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1881 Sem Co School Board SRO AgrmtLEGAL SERVICES DEPARTMENT SEMINOLE COUNTY PUBLIC SCHOOLS 400 EAST LAKE MARY BOULEVARD SANFORD, FLORIDA 32773-7127 TELEPHONE: 407-320-0010 FAX: 407-320-0340 E-MAIL: serita_beamon@scps.kl2.fl.us TRANSMITTAL MEMORANDUM TO: Jim Krzenski Administrative Services Manager Sanford Police Department 815 Historic Goldsboro Blvd. Sanford, FL 32771 FROM: Serita D. Beamon, Esq./Cheryl Russi Executive Director, Legal Services DATE November 28, 2017, 2017 RE: CITY OF SANFORD / SEMINOLE COUNTY SCHOOL BOARD SRO AGREEMENT Please see the attached fully executed original 2017-2018 SRO Agreement with SCSB and the City of Sanford. Thank you. Legal Specialist Legal Services Dept. Seminole County Public Schools Educational Support Center 400 E. Lake Mary Blvd. Sanford, Florida 32773-7127 Office: 407-320-0545 Fax: 407-320-0283 Email: chem russi@scps.kl2.fl.us CITY OF SANFORD/SCHOOL BOARD OF SEMINOLE COUNTY SCHOOL RESOURCE OFFICER AGREEMENT 2017-2018 -- THIS AGREEMENT is made and entered into by the SCHOOL BOARD OF SEMINOLE COUNTY, hereinafter referred to as "SCHOOL BOARD", whose address is 400 East Lake Mary Blvd., Sanford, Florida 32773, and the CITY OF SANFORD, a municipal corporation, hereinafter referred to as the "AGENCY". WITNESSETH: WHEREAS, in accordance with section 163.0 1, Florida Statutes, the AGENCY and the SCHOOL BOARD are authorized to enter into inter -local agreements for the provision of services, and WHEREAS, both parties herein desire to implement the provisions of Section 1006.12, Florida Statutes, which provides for a School Resource Officer ("SRO") Program, and WHEREAS, the SCHOOL BOARD has requested that the AGENCY provide law enforcement personnel in certain Seminole County Public Schools to provide services as SROs, and WHEREAS, the AGENCY has agreed to provide law enforcement SROs to perform the duties of SRO in certain Seminole County Public Schools, and WHEREAS, the SCHOOL BOARD have established a Seminole County Public School Safety and Security Captain to enhance existing school safety initiatives in existence between the SCHOOL BOARD and county and municipal law enforcement participants in the SRO Program and the Focus on Safety Program administered throughout Seminole County Public Schools, and WHEREAS, the Seminole County Public School Safety and Security Captain has many duties and responsibilities and among them is the responsibility for providing oversight of the SRO Program (hereinafter referred to as SRO) and Focus on Safety Program administered within Seminole County Public Schools which includes oversight in the areas of selection requirements, training, curriculum, the provision of services, and compliance with minimum training requirements. NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the AGENCY and SCHOOL BOARD agree as follows: 1 1. Term and Termination a. The TERM of this Agreement shall be from July 1, 2017 until June 30, 2018, the date of signatures by the parties notwithstanding, and subject to annual appropriation by both parties. b. This Agreement may be terminated by either parties, with or without cause, by providing thirty (30) days written notification in advance to the other party. In the event of termination, payment for services will be prorated to coincide with the date of termination. 2. Purpose a. The purpose of this Agreement is to foster better relations between students and law enforcement personnel, to deter crime on or about school premises by the presence of a law enforcement SRO, to enforce local, state, and federal laws, and to have law enforcement SROs available for presentations to students, faculty and parents concerning law enforcement, school safety and related law enforcement subjects. This Agreement also provides for the operation and funding of the Seminole County Focus on Safety Program, which is a curriculum developed specifically for 5th grade students in Seminole County Elementary Schools. b. To enhance existing school safety initiatives in existence between the SCHOOL BOARD and county and municipal law enforcement participants in the School Resource Program and the Focus on Safety Program and establish uniformity through direction of the Safety and Security Captain so that effective crisis preparedness and uniform response to threats to student safety, both real and threatened, within the school environment are addressed. 3. Cooperation It is agreed that both parties shall provide all necessary cooperation and assistance so as to facilitate this Agreement and achieve the goals set forth in section 1006.12, Florida Statutes. It is also agreed that both parties will provide all reasonable and necessary cooperation so as to facilitate accomplishment of the SCHOOL BOARD'S goals and objectives of the Safety and Security Captain position and the duties and responsibilities of the Safety and Security Captain. Pi 4. Basic Services The AGENCY agrees to: a. Provide 11 SROs full-time who will perform the duties set forth in Exhibit A (School Resource SRO) which is attached hereto and made a part hereof for all purposes by reference and attachment. The SRO provided shall, at a minimum, be equipped with a patrol vehicle, personal weapon, radio, and such equipment