1882 Alert Security PBA 17/18-08To: City Clerk
RE: Request for Services
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
City Manager's signature
❑
Final Plat (original mylars) ®
RecordingNault
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
❑
City Attorney's Signature
❑
Ordinance
®
City Clerk's Signature
❑
Performance Bond
❑
Resolution
®
Piggyback Contract —
Alert Security PBA 17/18-08
Once completed, please:
® Return original
❑ Return copy
Special Instructions:
Please sign and return one (1) original to Purchasing. City er 's ffice may keep one (1)
original for their records.
Please advise if you have any questions regarding the above.
Thank you!
r
Fro
T:\Dept_forms\City Clerk Transmittal Memo - 2009.doc
ate
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Alert Security, Inc. Piggyback Contract
(PBA 17/18-08)
The City of Sanford ("City") enters this "Piggyback" Contract Alert Security, Inc.
(hereinafter referred to as the "Vendor"), under the terms and conditions hereinafter
provided. The City and the Vendor agree as follows:
1. The Purchasing Policy for the City of Sanford allows for
"piggybacking" contracts. Pursuant to this procedure, the City is allowed to
piggyback an existing government contract, and there is no need to obtain formal or
informal quotations, proposals or bids. The parties agree that the Vendor has
entered a contract with Valencia College, said contract being identified as "Valencia
CONTRACT FOR Life Safety & Asset Protection Systems — RFP 13/14/24 —
October 1, 2014", (said original contract being referred to as the "original
government contract").
2. The original government contract documents are incorporated herein
by reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein. Exhibit "B" is also attached
to this contract which document sets forth the tests to be accomplished by the
Vendor for the City on a month-to-month basis for the various departments of the
City.
3. Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
a) Time Period ("Term") of this Contract: (state N/A if this is not
applicable). N/A.
b) Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
c) ... Any other provisions of the original government contract that will
be modified: (state N/A if this is not applicable). NIA.
d) Address change for the City: Notwithstanding the address and
contact information for the government entity as set out in the original government
contract, the Vendor agrees that he/she/it shall send notices, invoices and shall
conduct all business with the City to the attention of City Manager, at: City of
Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's
designated representative for this Contract is Bilal Iftikhar, P.E., Public Works
Director, City of Sanford, 300 North Park Avenue; Sanford, Florida 32771, telephone
number (407) 688-5000 (Extension 5421) and whose e-mail address is
BILAL.IFTIKHAR@Sanfordfl.gov.
e) Notwithstanding anything in the original government contract to
the contrary, the venue of any dispute will be in Seminole County, Florida. Litigation
between the parties arising out of this Contract shall be in Seminole County, Florida
in the Court of appropriate jurisdiction. The law of Florida shall control any dispute
between the parties arising out of or related to this Contract, the performance
thereof or any products or services delivered pursuant to such Contract.
f) Notwithstanding any other provision in the original government
contract to the contrary, there shall be no arbitration with respect to any dispute
between the parties arising out of this Contract. Dispute resolution shall be through
voluntary and non-binding mediation, negotiation or litigation in the court of
appropriate jurisdiction in Seminole County, Florida, with the parties bearing the
2
costs of their own legal fees with respect to any dispute resolution, including
litigation.
g) All the services to be provided or performed shall be in
conformance with commonly accepted industry and professional codes and standards,
standards of the City, and the laws of any Federal, State or local regulatory agency.
h) IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
TO THE CONTRACTOR'SD•' •
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT CUSTODIAN • RECORDS . 688-5012,
CYNTHIA PORTER, CLERK, Sanford,
• 01.
NORTH, AVENUE,SANFORD, 32771,
PORTERC@SANFORDFL.GOV.
i) All other provisions in the original government contract are fully
binding on the parties and will represent the agreement between the City and the
Vendor.
Entered this day of ' 2017.
SIGNATURE BLOCKS FOLLOW:
Attest:
Robert S. Moore,
Director/Secretary/Treasurer
Attest:
cnon�6'11 6��
Cynthia Porter, City Clerk
Alert Security, Inc., a lorida
corporation.
By:
Phillip A. Lutes
Director/President
Date: Il— Z�2. / I
City Of Sanford
By:
Norton N. Bona pa, lam, A -CM
City Manager
Date: d ' °
Exhibit "A"
[Attach original government contract]
�fl,:.Lt: y F,�ty lil'`'t (� •1 t f
CONTRACT FOR.
Life Safety & Asset Protection Systenig •
RFP 13/14-24
October 1, 2414
This agreement (hereinafter referred to as the "Agreement, or "Contract") is made
between The District Board of Trustees of Valencia College, Florida, a political
subdivision of the state of Florida (hereinafter referred to as "Valencia" or "College")
and, Alert Security, Inc., DBA Signature Systems of Florida (hereinafter referred
to as "Signature Systems" or "Contractor"), (hereinafter collectively referred to as the
"Parties").
WHEAREAS, Valencia issued a Request for Proposals (hereinafter referred to as the
"RFP") and Contractor was selected as one of the most responsive proposals that will
meet the needs of the College, and;
WHEREAS, Valencia and Contractor seek to engage in a Contract whereby Contractor
provides service and incremental expansion of Access Control, IP Surveillance
Cameras, Mass Notification and Fire Alarm monitoring. It will also include annual
tests, inspections and repairs as needed '(hereinafter referred to as the "Services" or
"Goods") for the College, and;
WHEREAS, Valencia and Contractor have caused to be made a part hereto, the
following documents, which shall take precedence in the order listed:
• The Agreement
• Attachment A: Valencia's (RFP)
• Attachment B: Contractor's response to RFP dated July 15, 2014
• Attachment C: Schedule of Fees
THEREFORE, the Parties hereto intending to be bound hereby agree as follows:
1. SCOPE OF WORK
The scope of work is set forth on pages 1-3, Section II from the RFP. The
breakdown of the different systems is set forth in the response from the
Contractor under Tab 5, pages 11-17. Should Valencia wish to engage
Contractor to provide any goods/services not listed herein, a detailed, written
addendum to this Agreement shall be executed describing the additional
goods/services and any additional protections or applicable conditions.
Page 1 of 10
2. CONTRACT TERM
This Agreement shall commence effective upon execution by the Parties and
extend for a period of three (3) years. Valencia shall have the option of
extending the Term of this Contract for two (2) additional one (1) year terms by
mutual consent.
3. PRICING
a) Valencia shall pay Contractor the price set forth on Attachment C.
b) Payments shall be made according to the provisions set forth in Attachment
C. Contractor shall have a lien upon and may retain or repossess any and
all Deliverables if Valencia does not make full payment to Contractor.
o) Valencia will review invoices for acceptance within. ten (10) calendar days of
the date of the invoice to which Valencia shall immediately notify Contractor
of any invoice discrepancies. Contractor and Valencia will work in good faith
to resolve any such discrepancies within ten (10) days after notification.
Should a discrepancy result in a partial rejection of any item(s) invoiced,
Valencia shall proceed with partial payment within Net 30 days of the date
of the invoice.
4. TERMINATION
The Contractor will serve at the will and pleasure of the College. Either party
may cancel the Contract with thirty (30) days advanced written notice. However,
at the College's sole option, a termination for convenience by the College may be
effective immediately and may apply to specific tasks or work (if applicable) or
to the Contract in whole. The College shall be liable only for work actually
completed.
In the event of termination by either party, Contractor will have, in no event,
any claim against the College for lost profits or compensation for lost
opportunities. After a receipt of a Termination Notice and except as otherwise
directed by the College, the Contractor shall comply with the directives of the
College regarding stoppage of work, the termination and settlement of work in
progress or work that has been stopped, and the transfer of work in progress,
terminated work, and other materials.
S. FORCE MAJEURE
In any event that the performance of any covenants) of this Contract shall be
prevented by an act of God, physical disability, act or regulations of public
authorities or labor union labor difficulties, strike, civil tumult, terrorism, war,
epidemic, or any other reasons proven beyond their control, the Contractor and
Valencia shall respectively be relieved of their obligations stated in this
Agreement. With the exception, however, that any funds paid by or on behalf of
Valencia to Contractor in advance of the Services shall be immediately repaid in
full by Contractor to Valencia.
Page 2 of 10
6. INDEPENDENT CONTRACTOR
College and Contractor acknowledge and agree that Contractor is and shall be
an independent contractor; that neither Contractor nor any of its employees,
representatives or agents is, or shall be deemed to be, an employee, partner or
joint venture of College; and that neither Contractor nor any of its employees,
representatives or agents shall be entitled to any employee benefits under any
employee benefit plan, including medical, insurance and other similar plans, of
College. Contractor further acknowledges that College will not withhold any
amounts in respect to federal, state or local taxes from amounts payable by
College to Contractor hereunder and it shall be the exclusive responsibility of
Contractor to pay all amounts due in respect of applicable federal, state and
local taxes on such amounts.
7. OWNERSHIP OF WORK PRODUCT
The College will be considered the owner of all work products produced under
and resulting from the Contract. This includes, but is not limited to, all original
artwork, web and other design, content, or other intellectual property that may
be created as a result of this agreement. In addition, any and all materials,
documentation, reports, spreadsheets, presentations, recommendations,
research results, survey results, statistics, summaries, and any other similar
work product or information created pursuant to this Agreement shall be the
property of Valencia, shall belong exclusively to Valencia, and are instruments
of service for use only by Valencia. Neither these materials, nor the Information
from which the materials may have been compiled, shall be disclosed or
provided to third parties without Valencia's express written consent even after
my work with Valencia has concluded.
8. INSURANCE
Contractor shall obtain, maintain, and pay for insurance in the categories listed
in the insurance schedule, unless otherwise agreed by the parties in writing.
The insurance coverage in, each category shall meet or exceed the minimum
limits set forth in the insurance schedule provided below. The College shall be
included as additional named insured on each policy. The insurance shall cover
the Contractor's entire operations under this Agreement and shall be effective
throughout the effective period of this Agreement. It is not the intent of this
schedule to limit the types of insurance otherwise required by this Agreement or
that the Contractor may desire to obtain.
Insurance Schedule (please check those that apply)
[X) General Liability, including
bodily injury and property damage
(X) Workers Compensation
(X) Products Liability
[X) Auto Liability
$500,000 each person
$1,000,000 per occurrence
Statutory Limits
$500,000
$500,000 per occurrence
Prior to the commencement of any work in connection with this Agreement,
Contractor shall provide a certificate of insurance, naming the District Board of
Page 3 of 10
Trustees of Valencia College, Florida as additional insured, to the College's
procurement office for all policies identified above. In the event of any change
in insurance coverage, including but not limited to cancellation of any policy,
Contractor shall notify College immediately and in no case no more than 3
business days after becoming aware of such change.
The College shall be exempt from, and in no way be liable for, any sums of
money, which may represent a deductible in any insurance policy. The payment
of.such deductible shall be the sole responsibility of the Contractor and/or sub -
Contractor that obtained the insurance.
9. INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless Valencia and its
directors, trustees, officers, agents, and employees from all loss, cost and
expense arising out of any liability or claim of liability for injury or damages to
persons or property sustained or claimed to have been sustained by anyone to
the extent caused by the negligent act or omission of Contractor or any of its
officers, agents, employees, subcontractors, guests, vendors, or third -party
contractors for services under this contract. This shall include, but not be
limited to, damages arising out of the transfer or maintenance of data.
10. DATA SECURITY AND PROTECTION
If any sensitive, confidential information is transmitted electronically to
Contractor as part of the fulfillment of this Agreement, Contractor agrees that
any transfer of data between College and Contractor or within Contractor's
computing environment will take place using encrypted protocols such as SSL
and secure FTP. Unsecured email will not be used for the transfer of data.
Contractor certifies that the original data and all data backups of the
Institution's information will be stored and maintained in an encrypted format
using at least a 128 bit key when not in use. Contractor will not store the
Institution's data on publicly accessible servers, websites or other areas where
the information can be accessed by non -authorized users or automated search
engines. Contractors will also not file Credit Card numbers. Each transaction
will require a purchase order number or the cardholder's credit card number
provided by the cardholder only.
In addition to those measures described above, Contractor will use all
reasonable practices and security procedures necessary to protect all electronic
data that is transmitted between those parties under this Agreement by (but
not limited to) electronic transmission or the physical delivery of electronically
recorded data. Such protective measures shall include, but not be limited to,
use of up-to-date anti-virus software to guard against viruses, worms, Trojan
horses or other malware that may permit unauthorized access to data or may
compromise the confidentiality, integrity or authorized accessibility of data or
associated information systems of the other party. Neither College nor
Contractor shall knowingly introduce into electronic data transmitted between
them under this Agreement any virus, worm, Trojan horse or other malware
that may permit unauthorized access to data or may compromise the
confidentiality, integrity or authorized accessibility of data or associated
information systems of the other party.
Page 4 of 10
Contractor will notify Institution immediately upon discovery (but in no case
more than 24 hours from discovery) if there is or has been any unauthorized
access to Institution's data or if the possibility of unauthorized access to
Institution's data has been discovered, even if such conditions have been
corrected and remedied by Contractor.
11. ATTORNEYS FEES AND COSTS
In connection with any dispute arising out of this Agreement, the prevailing
party shall be entitled to recover all costs (including all costs, expenses, and
reasonable attorney, expert witness and paralegal fees) incurred in connection
with such suit or action, and for any and all appeals referable thereto.
12. DEFAULT
Notwithstanding anything to the contrary within the Agreement, a Party will be
considered in default of its obligations under this Contract if such Party should
fail to observe, to comply with, or to perform any term, condition or covenant
contained in this Contract. And upon default by Contractor, payment to
Contractor may be withheld pending an equitable adjustment between
Contractor and Valencia.
