1834 SCSO Computer Support INTERAGENCY AGREEMENT
SEMINOLE COUNTY SHERIFF'S OFFICE AND
SANFORD POLICE DEPARTMENT
AGREEMENT FOR CRIMINAL JUSTICE COMPUTER SERVICES AND SUPPORT
THIS AGREEMENT is made and entered by and between DENNIS M. LEMMA,
Seminole County Sheriffs Office, hereinafter referred to as "SHERIFF", a Constitutional Officer of
the political subdivision of Seminole County, Florida, whose address is 100 Eslinger Way, Sanford,
FL 32773, and the SANFORD POLICE DEPARTMENT, hereinafter referred to as "PD", whose
address is 815 Historic Goldsboro Blvd., Sanford, FL 32771.
WITNESSETH
WHEREAS, the SHERIFF and PD,are criminal justice agencies, formally recognized by the
Federal Bureau of Investigations (FBI) and the Florida Department of Law Enforcement (FDLE);
AND
WHEREAS, in accordance with sections 163.01(2) and 163.01(14) Florida Statutes, the
SHERIFF and PD are authorized to enter into inter-local Agreements for the provision of services;
AND
WHEREAS,the SHERIFF presently has the benefit of access to the Florida Criminal justice
network(CJNet),National Crime Information Center(NCIC),the Florida Crime Information Center,
and the Interstate Identification Index (III) all hereafter referred to as FCIC,via network connectivity
to the FDLE;AND
WHEREAS, the SHERIFF has developed sophisticated law enforcement software which is
presently in use by other lav enforcement and criminal justice agencies and is supported and
maintained by Sheriffs Office staff on a seven days per week, twenty-four hours per day basis;AND
WHEREAS,PD has determined that it is advantageous to enter into a contractual agreement
wit4. the SHERIFF for the provision of criminal justice computer software services, including
continued access to FCIC and state/national criminal justice information for the administration of
criminal justice;AND
WHEREAS, the Sheriff and PD entered into an agreement on June 15`, 2013 for similar
services and wish to terminate that agreement upon execution of this agreement.
NOW, THEREFORE, in consideration of the mutual understandings and agreements set
forth herein,the parties agree as follows:
1. Agreement Term
The TERM of this Agreement shall be from January Yd, 2017 until such time as either party
desires to end the Agreement in accordance with termination provisions set forth in Section
8 of this Agreement, the dates of signature of the parties notwithstanding.
2. Purpose
The purpose of this Agreement to establish terms and conditions under which the SHERIFF
shall provide criminal justice computer software services and support to the PD.
3. Cooperation
It is agreed that both parties shall provide all reasonable and necessary cooperation and
assistance so as to facilitate the terms of this Agreement.
4. Basic Services
1. The SHERIFF agrees to:
A. Provide CAFEWEB, XCAD, MICAD, Sherlock and other related criminal justice
software available on the SHERIFF'S network to the PD.
B. Provide database security and backup services for PD data residing on Sheriff's Office
systems.
C. Provide necessary instruction and training to PD personnel on CAFEWEB, XCAD,
MICAD, Sherlock and other related software to support the use of new SCSO systems.
After initial system setup, SHERIFF may,at its sole discretion,offer additional training to
PD.
D. Provide highest level(Tier 3) expert support to the PD for CAFEWEB,XCAD,MICAD,
Sherlock and other related software.
E. Share PD CAFEWEB data with the Law Enforcement Technology, Training and
Research center to facilitate law enforcement data sharing on a regional, state and
nationwide basis.
F. Provide for a sufficient number of appropriately qualified personnel to perform those
services set forth within this Agreement.
G. Make reasonable efforts to ensure delivery of the provision of services set forth herein.
SHERIFF makes no warranties, representations, or guarantees with regards to specific
performance levels, data accuracy, data completeness, system uptime, security, or system
integration and SHERIFF will not be held liable for any direct or indirect damages incurred
by PD's use of the software/system(s),including but not limited to loss of data or loss of
system use.
