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04-10-17 RM Agenda & MinCITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING City Commission Chambers 1st Floor Sanford City Hall MONDAY, April 10, 2017 300 North Park Avenue 7 Pm Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by Arnold Cotton, Oak Grove Missionary Baptist Church. 3) Pledge of Allegiance. CITY COMMISSION MINUTES 4) Presentations: APRIL 10, 2017 REGULAR MEETING • Proclamation — Week of April 17 — 22, 2017 National Community Development Week • Presentation of Citizens Academy graduation certificates • Proclamation and Presentations to Deputy Chief Darren L. Scott 5) Minutes: March 27, 2017 Work Session and Regular Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 17-058] A. Adopt a General Fund reserve policy of 17% of budgeted expenditures. B. Approve the procurement to Shelly's Environmental Systems for treatment and disposal of the City's biosolids at a cost of $225,000. C. Approve the change order to LaFleur Nurseries and Garden Center, LLC for additional landscape services in an amount not to exceed $13,500. D. Approve the special event series permit with a street closure and noise permit for the 'Alley Marketplace' event to be held on the last Sunday of every month beginning on April 30, 2017 and continuing until December 31, 2017. E. Approve the facility use agreement for the Historic Sanford Memorial Stadium between the City of Sanford and Florida Collegiate Summer League, Inc. F. Approve the Outfield Wall Signage marketing campaign and CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING program as outlined and delegate authority to the City Manager to execute the appropriate agreements with the Florida Collegiate Summer League. G. Accept and file the City of Sanford Comprehensive Annual Financial Report for the fiscal year ended September 30, 2016. (WS-1) F. Acknowledge resignation of Paul Benjamin from the CDBG Advisory Board and Commissioner Mahany's appointment of Ronda Johnson to fill Mr. Benjamin's unexpired term to end September 30, 2017. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. Continuation of first reading of Ordinance No. 4400, amending City Code, Land Development Regulations, to establish regulations for "keyhole" non-navigable lake protection; Ad published February 12, 2017. [Commission Memo 17-059] (WS-5.A) B. First reading of Ordinance No. 4403, relating to enacting a statutory development agreement relating to the property owned by the City (generally known as the Downtown/Waterfront Catalyst Site) and involving Sanford Waterfront Partners, LLC, in accordance with the provisions of the "Florida Local Government Development Agreement Act" as set forth at Sections 163.3220 - 163.3243, Florida Statutes; amending Part III of the Code of Ordinances of the City of Sanford(Land Development Regulations), Article IX, Section 9.6; Ad published April 2, 2017. [Commission Memo 17-060] 8) OTHER ITEMS. A. Continuation of consideration of granting water service only to 3200 Celery Avenue, with the owner responsible for payment of all CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING application fees and connections to the City's distribution system; all utility connections and lines to be installed per the City's Utility Manual standards; that the Annexation Petition be recorded in the public records; and for the City Commission to consider annexation of the property when it becomes annexable. [Commission Memo 17-061] B. Continuation of consideration of granting water service only to 3591 Skyway Drive, with the owner responsible for payment of all application fees and connections to the City's distribution system; owner responsible for extending all utility lines to the property at their cost; all utility connections and lines to be installed per the City's Utility Manual standards; that the Annexation Petition be recorded in the public records; and for the City Commission to consider annexation of the property when it becomes annexable. [Commission Memo 17 -062] C. Approve Resolution No. 2662, amending and extending Loan SW590141 with the Florida Department of Environmental Protection (FDEP) and amending the State Revolving Fund (SRF) loan in the amount of $1,293,453 for the Cloud Branch Drainage Improvements Phase III project. [Commission Memo 17 -063] D. Approve Resolution No. 2663, allowing for the potential reimbursement of costs related to the DowntownANaterfront Catalyst Site project and related expenditures. [Commission Memo 17 -064] (WS-5.13) E. Approve Resolution No. 2664, providing for the adoption of a 457(b) Deferred Compensation Plan with Valic. [Commission Memo 17 -065] (WS -4.C) 0. . 0 . 10) CITY CLERK'S REPORT. •i- CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, April 10, 2017, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Art Woodruff Commissioner Velma Williams Commissioner Patrick Austin City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie Groot City Clerk Cynthia Porter Deputy City Clerk Traci Houchin 3!1_1111110X6 9 Ila ' 1) Meeting was called to order by Mayor Triplett at 7:05 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Arnold Cotton, Oak Grove Missionary Baptist Church. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: • Proclamation — Week of April 17 -22, 2017 as National Community Development Week • Presentation of Citizens Academy graduation certificates Mayor Triplett called for a recess at 7:25 PM. Mayor Triplett reconvened the meeting at 7:3 5 PM. BUSINESS OF THE COMMISSION: CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING 5) Minutes: March 27, 2017 Work Session and Regular Meeting. Commissioner Woodruff moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye 6) CONSENT AGENDA [Commission Memo 17 -058] A. Adopt a General Fund reserve policy of 17% of budgeted expenditures. B. Approve the procurement to Shelly's Environmental Systems for treatment and disposal of the City's biosolids at a cost of $225,000. C. Approve the change order to LaFleur Nurseries and Garden Center, LLC for additional landscape services in an amount not to exceed $13,500. D. Approve the special event series permit, noise permit and street closures for the `Alley Marketplace' event to be held on the last Sunday of every month beginning on April 30, 2017 and continuing until December 31, 2017. E. Approve the facility use agreement for the Historic Sanford Memorial Stadium between the City of Sanford and Florida Collegiate Summer League, Inc. F. Approve the Outfield Wall Signage marketing campaign and program as outlined and delegate authority to the City Manager to execute the appropriate agreements CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING with the Florida Collegiate Summer League. G. Accept and file the City of Sanford Comprehensive Annual Financial Report for the fiscal year ended September 30, 2016. (WS I) Vice Mayor Mahany moved to approve the Consent Agenda. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye 7) PUBLIC HEARINGS: A. Continuation of first reading of Ordinance No. 4400, amending City Code, Land Development Regulations, to establish regulations for "keyhole" non - navigable lake protection; Ad published February 12, 2017. [Commission Memo 17 -059] (WS 5.A) Commissioner Woodruff moved to approve the first reading of Ordinance No. 4400. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye B. First reading of Ordinance No. 4403, relating to enacting a statutory development agreement relating to the property owned by the City (generally known as the CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING Downtown/Waterfront Catalyst Site) and involving Sanford Waterfront Partners, LLC, in accordance with the provisions of the "Florida Local Government Development Agreement Act" as set forth at Sections 163.3220 — 163.3243, Florida Statutes; amending Part III of the Code of Ordinances of the City of Sanford (Land Development Regulations), Article IX, Section 9.6;; Ad published April 3, 2017. [Commission Memo 17 -060] Several local residents spoke in support of this project. Commissioner Austin moved to approve the first reading of Ordinance No. 4403, amending the Development Agreement, Section 4.16, to include off - street parking stalls that are nine feet (9') by eighteen feet (18') in size shall be permitted. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye 8) OTHER ITEMS A. Continuation of consideration of granting water service only to 3200 Celery Avenue, with the owner responsible for payment of all application fees and connections to the City's distribution system; all utility connections and lines to be installed per the City's Utility Manual standards; that the Annexation Petition be recorded in the public records; and for the City Commission to consider annexation of the property CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING when it becomes annexable. [Commission Memo 17 -061] Commissioner Woodruff moved to continue this item until the April 24th Work Session. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye B. Continuation of consideration of granting water service only to 3591 Skyway Drive, with the owner responsible for payment of all application fees and connections to the City's distribution system; owner responsible for extending all utility lines to the property at their cost; all utility connections and lines to be installed per the City's Utility Manual standards; that the Annexation Petition be recorded in the public records; and for the City Commission to consider annexation of the property when it becomes annexable. [Commission Memo 17 -062] Commissioner Woodruff moved to continue this item until the April 24th Work Session. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye C. Approve Resolution No. 2662, amending and extending Loan SW590141 with the Florida Department of Environmental Protection (FDEP) and amending the State CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING Revolving Fund (SRF) loan in the amount of $1,293,453 for the Cloud Branch Drainage Improvements Phase III project. [Commission Memo 17 -063] Commissioner Austin moved to approve Resolution No. 2662. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye D. Approve Resolution No. 2663, allowing for the potential reimbursement of costs related to the Downtown/Waterfront Catalyst Site project and related expenditures. [Commission Memo 17 -064] (WS 5.13) Commissioner Woodruff moved to approve Resolution No. 2663. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye E. Approve Resolution No. 2664, providing for the adoption of a 457(b) Deferred Compensation Plan with Valic. [Commission Memo 17 -065] (WS 4.C) Commissioner Austin moved to approve Resolution No. 2664. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Austin Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT 12) CITIZEN PARTICIPATION Thelma Mike, resident of Sanford, said that it was a pleasure to hear such positive comments tonight. It's a great feeling to know that we are all working together. Alexander Duncan, resident of Oviedo, said that hopes to see accountability from the Commission in working with the Sanford Waterfront Partners, LLC to help develop the Downtown Waterfront Catalyst Site. Melvin Philpot, resident of Sanford and who also serves on the Community Development Block Grant (CDBG) Board said that the CDBG funding that is received must go a long way and they intend to continue working on one project, one block at a time. 13) CITY COMMISSIONER'S REPORTS Vice Mayor Mahany said that there has been discussion among the CALNO members to consider allowing a member of the Seminole County Soil and Water Conservation Board to become a voting member of CALNO. Last week it was determined that the individual may serve on CALNO in an ex officio manner. Commissioner Williams reminded everyone that the Choice Neighborhood CITY COMMISSION MINUTES APRIL 10, 2017 REGULAR MEETING Initiative is moving along well. The consultants will be in town on Tuesday and Wednesday to meet with the various committees that have been established. Mayor Triplett thanked Commissioner Austin for filling in for him at the He Got Up event in Orlando. Mayor Triplett thanked the Commission on their fast response on signing the legislative letters that were prepared. Commissioner Williams thanked the City leaders, staff and residents who participated and gave support for families of the recent shooting victims at the musical benefit that was held on Sunday. She said that they raised $7,100. There being no further business, the meeting was adjd%rned at 8:28 PM. Mayor Jeff Triplett Attest City C erk (TH)