13. NOTICES
All notices required to be given under this Contract shall be deemed given when
delivered by certified mail, return receipt, or on the next business day following
delivery by facsimile transmission if a facsimile telephone number is shown
below, to the designated representatives of the Parties. A Party may change its
designated representative or address at any time by written notice in the same
manner as for any other notice. The initial representatives of the Parties are as
follows:
Valencia College
Paul Rooney
Assistant Vice President
Safety & Security: Risk
Management
1768 Park Center Drive
Orlando, FL 32835
407-582-1100
pMo_ngy@yalenciacoReae.edu
Alert Security, Inc., DBA Signature
Systems of Florida
Phil Lutes
President
150 Wilshire Blvd.
Casselberry, FL 32707
407-644-8990
MutesAsianaturesystemsfl.com
Page 5 of I0
14. LEGAL AUTHORITY
Contractor warrants that it possesses the legal authority to enter into this
Contract and that it has taken all actions required by its procedures, bylaws,
and/or applicable law to exercise that authority, execute this Contract and bind
itself to its terms.
15. NON -ASSIGNMENT
Contractor shall not assign or subcontract any of its obligations under this
Contract without the advance written consent of Valencia. Any unauthorized
assignment shall be void. Valencia shall have the right, but not the obligation to
terminate this Contract, without waiver of any other right or remedy, upon
notice of Contractor's assignment in violation of this section.
16. BINDING EFFECT
This Contract is binding upon the heirs, personal representatives, successors,
and permitted assigns of both Parties.
17. AMENDMENT
No amendment to this Contract shalt be valid unless it is made in a writing
signed by the authorized representatives of the Parties.
IS. WAIVER
The waiver by either party of a breach or violation of any provision of this
Contract shall not operate as or be construed to be a waiver of any subsequent
breach of the same or other provision hereof.
19. SEVERABILITY
In the event any provision of this Contract shall be held invalid or
unenforceable by a court of competent jurisdiction, or by an administrative
hearing officer in accordance with Chapter 120, Florida Statutes, such holding
shall not invalidate or render unenforceable any other provision hereof.
20. ` GOVERNING LAW, JURISDICTION AND VENUE
This Contract shall be interpreted and enforced under the laws of the state of
Florida. Any action arising under this Contract shalt be filed and tried, if at all,
in the courts of Orange County, Florida.
21. LAWS, ORDINANCES, RULES, REGULATIONS, PERMITS, AND LICENSES
The Contractor shall observe and obey all the laws, ordinances, rules,
regulations, and policies of the College and the federal and state governments
which may be applicable to the Contractor's operation at Valencia, and shall, at
the sole cost of the Contractor, obtain and maintain all permits and licenses
necessary to comply with such requirements and standards.
22. REPORTS
The Contractor shall submit to the College's Procurement Services any reports
requested regarding dollar spend by department and items purchased.
Page 6 of 10
23. PUBLIC ENTITY USE
With the consent and agreement of the Contractor, purchases may be made
under this Agreement by other colleges, state universities, district school
boards and other educational institutions.
24. ENTIRE AGREEMENT
This Contract constitutes the entire agreement between the . Parties, and
supersedes any previous contracts, understanding, or agreements of the
Parties, whether verbal or written, concerning the subject matter of this
Contract.
SIGNATURES
IN WITNESS WHEREOF, the undersigned have caused this Agreement to be duly
executed.
The District Board of Trustees of
VALENCIA COLLEGE, Florida
Name: Keith Houck
Signatur Ch !bf KTA (hie
Title: f � rzih b0 S t Ti con ee
Date: I a j Oi 4
Alert Security, Inc., D$A Signature
Systems of Florida
Signatu
.r
D. y
GENERA( COUNSEL
Valencia College
Page 7 of 10
ATTACHMENT A
VALENCIA'S RFP 13/14-24
Page 8 of 10
ATTACHMENT B
CONTRACTOR'S RESPONSE TO RFP DATED JULY 15, 2014
Page 9 of 10
ATTACHMENT C
SCHEDULE OF FEES & PAYMENT TERMS
Non -Emergency Calls
Hourly rate for service calls: $80.00
A two hour minimum charge is applicable to service calls.
Emergency Calls
1.5 times the rate for non -emergency calls. A two hour minimum charge is applicable
to emergency service calls.
Refer to Tab 5, pages 11-17 of the proposal for a breakdown per system.
Fire Works System
After hours is defined as 5:0 IPM tiff 7:OOAM Monday through Friday. Weekends are
defined as Friday at 5:01PM till Monday at 7:OOAM. Holidays will be those recognized
by the College.
Contractor shall respond to non -emergency service calls placed during normal
business hours within 24 hours of the time the call was placed by the College or upon
a mutually agreed upon time when the College's call is placed. Calls for service and
repair that constitute an emergency nature shall be one hour or less for all locations
except Osceola Campus which will have an emergency response time of two hours or
less. Repairs involving commonly utilized parts for -fire alarm systems shall be
completed within. 48 hours of the original call for service or repair.
Contractor shall keep on hand and within their service vehicles and trucks, commonly
utilized parts for the fire alarm systems used by the College.
Contractor shall ensure that service and repair staff is currently trained and certified
to work on the fire alarm system and panel being serviced.
Fire Alarm Annual Test and Inspection
A current and revised schedule and pricing document will be provided.
Contractor will conduct annual testing and inspections of fire alarm systems
according to the schedule agreed upon between both the College and the contractor.
Inspections of campus building and systems will be performed by certified and
qualified service provider personnel.
The contractor shall employ a computerized fire alarm inspection inventory system for
all fire alarm inspection activities. An example would be the system designed by
Page 1 of 2
Building Reports. This system shall be provided to the college at no additional cost or
expense to the College.
The reports generated by the inspection inventory system will be downloaded and
available for review to the College within 48 hours upon completion of the building(s)
inspections.
Schedule of Pa moments
Service Calls j Emergency Service Calls (All Systems) - Invoice as services are
rendered, net 30 days from invoice.
Mass Notification 8s Fire Alarm Testing and Certification - Invoice as services
are rendered, net 30 days from invoice.
Access Control and IP Surveillance Maintenance (Including annual testing) -
Invoice monthly in even increments of overall cost.
Page 2 of 2
Procurement Office
1768 Park Center Drive
Orlando, FL 32835
REQUEST FOR PROPOSALS
Life Safety & Asset Protection Systems
Section I
VC Number:
RFP 13/14-24
Issue Date:
Thursday, June 19, 2014
Public Pre -Submittal Meeting:
Thursday, June 26, 2014 9:00-1 1:OOAM
Non -Mandatory
District Office, Conference Room 422
Site Visits:
Week of June 30, 2014
Mike Favorit 407-582-1336 (West, District)
Contact: Bill Gibson 407-582-1635
Tom Decker 407-582-2365 (East, Winter Park)
Bill Macauley 407-5824388 (Osceola, Lake Nona)
Deadline to submit written
Monday, July 7, 2014 by noon
questions for clarifications:
Public Opening/Submission
Tuesday, July 15, 2014 3:OOPM
Deadline to deliver Proposals:
Procurement Office, District Office, Room 349
Public Meeting
Tuesday, July 29, 2014 9:00-11:00AM
Review and shortlist Contractors:
District Office, Conference Room 422
Reference Forms due
Monday, August 4, 2014 by noon
From shortlist Contractors:
Interview of Finalists:
Tuesday, August 5, 2014 1:00-4:OOPM
District Office, Conference Room 422
Public Meeting to finalize ranking:
Tuesday, August 5, 2014 after Interviews
District Office, Conference Room 422
District Board of Trustees
September 2014 (date and location TBD)
Review/Approval of
Recommendation:
ALL OF THE ABOVE DATES MAY BE CHANGED BY VALENCIA COLLEGE
AS IT DEEMS NECESSARY OR APPROPRIATE AND ALL PROPOSERS SHALL BE PROVIDED WRITTEN
NOTICE OF SUCH CHANGES IN AN ADDENDUM. I
The District Board of Trustees of Valencia College Florida reserves the right, but not the obligation, to waive minor,
nonmaterial irregularities In whole or in part, contained in any proposal, submitted in response to this RFP.
Page 11
Index
Title Page(s)
Section I
Calendar of Events and Public Meetings 1
1. Definitions 3-5
2. General Terms and Conditions
6-9
3. Attachments
5.
10-21
a.
Addendum
10
b.
Signature Form
11
C.
Drug -Free Workplace
12
d.
Conflict/Non-conflict of Interest Statement
13
e.
Florida Preference -Personal Property
14-15
f.
Florida Preference -Printing
16
9.
W-9 Form
17
h,
Public Entity Form
18-19
i.
Certificate of Liability Insurance
20-21
Section 11
4.
Scope of Work
1-3
5.
Submitting your Proposal
3-5
6.
Selection Process
6
7.
Reference Check Form
8
8.
Term of Contract
9
Page 12
Definitions
"Addenda"
A change or modification to the Work, drawings, specifications or other requirements,
issued prior to the receipt of proposals. Proposers are required to acknowledge receiving
each addendum.
"Amendment"
A modification(s) made only after execution of the "Contract". it can be changes in the
"Work" within the General scope of the "Contract" consisting of additions, deletions or
other revisions, and the "Contract" sum will be adjusted accordingly. All such changes in
the "Work" shall be authorized by an "Amendment" and shall be executed under the
applicable conditions of the "Contract."
Request for Proposal (`RFP')
The document prepared by the "College" or its representatives, which defines the Scope
of Work, Specifications, or Scope of Services and other administrative or procedural
requirements necessary for the development and submission of Proposals.
"Proposal"
The offer or bid of the Proposer submitted on the prescribed form required by the
College, which sets forth the prices for the Work to be performed.
"Proposer"
The person, organization, or authorized representative submitting a Proposal to the
"College" and identified as such in the Proposal.
"College"
The "College" refers to the owner and the "District Board of Trustees of Valencia College
Florida," A Political Subdivision of the State of Florida, and identified as such in the
"Contract" and is referred to throughout the "Contract" Documents.
The term College means the owner or his authorized representative.
The College is the organization identified as such in the Agreement and referred to
throughout the Contract Documents as if singular in number and masculine in gender.
"Contract Documents"
The Contract Documents consist of the Contract, conditions of the Contract (General,
Supplementary and other Conditions), Drawings, Specifications, Proposal Documents,
Addenda issued prior to the execution of the Contract, other documents listed in the
Contract, and modifications issued after execution of the Contract. The Contract
Page ( 3
represents the entire and integrated agreement between the parties hereto and
supersedes prior negotiations, representations or agreements, either written or oral.
"Contract"
The Contract represents the entire and integrated agreement between the parties, and
supersedes all prior negotiations, representations, or agreements, either written or oral,
including the bidding documents. The Contract may only be modified by a fully executed
Amendment. The "College" reserves the right to issue a Contract in the form of a
Purchase Order for certain goods and services, in which case, all Contract terms and
conditions referred to in the RFP, shall be applicable thereto.
"Contractor"
The Contractor is the person or organization identified as such in Contract and is
referred to throughout in the Contract. The term Contractor means the Contractor or his
authorized representative who is licensed to do business by the laws of the State of
Florida.
"Evaluation Process"
Is the time after a Proposal opening and before the issuance of an award during which
time a Proposal is examined and reviewed for compliance with the requirements of the
Contract Documents.
"Subcontractor"
The Contractor shall not contract with any Subcontractor or any person or organization,
which is proposed to furnish portions of the Work designated in the Contract Documents
or in the Instructions to Bidders, who has been rejected by the College. The Contractor
will not be required to contract with any Subcontractor or person or organization against
which he has a reasonable objection.
"Sub -subcontractor"
A Sub -subcontractor is a person or organization that has a direct or indirect Contract
with a Sub -contractor to perform any of the Work required by the Contract Documents.
Nothing contained in the Contract Documents shall create any contractual relation
between the College and any Subcontractor or Sub -subcontractor.
The College shall have no obligation to pay or to see to the payment of any monies to
any Subcontractor or Sub -subcontractor except as may otherwise be required by law.
"Time is of the Essence"
Contract term providing that performance at a specified time or within a specified period
is essential to the timely fulfillment of the Contract requirements and enforceability of
time constraints within the Contract.
Page 14
Work"
The term Work includes all labor necessary to produce the required services or
construction required by The "Contract," and all materials and equipment incorporated or
to be incorporated into such services or construction. All Work shall be in compliance
with all applicable code and regulatory requirements.
"Substantial Completion"
The date as certified by the College when the construction of the Project or a specified
part thereof is sufficiently completed, in accordance with the Contract Documents, so
that the Project or specified part can be utilized for the purposes for which it was
intended: or if there is no such certification, the date when final payment is due.
Page 15
2. General Terms and Conditions
1. Contact: Any questions concerning this RFP
must be directed to the Procurement office in
writing to E-mail address:
ValenciaProcurement apvalenciacoilege.edu
All prospective Proposers are hereby instructed not
to contact any member of the District Board of
Trustees or Valencia staff member other than the
Procurement office regarding this RFP or their
proposal prior to posting of a recommendation of
award. Exception: contact may be made during the
pre -proposal meeting (if applicable) or oral
presentations (if applicable).
2. Inquiries: All Proposers shall carefully examine
the RFP documents. Any ambiguities or
inconsistencies shall be brought to the attention of
The College in writing prior to the due date; failure
to do so, on the part of the Proposer, will constitute
an acceptance by the Proposer of any subsequent
decision. Any questions concerning the intent,
meaning and interpretations of the RFP documents
shall be requested in writing as specified by the
date herein. Such inquiries regarding this RFP
outside a Pre -proposal meeting must be submitted
in writing to Procurements E-mail address.