issued by the AGENCY to officers. Additionally, the SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The expectation of service is that a sworn law enforcement SRO (preferably a trained school resource SRO) will be on campus daily, and provide continuous coverage during school hours. If the SRO covering the campus is not able to be on campus as a result of training, light duty, FMLA, sick leave, personal time off, or administrative leave, the agency will provide a sworn law enforcement SRO that is fit for duty to cover the school during normal school hours. Absences from campus for reasons such as agency meetings, court appearances, attention to vehicle needs, which do not exceed a period of three hours, shall not require a replacement for that period of time but shall be reported to the school principal and the School Safety and Security Captain with at least forty-eight (48) hours notice. If the SRO has a situation arise where forty-eight (48) hours notice is not possible, such as an emergency while in route to school, the officer shall contact his/her Principal to advise of the nature of the emergency. If the Agency is unable to fulfill these requirements, it will inform the Safety and Security Captain in a timely manner and the Agency shall adjust its compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect the service deficiency. b. Notwithstanding the requirements outlined herein, the requirements of 4(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets or the transportation of a student during an arrest, Baker Act or Marchman Act. The SRO is expected to travel to and from the receiving facility in the quickest manner and return to duty on the campus as soon as possible. c. Provide full time SROs assigned to elementary schools who will perform the duties set forth in Exhibit B (Focus on Safety SRO) in addition to Exhibit A and which is also attached hereto and made a part hereof for all purposes by reference and attachment. Each SRO assigned to an elementary school shall, at a minimum, be equipped with a patrol vehicle, weapon, radio, and other such equipment issued by the AGENCY to officer. Additionally, each SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The same 3 expectation of service specified above in Sections 4(a) and (b) apply to SROs in elementary schools. d. Facilitate the provision and payment of training for officers assigned to fulfill the terms of this Agreement, and their assignment consistent with the specific job function, so that they can perform law enforcement duties in a public school environment. Specialized training includes, but is not limited to, the following: Basic SRO Training, Instructor Techniques, Focus on Safety, Trauma Informed Care, Crisis Intervention, Cyber Safety -Social Media Dangers and Awareness, Autism Awareness, Bullying Prevention and exceptional Student Education Awareness Training. e. Provide for the payment of all salaries, wages, other compensation, and benefits for all SROs assigned to perform services set forth in in this Agreement f. Assure that the SRO uses any information made accessible to him or her by the SCHOOL BOARD or the Safety and Security Captain, pursuant to this Agreement, only for the purposes for which the disclosure was made. AGENCY acknowledges and agrees that the assigned SRO are not "school officials" pursuant to § 1002.221, Fla. Stat., 20 U.S.0 § 1232g, and the federal regulations issued pursuant thereto. A disclosure of unauthorized information by the assigned SRO to any person or party of unauthorized confidential information will result in the immediate removal from the SRO Program and may also result in termination of this Agreement. g. Assure any SRO working in the schools in the capacity of a SRO is familiar with the contents of this Agreement. h. Maintain record of daily law enforcement personnel coverage, by school, for each school the Agency is responsible for. On a quarterly basis, the Agency shall submit documentation electronically to the Safety and Security Captain to support the SCHOOL BOARD'S State of Florida audit requirements. The SCHOOL BOARD agrees to: a. Fund fifty percent (50%) of the personnel costs, including benefits, but excluding overtime for all AGENCY personnel assigned to perform services as set forth in this Agreement for the twelve month period from July 1, 2017 to June 30, 2018. b. Provide the assigned SRO with access to information and resources needed to perform the objectives in this Agreement, to include office space preferably within the public entrance area of the school site, computer access, school staff contact information, directory information pursuant to School Board Policy 5.7 1, if deemed 4 necessary by the SCHOOL BOARD to address a specific school or safety response identified by SCHOOL BOARD or the principal. BOTH PARTIES agree: a. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to proactively address school security issues and to provide students, faculty, and parents with quality law enforcement services and the safest learning environment possible. b. