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10-23-17 WS MinutesCITY COMMISSION MINUTES OCTOBER 239 2017 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 23, 2017, at 4:00 PM, in the Railroad Depot Room, 2nd Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett (present at 4:53) Vice Mayor Patty Mahany Commissioner Art Woodruff Commissioner Velma Williams Commissioner Patrick Austin Acting City Manager Tom George Assistant City Attorney Lonnie Groot City Clerk Cynthia Porter Deputy City Clerk Traci Houchin Absent: City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert Vice Mayor Mahany cared the meeting to order at 4:07 PM. 1. Discussion on homeless services in Seminole County Mayor Triplett said that he is waiting on an update from Seminole County and will share that with the Commission once he has received it. 2. Presentation by Human Resources Department Human Resources Director Fred Fosson distributed a handout and presented a PowerPoint overview of the Human Resources Department. 3. Discussion re: proposed 2018 City Commission Regular Meeting Schedule [Commission Memo 17 -298] CITY COMMISSION MINUTES OCTOBER 23, 2017 WORK SESSION There was a consensus among the Commission to accept the proposed Regular Meeting schedule as presented. City Clerk Porter will provide a Resolution to establish the meeting schedule at the next meeting. Mr. Fosson distributed the proposed holiday schedule for City Hall employees. After a brief discussion, there was a consensus among the Commission to allow employees to use the second Thanksgiving holiday day on either Wednesday, November 22, 2017, or Wednesday December 27, 2017, with respective Department Director approval. Both of these days are scheduled workdays and Department Directors will ensure adequate staffing for each of these two days. 4. Discussion re: State Lobbyist Mayor Triplett said that the Sanford Airport Authority (SAA) is currently interviewing firms for a State Lobbyist to represent the airport and that the City has the opportunity to piggyback on that. Although the City does not need a full time lobbyist, it will be beneficial for the City over the next year, especially with the future of Home Rule. The cost will be $30,000 and is available in the City Manager's budget. There was a consensus among the Commission for the City Manager to move forward with this and to have discussion with Diane Crews, SAA President & CEO, regarding the Home Rule initiative. Ms. Crews will decide on the choice for lobbyist upon the conclusion of interviews by the SAA Board. CITY COMMISSION MINUTES OCTOBER 23, 2017 WORK SESSION 5. Regular Meeting Items — additional information A. Resolution No. 2694, approving Y2K Service, Inc., d/b /a Next Horizon, for a State of Florida Qualified Targeted Industry (QTI) Program award in collaboration with Seminole County [Commission Memo 17 -295] (RM .., This is an action item on tonight's agenda. B. Resolution No. 2695, revising the timeline established in Resolution No. 2681, pertaining to the actions of the City Charter Review Committee. [Commission Memo 17 -296] (RM 8.C) This is an action item on tonight's agenda. C. City Clerk Contract (RM 6.J) Mayor Triplett recommended a salary increase of 5% upon signing the contract and an additional 5% upon the clerk receiving her certification. Ms. Porter said that her request is for her position to be considered in the salary range of the directors and does not agree with 5 %. After further discussion, there was a consensus of the Commission to continue this discussion. Mayor Triplett said that he will forward the Commission the information that he used in reaching his decision. CITY COMMISSION MINUTES 6. Briefing Items OCTOBER 23, 2017 WORK SESSION A. Presentation of Public Records Request Annual Report [Commission Memo 17 -297] This item was deferred to the next meeting. B. City Seal City Clerk Cynthia Porter said that GIS Technician Mike Jones provided four (4) examples of the City Seal which includes the branding logo. After reviewing the examples, there was a consensus among the Commission to move forward with example three (3). C. Mayfair Golf Course Finance Director Cindy Lindsay said that the golf course continues to struggle financially. John Fogle, Cypress Management, said that this is a transition year and that Cypress brings a different type of management style to Mayfair. He said that the golf industry is solid and he hopes to see a turnaround during the transition. D. November 13th Joint Work Session with Planning and Zoning Commission re: Comprehensive Plan Update Planning and Development Services Director Russ Gibson distributed a draft agenda for the joint work Session on November 13, 2017. This would allow the CITY COMMISSION MINUTES OCTOBER 239 2017 WORK SESSION Planning and Zoning Commission as well as the City Commission to discuss the updates being made to the City's Comprehensive Plan. 7. City Manager Comments Mr. George distributed information pertaining to Regular Item 7. D, the request for appeal. Assistant City Attorney Groot said that this is considered general information and not to be discussed until tonight's meeting. He also reminded the Commission that with any appeal, the appellant must have standing. Lastly, Mr. George said the ribbon cutting for the Goldsboro Streetscape will take place this Saturday at 10:00 am. Several members of the Commission were unaware of this and asked Mr. George to work with the Communications Officer to work something out with regards to City involved events and providing more advance notice. There being no further business, the meeting was adjourned at 6:12 PM.