The College's Procurement staff will provide written
answers to the questions in the form of a written
addendum posted on The College's Procurement
web -page. No additional information may be
submitted, or follow-up performed by any Proposer
after the stated due date outside of a formal
presentation to the evaluation committee.
3. Due Date/time: The Proposer may submit the
proposal in person or by mail/courier service. It is
the sole responsibility of the Proposer to ensure
that their Proposal reaches the Procurement office
prior to the deadline.
4. Submittals: All Proposals must be enclosed in
a sealed opaque envelope that is identified as a
Request for Proposal including the Proposer's
name, RFP number and opening date and time. All
Proposals shall be addressed to: Valencia College,
Procurement Office, MC: DO -38, 1768 Park Center
Drive, Orlando, FL 32835.
S. Late Submittals: The time and date will be
scrupulously observed. Proposals received after
the specified time and date will not be considered
or accepted. The College will not be responsible
for late deliveries or delayed mail. The time clock
located in the Procurement office shall serve as the
official authority to determine lateness of any
6. Addendum: should any
revisions/clarifications/supplemental instructions be
needed, The College will issue a written addendum
and post It on the Valencia web -page. Proposer
shall sign, date, and return the acknowledgement
page of the latest/final addendum with their
Proposal. It is the Proposer's responsibility to
contact The College In the event that a previous
addendum is not received.
7. Proposal Withdrawal: Proposers may
withdraw their proposals by notifying The College in
writing at any time prior to the time set for the
proposal deadline. Proposers may withdraw their
proposal in person or through an authorized
representative. Proposers must disclose their
identity (company business card and driver's
license) and provide a signed receipt for the
proposal. Once opened, proposals become the
property of The College and will not be returned to
the Proposers.
8. Proposal Preparation Costs: Neither The
College nor its representative shall be liable for any
expenses incurred in connection with the
preparation of a Proposal. Proposers should
prepare their Proposals simply and economically,
providing a straightforward and concise description
of the Proposer's ability to meet the requirements
of the RFP.
9. Accuracy of Proposal information: Any
Proposer which submits in its proposal to The
College any information which is determined to be
substantially inaccurate, misleading, exaggerated,
incomplete, false, or incorrect, shall be disqualified
from consideration and may be disqualified from
applying for other work for a period of up to three
(3) years.
10. Public Entity Crimes: In accordance with
Florida Statute 287.133, no award will be made to
any person or affiliate identified on the Department
of Management Services Convicted Vendor List.
This list is defined as consisting of persons and
affiliates who are disqualified from public
contracting and the purchasing process because
they have been found guilty of a public entity crime.
By signing and submitting the RFP Proposal
Signature form, Proposer attests that they have not
been placed on the Convicted Vendor List.
Page ( 6
11. Public Records: Upon award
recommendation or ten (10) calendar days after the
proposal opening, whichever occurs first, proposals
become public records and shall be subject to
public disclosure consistent with Chapter
119.07(3)(m) and 119.017(1)(b), Florida Statutes.
Proposers must invoke the exemptions to
disclosure provided by law in the response to the
RFP, and must identify the data or other materials
to be protected, and must state the reasons why
such exclusion from public disclosure is necessary.
Proposals may be reviewed during business hours
in the Procurement office after contacting our office
with a scheduled day and time.
12. Acceptance/Rejection: The College reserves
the right to reject ail proposals, to waive any
informalities and technicalities, and to solicit and re -
advertise for new proposals, or to abandon the
solicitation in its entirety. The College reserves the
right to make the award to that Proposer who, in
the opinion of The College, will be in the best
interest of and/or the most advantageous to The
College. The College reserves the right to reject
the proposal of any vendor who has previously
failed in the proper performance of an award or to
deliver on time contracts, or who, in The College's
opinion, is not in a position to perform properly
under this award. The College reserves the right to
inspect all facilities of Proposers in order to make a
determination as to the foregoing.
13. Familiarity with Laws: All Proposers are
required to comply with all Federal, State, and
Local laws, codes, rules and regulations controlling
the action or operation of this RFP. Relevant taws
may include, but are not limited to:
a. The Americans with Disabilities Act of 1990
b. OSHA regulations
c. All Civil Rights legislation
d. Office of Education 6A-14
e. State Requirements for Educational
Facilities (SREF)
f. Florida Stature 1013 (K-20 Education
Code- Educational Facilities)
g. Florida Building Code
14. EEO Statement: The College is committed to
assuring equal opportunity in the award of
contracts, and therefore, complies with all laws
prohibiting discrimination on the basis of race,
color, religion, disability, age, national origin or
gender.
15. Conflict of Interest: All Proposers must
disclose with the Proposal the name of any officer,
director, or agent who is also an employee of The
College. All Proposers must disclose the name of
any Valencia employee who owns, directly or
indirectly, an interest of five percent (5%) or more
in the Proposer's firm.
16. Affirmation: By submission of a proposal,
Proposer affirms that his/her proposal is made
without prior understanding, agreement or
connection with any corporation, firm, or person
submitting a proposal for the same materials,
supplies, equipment or services, and is all respects
fair and without collusion or fraud. Proposer
agrees to abide by all conditions of this RFP and
the resulting contract.
17. Tabulations and Results: Will be made
available within 30 days after the RFP opening on
the Valencia Procurement website.
18. Federal & State Tax: The College is exempt
from Federal & State Sales tax for tangible
property. Contractors doing business with The
College shall not be exempted from paying sales
tax to their suppliers for materials to fulfill
contractual obligations with The College nor shall
any Contractor be authorized to use The College's
tax exemption number in procuring such materials.
19. Protest of Solicitation or Award: Failure to
file a protest within the time prescribed in section
120.57(3), Florida Statutes, or failure to post the
bond or other security required by law within the
time allowed for filing a bond shall constitute a
waiver of proceeding under chapter 120, FS. Any
person who is adversely affected by the decision or
intended decision of the College shall file with a
notice of protest in writing within 72 hours after the
posting of the notice of decision or intended
decision. With respect to a protest of the terms,
conditions, and specification contained in the
solicitation, including any provisions governing the
methods for ranking proposals, replies or awarding
contracts, reserving rights of further negotiation, or
modifying or amending any contract, the written
protest shall be filed within 10 days after the date
the notice of protest is filed. Failure to file a notice
of protest or failure to file a formal written protest
shall constitute a waiver of proceedings under this
chapter. The formal written protest shall state with
particularity the facts and law upon which the
protest is based. Saturdays, Sundays, and state
holidays shall be excluded in the computation of
the 72 hour time periods provided.
Page 17
20. Drug -Free Workplace: In the event that
multiple RFP responses directed to any state or
political subdivision related to the procurement of
commodities or contractual services are equal in
respect to price, quality and service, as determined
by The College, preference for award shall be to
those businesses that have implemented a Drug -
Free Workplace Program, in compliance with
Florida Statute 287.087, without limitation. By
signing the Signature Page identified herein, you
are in compliance with this Statute.
21. Estimated Quantities: The awarded
Contractor accepts that the quantities provided by
The College herein, are estimated quantities that
may or may not fluctuate according to the needs
and funding of the College. The College shall not
be obligated to purchase any minimum or
maximum amount of goods and/or services under
the terms of this Contract.
22. Patents and Royalties: The awarded
Contractor shall be solely responsible for securing
the right to use any patented or copyrighted
materials In the performance of the Contract
resulting from this RFP.
23. Minority, Women Owned, Disabled Vet &
LDB: Minority, Women, Disabled Vet and Local
Developing Businesses are encouraged to
participate in all solicitations for responses
conducted by The College. The College is required
to report these expenditures with the State of
Florida's Office of Supplier Diversity and the District
Board of Trustees. Category definitions may be
reviewed in Chapter 288.703 of the Florida
Statutes. Awarded Contractors may be required to
submit to The College quarterly spend on minority,
women owned, disabled vet and LDB sub-
contractors.
24. Payment: Payment will be made after a
purchase order is issued to the awarded Contractor
and an itemized invoice is supplied. Payment may
also be utilized by use of the College's
Procurement Card. (Master Card) All invoices are
to be mailed to: Valencia College, Accounts
Payable Dept., PO Box 3028, Orlando, FL 32802-
3028.
25. Cancelation of Contract: If the awarded
contract is terminated or cancelled within the first
year of the contract period, The College may elect
to negotiate & award the contract to the next
ranked Proposer or to issue a new RFP, whichever
is determined to be in the best interest of The
College. in most cases a 30 day written notice will
terminate the contract.
26. Smoke Free Campus: Smoking is prohibited
on all property and facilities owned, leased or
operated by The College, including all buildings,
bridges, walkways, sidewalks, parking lots and
garages. All employees, students, visitors,
Contractors and others are expected to comply with
this policy 6Hx28-.10-05.
27. Use of Contract by other Agencies: At the
option of the Contractor, the use of the contract
resulting from this solicitation may be extended to
other governmental agencies, including the State of
Florida, its agencies, other community colleges,
counties and cities.
28. Sustainability: The College is committed to
reducing its carbon footprint while also planning for
future growth and development. The College
encourages the use of submittal materials to be of
recycled content and readily recyclable. Printing on
both sides of a single sheet of paper wherever
applicable is also strongly suggested.
29. Insurance: Only the awarded Contractor must
comply with the insurance requirements and should
submit a Certificate of insurance at the time of the
contract execution.
30. Florida Preference -Personal Property: The
'College' is required in solicitations to comply with
providing a preference to Florida Businesses in
accord with Florida Statute 287.084. A "Contractor"
whose principal place of business is outside the
state of Florida must accompany any written bid,
proposal, or reply documents with a written opinion
of an attorney at law licensed to practice law in that
foreign state, as to the preferences, if any or none,
granted by the law of that state to its own business
entities whose principal places of business are in
that foreign state in the letting of any or all public
contracts.
Page 18
34. Florida Preference -Printing: 1 ne uonege- r
required in solicitations to comply with providing a
preference to Florida Businesses in accord with
Florida Statute 283.35. The preference shall be
5% if the lowest bid is submitted by a vendor
whose principal place of business is located
outside the state and if the printing can be
performed in Florida at a level of quality
comparable to that obtainable from the vendor
submitting the lowest bid located outside the state.
As used in this section, the term 'other political
subdivision of this state" does not include counties
or municipalities.
32. Independent Capacity of Contractor:
(a) The parties herein agree that the 'Contractor",
its officers, agents and employees, shall act in the
capacity of an independent contractor and not as
an officer, employee or agent of the State or
"College". The "Contractor" further agrees to take
such steps as may be necessary to ensure that
each 'Subcontractor" or "Sub -subcontractor" shall
be deemed to be an independent contractor and
shall not be considered or permitted to be an agent,
servant, joint venture or partner of the State of
Florida or the "College".
(b) "Contractor" agrees to indemnify and hold
harmless, the "College" and the State of Florida,
from and against any and ail suits and judgments
for damages resulting from personal injury,
including death, or damage to real or tangible
personal property, arising out of or in connection
with the commodities and/or services performed
under the "Contract".
33. Ability to Perform: The "Proposer" warrants
that there is no action, suit, proceeding, inquiry or
investigation, at law or in equity, before or by any
court, government agency, public board or body,
pending or, to the best of "Proposer's" knowledge
threatened which would in any way prohibit,
restrain or enjoin the execution or delivery of the
"Proposer's" obligation or diminish the "Proposer's"
financial ability to perform the required 'Work'
under the terms and conditions of the "Contract".
34. ADA: The "Contractor" awarded a "Contract'
pursuant to this 'RFP", shall comply with all the
provisions of the Americans with Disabilities Act
(ADA) of 1990.
NOTE: if special accommodations are required in
order to attend any event or meeting in conjunction
with this "RFP", please notify Procurement within
three (3) working days prior to the scheduled event.
35. Federal Grant Requirements:
This special condition is applicable to "Contracts"
issued as a result of an "RFP", identified as such,
by the 'College', as financed in whole or in part by
grants from the Federal Government.
(a) Access to Records: The "College% the
Federal Sponsoring Agency, the Comptroller
General of the United States, or any of their duly
authorized representatives, shall have access to
any books, documents, papers and records of the
"Contractor" which are pertinent to the "Work"
resulting from this "RFP" for the purpose of making
audits, examinations, excerpts and transcriptions.
(b) The Copeland "Anti -Kick Back" Act - The
"Contractor" shall comply with the Copeland "Anti -
Kick Back" Act (18 U.S.C. 874) as supplemented in
the Department of Labor regulations (29 CFR Part
3).
(c) The Davis -Bacon Act (Construction Only) -
The successful "Contractor' shall comply with the
Davis -Bacon Act (40 U.S.C. 276a -a7) and as
supplemented by Department of Labor regulations
(29 CFR Part 5).
(d) Contract Hours and Safety Standards Act -
The "Contractor" shall comply with sections 103
and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.G. 327-330) as
supplemented by Department of Labor regulations
(20 CFR Part 5).
(e) Clean Air Act and Federal Water Act - The
"Contractor" shall guarantee that all products
purchased as a result of this RFP comply with all
applicable standards, orders or regulations issued
pursuant to the Clean Air Act of 1970 (42 U.S.C.
1857 et. seq.) and the Federal Water Pollution Act
(33 U.S.C. 1251 et. seq.).
36. College Business Hours: Monday through
Friday, 7:OOAM till 5:00PM. After hours are defined
as 5:01PM till 6:59AM Monday through Friday.
