04-10-17 WS Agenda & Minutesdf
00 PM
CITY COMMISSION MINUTES
APRIL 10, 2017
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
-ITC] 4 z I -bill
Presentation of City Comprehensive Annual Financial 4:00 — 4:15 PM
Report (CAFR) by Joel Knopf with MOORE Stephens
Lovelace [Commission Memo 17-058.G] (RM-6.G)
2. Presentation by the Public Works Department 4:15 — 4:30 PM
3. Update re: Community Development Block Grant 4:30 — 5:00 PM
Program
4. Regular Meeting Items — additional information
A. Continuation of First reading of Ordinance No. 4400,
establishing regulations for non-navigable lake protection
[Commission Memo 17-059] (RM TA)
B. Approve Resolution No. 2663, reimbursement for the
Catalyst Site [Commission Memo 17-064] (RM 8.D)
C. Approve Resolution No. 2664, adopting the 457(b) Deferred
Compensation Plan with Valic [Commission Memo 17-065]
CITY COMMISSION MINUTES
APRIL 10, 2017
WORK SESSION
(RM 8.E)
5. Briefing Items 5:45 — 5:55 PM
A. Board Appreciation Dinner
6. City Manager Comments 5:55 — 6:00 PM
CITY COMMISSION MINUTES
APRIL 10, 2017
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, April 10, 2017, at 4:00 PM, in the Railroad Depot Room, 2 °d Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany (present at 4:15PM)
Commissioner Art Woodruff
Commissioner Velma Williams (present at 5:22 PM)
Commissioner Patrick Austin
City Manager Norton N. Bonaparte, Jr.
Assistant City Attorney Lonnie Groot
Deputy City Clerk Traci Houchin
City Clerk Cynthia Porter
Mayor Triplett called the meeting to order at 4:10 PM.
1. Presentation of City Comprehensive Annual Financial Report (CAFR) by Joel
Knopp, of Moore Stephens Lovelace [Commission Memo 17- 058.G]
Joel Knopp, CPA, Moore Stephens Lovelace, gave a powerpoint
presentation of the report.
2. Presentation by the Public Works Department
Public Works Director Bilal Iftikhar gave a powerpoint presentation which
provided an overview of the Department.
3. Update re: Community Development Block Grant
This item was continued until the next Work Session.
4. Regular Meeting Items — additional information
CITY COMMISSION MINUTES
APRIL 10, 2017
WORK SESSION
A. Continuation of First reading of Ordinance No. 4400, establishing
regulations for non - navigable lake protection [Commission Memo 17 -059]
(RM 7.A)
Project Manager Chris Smith reviewed the proposed Ordinance. He
explained that this Ordinance refers to the smaller lakes throughout the City and will
provide appropriate regulations in the promotion of public health, safety and general
welfare of City residents. This is an action item on tonight's agenda.
B. Approve Resolution No. 2663, reimbursement for the Catalyst Site
[Commission Memo 17 -1064] (RM 8.1))
John Jones, Economic Developer and Community Planner, S &ME, was
present to answer questions pertaining to the Resolution or Development Agreement
relating to the Catalyst Site which is on tonight's agenda. Commissioner Woodruff asked
about next steps upon approval of the Development Agreement. Mr. Jones explained
there will be discussion among City staff and City boards /committees. However, once the
Master Plan in place, the developer cannot deviate from that plan by more than 15 %,
therefore, the Commission should not have much discussion until the Site Plan is
developed. Mr. Bonaparte distributed a handout that was received from Urban Land
Institute. He explained that this is a review of the Development Agreement through a
third party. He asked Mr. Jones to review the information. Mr. Jones reviewed several
observations and recommendations that were provided. Overall the City received very
CITY COMMISSION MINUTES
APRIL 10, 2417
WORK SESSION
reassuring comments on the project. Lastly, Mr. Jones pointed out a modification to the
Development Agreement regarding the interior parking spaces which will be 9' by 18',
which meets the standards for Urban Development. At this time, the parking dimensions
are not listed in the agreement, but will be added prior to the adoption of the agreement.
This is an action item on tonight's agenda.
C. Approve Resolution No. 2664, adopting the 457 (b) Deferred
Compensation Plan with Valic [Commission Memo 17 -056] (RM 8.E)
Finance Director Cindy Lindsay said that no changes are being made to
the plan documents and that there is no charge to the City. Mr. Bonaparte praised Ms.
Lindsay for pursuing this as it will save the City employees $90,000. This is an action
item on tonight's agenda.
5. Briefing Items
A. Board Appreciation Dinner
Deputy City Clerk Traci Houchin provided an update regarding the City's
First Annual Board Appreciation Dinner which will be held on Thursday, April 20, 2017
at the Civic Center.
6. City Manager Comments
Mr. Bonaparte said that he would like to discuss the water service only
items that are scheduled for tonight's meeting and asked Planning & Development
Services Director Russ Gibson and Utility Support Services Manager Bill Marcous to
CITY COMMISSION MINUTES
APRIL 10, 2017
WORK SESSION
join the discussion. Mayor Triplett asked if staff was able to compile a list of properties
that are not in the City limits but are receiving City services. Mr. Gibson said that it is
available in a GIS system but that is doesn't provide the status of each parcel.
Commissioner Woodruff said his understanding of this, from previous meetings, is that
the Commission wants to see what needs to happen for each of these properties to be
annexed into the City. After further discussion, the Commission determined that they
were not comfortable voting on these items tonight. Mayor Triplett said he would like a
full overview of the annexation process; the number of commercial and residential
properties that are receiving City services but are not in the City limits; the amount of
consumption being used; how the City is involved in the planning process for properties
requesting water service only but developed in the County; a cost benefit analysis and for
staff to contact the State regarding the purchase of State property Nor possible annexation.
There being no further business, the meeting was mourned at 5:48 PM.
Mayor J
Attest:
City Oerk
(TH)