2. PD agrees to:
A. Abide by all applicable local, state, and federal laws, rules and regulations, as well as the
FBI CJIS Security Policy and rules and regulations of FCIC with regards to the use of said
criminal justice computer systems, and ensure compliance with Florida Public Records
laws in regards to exempt and confidential data contained within criminal justice software
systems provided by the SHERIFF.
B. Abide by all the terms and conditions of the Criminal Justice User Agreement executed
between the FDLE and the SHERIFF,a copy of which is attached to this Agreement.
C. Limit use of provided criminal justice computer systems to authorized personnel within
the PD and only for the administration of criminal justice.
D. Acknowledge, by executing this Agreement, that all software written by the SHERIFF is
subject to copyright protection and may not be sold or transferred to any other entity
without the express written consent of the SHERIFF.
E. Provide adequate computer hardware compatible with the software, hardware and
network equipment utilized by the SHERIFF.
F. Ensure that all authorized PD personnel attend training on CAFEWEB,XCAD,MICAD,
Sherlock and other related software provided by the SHERIFF prior to utilizing SHERIFF
systems.
G. Maintain all required software licenses required to access the SHERIFF'S lav enforcement
software systems.
H. Provide for a sufficient number of appropriately qualified personnel to support and
maintain SHERIFF'S law enforcement software on PD computers. This includes
performing technical support for basic user issues (Tier 1) and providing administrative
level support (Tier 2) for advanced technical troubleshooting.
I. Agrees to refrain from making additional impactful demands upon network traffic, (i.e.
addition of streaming surveillance video or other large packet data)without first discussing
it with SHERIFF or his Designee.
J. PD agrees to not decompile or otherwise copy, or download content or data on SHERIFF'S
System or other proprietary information of SHERIFF or any other participating agency using
SHERIFF'S System under similar agreement for any purpose other than those stated in this
Agreement, unless said data is that compiled and maintained on behalf of PD under this
agreement.
5. Compensation and Payment
The SHERIFF agrees to provide services as set forth in this Agreement to PD at no cost.
6. Indemnification
Pursuant to Florida Statutes and to the extent provided for by Florida law, neither the
SHERIFF not PD waives any defense of sovereign immunity, or increases the limits of its
liability, upon entering into this Agreement. This Agreement does not contain any provision
that requires one party to indemnify or insure the other party for the other party's actions, or
to assume any liability for the other party's actions.
7. Dispute Resolution
This Agreement shall be governed by and construed with the laws of the State of Florida.
Venue shall be in Seminole County, Florida. The SHERIFF'S designee, Director Mary
Fahlstrom,and PUS designee,Mr. Christopher McDeed, shall resolve minor disputes.
Notices
Whenever any party desires to give notice unto the other party,notice may be sent to:
For SHERIFF:
Director Mary Fahlstrom
Seminole County Sheriff's Office
100 Eslinger Way
Sanford, FL 32773
For PD:
Mr. Christopher McDeed
City of Sanford
300 N. Park Avenue
Sanford, Florida 32771
8. Termination
Either party may terminate this agreement upon providing ninety (90) days written notice,
except that the SHERIFF may terminate this agreement immediately and without notice
upon fording that the PD has willfully violated the terms of this agreement. Within thirty
(30) days following termination, SHERIFF will provide PD with a copy of PD data stored
on SHERIFF's systems in Microsoft SQL Server format.
9. Entire Agreement
It is understood and agreed that the entire Agreement of the parties is contained herein and
that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof, as well as any previous Agreement presently in effect
between the parties relating to the subject matter hereof. Any alterations, amendments,
deletions, or waivers of the provisions of this Agreement shall be valid only when expressed
in writing,approved by the respective parties and duly executed on behalf of each party as set
forth herein.
IN WITNESS HEREOF, the parties hereto have caused this agreement to be executed by the
proper officers and officials.
Sanford Po 'ce a nt Seminole County Sher" Office
r
By: Chief of Police Cecil E. Smith By: Sheriff Dennis WLemina
ye
Date Date
City of Sanford
By: City Mana on Bonaparte,Jr.
V. z V-,-7
Date