Weekends are defined as Friday at 5:01 PM till
Monday at 7:OOAM. Holidays will be those
recognized by the College.
Page 19
3. Attachments
a. Acknowledgement of Addenda
The "Contractor" shall acknowledge receipt of any addenda issued to the solicitation by
completing the fields below or by completion of the applicable information on the
addendum and including this page as part of the proposal package. Failure to
acknowledge an addendum that has a material impact on the solicitation may negatively
impact the responsiveness of your proposal. Material impacts include but are not
limited to changes to specifications/scope of work, delivery time, performance period,
quantities, bonds, letters of credit, insurance, qualifications, etc.
Addendum Number Date Signature
Page 110
b. Signature Form
Company Name
Purchasing Address
City
State
ZIP (9 -digit)
Remit to Address
City
State
ZIP (9 -digit)
Phone #
Fax #
Web page address
Address of Parent Company (if applicable)
City
State
ZIP (9 -digit)
Contact Person (for project notification}
Title
Email Address
Phone #
Federal Employer Tax Identification No (9 -digit) OR
Social Security Number (SSN)
OWNERSHIP Please check all applicable boxes:
Company is at least 5146 owned, controlled, and actively managed by11 Minority Person(s)[I Woman/Women 0 Disabled Vet 0. LDB
if minority owned, check applicable boxes. Please attach your Minority Certification
Native American (includes American Indian, American Eskimo, American Aleut, and Native Hawaiian)
Asian Indian American (includes India, Pakistan, and Bangladesh) 8African American
Asian Pacific American (includes oriental) Hispanic American
Name (Print):
Signature:
Please type or print clearly.
All contractors certify by their signature that they have read and understand the conditions and specifications of this RFP and that
they have the authority, capacity and capability to perform according to the conditions and specifications of this Request for
Proposal.
Page (11
C. Drug -Free Workplace
The undersigned contractor, in accordance with Florida Statute 287.087 hereby certifies that
does:
Name of Business
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee
assistance programs and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in Paragraph 1.
4. In the statement specified in Paragraph 1, notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Florida Statute 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace no
later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of Paragraphs 1 thru 5.
As the person authorized to sign this statement, I certify that this contractor complies fully with
above requirements.
Signature
Print Name
Date
Page (12
d. Conflict/Non-conflict of Interest Statement
CHECK ONE
[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest
due to any other clients, contracts, or property interest for this project.
OR
[ ] The undersigned firm, by attachment to this form, submits information which may be a
potential conflict of interest due to other clients, contracts, or property interest for this
project.
LITIGATION STATEMENT
CHECK ONE
j ] The undersigned firm has had no litigation and/or judgments entered against it by any
local, state or federal entity and has had no litigation and/or judgments entered against
such entities during the past ten (10) years.
j ] The undersigned firm, BY ATTACHMENT TO THIS FORM, submits a summary and
disposition of individual cases of litigation and/or judgments entered by or against any
local, state or federal entity, by any state or federal court, during the past ten (10) years.
Company Name
Authorized Signature
Name (Print or Type)
Title
Failure to check the appropriate blocks above may result in disqualification of your proposal.
Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past
litigation and/or judgments, may result in disqualification of your proposal.
Page 113
e. Florida Preference -Personal Property
Must be completed if your company is located outside the State of Florida
Terms & Conditions: Written Opinion Requirement re: Florida Preference -Personal
Property
The "College" is required in solicitations to comply with providing a preference to Florida
Businesses in accord with Fla. Statute #287.084 (personal property).
All "contractors" whose principal place of business is outside the state of Florida must complete
this form OR on the Attorney at Law's LETTERHEAD a written opinion with all required
information. The submitted document MUST be signed by an attorney at law licensed to
practice law in the bidders/proposers foreign state, as to the preferences, is any or none,
granted by the law of the state to its own business entities whose principal places of business,
as defined in F.S. 607.01401(20), are in the foreign state in the letting of any or all public
contracts.
1. Name of "contractor" submitting a proposal:
2. List the State which is the Principal Place of Business, as defined in F.S.
607.01401(20), for the Bidders/Proposer:
3. List the Name of your Attorney at Law licensed to do business in that state:
3A. Phone # and email address of your attorney: (_)
Email:
4. Attorney Written Opinion:
Define below if the bidders/proposers foreign State, has laws that provide preferences, if
any or none, granted by the law of the foreign state as to its own business entities whose
principal places of business, as defined in F.S. 607.01401(20), are in that foreign state in
the letting of any or all public contracts.
4A. What is the specific web url where the bidders/proposers foreign state law is defined
as to providing preference to in state businesses for any or all public contracts?
Page 114
4B. The bidders'/proposers' foreign state law provides what percentage preference to in
state businesses for any or all public contracts? %
4C. The bidders'/proposers' foreign state does not have any laws that provide a
preference to in state businesses for any or all public contracts? Yes No
5. Signature of your Attorney at law licensed to do business in that state:
Printed Name:
Web -site to review complete statute:
http://www.leg.state.fl.us/STATUTES/index.cfm?App mode=Display Index&Title Request=XIX
#TitleXIX
Page 115
f. Florida Preference -Printing
Must be completed if your company is located outside the State of Florida
Terms & Conditions: Written Opinion Requirement re: Florida Preference -Printing
The "College" is required in solicitations to comply with providing a preference to Florida
Businesses in accord with Fla. Statute #283.35 (printing).
All "contractors" whose principal place of business is outside the state of Florida must complete
this form regarding printing only.
1. Name of "contractor" submitting a proposal:
2. List the State which is the Principal Place of Business, as defined in F.S. 607.01401(20),
for the Bidders/Proposer:
3. Signature of bidder/proposer:
Printed Name:
Web -site to review complete statute:
hftp://www.leg.state.fl.us/STATUTES/index.cfm?App mode=Display Index&Title Request=XIX
#TitleXIX
Page 116
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Page 117
h. Public Entity Form
SWORN STATEMENT UNDER SECTION 287.133(3) (a) - FLORIDA STATUTES: THIS FORM MUST BE SIGNED IN THE PRESENCE OF A
NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal, ITN or Contract Number . for
2. This sworn statement is submitted by (Name of entity submitting
sworn statement] whose business address Is
and (if applicable) its Federal
Employer Identification Number (FEIN) is (if the entity has no FEIN, Include the Social Security
Number of the individual signing this sworn statement.,
3. My name is
relationship to the above
(please print name of individual signing) and my
4. 1 understand that a "public entity crime" as defined in Section 287.133(i)(g) Florida Statutes means a violation of any state
or federal law by a person with respect to and directly related to the transaction of business with any public entity in
Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to,
any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision and
Involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
S. i understand that "convicted" or "conviction" as defined in Paragraph 287.133(i)(b), Florida Statutes means a finding of
guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of
record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury
trial, or entry of a plea of guilty or nolo contenders.
6. 1 understand that "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity crime. The term "affiliate includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active In the management of an affiliate. The ownership by
one person of shares constituting a controlling Interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length Contract, shall be a prima facie case that one
person controls another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.
7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity
organized under the laws of any state or of the United States with the legal power to enter into a binding contract and
which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" Includes those officers, directors,
executives, partners, shareholders, Employees, members, and agents who are active in management of an entity.
8. Based on information and belief, the statement, which I have marked below, Is true In relation to the entity submitting this
sworn statement. [Please indicate which statement applies].
Page (18
_ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders,
employees, members or agents who Is active in the management of the entity, nor any affiliate of the entity have been
convicted of a public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders,
employees, members or agents who are active In the management of the entity, or an affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement
applies].
_ There has been a proceeding concerning the conviction before a judge or hearing officer of the State of Florida, Division of
Administrative Hearings or a court of law having proper jurisdiction. The final order entered by the hearing officer or judge did
not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final order.]
The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a court of
law having proper jurisdiction or a judge or hearing officer of the State of Florida, Division of Administrative Hearings. The final
order entered by the judge or hearing officer determined that is was in the public Interest to remove the person or affiliate
from the convicted vendor list. [Please attach a copy of the final order.]
The person or affiliate has not been placed on any convicted vendor list. [Please describe any action taken by or pending
with the Department of General Services.]
[Signature]
Print Name
Date
NOTARY
Sworn and Subscribed before me this day of . 20
Personally known or Produced Identification
Notary Public - State of: , County of Commission Expires:
Notary Signature:
Page 119
Certificate of Liability Insurance
Requirements:
Quick Reference Guide for Insurance Requirements
for Goods and Services
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Insurance Requirements
Commorclat General Liability t Occurrence
Commercial General Liability f Occurrence
Commercial General Liability t Occurrence
Per occurrence
5 500.000
Per accu,mrico
$1,000,000
Pnroc_cu—race
St.00.004
Compiled OpefElboms
S 500.040
Gomplelad OwatGas
$1,004.000
Campi<ted Operations
$1.000.000
Personal d Adv fnjtxy
5 500,000
Parsonal d Adv ln;ury
$1.000.000
Personal b Adv 1"
$1,00.000
Cenorol Aggregate
$1,644.000
Gancral AM ogato
$2,000.000
. General Aggregate
$5,000,000
Products
$1.000,000
• Products
$2,004000
Plddudr
$5.600.000
Automobile Liability
5504,000
Automobile Liability
$1.004,000
Automobile Liability
$1000,000
Worker.' Compena6an
Stat Lary
Workers' Componsauon
Staitdory
wori4afa' Compensation
Statutoy
Hold413thil ss Agreement
Holddiarmtoss Agreement
Hold -harmless, Agreement
Addleonal insured Required
Additional insured Reyuirod
Additional laeumd Required
aD Day !!odea of Cancellation
50 Day notice of noeltadan
1 $0 Day Notice of Cancellation
Page 120
Ico n' CERTIFICATE OF LIABILITY INSURANCE F
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Page 121
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District Board of Trustees of Valencia College Florida
Attn: Procurement Office
PO Box 3028
Orlando, FL 32802
Page 121
Procurement Office
1768 Park Center Drive
Orlando, FL 32835
RFP 13114-24
Life Safety & Asset Protection Systems
Section If: Special Terms and Conditions
4. Scope of Work
The "College" utilizes several systems to enhance safety and security. This
"RFP" is for service and incremental expansion of Access Control, IP
Surveillance Cameras, Mass Notification and Fire Alarm monitoring. It will also
include annual test, inspections and repairs as needed.
A. Locations
The "College" includes the following locations where services will be
performed:
1. West Campus, 1800 S. Kirkman Road, Orlando, 32811
2. East Campus, 701 N. Econlockhatchee Trail, Orlando, 32825
3. Osceola Campus, 1800 Denn John Lane, Kissimmee, 34744
4. Lake Nona Campus, 12350 Narcoossee Road, Orlando, 32832
5. Winter Park Campus, 850 W. Morse Blvd., Winter Park, 32789
6. Criminal Justice Institute, 8600 Valencia College Lane, Orlando,
32825
7. District Office, 1768 Park Center Drive, Orlando, 32835
8. Mc Coy Center, 8503 Daetwyler Drive, Orlando, 32812
Page ( 1
B. Current Systems
1. Access Control:
The Access Control system is used to provide keyless entry and
audit logging of exterior doors, technology enabled classrooms and
other doors to sensitive or high value areas of the "College". The
system currently supports more than 1,200 readers. Ail readers are
HID iClass. Door locks are typically electrified mortise style for
interior doors; electrified panic hardware for exterior doors.
Manufacturer:
Open Options is the manufacturer of the software (DNA Fusion)
And electronic interface equipment (RSC -2, OSC-16, ISC-16,
PDUs)
2. IP Surveillance and VMS:
The Video Management System currently supports more than 350
iP surveillance cameras, supported by multiple servers. The
system records activity and stores data for up to 30 days.
Manufacturer:
Milestone Enterprise is the current VMS platform. The "College" is
considering upgrading to Milestone Expert in the future. Cameras
are manufactured by Axis and OnVision.
3. Mass Notification:
The mass notification system consists of both interior and exterior
speakers and visual appliances. The system is used to broadcast
live and recorded messages and instructions during emergency
situations. Messages can be played campus wide or targeted to
areas such as assembly areas or a specific floor of a building.
Interior Areas: The interior mass notification systems are deployed
via the building fire alarm systems and are monitored and
controlled at a central command station using a computer with a
graphical user interface.
Manufacturer:
Edwards EST3 Control Panels with Fireworks GUI
Page 12
Exterior Areas: The exterior mass notification systems consist of
VOIP based loudspeakers installed in outdoor assembly areas and
are managed and controlled through using a browser based
application.
Manufacturer:
Talk A Phone WEBS Contact
4. Fire Alarm Monitoring
Over the past 15 years the College has upgraded many of its fire
alarm systems college wide. We currently employ both fiber optic,
- copper loop and an Edwards Fire Works System for site monitoring
of fire alarm systems.
Fire Alarm monitoring is accomplished through both conventional
phone dialers (5 locations) and Sig Mesh radio systems (3
locations),
Manufacturer:
The college currently has 44 fire alarm panels. A majority of the
panels are Edwards System Technology panels; EST -2, EST -3 and
Quick Start, Other panels used by the college include two Mirtone 2
panels, one Notifier panel and one Silent night panel.
5. Submitting your Proposal (Format)
A. For ease of evaluation
a) Three (3) ring binder to be used
b) Proposal documentation not to exceed 50 pages, excluding all College
required submittal forms and tab pages.
c) Portrait orientation, typewritten, clearly understood and concise.
d) Headings and Sections provided in the order of the evaluation criteria.
e) Headings and Sections identified by numbered tabs as outlined below.
f) Number all pages.
g) Please mark and submit one (1) original proposal and five (6) copies for
this RFP.
h) Submit a CD With the proposal document.