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to equip elementary school students with the right safety skills to make informed decisions in life and build a positive relationship with law enforcement SROs. c. That SROs are at all times employees of the AGENCY inclusive of purposes for workers compensation and tort liability pursuant to section 768.28, Florida Statutes. SROs, when performing their duties, shall be deemed to be acting within the course and scope of the SROs' employment with the AGENCY. Appointment of SROs will be made by the AGENCY. The AGENCY and designated staff, in coordination with the Superintendent and his designee(s), shall assign or reassign SROs to specific schools based upon many factors to include, but not limited to: seniority, experience as a School Resource SRO, conflicts or potential conflicts of interest that would or could adversely affect the school (i.e. personal relationships with administrators, students, and/or teachers), and the needs and requests of the Superintendent. d. That SROs are law enforcement SROs and not a school administrator or employee. In all matters relating to the performance of law enforcement functions, such as criminal incident investigations and on -campus arrests, the SRO shall be subject to all standard operating procedures of the AGENCY's office and applicable local, state or federal law. e. SROs shall not act as school disciplinarians, as disciplining students is a school responsibility. School officials shall handle matters involving school disciplinary matters of students, which are of a non -criminal nature. However, if the principal or his or her designee believes that an incident rises to the level of a violation of the law, the principal or his or her designee is to contact the assigned School Resource SRO. The SRO shall then determine whether law enforcement action is appropriate. The SRO is encouraged to seek consultation with his or her agency supervisor in any matter or situation he/she deems appropriate. 5 f. In all situations wherein the assigned SRO contemplates criminal charges involving any employee of the SCHOOL BOARD or a student's arrest for a felony occurring on the school grounds during the school day, the matter shall be brought to the attention of the Safety and Security Captain and his/her assigned agency supervisor, as well as the Principal. g. That in the event the AGENCY shall require any SRO performing duties under the terms of this Agreement to assist with emergencies or civil disturbances off school premises, the SRO shall be permitted, upon providing notice to the principal, to respond. Any such exigent situation shall not affect any compensation required to be paid to the AGENCY by the SCHOOL BOARD. h. To the extent allowed by law and as practicable, both parties agree to give advance notice to the other and the opportunity for input prior to the release of any press release, media statements, or social media post on all matters related to law enforcement actions in the schools or dealing with SCPS students or faculty. i. All body worn camera recordings captured by AGENCY's SROs within the schools remain the property and work product of the law enforcement agency. Any requests made to the SCHOOL BOARD by a third party for copies of video recordings shall be referred to the AGENCY's Records Division for handling in accordance with Florida law. The AGENCY and SCHOOL BOARD further agree that if equipped with the use of a body worn camera, then the camera operation is part of the SRO's uniform. It is the intention of this Agreement that within the school setting, the body worn cameras will only be used when performing law enforcement functions on the school campuses. 5. Services This Agreement may be modified by addendum for additional services to be performed by the AGENCY if mutually agreed upon by both parties and set forth in writing. Any Addendum shall set forth additional services to be performed and compensation for said services. 6. Compensation and Payment a. The SCHOOL BOARD agrees to reimburse the AGENCY for providing School Resource Officers as set forth herein at an average rate of cost of the AGENCY for all Offices: AGENCY Fiscal Year 2017-18 Costs 50% of Annual Cost for I1 SROs at $88,075.86 per SRO $484,417.25 11 i i Billable total for Fiscal Year 2017/18 $484,417.25 Quarterly Rate Payment shall be in accordance with the following schedule for the contract period: Performance Period Quarterly Payment Payment Due FYI (July - Sept 2017) $121,104.31 August 15, 2017 FYI 7 (Oct -Dec 2017) $121,104.31 November 1.5, 201.7 FYI 8 Jan - Mar 2018) $121,104.31 February 15, 2018 FYI (Apr -Jun 2018) $121,104.32 May 15, 2018 Total Payments for Contract Period $484,417.25 b. Invoices will be sent by the AGENCY to the SCHOOL BOARD at least 15 days prior to the payment due date. The SCHOOL BOARD shall remit payments to the following address: Cecil E. Smith, Chief of Police C/O City Hall 300 Park Avenue Sanford, FL 32771 c. The AGENCY shall no later than June 1 s` of each year submit to the SCHOOL BOARD the cost for providing services as set forth in this Agreement for the upcoming school district fiscal year beginning July 1 st. This anticipated cost shall not be binding upon the SCHOOL BOARD and shall be subject to negotiation between the AGENCY and the SCHOOL BOARD. 