Brother's Keeper, the City has been invited to a meeting at the White House on Wednesday, December 14"', which he will attend. 12) CITIZEN PARTICIPATION Chris Kelly, resident of Sanford, asked the Commission if the City has a formal policy on busking. Mr. Colbert offered to research and follow up with the City Manager. 13) CITY COMMISSIONER'S REPORTS Commissioner Williams congratulated Mike Kirby and Lisa Jones, along with the entire Leisure Services Department for a great holiday parade. She also reminded everyone that this Saturday, December 17th, the Christmas Gala will be held at the Civic Center. Commissioner Mahany said that the parade was great and gets better and better each year. She asked the Commission to consider giving John Williams of Wayne Densch a Key to the City for his thoughtfulness and consideration for allowing the Budweiser Clydesdales to be a part of the City of Sanford parade. There was a consensus among the Commission to proceed with this. Commissioner Jones said that the parade was fantastic and that he too is in favor of CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING providing a letter of thanks and a key to the City to John Williams. Mayor Triplett said that he will move forward on this. Commissioner Woodruff said that the Hopper Academy is scheduled to receive the money from the State; however, he is not certain that it will be received in time to meet the deadline as stated in the loan agreement and asked for an extension. Mr. Colbert said that a 90 day extension is feasible. Commissioner Williams moved to approve a 90 day extension to the loan agreement with the Community Improvement Association of Seminole County (Hopper Academy). Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner Woodruff Abstain Commissioner Williams Aye Commissioner Mahany Aye Mayor Triplett asked Finance Director Cynthia Lindsay to provide the total dollar amount budgeted for this year's raises. Ms. Lindsay said that amount is $2.3 million. Mayor Triplett said that he wanted to remind the Commission that every year that number will be a multiplier. Mayor Triplett asked Deputy City Manager Tom George to explain what is happening to a wall that appears to be falling down at 113 Palmetto Avenue. Mr. George said some of the concrete has deteriorated and that staff is waiting to hear back on the best way to move forward with repairs. Att t to City C k (TH) CITY COMMISSION MINUTES DECEMBER 12, 2016 REGULAR MEETING There being no further business, the meeting was adjourned at 8:18 PM. FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME — MIDDLE NAME Woodruff,Arthur NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Cit Commission MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON 3545 S Mellonville AV WHICH I SERVE IS A UNIT OF: CITY ❑ COUNTY E3 OTHER LOCAL AGENCY CITY NAME OF POLITICAL SUBDIVISION: Sanford. Seminole City of Sanford DATE ON WHI Vp� E URRED TJ_ I L_�fb MY POSITION IS: ELECTIVE ❑ APPOINTIVE • • ' • This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, A VV ©�W U, , hereby disclose that on t e C y? _ , 20 1 (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Fx`� 5 � k `\Q L meat v eI tl P e^d Sew. 6L�- our y C v 6� ►'U i �� c�,M a rn OA1oer. \-�L-\3 -t(0 Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2