B. Proposal Submittal
Tab 1. Basic submittal information (not included in 50 page count)
Page 13
a) Letter of Intent: This letter will summarize that the proposer understands
the scope of work as outlined in this RFP and will make a commitment to
perform the work accordingly. The letter must be signed by an official
authorized to make such commitments and enter into a contract with the
College. The letter must indicate the official's title or authority. The
letter should not exceed one (1) page in length.
Tab 2. Corporate Information and History of Company
a) Corporate Information: If proposer is a corporation, provide a copy of
the certification from the Florida (or other state) Secretary verifying the
proposer's corporate status and good standing, and in the case of out of
state corporations, evidence of authority to do business in the state of
Florida.
b) Experience: provide information pertaining to the proposer's history and
structure, including, but not limited to: when the proposer was
established, summary of the proposer's organizational structure and the
proposer's qualification for the scope of work specified herein. Detail
any information that would give the proposer an advantage in completing
this project. Include higher education environments.
c) Bankruptcy: Indicate whether your firm has filed for bankruptcy with the
previous seven (7) years.
Tab 3. Location and Personnel
a) Location: List the location of your company's main office and the
location of offices in Central Florida. Provide the address of the office
location that will service the College. Identify the person(s) directly
responsible as the representative(s) on behalf of the College and provide
a brief description of the representative's background and experience.
c) Certifications: provide any certifications by technicians/employees and
what systems they are certified on.
Tab 4. Response Time
a) Non -emergency calls: please provide your response time for all non-
emergency calls.
Page 14
b) Emergency calls: please provide your response time for all emergency
calls and costs.
Tab 6.
Tab 6.
Tab 7.
Service
The "College" would like to establish service contracts on
all the systems outlined in this "UP". Please provide a breakdown of the
system, frequency of service and a yearly cost.
Include annual testing and inspections where applicable.
Include hourly rates for service and repairs.
The "Contractor" shall submit proposals for work requested by the
"College" on a project by project basis which includes at a minimum; the
scope of work to be performed, an installation plan, an approximate time
frame for completion, and an itemized breakdown of materials, equipment,
software and labor. Proposals must be accepted by the "College" and a
purchase order shall be issued to the "Contractor" prior to the
commencement of work.
Sustainability & Green Initiatives
a) Describe in detail any methods or materials your company uses
that would be considered green.
Completed & Signed Required Forms
From Section 1:
a) Addendum
b) Signature Form
c) Drug -Free Workplace
d) Conflict/Non-conflict of Interest Statement
e) Florida Preference -Personal Property
f) Florida Preference -Printing
g) W-9 Form
h) Public Entity Form
i) Certificate of Liability Insurance
Page 15
6. Selection Process
The Selection of a Contractor will be a two part process based on
submittal review and oral presentations. The selection committee will
participate in evaluating the proposals throughout both parts.
a) Part 1, Submittal Review:
The evaluation committee will review responsive submittals and
score the written responses according to the evaluation criteria
listed below. The committee will select at least three (3) but no
more than five (5) of the highest ranking firms to move on to Part 2.
The score for the submittal review (Part 1) will count 40% toward
the total score.
Criteria
Geographic location and response time guarantee (20%)
Experience in higher education environments (15%)
Product Compatibility with existing systems (25%)
Technician Certifications and experience (25%)
Service Contract pricing (15%)
b) Part 2, Interviews/Presentation:
The highest ranking firms, as determined in Part 1, will be invited to
presentfinterview with the selection committee. The criteria is listed
below. The scores for the interviews (Part 2) will count 60% toward
the total score of the shortlisted contractors.
Criteria
Interaction/connection with Valencia team (35%)
Demonstrated understanding of the project (35%)
Challenges/Solutions (15%)
References (15%)
c) Evaluation Scoring Scale
Exceeds expectations
4
points
Somewhat exceeds expectations
3
points
Meets expectations
2
points
Somewhat meets expectations
1
point
Does not meet expectations
0
points
Page ( 6
7. Attachments
a) Reference Check Form
Only the shortlisted contractors will be required to provide
Reference Check Forms to at least three (3) references. Please
note that it is your responsibility to get the reference forms to your
references. The completed attachment must be returned directly to
Valencia Procurement from the references. Forms will not be
accepted from your company. Unresponsive references mean
fewer points in this category.
Page 17
Reference Check Form
RFP# 13/14-24 Company Providing Reference:
Life Safety & Asset Protection Name
System
Contact: ......................................................................
PhoneNo: ....... ........ I .................................................
Valencia College is conducting a reference check on:
for the above mentioned project, and your company was selected as a reference by the contractor.
Please answer the following questions and return it directly to Valencia Procurement via E-mail to
valenciaprocurement@valenciacoliege.edu before noon, August 4, 2014.
REFERENCE QUESTIONS
Please score the following questions based on this scale:
Scoring Scale:
Exceeds expectations
4
points
Somewhat exceeds expectations
3
points
Meets expectations
2
points
Somewhat meets expectations
1
point
Does not meet expectations
0
points
1. How would you rate the quality of service you received from this company?
2. How would you rate the knowledge of the product lines with this company?
3. How would you rate the training/certification levels of the staff?
4. Was the contractor accessible and responsive?
5. Would you hire this contractor again?
Total Score
Divide by 5
Comments:
Please Print
Name•
Title:
E-mail address:
Company:
Signature:
Page 18
8. Term of Contract
The contract resulting from this "RFP" shall commence effective upon the Board
of Trustees approval and the execution by both parties and extend for a period of
three (3) years. The "College" shall have the option of extending the term of this
contract for two (2) additional one (1) year terms by mutual consent.
Page 19
ATTACHMENT B
CONTRACTOR'S RESPONSE TO RFP DATED JULY 15, 2014
Page 9 of 10
Attachment 'B"
Signature Systems
ofi Florida- i ---
Response to RFP 13/14-24
Life Safety and Security Systems
Presented to:
Valencia College Procurement Office
Presented by:
Phil Lutes, President
Signature Systems of Florida
Original Document I
REAriv ii-awxG
RFP 13/14-24 Response
Signature Systems
sof Floridan
This document is to serve as Alert Security, Inc. DBA Signature Systems of Florida's {SSoF} Letter of
Intent to provide services to Valencia College as outlined in RFP 13/14-24, issued June 19, 2014.
SSoF acknowledges it understands the scope of work contained in the RFP. Our more than ten
years of service to Valencia gives our team unique insight and experience into use of the systems at
the college. Additionally our office and field staff formed relationships with key operating
personnel at the college, enabling more effective communication when planning for the future and
resolving current issues.
SSoF hereby commits to performing the work des r:Title:
in the RFP and in our associated response.
Authorized Signature: President
Name: Phil Lutes _ Date: Julv 14, 2014
Signature Systems of Florida Page 1
RFP 13/14-24 Response
Signature Systems
sof Florld
t 1 Inserted below is a scanned copy of Florida's Corporate Certificate for Alert Security, Inc.
Additionally included is a copy of the fictitious name registration renewal for Signature
Systems of Florida.
State of Florida
Department orf 'State
I certify from t1mraeords of this office dtatALfsRLT SECURITY, WC. Is a
corporation organized under the laws of the State of Florida, riled on July 26,
1988.
The document number of this corporation is M90$52.
T further certify, that said corporation has paid all fees due this office through
December 31, 2414, that its most recent annul roporttuniform business report
-A= filed on January 14, 2014, and its status is active.
5 further certify that -said corporation has not&Icd Articles of Dissolution.
Ohara ender illy hand and (he
Creat Seal ofifte State nfFlarlda
at lldfattasree, die Capkal, this
Me Baarleatth day ofltalapry,
aazt
Secretoy aj`State
AutheuaCAVOn Ice CC97468ROZSS
Ta aaamptlrn(o thta ad,(T-tgwM( tha V;IIu%viag aite,ent.r ibis
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Signature Systems of Florida Page 2
I
RFP 13%14-24 Response
APPLICATION FOR RENEWAL OF FICTITIOUS NAME
REGISTRATIOUft GOBI 19900392
FictittousName: SGNAIUNESYSftMS011fLQRIUA
Current Mailing Address:
153 WILSHIRE BLVD
CASSELSERRY,FL 32707
Current County or principal Place of Business:
MULTIPLE
CurfentFEi Number:
CtlrrentOLYRer(s):
})..omni.^^.6610657 ()Ossa
FE rr: 60.3172191
tacw ALERTSECURnY. W.
Aftess: 160 WILSHIRE PLUD
Cry-SNYrc CAMELBERRY,FL 32707
New Mailing Address:
Signature Systems
sof Floridan
Jun 04,2013
Secretary of State
613000052861
NewCoun(yoMinclpal Place or6usfness:
SEMME
Nerr FEI Number:
503172191
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PHILUP LLTES 0WO 2013
EfectronicSgnature(s) Date
Certiftcateof Status Requested ( ) Certified Copy Requested ( )
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S of Floor dSystems
Corporate Ownership History
Alert Security, Inc. DBA Signature Systems of Florida (SSoF) was Incorporated In 1988 and its
present ownership has been In place since 1996. Originally founded as a residential alarm
company, Alert Security, Inc. was sold to Phil Lutes, Dave Summers and Bruce Ritchie in
November 1992. Robert Moore purchased 25% of the company in 1995, and in 1996 Mr.
Moore and Mr. Lutes purchased the shares of Mr. Summers and Mr. Ritchie; majority
ownership has remained unchanged since.
In the mid 1990's Alert Security transitioned from the residential alarm market to the
commercial fire and security market, as this is where Mr. Lutes' technical and sales expertise
was more prevalent. In 1998 Alert Security registered the fictitious name "Signature Systems
of Florida" to better reflect the variety of security and life safety systems provided and serviced
by the business.
Organizational Structure
SSoF is organized into three primary operating groups: Operations, System Sales and Design, and
Accounting and Administration.
Operations Group
The Operations group is led by our Operations Manager, Jesse Schwindler. Mr. Schwindler's group
oversees Service, Installation and Test and Inspection (Fire Alarm Recertification). Mr. Schwindler
has been with SSoF since 1998, beginning as a helper orr installations.
The Service team consists of four full time Service Technicians and a Service Dispatcher. The Service
team is augmented by experienced Lead Installers to ensure we have the capacity to respond to
emergencies 24 hours per day.
The Installation Team has two full time Project Managers (Shawn Lloyd and Scott Kuhle) responsible
for coordinating new installations and modifications to existing systems. The PMs use our own
experienced and certified employees as well as trusted subcontractors to accomplish their books of
work.
Our Test and Inspection team consists of two pairs of inspectors (lead and helper) and an Inspection
Coordinator who schedules the inspections with our customers.
System Sales and Design
The System Sales and Design Group is led by Phil Lutes, President of SSoF. The group consists of
four full time sales consultants, a business development speciallst and an estimator. Each sales
consultant focuses on particular markets and has deep product knowledge to support their
customer base. Mr. Lutes is the primary sales contact for Valencia College.
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Accounting and Administration
Accounting and Administration is led by Elaine Dietz, who joined the company as Office Manager in
2000. Mrs. DietZs team is responsible for financial transactions between the company and its
customers, vendors and employees. Mrs. Dietz also oversees human resources, insurance
compliance and other administrative roles that are critical to the operation and management of the
business.
Qualifications
Signature Systems of Florida is a service oriented company providing solutions to businesses
needing expertise in life safety, security and sound systems. SSoF has created a culture that places
the Customer at the center of our organizational focus. We have empowered our front line
employees with the ability to make decisions in the field so they can quickly resolve problems for
customers without having to "call the office" to seek permission. In order to provide guidance to
our employees we developed three core values:
Do What's Right— We sell and service systems that protect life and property. What
we do Is important and we are professionals. Professionals do what's right, even if
It's not easy.
Customer Service — Be the customer's hero at every interaction. This assures loyalty
and increases the value of our relationship; and remember that sometimes the
customer Is a fellow employee.
Teaching%Learning —The willingness to learn provides the potential for growth. The
responsibility to teach makes the potential become reality.
Our goal is to provide the highest level of service to our customers while complying with the codes
and standards of our industry.
Staying Current and Informed
The components of the systems at Valencia College are manufactured by dozens of companies. in
order to service and maintain these components SSoF's leadership and employees are constantly
Involved with the manufacturers at various levels. For example, in 2006 Mr. Lutes was the
President of EST's Florida Business Development Council and in 2010 Mr. Lutes was invited to serve
as a member of EST's National Business Development Council. This year Mr. Lutes served on the
President's Advisory Council for Open Options, assisting in refining Open Options' vision for their
future business.
For the past six years Mr. Lutes has participated in the Milestone integration Partners Symposium, a
forum for Milestone and Its strategic partners to share information and plan business strategies.
Along similar lines, for the last three years Mr. Lutes has attended Axis Communications' Connect
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and Converge Conference. This event previews new products and services Axis will be releasing in
upcoming months.
Certifications
in Tab 3 we will provide a detailed list of our employees and their product certifications. it is
Important to note the significance SSoF places on factory certification. It is our policy to maintain
at least two factory certified employees on all systems we install and support. in many cases we
exceed that goal, having four employees certified on EST at various levels, five on Milestone, and
four on Axis Communications.
In addition to factory certifications, we encourage all of our technical employees to become NiCET
certified in Fire Alarm Systems. NICET is an independent organization that establishes standards for
certification in various engineering technologies. NICET certification is a recognized standard in
design and service specifications written for the fire alarm industry. NiCET's fire alarm certifications
are subdivided into four levels (I thru IV), with each level requiring more field experience and
technical knowledge. SSoF has five employees who hold current NICET certifications, and three
others who have been NICET certified In the past.