7. Hold Harmless a. The SCHOOL BOARD agrees to hold harmless the AGENCY, its SROs, employees and agents, from any liability, loss, damage, judgment, lien, expense and costs sustained or incurred in connection with any claims, suits, actions, or proceedings made or brought against the AGENCY as a result of any act or omissions of the SCHOOL BOARD, its officers, employees or agents, in the performance of its obligations under this Agreement. b. The AGENCY agrees to hold harmless the SCHOOL BOARD, its officers, employees and agents, from any liability, loss, damage, judgment, lien, expense and costs sustained or incurred in connection with any claims, suits, actions, or proceedings made or brought against the SCHOOL BOARD as a result of any acts or omissions of the AGENCY, its officers, employees or agents. 7 c. The AGENCY and the SCHOOL BOARD shall each be responsible for their own liabilities arising from their willful or negligent acts and omissions related to activities undertaken by such party in accordance with the terms of this Agreement. There shall be no indemnification of either party by the other. The AGENCY and the SCHOOL BOARD are each a political subdivision of the State of Florida and enjoy the privilege of limited sovereign immunity as set forth in Section 768.28, Florida Statutes, related to sovereign immunity and limitations on damages arising from actions in tort. Nothing in this Agreement shall be construed as waiver of any privilege, defense or immunity afforded by law to any of the parties to this Agreement or their respective employees, officers, or agents. 8. Dispute Resolution a. All policy disputes shall be referred by the principal to his/her executive director and by the SRO to the School Safety and Security Captain and to his/her agency department supervisor for resolution. b. In the event the principal of the school to which the SRO is assigned feels that the particular SRO is not effectively performing his or her duties and responsibilities, the principal shall recommend to the Superintendent of Schools or his designee that the SRO be removed from the program at his/her school and shall state the reasons therefore in writing. Within a reasonable time after receiving the recommendation from the principal, the Superintendent or his designee shall advise the AGENCY or its designee of the principal's request. ii. If the AGENCY so desires, the Superintendent and the AGENCY or their designees shall meet with the SRO to mediate or resolve any problems which may exist. iii. If, within a reasonable amount of time after commencement of such mediation, the problem cannot be resolved or mediated, then the SRO shall be removed from the program at the school and a replacement shall be assigned by the AGENCY after input from the Safety and Security Captain and the Superintendent. c. This Agreement shall be governed by and construed with the laws of the State of Florida. Venue shall be in Seminole County, Florida. d. The AGENCY and the School Superintendent shall meet in an effort to resolve any disputes concerning this Agreement prior to the initiation of any litigation save and except for claims arising from actions as set forth in Section 768.28, Florida Statutes or other pertinent Florida Statutes or Federal law. 9. Notices Whenever any party desires or is required by law to give notice unto the other party, notice shall be sent by certified mail or hand delivered to For AGENCY: Cecil E. Smith, Chief of Police C/O City Hall 300 North Park Avenue Sanford, Florida 32771 For School Board: Walt Griffin, Ed.D., Superintendent Seminole County Public Schools 400 East Lake Mary Boulevard Sanford, Florida 32773 10. Agreement Point of Contact For purposes of administration, interpretation, and resolution of issues arising from interpretation of this Agreement, the following individuals are designated as agency points of contact: For AGENCY: Cecil E. Smith, Chief of Police C/O City Hall 300 North Park Avenue Sanford, Florida 32771 For School Board: Captain Richard Francis Safety and Security Captain Seminole County Public Schools 400 East Lake Mary Boulevard Sanford, Florida 32773 9 11. Entire Agreement a. It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreement presently in effect between the parties relating to the subject matter hereof. b. Any alterations, amendments, deletions or waivers of the provisions of this Agreement shall be valid only when expressed in writing, approved by the respective parties and duly executed on behalf of each party as set forth herein. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed. City of Sanford Cynthia Porter, City Clerk Date: For use and reliance of the Sanford City Commission only, Approved as to form and legality, By: William L. Colbert, Esquire City Attorney M Date: 10 Jeff Triplett, Mayor 11. Entire Agreement a. It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreement presently in effect between the parties relating to the subject matter hereof. b. Any alterations, amendments, deletions or waivers of the provisions of this Agreement shall be valid only when expressed in writing, approved by the respective parties and duly executed on behalf of each party as set forth herein. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed. City of Sanford By; � "a =" "tet .. 