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04-09-18 WS MinutesCITY COMMISSION MINUTES APRIL 99 2018 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, April 9, 2018, at 4:00 PM, in the Railroad Depot Room, 2nd Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Velma Williams Commissioner Art Woodruff Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Records Manager Pat Lee Mayor Triplett called the meeting to order at 4:09 PM 1. Presentation of Sanford Airport Authority Financial Report by Moore Stephens Lovelace [Commission Memo 18- 071.A] Joel Knopp, of Moore Stephens Lovelace, gave a powerpoint presentation of the report and noted there were no significant audit findings for years ended September 30, 2017 and 2016. 2. Presentation of City Comprehensive Annual Financial Report (CAFR) by Moore Stephens Lovelace [Commission Memo 18- 071.131 Joel Knopp, of Moore Stephens Lovelace, gave a powerpoint presentation of the report and noted there were no significant audit findings for years ended September 30, 2017. CITY COMMISSION MINUTES APRIL 99 2018 WORK SESSION 3. Discussion re: Donation of City Rescue Trucks [Commission Memo 18 -0751 Dr. Shakil Ahmed introduced himself and stated he has been with Central Florida Regional Hospital for thirteen years. Dr. Ahmed, together with a group of other medical doctors, nurses and medical students. They have established a "free" clinic in Longwood for indigent people. They would like the City to donate a decommissioned fire /rescue truck to them for use as a mobile clinic to be used in Sanford neighborhoods. Chief Radzak estimated the truck(s) are worth $10,000 to $15,000 each. It was the consensus of the Commission to approve the request. Mr. Colbert opined that this item should be approved on the next regular meeting agenda. 4. Discussion re: City Clerk Employment Agreement City Manager Bonaparte distributed a copy of a proposed contract noting that both he and the Mayor had met with Ms. Houchin and agreed upon a salary of $80,000, with a 5% increase when Ms. Houchin receives her Master Municipal Clerk certification. This item will be added to the regular meeting agenda later on this evening for approval. 5. Regular Meeting Items — additional information A. Resolution No. 2720, approving a budget amendment related to Automatic Meter Reading (AMR) Devices in the amount of $80,000. [Commission Memo 18 -0731 CITY COMMISSION MINUTES APRIL 95 2018 WORK SESSION Bill Marcous, Utility Support Manager, explained this expenditure was necessary due to the unprecedented growth on East Lake Mary Blvd. This is an action item on tonight's agenda. B. Resolution No. 2721, approving a budget amendment increasing Purchase Order #35760 to Accountemps by an amount not to exceed $50,000. [Commission Memo 18 -0741 Bill Marcous, Utility Support Manager, explained that additional money was needed to fund four to five temporary positions in the Utility Department. This is an action item on tonight's agenda. 6. Briefing Items: • Lake Monroe Trail Loop 2nd public hearing will be held Tuesday, April 24, 2018 at 9:30 A.M. at the Seminole County Commission Chambers. • Charter Review Committee has completed their review and will present their recommendations to the City Commission on April 23, 2018 • CRA/Steven Tibstra /115 West Development LLC: Discussion was held regarding Mr.Tibstra's request for the City to subordinate a lien to a lender that is not FDIC insured. Mayor Triplett stated "this is a CRA issue" and the consensus was to send it back to the CRA to allow the CRA to work it out. • Police Dept. Annual Report: Chief Smith gave a powerpoint presentation with graphs and explained that despite what the local newspaper reports, the crime rate had CITY COMMISSION MINUTES APRIL 9, 2018 WORK SESSION actually decreased. The Commission congratulated Chief Smith on his 5 Year Anniversary with the City. Commissioner Williams noted that Summer Recreation Camp has been held at the RiverWalk Church for several years now but it is being renovated and asked if Andrew Thomas, Community Relations & Neighborhood Engagement Director could meet with Mike Kirby, Leisure Services Director to discuss possible locations. Commissioner Austin noted he has received complaints regarding CRA budgetary issues noting there may not be any money next year for projects. Tom George, Deputy City Manager, stated he has spoken with reps from the Welcome Center, Cultural Arts Center, Westside Center and Chamber of Commerce about picking up the bill for some of the things the City has been providing, noting the Chamber of Commerce has always paid their own electric bill. It was the consensus of the Commission for Tom George to meet with Sonja Fonseca, SCRA Executive Director and work it out. There being no further business, the meeting was adjpVrned at 5:55 PM.