History with Valencia
Access Control & Surveillance Cameras
Signature Systems of Florida began working with Valencia in early 2002, when Tom Benson and
Bruce Marshal were seeking a solution to control access to data centers and MDFs, while also
providing an audit trail. SSoF installed a trial system on the door to the data center, at the time
located In the SSB, and showed Tom and Bruce how to use the software. In the months that
followed SSoF expanded the Installation to MDFs at East and Osceola campuses, which led to the
use of the system on the Smart Classroom projects, which were in their nascent stages.
As college leadership began to see the value of card access technology, an RFP was issued in 2004
and subsequently awarded to SSoF to expand the system to include exterior doors to all buildings,
classrooms with smart technology, and other doors to areas deemed sensitive or at risk. The RFP
also included deploying surveillance cameras, although there was no expressed strategic vision as
with the card access system.
Fire Alarm
Deploying card access frequently requires Interfacing with fire alarm systems. As our deployments
moved forward we were introduced to Bill Gibson who was responsible for compliance. Bill was in
need of a qualified company to service the EST fire alarm systems prevalent throughout the college
because he was unsatisfied with the level of service he was receiving from the current and previous
vendors. SSoF worked closely with Bill to understand the needs of the college and in 2009 our
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Signature Systems
prof Floridac
contract was modified to include the monitoring, service and maintenance of the fire alarm
systems.
Mass Notification
In 2009 Tom Lopez deployed the first "public address" based Mass Notification system inside the
SSB, funding it with a grant award, This deployment included the installation of Fireworks, a
computer based Command and Control user interface. Fireworks is capable of using Valencia's iT
network to communicate with EST3 fire alarm control panels, enabling live voice messaging from
the Security Office to any EST3 voice enabled system on the network. Tom was instrumental in
making the EST3 Voice system a requirement in all new construction projects, and today the
Fireworks system can communicate to a third of the buildings at the college.
In a separate mass notification project, Mr. Lopez secured grant funding to install outdoor IP based
loudspeakers located in areas around the college where students and staff are likely to gather. The
system chosen by Tom was Talk -A -Phone's WEBS Contact. SSoF became involved in this project
when Talk -A -Phone disclosed to Tom he would need a WEBS certified integrator to complete the
software portion of the project, but there were none in Florida. Tom reached out to SSoF and we
sent two employees to Chicago to become certified on the WEBS Contact Platform.
other Higher Education Experience
In addition to our extensive experience with Valencia College, Signature Systems of Florida has worked
for the past ten years,with the University of Central Florida deploying access control and iP cameras. In
that time, UCF and SSoF have partnered to install almost 1,500 IP cameras and more than 600 doors of
access control.
Other Nigher Education clients of SSoF include:
Polk State College— iP Cameras and Talk -A -Phone Mass Notification
Bethune-Cookman College — Fire Alarm Certifications
Bankruptcy Statement
Alert Security Inc., DBA Signature Systems of Florida has never filed for bankruptcy.
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Signature Systems
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Business Location
Signature Systems of Florida Is located at 150 Wilshire Blvd., Casselberry, FL 32707. it is from this
location our service and installation technicians are dispatched.
Phil Lutes will be the company representative for Valencia. He will be the lead contact for all
design and pricing for projects and services, and will assist in resolving any Issues that may arise
during the course of business. Mr. Lutes has been the primary contact for Valencia for the past
thirteen years and Is very familiar with all aspects of the life safety and security systems at the
college. In addition to being the company's license holder, Mr. Lutes has been Board Ceritified by
the American Society for Industrial Security as a Physical Security Professional (PSP) and holds
NICE(' Level IV certification In Fire Alarm Systems.
Manufacturer Certifications
Valencia College's life safety and security systems use four primary manufacturers and software
developers: Fire Alarm is based on Edwards (EST); Access Control is based on Open Options; Video
Management Software is by Milestone; and Mass Notification by Talk -A -Phone and EST. The
following is a list of SSoF's employees who have been certified by these manufacturers, sorted by
system type and manufacturer. Note this list contains all relevant certifications, with those that
are current being in BOLD.
Fire Alarm (Edwards/EST—SSoF Is an Edwards Strategic Partner)
Mike Donzanti
EST3 Programming
and Networking; NICET Level III
Shawn Lloyd
EST3 Programming
and Networking
Wiljo Ridanpaa
EST3 Programming
and Networking; Fireworks, NICET Level I
David Rivera
EST3 Programming
and Networking; Fireworks; NICET-Level 11
Joe Dingee
NICET Level If
Scott Kuhle
NICET Level III
Chris Broyles
NICET Level III
Phil Lutes
NICET Level IV
Jesse Schwindler
Fireworks; NiCET Level iV
Access Control (Open Options)
Chris Broyles
NPower DNA
Mike Donzanti
NPower DNA
Diego Jayo
NPower DNA
Phil Lutes
NPower DNA
Dan Paprocki
DNA Fusion
Jesse Schwindler
NPower DNA
MUMTE
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Video Management Software (Milestone—SSoF Is a Milestone Platinum Partner)
Seth Allen
Milestone Advanced Certification
Chris Broyles
Enterprise 7.0; Corporate 3.0; Analytics 2.0
Kevin Collins
Milestone Advanced Certification
Diego Jayo
Enterprise 8.0; Corporate 4.0; Analytics 2.0
Scott Kuhle
Enterprise 7.0; Corporate 3.0; Analytics 2.0
Shawn Lloyd
Enterprise 7.0; Corporate 4.0; Analytics 2.0
Phil Lutes
Milestone Advanced Certification
Dan Paprocki
Milestone Advanced Certification
Wiljo Ridanpaa
Milestone Expert Certification; Enterprise 7.0; Corporate 4.0; Analytics 2.0 .
Jesse Schwindler
Enterprise 7.0; Corporate 3.0; Analytics 2.0
Eric Sprague
Milestone Advanced Certification
Mass Notification (Edwards/EST and Talk -A -Phone)
Phil Lutes Talk -A Phone WEBS Contact
Wiijo Ridanpaa EST3 Mass Notification
Jesse Schwindler Talk -A -Phone WEBS Contact
Additional Relevant Certifications
Axis Communications (SSoF is an Axis Gold Partner)
Chris Broyles
Axis Fundamentals
Tim Levell
Axis Certified Professional
Dan Lee
Axis Certified Professional
Phil Lutes
Axis Certified Professional
Dan Paprocki
Axis Certified Professional
IQ1nVislon
Chris Broyles IQ University Certified Partner
Tim Levell IQ University Certified Partner
Dan Paprocki IQ University Certified Partner
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Sr Q Fl dystems
Non -Emergency Calls
Service response for non -emergency calls will typically occur the same business day as the call is
placed. This assumes the service call is requested early enough in the day that we can reasonably
respond with available resources. if the call is placed late In the day, it will be scheduled for the
following work day.
Valencia's hourly rate for service calls is $80.00 (discounted from our normal rate of
$110.00/hour). A two-hour minimum charge Is applicable to service calls.
Emergency Calls
Emergency service calls will be immediately dispatched with the goal of arriving on-site within one
hour. Allowing for traffic, location of the technicians and location of the emergency, it may not
always be possible to meet this goal. Nonetheless, we will respond immediately to such calls for
service in order to restore the system to normal as soon as possible.
The cost for emergency service Is 1.5 times our Valencia service rate of $80.00 per hour. A two-
hour minimum charge is applicable to emergency service calls.
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Access Control Service Scope of Work
Preventive Maintenance
Signature Systems of Florida will perform a functional test of each component attached to the
access control system annually. Correct operation and labeling will be verified and components
will be examined for wear and installation integrity. If a component is found to be loose or out of
alignment, adjustments will be made immediately at no additional charge. if components are
found to be faulty or damaged, they will be replaced at no additional charge during a return service
call. Exception: Door hardware such as door closers, hinges (non -transfer type), exit devices, key
cylinders, etc. will not be covered by this scope. Upon completion of the preventive maintenance,
a computer generated report will be produced documenting the functional test and its findings.
Equipment specifically covered in this scope includes:
System Software
System Control Electronics (i.e. SSP, RSC2, SSPD2, RSC1, iSC-16, OSC-16)
24v and 12v Power Supplies
Card Readers
Request to Exit Motion Detectors
Request to Exit Push Buttons
Magnetic Door Locks
Electric Mortise Locks
Electric Strikes
Pull Apart Asset Sensors in Smart Classrooms
Door Status Sensors
Piezoelectric Sirens for Smart Classrooms
Interconnecting Wiring
NOTE: All testing of the access control system will be performed when the college is closed (nights and
breaks) to minimize the impact on student and staff operations.
Switches, Servers, Storage and Operating Systems
Valencia will be responsible to maintain the IT infrastructure that supports the Access Control system.
This includes switches, servers, storage and operating systems and patches.
System Documentation
SSoF will create and maintain system maps of all devices attached to the access control system.
Valencia will provide the floor plans In PDF format. Completed maps will be added to the access control
software (Fusion DNA) and be accessible to operators. Operators will have the ability to control doors,
bypass alarms and perform other system functions directly from the maps.
Database Maintenance
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Signature Systems
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SSoF will provide quarterly factory supported database maintenance via a VPN connection (provided by
Valencia). This maintenance helps to ensure the system is available 24/7/365. The maintenance
includes the following:
Checking SQL and Windows Error Logs
Checking for Low HDD Space
Verifying SQL and OS Versions
SQL Database Table Checks
Confirm SQL Backup
Checking for Excessive Row Counts on Transactions
Verify Archiving of Old Transactions
Shrink Database (as needed)
Check Table Indexes on Important Tables
Software Support
SSoF will maintain Valencia's software support agreement with Open Options. The SSA ensures Valencia
will have the latest updates and revisions as they are released. SSoF will install new versions as they are
released by Open Options, pending approval of the college.
Ongoing training
SSoF will provide four hours of operator training for up to four people at a time, twice per year at no
additional charge. The agenda for the training will be coordinated with Valencia management to
address needs at the time.
Annual Cost
The annual cost for the Access Control Service scope above will be calculated using the table below. At
the current reader count of approximately 1,200 the annual cost is $90,000. No additional costs for
servicing or maintaining the system will be incurred except those resulting from acts of nature,
vandalism, abuse or emergency service.
Reader Count
Cost per Reader
Up to 100
$200
101-500
$150
501-1000
$110
1000 and above
$75
IP Surveillance and VMS Scope of Work
Preventive Maintenance
Annually - Surveillance cameras will M inspected for signs of wear. All lenses, housings and domes will
be cleaned. Focus and Field of View (FoV) will be confirmed with the assistance of a Valencia
designated representative. Adjustments to focus and FoV will be performed during the Inspection.
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i
Quarterly— Storage for each camera will be reviewed to verify compliance with standards (to be
established) and adjusted accordingly if resources are available. New device packs from Milestone
will be installed. Valencia's OIT staff and SSoF will coordinate OS updates and patches and verify
completion.
Switches, Servers, Storage and Operating Systems
Valencia will be responsible to maintain the IT infrastructure that supports the camera system. This
Includes switches, servers, storage and operating systems and patches.
System Documentation
Similar to the Access Control system, SSoF will create and maintain maps that include the location of
each camera in the system. The maps will be loaded into the Milestone servers and accessible to
operators. Icons representing cameras will give the operators an idea of each camera's Field of View,
making use of the system much more intuitive.
Service
Except as specifically excluded elsewhere In this document, the scope of this proposal Includes all parts
and labor to maintain and service the system under normal conditions. Acts of nature, vandalism, abuse
and emergency service calls will result in additional charges. Cameras and encoders found not working
will be replaced with similar models until the original Is repaired. If the original equipment cannot be
repaired It will be replaced permanently with a new similar or better model, with a 30% discount from
MSRP and no labor charged. All replacements are subject to the final approval of Valencia's
management.
Milestone SUP (Software Upgrade Plan)
SSoF will maintain Milestone's SUP as part of this scope. The SUP provides Valencia with access to
Device Packs - software updates that provide the latest drivers for cameras and encoders connected to
the system. The SUP also provides protection of the college's financial investment in Milestone. Should
the coil?-ge decide to upgrade from XProtect Enterprise to XProtect Expert or XProtect Corporate, the
college will receive a full retail credit to be applied towards the cost of the upgrade.
Ongoing Training
SSoF will provide four hours of operator training for up to four people at a time, twice per year at no
additional charge. The agenda for the training will be coordinated with Valencia management to
address needs at the time.
Annual Cost
The annual cost for the IP Surveillance and VMS Service scope of work has two elements. The SUP for
XProtect Enterprise Is $36 per camera/year. If the college upgrades to XProtect Expert, the SUP
Increases to $49 per camera/year. Preventive maintenance and service on the cameras is based on the
table below. The current total based on 350 cameras using XProtect Enterprise SUP Is (($36 + $110) x
350) _ $51,100.
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Camera/Encoder Count Cost per Unit
Up to 100
$150
101-500
$110
501-1000
$95
1000 and above
$75
Mass Notification Scope of Work
Preventive Maintenance
s%o F@dys
Valencia's Mass Notification System (MNS) has an interior element (ESTs Based) and an exterior element
(Talk -A -Phone Based). The interior mass notification systems are fully Integrated with building fire alarm
systems and are installed In the following buildings:
West Campus
Mod 1
Mod 4
Mod 6 (Library)
Mod 7
Building 8 (Events Center)
Building 10
Building 11
SSB
East Campus
PAC/TTL
Building 4 (Library)
Osceola Campus Building 4
Lake Nona Campus
The MNS should be tested annually to verify correct operation. This test should coincide with the
annual fire alarm certification, reducing costs and disruptions to operations. Test messages to each
building and zone will be initiated at the Fireworks command console and verified in the field.