0-�' nthia Porter, City Clerk Date: 11--j 3-1-i For use and reliance of the Sanford City Commission only, Approved as form and leg By: W 'am L. Colbert, Esquire City Attorney By: v, 3 Mayor Date: ( 1-- 1 ?, `% 10 EXHIBIT "A" SRO DUTIES AND RESPONSIBILITIES In addition to the routine duties and responsibilities of AGENCY, a School Resource Officer (SRO) will have the following specific duties and responsibilities: 1. The SRO shall at all times perform his/her duties in accordance with AGENCY's standard operating procedures. 2. The SRO shall maintain all law enforcement powers, duties and responsibilities inclusive of his/her position as an officer while assigned to the school resource officer program. 3. The SRO shall be responsible to his/her agency in all matters relating to employment, except that activities conducted by the SRO which are part of the regular school instructional program shall be under the direction of the principal or his / her designee and the Seminole County Safety and Security Captain. a. The SRO will be at his or her School during the normal full-time basis of eight (8) hours on those days and during those hours that the school is in regular session. Additional reporting times such as during summer school session may be provided for upon request of the school principal as authorized by the AGENCY and the Superintendent or their designees and coordinated with the School Safety and Security C a p t a i n . The SRO provided shall, at a minimum, be equipped with a patrol vehicle, personal weapon, radio, and such equipment issued by the AGENCY to SRO. Additionally, the SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The expectation of service is that a sworn law enforcement SRO (preferably a trained SRO) will be on campus daily, and provide continuous coverage during school hours. If the SRO covering the campus is not able to be on campus as a result of training, light duty, FMLA, sick leave, personal time off, or administrative leave, the AGENCY will provide a sworn law enforcement that is fit for duty to cover the school during normal school hours. Absences from campus for reasons such as agency meetings, court appearances, attention to vehicle needs, which do not exceed a period of three hours, shall not require a replacement for that period of time but shall be reported to the school principal and the School Safety and Security Captain with at least forty-eight (48) hours notice. If the SRO has a situation arise where forty-eight (48) hours notice is not possible, such as an emergency while in route to school, the officer shall contact his/her Principal to advise of the nature of the emergency. If the Agency is unable to fulfill these requirements, it will inform the Safety and Security Captain in a timely manner and the Agency shall adjust its compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect the service deficiency. 12 b. Notwithstanding the requirements outlined herein, the requirements of 4(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets or the transportation of a student during an arrest, Baker Act or Marchman Act. The SRO is expected to travel to and from the receiving facility in the quickest manner and return to duty on the campus as soon as possible. Notice of such absence from school shall be provided to the Principal or his/her designee. 4. The SRO shall perform such duties as directed by his/her agency when school is not in regular session. The principal or his designee shall advise the SRO's supervisor of the school's calendar. 5. No students will be contacted during school hours in conjunction with a criminal investigation of any nature without notice first being given to the school's principal and School Safety and Security Captain, unless exigent circumstances exist. Any such contacts will be conducted in accordance with AGENCY's standard operating procedures. 6. All student record information will be maintained in accordance with the provisions of Florida Statutes. 7. The SRO will interface with students between class breaks, during lunch periods, before and after school and at school activities at which the SRO is attendance. The SRO will not be assigned to a permanent school related duty post so as not to establish predictable patterns. 8. The SRO will serve as a referral resource for students, faculty, and parents to community agencies. 9. The SRO will serve as a law enforcement resource person to the school administration, school security officers and the School Safety and Security Captain. 10. The SRO will assist the school principal, school security officer and the School Safety and Security Captain in developing plans and strategies for the prevention and control of dangerous situations at the school. 11. The SRO will coordinate activities with the school guidance department in an effort to identify services and/ or resource materials for those students who exhibit indications of early delinquent behavior or are truant. 13 12. The SRO shall participate in classroom teaching activities as requested by the school principal. The SRO will be given appropriate classroom time for approved Juvenile Intervention and Crime Reduction programs. 