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06-12-17 WS Agenda & MinutesCITY COMMISSION MINUTES CITY OF SANFORD CITY COMMISSION WORK SESSION MONDAY, June 12, 2017 4:00 PM JUNE 12, 2017 WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) AGENDA 1 Introduction of New Performance 4:00 — 4:05 PM Management Coordinator 2. Presentation re: Mayfair Golf Course 4:05— 4:30 PM 3. Presentation by Seminole County re: 4:30 — 4:45 PM Use of Fertilizer on Urban Landscapes 4. Continued Discussion re: Water Supply Plan 4:45 — 5:00 PM 5. Regular Meeting Items — additional information 5:00 — 5:30 PM A. Water service only request for 3200 Celery Avenue and 3591 Skyway Drive [Commission Memo 17-091.A & 17-091.13] (RM-6.A&B) B. Resolution No. 2674, Roadway Transfer Agreement with FDOT [Commission Memo 17-097] (RM 8.C) C. Resolution No. 2673, Creation of My Brother's Keeper CITY COMMISSION MINUTES Advisory Committee [Commission Memo 17-096] (RIVI 8.13) 7. Briefing Items JUNE 12, 2017 WORK SESSION 5:30 — 5:45 PIVI 8. City Manager Comments 5:45 — 6:00 PM CITY COMMISSION MINUTES JUNE 12, 2017 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, June 12, 2017, at 4:00 PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Commissioner Art Woodruff Commissioner Velma Williams (present at 4:06 PM) City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Cynthia Porter Deputy City Clerk Traci Houchin Absent: Vice Mayor Patty Mahany Commissioner Patrick Austin Mayor Triplett called the meeting to order at 4:04 PM. 1. Introduction of New Performance Management Coordinator Finance Director Cynthia Lindsay introduced Dave Coxwell, the new Performance Management Coordinator. He comes to the City of Sanford with 24 years of experience with the Air Force. Although he has just started, it has been a great experience so far. Mr. Bonaparte also mentioned that the City has two YELDA students working in the administrative offices and asked that they introduce themselves. Amari Williams is working in the City Manager's Office and Ashley Castillo is working with Lisa Holder, Communications Officer. 2. Presentation re: Mayfair Golf Course [Commission Memo 17- 091.K] (RM 6.K) CITY COMMISSION MINUTES .TUNE 129 2017 WORK SESSION President of Integrity Golf Company, LLC, Gene Garrote said that Integrity has decided to merge with another local company, Cypress Golf Management, LLC. They have operated and managed more than 120 public, resort, and private golf facilities across the United States. Mr. Garrote asked the Commission to consider approving the assignment of the Mayfair Golf Course Management Agreement to Cypress. This is an action item on tonight's agenda. 3. Presentation by Seminole County re: Use of Fertilizer on Urban Landscapes [Commission Memo 17 -200] Seminole County Principal Environmental Scientist, Shannon Wetzel, presented a brief powerpoint presentation on the use of fertilizer and the County Ordinance relating to it. The County would like to see the cities implement this type of Ordinance. 4. Continued discussion re: Water Supply Plan Deputy City Manager Tom George distributed and reviewed a handout that contained the highlights from staff's water supply discussion that took place on April 26, 2017. He said that staff is going to work on a pre - annexation agreement and a cost benefit analysis which he will share with the Commission. 5. Regular Meeting Items — additional information A. Water service only request for 3200 Celery Avenue and 3591 Skyway Drive. [Commission Memo 17 -091.A and 17- 091.13] (RM 6.A/B) CITY COMMISSION MINUTES JUNE 12, 2017 WORK SESSION Mr. Bonaparte distributed a revised agenda memo for Item 6.13, 3591 Skyway Drive. The revision is to the number of dwelling units which should read 71 Single Family dwellings instead of 133 townhomes as originally submitted. Also, the motion for Item 6.A and 6.13 should reflect that the request is for all City Utility Services and not Water Only as originally submitted. This is an action item on tonight's agenda B. Resolution No. 2674, Roadway Transfer Agreement with FDOT [Commission Memo 17 -097] (RM 8.C) Deputy City Manager Tom George said that this agreement will allow the City to take over a portion of U.S. 17 -92 and design that portion of the road as a City road (including roundabouts, lighting & landscape) In return, FDOT will pay the City $11 million for maintenance as well as replacing the seawall. This will be an action item on tonight's agenda. C. Resolution No. 2673, Creation of My Brother's Keeper Advisory Committee [ Commission Memo 17 -096] (RM 8.13) Community Relations and Neighborhood Engagement Director Andrew Thomas said that this committee would work with the community on developing coordinated comprehensive youth programs for the City of Sanford. It will consist of seven (7) members representing the various areas that impact young people such as: career counseling, education, vocational training and more. He recommended that the Commission select a group rather than choose individually. The Commission asked Mr. CITY COMMISSION MINUTES JUNE 12, 2017 WORK SESSION Thomas to provide a list of names for consideration of appointments to the Committee. This will be an action item on tonight's agenda. Mr. Bonaparte said Item 8.A, Landscape Construction and Maintenance Beautification Project for U.S. 17/92, is not on the Work Session agenda; however, it is an action item on tonight's agenda and asked the Commission if there were any questions. Mayor Triplett asked what the financial burden will be and Project Manager Jeff Davis explained that the City currently maintains the streetlights (FDOT supplements the City) and that will continue. The grass is going to be replaced with concrete pavers so this area will have little or no maintenance. 6. Briefing Items Fire Chief Craig Radzak was approached by Seminole County and the City of Lake Mary and asked if the City of Sanford would be interested in sharing the cost of an aerial truck. The estimated cost is close to $500,000 per year. There was a consensus among the Commission that there is no interest in pursuing this further. 7. City Manager Comments Mr. Bonaparte reported on the following items: a) Public Works Director Bilal Iftikhar presented a display model of the City Commission Chambers re -model as well as the color scheme. He said that it should be completed by the end of September. b) Mr. Bonaparte asked the Commission for suggestions on how staff could clean up the breezeway and the lobby. He said that staff has contacted the Sanford CITY COMMISSION MINUTES JUNE 129 2017 WORK SESSION Herald for a new newspaper box for the breezeway. Mayor Triplett recommended that they paint the breezeway. No other items were mentioned. c) The Florida League of Cities has contacted Mr. Bonaparte and would like the City to select a voting delegate for the upcoming conference in Orlando which will be held August 17 -19, 2017. Mayor Triplett recommended Commissioner Austin. d) The Yd Annual Seminole County /Sanford Veteran's Appreciation Luncheon will be held at the Civic Center on June 28, 2017 at 11 AM. e) Last week a CAPP meeting was held regarding the Old Mayfair Inn and it was the highest attended CAPP meeting. Commissioner Austin and Woodruff were in attendance. f) Update on the Golf Cart Ordinance - the City now has 111 registered golf carts. There being no further business, the meeting was adjourned at 5:57 PM.