Concurrently, the fire alarm systems will receive their annual recertification testing, with reports being
developed and delivered to Bill Gibson (Fire Alarm) and Mike Favorit (MNS).
Because the MNS and Fire Alarm Systems are so tightly integrated, It is impractical to test -the MNS
without also testing the Fire Alarm. Therefore the pricing presented reflects the costs for testing both
systems simultaneously.
Building
Fire Alarm
T&I
MNS
Additional
Total
WEC Mod 1
$825.89
$273.88
$1,099.77
WEC Mod 2
$464.49
NA
$464.49
WEC Mod 3
$1,015.86
NA
$1,015.86
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WEC Mod 4
$551.37
$232.71
$784.08
WEC Mod 5
$649.83
NA
$649.83
WEC Mod 6 (Libraty)
$927.83
$289.17
$1,217.00
WEC Mod 7
$472.60
$220.89
$693.49
WEC Events Center
$288.43
$193.26
$481.69
WEC Mod 9
$967.21
NA
$967.21
WEC Bldg. 10
$1,002.30
$300.35
$1,302.65
WEC Bldg. 11
$2,642.16
$546.32
$3,198.48
WEC Mod 14
$441.33
NA
$441.33
WEC Mod 15
$175.00
NA
$175.00
WECAHS
$1,303.13
NA
$1,303.13
WEC HSB
$803.88
NA
$803.88
WEC SSB
$1,908.93
$436.34
$2,345.27
WEC Site Monitoring
$325.00
NA
$325.00
EAC Bldg.1A1B
$2,020.13
NA
$2,020.13
EAC Bldg. 2
$476.08
NA
$476.08
EAC Bldg. 3
$704.27
NA
$704.27
EAC Bldg. 4
$1,480.65
$372.10
$1,852.75
EAC Bldg. 5
$1,136.33
NA
$1,136.33
EAC Bldg. 6
$902.34
NA
$902.34
EAC Bldg. 7
$394.99
NA
$394.99
EAC Bldg. 8
$1,047.13
NA
$1,047.13
EAC A -H
$672.99
NA
$672.99
EAC PAC/TTL
$697.32
$254.60
$951.92
EAC Site Monitoring
$325.00
NA
$325.00
OSC Bldg. 1
$1,160.65
NA
$1,160.65
OSC Bldg. 2
$1,081.88
NA
$1,081.88
OSC Bldg. 3
$1,238.26
NA
$1,238.26
OSC Bldg. 4
$2,563.79
$534.57
$3,098.36
OSC Bldg. 14
$200.00
NA
$200.00
OSC CEP
$200.00
NA
$200.00
C)l
$1,732.87
NA
$1,732.87
VCDO
$1,072.72
NA
$1,072.72
Winter Park
$1,027.44
NA
$1,027.44
McCoy
$200.00
NA
$200.00
LNC
$1,630.00
$394.50
$2,024.50
Totals
$36,730.08 1
$4,048.69
$40,788.77
Future Fire Alarm and Mass Notification Pricing Structure far Preventive Maintenance
The table below will be used to price new or additional fire alarm systems for preventive maintenance.
Device Type
Unit Cost
Control Panel
$25.00
Booster Power Supply
$20.00
Annunclator
$15.00
Pull Station
$8.00
Smoke or Heat Detector
$12.00
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Duct Smoke Detector
$15.00
Visual Notification Device
$5.00
Audible Notification Device
$5.00
Control Relay
$7.00
Door Holder
$5.00
St�o Fo Florida tm
To calculate the cost of fire alarm preventive maintenance, multiply the quantity of each device type by
its associated unit cost then total the -results. To calculate the cost of MNS preventive maintenance, add
15% to the cost of the fire alarm PM, then add $150.00.
Example: Sample Building has the following devices:
1 FACP @ $25 $25
3 Booster Power Supplies @ $20 $60
12 Pull Stations @ $8 $96
17 Smoke Detectors @ $12 $204
6 Duct Smoke Detectors @ $15 $90
45 Strobes @ $5 $225
60 Speakers @ $5 $300
12 Control Relays @ $7 $84
Fire Alarm PM Total: $1,084
MNS PM Total: $1,084 + ($1,084 x 15%) + $150 = $1,396.60
Switches, Servers, Storage and Operating Systems
Valencia will be responsible to maintain the IT infrastructure that supports the MNS system. This
includes switches and network connectivity. Servers, storage and operating systems and patches will be
maintained by SSoF.
Hourly Rates for Service and Repair—Ali Systems
In the event service or repairs to systems fall outside the scope of this proposal, our service rates will be
as described in Tab 4 ($80/hr. for non -emergency; $120/hr. for emergency)
Material Discounts for Projects and Service
With the exception of the manufacturers listed below, material purchased or proposed for new projects
or repairs not covered by the services described in this proposal will be discounted from MSRP by 20%.
In the event a given manufacturer does not publish an MSRP list, MSRP will be determined by
multiplying dealer cost times two. All manufacturer invoices for material will be available for
verification.
Exceptions: Axis Communications: 5% off list
Monitoring for Fire and Security Systems
Fire Alarm Monitoring—Traditional POTS Phone Lines: $420.00 peryear
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Fire Alarm Monitoring—Sig Mesh Radio:
Security System Monitoring — POTS Line:
Security System Monitoring—Sig Mesh Radio:
Signature Systems
sof Floridan
$588.00 per year
$360.00 per year
$468.00 per year
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Sustainability and Green Initiatives
Signature Systems
sof Florlda
Signature Systems of Florida has embraced the need to be an environmentally responsible
company. Being a small business it Is difficultto find opportunities that have a huge impact, but
we have in place several Initiatives that move us in a better direction:
• Electronic (paperless) invoicing allows customers to opt into receiving invoices via email,
and when available we take advantage of similar programs with our vendors.
• Battery recycling— most of the systems we maintain rely on sealed lead acid batteries for
backup power. old batteries are returned to their manufacturer for recycling.
• Wire Scrap — Our field technicians and installers gather all scrap wire from their projects
and return it to a collection bin at our office. Not only is this responsible, but the recycling
proceeds are used to help fund employee and family events — for example this year we
held an employee family day at Fun Spot.
• Manufacturers of the products we support are very active in Green Initiatives. Below is a
list of links to some of their Sustainability statements:
o Axis Communications—http://www.axis.com/corporate/sustainability/default.htmi
o UTC Fire and Security (EST) - http://www.utc.com/Corporate-
Responsibility/Environment-Health-And-Safety/Pages/default aspx
-o HID Readers and Credentials - http://www.hidplobal.com/sustainability-program
o Corbin Russwin Door Hardware - httg://www.corbinrusswin.com/en/site/corbin-
russwin/LEED-a nd-Susta inability/
(
SSoF supports efforts to provide a more sustainable future and will continue to search for these
opportunities in our industry.
Signature Systems of Florida page 18
t ; 3. Attachments
a. Acknowledgement of Addenda
The "Contractor" shall acknowledge receipt of any addenda issued to the solicitation by
completing the fields below or by completion of the applicable information on the
addendum and including this page as part of the proposal package. Failure to
acknowledge an addendum that has a material impact on the solicitation may negatively
impact the responsiveness of your proposal. Material impacts include but are not
limited to changes to specifications/scope of work, delivery time, performance period,
quantities, bonds, letters of credit,- insurance, qualifications, etc.
Addendum Number
Sn t
F sr�EiS
IDate
1 '�! rl
Page 110
b, Signature Form
Company Name
Alert Security, Inc. DBA Signature Systems of Florida
Purchasing Address
City
State
ZIP (9 -digit)
150 Wilshire Blvd
Casselberry
FL
32707
Remit to Address
City
State
ZIP (9 -digit)
150 Wilshire Blvd
Casselberry
FL
32707
Phone #
Fax #
Web page address
407-644-8990
407-644-9626
www.signaturesystemsfl.corn
Address of Parent Company (if applicable)
City
State
ZIP (9 -digit)
Contact Person (for project notification)
Title
Emaii Address
Phone #
Phil Lutes
President
plutes®signaturesystemsfi.com
407-947-4734 (c)
Federal Employer Tax identification No (9 -digit) OR Social Security Number (SSN)
59-3172191
OWNERSHIP Please check all applicable boxes!
Company is at least 51% owned, controlled, and actively managed by11 Minority Person(s)[1 Woman/women
Disabled Vet CDB
If minority owned, check applicable boxes. Please attach your Minority CertiRcatlon
Native American (includes American Indian, American Eskimo, American Aleut, and Native Hawaiian)
Asian Indian American (includes India, Pakistan, and Bangladesh) African American
Aslan Pacific American (includes oriental)
8 Hispanic American
Name (Print): Phillip A. Lutes
Signature:
L;—�
Please type or print clearly.
All contractors certify bytheir signature that they have read and understand the conditions and specifications of this RFP and that
they have the authority, capacity and capability to perform according to the conditions and specifications of this Request for
Proposal.
Page 111
C. Drug -Free Workplace
The undersigned contractor, in accordance with Florida Statute 287.087 hereby certifies that
Alert Security, Inc. DBA Signature Systems ofFlorida does:
Name otBusiness
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee
assistance programs and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified In Paragraph 1.
4. In the statement specified in Paragraph 1, notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Florida Statute 893 or of any controlled
substance law of the United States or any state, for a, violation occurring in the workplace no
later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
Implementation of Paragraphs 1 thru 5.
As the person authorized to sign this statement, I certify that this contractor complies fully with
above requirements. A49�
Signature
Phillip A Lutes
Print Name
June 23. 2014
Date
Page 112
d. Conflict/Non-conflict of Interest Statement
CHECK ONE
[ X] To the best of our knowledge, the undersigned firm has no potential conflict of interest
due to any other clients, contracts, or property interest for this project.
OR
[ ] The undersigned firm, by attachment to this form, submits information which may be a
potential conflict of interest due to other clients, contracts, or property interest for this
project.
LITIGATION STATEMENT
CHECK ONE
[ X] The undersigned firm has had no litigation and/or judgments entered against it by any
local, state or federal entity and has had no litigation and/or judgments entered against
such entities during the past ten (10) years.
[ ] The undersigned firm, BY ATTACHMENT TO THIS FORM, submits a summary and
disposition of individual cases of litigation and/or judgments entered by or against any
local, state or federal entity, by any state or federal court, during the past ten (10) years.
Alert Security, Inc. DB 'gnature Systems of Florida
Comps
uthMzed ignaf e
Phillip A. Lutes
Name (Print or Type)
President
Title
Failure to check the appropriate blocks above may result in disqualification of your proposal.
Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past
litigation and/or judgments, may result in disqualification of your proposal.
Page 113
e. Florida Preference -Personal Property
Must be completed if your company is located outside the State of Florida
Terms & Conditions: Written Opinion Requirement re: Florida Preference -Personal
Property
The "College" is required In solicitations to comply with providing a preference to Florida
Businesses in accord with Fla. Statute #287.084 (personal property).
All "contractors" whose principal place of business is outside the state of Florida must complete
`this form OR on the Attorney at Law's LETTERHEAD a written opinion with all required
Information. The submitted document MUST be signed by an attorney at law licensed to
practice law in the bidders/proposers foreign state, as to the preferences, is any or none,
granted by the law of the state to its own business entities whose principal places of business,
as defined in F.S. 607.01401(20), are in the foreign state in the letting of any or all public
contracts.
1. Name of "contractor" submitting a proposal: NIA
2. list the State which is the Principal Place of Business, as defined in F.S.
607.01401(20), for the Bidders/Proposer:
3. List the Name of your Attorney at Law licensed to do business in that state:
3A. Phone # and email address of your attorney: ( )
Email:
4. Attorney Written Opinion:
Define below if the bidders/proposers foreign State, has laws that provide preferences, if
any or none, granted by the law of the foreign state as to its own business entities whose
principal places of business, as defined in F.S. 607.01401(20), are in that foreign state in
the letting of any or all public contracts.
4A. What is the specific web url where the bidders/proposers foreign state law is defined
as to providing preference to in state businesses for any or all public contracts?
Page 114
4B. The bidders'/proposers' foreign state law provides what percentage preference to in
state businesses for any or all public contracts? %
4C. The bidders'/proposers' foreign state does not have any laws that provide a
preference to in state businesses for any or all public contracts? Yes No
5. Signature of your Attorney at taw licensed to do business in that state:
Printed
Web -site to review complete statute:
http:/Iwww.leq,state.fl.us/STATUTEStindex.cfm?App mode=Display Index&Title Request=XIX
4T1t1eXiX
Page 115
f. Florida Preference -Printing
Must be completed if your company is located outside the State of Florida
Terms & Conditions: Written Opinion Requirement re: Florida Preference -Printing
The "College" is required in solicitations to comply with providing a preference to Florida
Businesses in accord with Fla. Statute #283.35 (printing).
All "contractors" whose principal place of business is outside the state of Florida must complete
this form regarding printing only.
1. Name of "contractor" submitting a proposal: N/A
2. list the State which is the Principal Place of Business, as defined in F.S. 607.01401(20),
for the Bidders/Proposer:
3. Signature of bidder/proposer:
Printed Name:
Web -site to review complete statute:
http://www.le.qstate fl us/STATUTES/index cfm?App mode=Display Index&Title Request=XIX
#TItIeXIX
Page 116
Form w-9
Request for Taxpayer
Give Form to the
(Rev. August 2013)
DepartmentoftheTmasuuy
identification Number and Certification
requester. Do not
IntemslRrwanue8ervt�
send to the iRS.