13. At the principal's request, the SRO shall attend meetings of the school faculty, student council, parent -teacher organization, and other such school based meetings. The SRO agrees and understands that meetings and attendance at other school related functions may require attendance during non -routine hours. The SRO shall attend all meetings and training scheduled by the School Safety and Security Captain, but under no circumstance will be required to work more than forty (40) hours per work week. 14. The SRO shall be informed of any situation occurring on school grounds that the principal or his/her designee believes to be a violation of the law or criminal in nature. 15. The SRO and principal shall work together to keep each other informed during the course of all criminal investigations. 16. The SRO shall communicate with the principal when determining whether a student arrest will be made or if there is an alternative solution to the incident, which would still be in compliance with Florida State Statute. The final decision for arrest or not to arrest will be with the attending SRO on scene at the incident. 17. The SRO shall be fully familiar with Disciplinary Code, and particularly the incidents on school grounds. the Seminole County Student Conduct and School Board designated "Zero Tolerance" 18. All sworn statements from the School Administrator(s), Teacher(s) and other staff members related to an incident where law enforcement action was deemed to be appropriate, must be provided to the SRO prior to the end of the day that the incident or event occurred. 19. SROs are expected to conduct regular safety and security checks and report them to the School Safety and Security Captain if they cannot be resolved or corrected in a timely manner. 20. SROs will assist school administration to assure faculty and student readiness for all potential hazards and critical incidents. 14 21. The primary responsibility of the SRO is the safety of all students, staff and school property and to provide emergency response and stabilization of critical school incidents. 22. Newly assigned SROs are required to complete all required training as set for in this Agreement or designated by the School Safety and Security Captain by June 30, 2018. 23. 1f the Principal or Superintendent requests an SRO to perform or report during hours outside those described under this agreement, for example, traveling with the school on field trips, sporting events or attending other school related events after normal school hours, said requests will be handled pursuant to the AGENCY's policy regarding extra - duty details unless otherwise agreed by the AGENCY and Superintendent or their designees. However, any request which will result in the SRO traveling outside the County will also require that a copy of the request be provided to the School Safety and Security Captain. 24. The following additional duties and responsibilities shall apply if the assigned SRO or replacement SRO is required by AGENCY to utilize a body worn camera in the normal course of his/her business. a. AGENCY shall have a clearly defined body worn camera policy which shall address its use in the school, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. b. The use of the body worn camera is for use solely when the SRO is performing law enforcement functions on campus. The body worn cameras are not to be left on for continuous recording and will only be activated when the SRO is performing a law enforcement function on campus. c. AGENCY must have clearly articulated standards for secure evidence storage and preservation, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. d. AGENCY is responsible for having each applicable SRO participate in ongoing agency training pertaining to equipment use, and compliance with, applicable laws concerning the use of the body worn cameras. e. The SRO will document the use of the body worn camera by use of agency case reference or other method when the body worn camera is used within the school and provide the School Safety and Security Captain such documentation upon request and as authorized by law. f. The SRO shall not release any body camera recording, except as strictly authorized by law and agency policy. 15 EXHIBIT "B" FOCUS ON SAFETY PROGRAM SRO AGENCY DUTIES AND RESPONSIBILITIES In addition to the routine duties and responsibilities of a Seminole County SRO assigned to a school as an SRO, a Focus on Safety SRO will have the following additional specific duties and responsibilities: 1. The Focus on Safety SRO shall present the adopted Focus on Safety program to public elementary school students that will include a 10 week program for fifth grade students. The Focus on Safety SRO will coordinate classroom visitations with the Kindergarten through fourth grade, pre -kindergarten, and ESE students. They will determine the specifics of these visitations with the Principal or his / her designee given the training program adopted and approved by the School Safety and Security Captain. The Focus on Safety SRO shall serve at elementary schools and will be assigned school resource duties when not actively teaching. 2. The Focus on Safety SRO shall interface with students during class presentations, class breaks, meal periods, and before and after school. 3. The Focus on Safety SRO's duties and responsibilities shall also include the duties and responsibilities identified in Exhibit "A," attached hereto and incorporated herein by reference. 16