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05-08-17 WS Agenda & MinutesCITY COMMISSION MINUTES MAY 8, 2017 WORK SESSION CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall MONDAY, May 8, 2017 300 North Park Avenue 4:00 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) 0 3. El 5 rmej 4 z I Update: Community Relations and Neighborhood 4:00 — 4:30 PM Engagement Presentation by the Community Improvement 4:30 — 4:45 PM Director Discussion re: Old Mayfair Inn Property 4:45 — 5:00 PM Regular Meeting Items — additional information 5:00 — 5:45 PM A. Resolution No. 2666, Fire and Police non-union employee pay adjustments. [Commission Memo 17-080] (RM-8.A) B. Resolution No. 2667, Lease Agreement for the Public Parking [Commission Memo 17-081] (RM 8.13) Briefing Items 5:45 — 5:55 PM 6. City Manager Comments 5:55 — 6:00 PM CITY COMMISSION MINUTES MAY 8, 2017 WORK SESSION CITY COMMISSION MINUTES MAY 89 2017 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, May 8, 2017, at 4:00 PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Commissioner Art Woodruff Commissioner Velma Williams (present at 4:06 PM) Commissioner Patrick Austin City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin Absent: Vice Mayor Patty Mahany Mayor Triplett called the meeting to order at 4:05 PM. 1. Update: Community Relations and Neighborhood Engagement Community Relations Director Andrew Thomas gave a brief PowerPoint presentation of activities that are going on with community relations and neighborhood engagement. 2. Presentation by the Community Improvement Director Community Improvement Director Darrel Presley gave a brief PowerPoint presentation of the Community Improvement Department as well as the LIHEAP program. Commissioner Austin asked about the property located at S. 305 Park Avenue. Mr. Presley said it has been a problematic property for many years. Three years ago the City got a court order to enter the property and mothball it. The cost to the City CITY COMMISSION MINUTES MAY 89 2017 WORK SESSION was close to $5,000. Code enforcement fines are accruing on the property and are currently in excess of $200,000. The property is owned by Deutsche Bank and the bank has been uncooperative and is unwilling to sell the property. The City Attorney said that with Commission's approval, he can do a title search and begin foreclosure proceedings. There was a consensus among the Commission to authorize a motion for that approval at tonight's Regular Meeting. Mayor Triplett asked Mr. Presley to compile a list of any outstanding issues, similar to this that may need Commission action. 3. Discussion re: Old Mayfair Inn Property Commissioner Austin said that he initiated this discussion, as he is concerned with the future development of this property. He asked how the City can protect this property. Historic Preservation Officer Christine Dalton said that the building is eligible to be placed on the National Register of Historic Places. The listing protects the building from federal impacts; however, it does not protect against demolition. There are benefits to being placed on the listing such as tax credits and federal and state grant funding. Mike Etchison, of Millennia Partners, representing the New Tribes Mission, said that they have had dozens of inquiries and not one has been interested in demolishing the building; most want to re- purpose it for a hotel, apartments or an assisted living facility. The majority of interest are in the first two categories. Commissioner Woodruff mentioned an Ad Valorem Tax Exemption for rehabs on historic properties. He said that CITY COMMISSION MINUTES MAY 8, 2017 WORK SESSION he researched it and it states that it can be done by Ordinance. As a historical City, it would make sense to have this incentive available. If the property is on the register, is eligible to register or is located in the historic district, the City can designate which property is eligible as the City is a Certified Local Government. There was a consensus among the Commission for City staff and the City Attorney's office to work together on this and bring it back to the Commission. 