Name (as shown on your Income tax return)
Alert securit , inc.
Business name/disregarded entity name, if different from above
or
dba Signature Systems of Florida
oCheck
appropriate box for federal tax classification:
Exemptions (see instructions):
d c
❑ tndividuat/sole proprietor 1:10 Corporation Q S Corporation ❑ Partnership ❑ Trust/estate
o
L
❑ Limited flab9lty, company. Enter tho tax classlik ation (0=0 corporation, S=D corporation, P=partnership))-
Exempt payee code Of any)
0
Exemption from FATCA reporting
N
L
❑ Other (sea Instructions)>
coda Of any)
it
Address (number, street, and apt. orsuite no.)
Requester's name and address (optional)
150 Wilshire Boulevard
co m
Clly, state, and ZIP code
0
Casselberry, FL 32707
• _
List account number(s) here (optlonai)
aw ..._f_._a.t. .. — . w....
ruouuncaourr tvunruer r r
Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" ifne
to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the Part I Instructions on page 3. For other
entitles, it is your employer Identification number(EIN). if you do not have a number, see Now to got
TIN on page 3.
Note. If the account Is in more than one name, see the chart on page 4 for guidelines on whose
number to enter.
Under penalties of perjury, t certify that:
1. The number shown on this form Is my correct taxpayer identification number (or t am waiting for a number to be Issued to me), and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) t have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the iRS has notified me that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S, person (defined below), and
4. The FATCA code(s) entered on this form (if any) Indicating that i am exempt from FATCA reporting Is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and
generally, payments other than interest an Ivfdends, you are not required to sign the certification, but you must provide your correct TiN, See the
instructions on page S. /) i
a71yrr Signature of /
Here U.S. person ► ter^ jg pate) -
General Jnstructlons
Section references are to the Internal Revenue Code unless otherwise noted.
Futuro developments. The IRS has created a page on IRS.gov for Information
about Form W-9, at tvwtvJrs.govAVa. Information about any future developments
affecting Form W-9 (such as legislation enacted afterwo release it) will be posted
on that pago.
Purpose of Form
A person who is required to Me an Information return with the IRS must obtain your
correct taxpayer identification number (TIN) to report, for example, income paid to
you, payments made to you In settlement of payment card and third party network
transactions, real estate transactions, mortgage Interest you paid, acquisition or
abandonment of secured property, cancellation of debt, or contributions you made
to an IRA.
Use form W-9 only If you are a U.S. person (including a resident alien), to
provide your correct TIN to the person requesting it (the requesters and, when
applicable, to:
1. Certify that the TIN you aro giving Is correct (or you are waiting for a number
to be Issued),
2. Certify that you are not subject to backup withholding, or
wlthhokHng tax on foreign partners, share of effectively connected Income, and
4. Certify that FATCA coda(s) entered on this form Of any) Indicating that you are
exempt from the FATCA reporting, Is correct.
Note. If you are a U.S. person and a requester gives you a form other than Form
W9 to request yourTIN, you must use the requester's form if it Is substantially
similar to this Form W9.
Definition of a U.S. person, For federal tax purposes, you are considered a U.S.
person if you are:
• An Individual who is a U.S. citizen or U.S. resident alien,
• A partnership, corporation, company, or association created or organized in the
United States or under the laws of the United States,
• An estate (otherthan a foreign estate), or
• A domestic trust (as defined In Regulations section $013701-7).
Special rules for partnerships, Partnerships that conduct a trade or business in
the United States are generally required to pay a withholding tax under section
1446 on any foreign partners! share of effectively connected taxable income from
such business. Further, In certain cases where a Form W-9 has not been received,
the roles under section 1446 require a partnership to presume that a partner Is a
foreign parson, and pay the section 1446 withholding tax. Therefore, If you are a
U.S. person that Is a partner In a partnarstdp conducting a trade or business In the
3. Claim exemption from backup withholding if you are a U.S, exempt payee, if United States, provide Fort W-9 to the partnership to establish your U.S. status
appitcable, you are also certifying that as a U.S. person, your alterable sham of and avoid section 1446 withholding on your share of partnership Income.
any partnership Income from a U.S. trade or business is not subject to the
Cat. No. 10231X Form W-9 (Rev. 8.2013)
h. Public Entity Form
SWORN STATEMENT UNDER SECTION 287.133 (3) (a) -FLORIDA STATUTES: THIS FORM MUST BE SIGNED IN THE PRESENCE OF A
NOTARY PUBLIC OR OTHER OFFICER AUTHORVED TO ADMINISTER OATHS
1. This sworn statement is submitted with Bid, Proposal, ITN or Contract Number RFP 13/1for
Tifr. Safely mid Asset'prntertinn gystems
2. This sworn statement is submitted bye ty, Ine DB A S gua ars IName of entity submitting
sworn statement] whose business address is _1 in Wilshire Riud
Casselbouy FI 32707 and (if applicable) Its Federal
Employer Identification Number (FEIN) is 59-3172191 (if the entity has no FEIN, include the Social Security
Number of the individual signing this sworn statement.,
3. My name is Phillip A. Lutes [please print name of individual slgning] and my
relationship to the above Is President
4. 1 understand that a "public entity crime" as defined In Section 287.133(i)(g) Florida Statutes means a violation of any state
or federal law by a person with respect to and directly related to the transaction of business with any public entity in
Florida or with an agency or political subdivision of any other state or with the United States, including, but not ilmited to,
any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision and
Involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
S. I understand that "convicted' or "conviction" as defined in Paragraph 287.133(1)(b), florida Statutes means a finding of
guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of
record relating to -charges brought by indictment or information after July 1, 1989, as a result of a jury verdict; non jury
trial, or entry of a plea of guilty or nolo contenders,
6. 1 understand that "affiliate" as defined in Paragraph 287133(I)(a), Florida Statutes means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity crime. The term "affillate lncludgs those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by
one person of shares constituting a controlling Interest In another person, or a pooling of equipment or income
among persons when not forfair market value under an arm's length Contract, shall be a prima facie case that one
person controls another person. A person who knowingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida duringthe preceding 36 months shall be considered an affiliate.
7. 1 understand that a "person" as defined In Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity
organized under the laws of any state or of the United States with the legal power to enter into a binding contract and
which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" Includes those officers, directors,
executives, partners, shareholders, Employees, members, and agents who are active in management of an entity.
8. Based on information and belief, the statement, which I have marked below, is true In relation to the entity submitting this
sworn statement. [Please indicate which statement applies).
Page 118
X Neither the entity submitting this sworn statement nor any officers, directors, executives, partners, shareholders,
employees, members or agents who Is active in the management of the entity, nor apy affiliate of the entity have been
convicted of a public entity crime subsequentto July 1, 1989.
—The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders,
employees, members or agents who are active In the management of the entity, or an affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please Indicate which additional statement
applies].
—There has been a proceeding concerning the conviction before a judge or hearing officer of the State of Florida, Division of
Administrative Hearings or a court of law having proper jurisdiction. The final order entered by the hearing officer or judge did
not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final order.]
„The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a court of
law having proper jurisdiction or a judge or hearing officer ofthe State of Florida, Division of Administrative Hearings. The final
order entered by the judge or hearing officer determined that is was In the public Interest to remove the person or affiliate
from the convicted vendor list. [Please attach a copy of the final order.]
The person or affiliate has not been placed on any convicted vendor list. [Please describe any action taken by or pending
with the Departmen Ge al Sero ces.]
ignature]
Phil A. Lutes
Print Name
7-14-2014
Date
NOTARY , t
Sworn and Subscribed before me this I `7 day ofTQ. 20 1
Personally knowny or Produced Identification tt
Notary Public -State of. O-01 Countyof G t #/10fRnmmisslonExpires: 0/ —
Notary Signature,
IF Hpry Public Sista of Florida
I've
Mndo 1a®h�
Page 119
CERTIFICATE OF LIABILITY INSURANCE i .nr,nt�'A'°°""`YY}
CERTIFICATEDATEJ
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
:ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
3ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THF-- CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
PRODUCER
_ykes Insurance, Inc.
'. O. Box 2703
Vinter Park FL 32790
INSURED SiGNA-2
Alert Security Inc
dba Signature Systems of Florida
150 Wilshire Blvd.
Casselberry FL 32707-5372
COVERAGES CERTIFICATE NUMBER: 1306607999 REVISION NUMBER:
-- - -- -.----- ---- --------- .... --- ,.. ...� uw.+n...+ nr„ncv nuvra ��r� in. rv,.wr rcmvV
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
Valencia Community College Board of Trustees
P.O. Box 3028
Orlando FL 32802-3028
ACORD 26 (2010105)
SHOULD ANY OF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
REPRESENTATIVE
1'w ! �
@ 1988-2010 ACORD CORPORATION. All rights
The ACORD name and logo are registered marks of ACORD
OF INSURANCE
D
POLICY NUMBER
POU CY EEF
POLICY EXP
LIMITS
Y
Y
Y
1SBPQDSO94
/15/2014
/15/2015
EACH OCCURRENCE $1000000
rGENCRALUAsLny
GENERAL LIABILITY
�E��NEe $300 000
MEDEXP An ono rson $10,000
MADE OCCUR
Cont
PERSONAL a, ADV INJURY $1 000 000
ud
GENERAL AGGREGATE S2 000 ODO
GENL AGGREGATE U Al T APPLIES PER:
POLICY X I JECT PR0. LOC
PRODUCTS -COIAPIOPAGG S20GOD00
$
AUTOMOBILE
LIABILITY
Y
y
2t UENOJ9493
H5i2014
11512015
Ea .(SINGLELIMIT41,000,000
SCHEDULED
AUTOS
X AUTO ED
BODILY INJURY(Perperson) S
•---
SODILYINJURY(Per acdden¢ S
PR 'ERY AMAGE $
s
5
WILO—Nsio.000
CUMBRELLA
D
OCCUR
CLAIMS -MADE
Y
NIA
21HHUQD5095
WC1032102
1512014
115/2014
/15120,15
1"15120,1$
EACHOCCURRENCE $5000,000
AGGREGATE $5,000
TE tON510000
WORKERS COMPENSATION
AND EMPLOYERS' RtAetUTY
ANY FROPRIETORIPARTNE RMXECUTIVEYIN
OFFICER/MEMBEREXcLUDEO4 N]
Rea.atorybeund
Ryyas, desaQw under
,000
$
}( I WCBTATIi- OTH- -
ER
EJ- EACH ACCIDENT Sim Or000
E.LDISPASE-EAEMPLOYE 51000000
s__._..__
E.L. DISEASE - POLICY umrr I St Do0000
DE80RIPTIONOFOPERA-noNSbeknv
DESCRIPTION OF OPERATIONS i LOCATIONS I VEHICLES (Attach ACORD tat, Additional Remarks Schedule, It atom space is requlrod)
Ref: Valencia Community College Is listed as additional Insured as respects to General Liability.
Valencia Community College Board of Trustees
P.O. Box 3028
Orlando FL 32802-3028
ACORD 26 (2010105)
SHOULD ANY OF THEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
REPRESENTATIVE
1'w ! �
@ 1988-2010 ACORD CORPORATION. All rights
The ACORD name and logo are registered marks of ACORD
ATTACHMENT C
SCHEDULE OF FEES & PAYMENT TERMS
Non -Emergency Calls
Hourly rate for service calls: $80.00
A two hour minimum charge is applicable to service calls.
Emergency Calls
1.5 times the rate for non -emergency calls. A two hour minimum charge is applicable
to emergency service calls.
Refer to Tab 5, pages 11-17 of the proposal for a breakdown per system.
Fire Works System
After hours is defined as 5:01PM till 7:OOAM Monday through Friday. Weekends are
defined as Friday at 5:01PM till Monday at 7:OOAM. Holidays will be those recognized
by the College.
Contractor shall respond to non -emergency service calls placed during normal
business hours within 24 hours of the time the call was placed by the College or upon
a mutually agreed upon time when the College's call is placed. Calls for service and
repair that constitute an emergency nature shall be one hour or less for all locations
except Osceola Campus which will have an emergency response time of two hours or
less. Repairs involving commonly utilized parts for fire alarm systems shall be
completed within 48 hours of the original call for service or repair.
Contractor shall keep on hand and within their service vehicles and trucks, commonly
utilized parts for the fire alarm systems used by the College.
Contractor shall ensure that service and repair staff is currently trained and certified
to work on the fire alarm system and panel being serviced.
Fire Alarm Annual Test and Inspection
A current and revised schedule and pricing document will be provided.
Contractor will conduct annual testing and inspections of fire alarm systems
according to the schedule agreed upon between both the College and the contractor.
Inspections of campus building and systems will be performed by certified and
qualified service provider personnel.
The contractor shall employ a computerized fire alarm inspection inventory system for
all fire alarm inspection activities. An example would be the system designed by
Page 1 of 2
Building Reports. This system shall be provided to the college at no additional cost or
expense to the College.
The reports generated by the inspection inventory system will be downloaded and
available for review to the College within 48 hours upon completion of the building(s)
inspections.
Schedule of Payments
Service Calls / Emergency Service Calls (All Systems) - Invoice as services are
rendered., net 30 days from invoice.
Mass Notification & Fire Alarm Testing and Certification - Invoice as services
are rendered, net 30 days from invoice.
Access Control and IP Surveillance Maintenance (Including annual testing) -
Invoice monthly in even increments of overall cost.
Page 2 of 2