05-08-17 WS Agenda & MinutesCITY COMMISSION MINUTES
MAY 8, 2017
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, May 8, 2017 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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Update: Community Relations and Neighborhood 4:00 — 4:30 PM
Engagement
Presentation by the Community Improvement 4:30 — 4:45 PM
Director
Discussion re: Old Mayfair Inn Property 4:45 — 5:00 PM
Regular Meeting Items — additional information 5:00 — 5:45 PM
A. Resolution No. 2666, Fire and Police non-union
employee pay adjustments.
[Commission Memo 17-080] (RM-8.A)
B. Resolution No. 2667, Lease Agreement for the
Public Parking [Commission Memo 17-081] (RM 8.13)
Briefing Items 5:45 — 5:55 PM
6. City Manager Comments 5:55 — 6:00 PM
CITY COMMISSION MINUTES
MAY 8, 2017
WORK SESSION
CITY COMMISSION MINUTES
MAY 89 2017
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, May 8, 2017, at 4:00 PM, in the Railroad Depot Room, 2nd Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Commissioner Art Woodruff
Commissioner Velma Williams (present at 4:06 PM)
Commissioner Patrick Austin
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Vice Mayor Patty Mahany
Mayor Triplett called the meeting to order at 4:05 PM.
1. Update: Community Relations and Neighborhood Engagement
Community Relations Director Andrew Thomas gave a brief PowerPoint
presentation of activities that are going on with community relations and neighborhood
engagement.
2. Presentation by the Community Improvement Director
Community Improvement Director Darrel Presley gave a brief PowerPoint
presentation of the Community Improvement Department as well as the LIHEAP
program.
Commissioner Austin asked about the property located at S. 305 Park
Avenue. Mr. Presley said it has been a problematic property for many years. Three years
ago the City got a court order to enter the property and mothball it. The cost to the City
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MAY 89 2017
WORK SESSION
was close to $5,000. Code enforcement fines are accruing on the property and are
currently in excess of $200,000. The property is owned by Deutsche Bank and the bank
has been uncooperative and is unwilling to sell the property.
The City Attorney said that with Commission's approval, he can do a title
search and begin foreclosure proceedings. There was a consensus among the Commission
to authorize a motion for that approval at tonight's Regular Meeting. Mayor Triplett
asked Mr. Presley to compile a list of any outstanding issues, similar to this that may
need Commission action.
3. Discussion re: Old Mayfair Inn Property
Commissioner Austin said that he initiated this discussion, as he is
concerned with the future development of this property. He asked how the City can
protect this property.
Historic Preservation Officer Christine Dalton said that the building is
eligible to be placed on the National Register of Historic Places. The listing protects the
building from federal impacts; however, it does not protect against demolition. There are
benefits to being placed on the listing such as tax credits and federal and state grant
funding. Mike Etchison, of Millennia Partners, representing the New Tribes Mission, said
that they have had dozens of inquiries and not one has been interested in demolishing the
building; most want to re- purpose it for a hotel, apartments or an assisted living facility.
The majority of interest are in the first two categories. Commissioner Woodruff
mentioned an Ad Valorem Tax Exemption for rehabs on historic properties. He said that
CITY COMMISSION MINUTES
MAY 8, 2017
WORK SESSION
he researched it and it states that it can be done by Ordinance. As a historical City, it
would make sense to have this incentive available. If the property is on the register, is
eligible to register or is located in the historic district, the City can designate which
property is eligible as the City is a Certified Local Government. There was a consensus
among the Commission for City staff and the City Attorney's office to work together on
this and bring it back to the Commission.
4. Regular Meeting Items — additional information
A. Resolution No. 2666, Fire & Police non -union employees pay
adjustments. [Commission Memo 17 -080] (RM 8.A)
This is an action item on tonight's agenda
B. Resolution No. 2667, Lease Agreement for Public Parking [Commission
Memo 17-081] (RM 8.13)
Public Works Director Bilal Iftikhar explained that this is a five year lease
agreement which will provide approximately sixty eight (68) public parking spaces. The
yearly lease amount will be $14,820. The estimated cost for site improvements is
$46,000. This is an action item on tonight's agenda.