4. Regular Meeting Items — additional information A. Resolution No. 2666, Fire & Police non -union employees pay adjustments. [Commission Memo 17 -080] (RM 8.A) This is an action item on tonight's agenda B. Resolution No. 2667, Lease Agreement for Public Parking [Commission Memo 17-081] (RM 8.13) Public Works Director Bilal Iftikhar explained that this is a five year lease agreement which will provide approximately sixty eight (68) public parking spaces. The yearly lease amount will be $14,820. The estimated cost for site improvements is $46,000. This is an action item on tonight's agenda. Mr. Bonaparte called attention to several other items that are scheduled for action at tonight's Regular Meeting: Item 6.0 — Award of Contract to CPH for professional services associated with cleanup of the St. Johns River. CITY COMMISSION MINUTES MAY 89 2017 WORK SESSION Utilities Director Bilal Iftikhar said that the cleanup is necessary because Hurricane Matthew caused too much water in a short period of time and a mass of plastic media is in the river due to a temporary construction wall which was knocked down, causing the plastic to be pumped into the river. The City is pursuing reimbursement for the clean -up. Item 7A.2 — Development Agreement with the Sanford Waterfront Partners, LLC. Mr. Bonaparte distributed and reviewed a modified agenda memo and Development Agreement for this item. He said that there are three modifications requested by the developer: 1) Section 4.6, reimbursement be provided with the Certificate of Occupancy or a certification of substantial completion issued by the City, or, the issuance of a Temporary Certificate of Occupancy. Richard Heisenbottle, developer, explained that the reason for the request is to avoid a confrontation at the end of the project. Mayor Triplett said that he does not appreciate this being presented to the Commission at the last minute and he will not support it. The developer agreed to rescind the modification and the original language will be left in the agreement. 2) Section 4.16, Mr. Bonaparte indicated that a concerned citizen brought this to his attention and the developer agreed that perimeter fencing will not be in place until the transfer of ownership. CITY COMMISSION MINUTES MAY 8, 2017 WORK SESSION 3) Section 4.12, instead of asking the County to waive transportation impact fees, the developer agrees to pay the County's transportation impact fees as long as the City works with the developer to collaborate and make recommendations to the County on how to use the fees. Mr. Bonaparte said that the developer is co- sponsoring this week's Alive After Five for the early kick -off celebration of the project if all goes well at tonight's meeting; invitations will be sent out tomorrow. Mr. Bonaparte informed the Commission that the CRA met last Wednesday and approved the interlocal agreement which commits the CRA to budget $5.2 million, plus interest, to be deposited into the Catalyst Site Fund. Mr. Bonaparte asked Finance Director Cindy Lindsay to explain the budget amendment for the Catalyst Site. Ms. Lindsay explained that numbers have not changed; however, due to the transfer process (General Fund to Capital Improvement) the amount appears to be larger. 5. Briefing Items 6. City Manager Comments Mr. Bonaparte said that on April 26`y' a special staff meeting was held to discuss water issues. Staff is currently working on the follow up and will be bringing it forward for Commission discussion. He also reminded the Commission that there are two pending applications that need Commission action. CITY COMMISSION MINUTES MAY 89 2017 WORK SESSION Recently, the Commission approved a 1/8 page ad to run in the Quality Cities Conference publication. Communications Officer Lisa Holder recommended that the ad display a Commission photo. After a brief discussion, there was a consensus among the Commission to highlight the City, not the Commission. Mr. Bonaparte said that he recently met with another City's Communication Director and was shown Commission district videos on the City's website. Therefore, Ms. Holder will be reaching out to each Commissioner to set up a short video highlighting their district. Seminole State College students will work with Ms. Holder on the implementation. Next, Mr. Bonaparte said that Executive Assistant Nikki Osburn will meet with each Commissioner to develop a profile to be placed in the Weekender. Mr. Bonaparte said that the City is moving forward with highlighting a Phenomenal Resident and /or a City business. The individual or business will be highlighted at a City Commission Meeting. Lastly, Mr. Bonaparte is working on the follow up from the Special Meeting held on February 6 and hopes to share it at the next meeting. painted. Commissioner Woodruff said that the traffic lights downtown need to be There being no further business, the meeting was adjourned at 5:45 PM. CITY COMMISSION MINUTES Mayor Jeff T Attest: City C1 k (TH) MAY S, 2017 OAK SESSION