Mr. Bonaparte called attention to several other items that are scheduled for action
at tonight's Regular Meeting:
Item 6.0 — Award of Contract to CPH for professional services associated with
cleanup of the St. Johns River.
CITY COMMISSION MINUTES
MAY 89 2017
WORK SESSION
Utilities Director Bilal Iftikhar said that the cleanup is necessary because
Hurricane Matthew caused too much water in a short period of time and a mass of plastic
media is in the river due to a temporary construction wall which was knocked down,
causing the plastic to be pumped into the river. The City is pursuing reimbursement for
the clean -up.
Item 7A.2 — Development Agreement with the Sanford Waterfront Partners, LLC.
Mr. Bonaparte distributed and reviewed a modified agenda memo and
Development Agreement for this item. He said that there are three modifications
requested by the developer:
1) Section 4.6, reimbursement be provided with the Certificate of Occupancy
or a certification of substantial completion issued by the City, or, the
issuance of a Temporary Certificate of Occupancy.
Richard Heisenbottle, developer, explained that the reason for the request
is to avoid a confrontation at the end of the project. Mayor Triplett said that he does not
appreciate this being presented to the Commission at the last minute and he will not
support it. The developer agreed to rescind the modification and the original language
will be left in the agreement.
2) Section 4.16, Mr. Bonaparte indicated that a concerned citizen brought
this to his attention and the developer agreed that perimeter fencing will
not be in place until the transfer of ownership.
CITY COMMISSION MINUTES
MAY 8, 2017
WORK SESSION
3) Section 4.12, instead of asking the County to waive transportation impact
fees, the developer agrees to pay the County's transportation impact fees
as long as the City works with the developer to collaborate and make
recommendations to the County on how to use the fees.
Mr. Bonaparte said that the developer is co- sponsoring this week's Alive
After Five for the early kick -off celebration of the project if all goes well at tonight's
meeting; invitations will be sent out tomorrow.
Mr. Bonaparte informed the Commission that the CRA met last
Wednesday and approved the interlocal agreement which commits the CRA to budget
$5.2 million, plus interest, to be deposited into the Catalyst Site Fund.
Mr. Bonaparte asked Finance Director Cindy Lindsay to explain the
budget amendment for the Catalyst Site. Ms. Lindsay explained that numbers have not
changed; however, due to the transfer process (General Fund to Capital Improvement) the
amount appears to be larger.
5. Briefing Items
6. City Manager Comments
Mr. Bonaparte said that on April 26`y' a special staff meeting was held to
discuss water issues. Staff is currently working on the follow up and will be bringing it
forward for Commission discussion. He also reminded the Commission that there are two
pending applications that need Commission action.
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MAY 89 2017
WORK SESSION
Recently, the Commission approved a 1/8 page ad to run in the Quality
Cities Conference publication. Communications Officer Lisa Holder recommended that
the ad display a Commission photo. After a brief discussion, there was a consensus
among the Commission to highlight the City, not the Commission.
Mr. Bonaparte said that he recently met with another City's
Communication Director and was shown Commission district videos on the City's
website. Therefore, Ms. Holder will be reaching out to each Commissioner to set up a
short video highlighting their district. Seminole State College students will work with
Ms. Holder on the implementation. Next, Mr. Bonaparte said that Executive Assistant
Nikki Osburn will meet with each Commissioner to develop a profile to be placed in the
Weekender.
Mr. Bonaparte said that the City is moving forward with highlighting a
Phenomenal Resident and /or a City business. The individual or business will be
highlighted at a City Commission Meeting.
Lastly, Mr. Bonaparte is working on the follow up from the Special
Meeting held on February 6 and hopes to share it at the next meeting.
painted.
Commissioner Woodruff said that the traffic lights downtown need to be
There being no further business, the meeting was adjourned at 5:45 PM.
CITY COMMISSION MINUTES
Mayor Jeff T
Attest:
City C1 k
(TH)
MAY S, 2017
OAK SESSION