1958 PBA 17/18-54 Advanced Environmental Labortories, Inc. (copy)Advanced Environmental Laboratories, Inc. Piggyback Contract (PBA 17/18-54)
The City of Sanford ("City") enters this "Piggyback" Contract with Advanced
Environmental Laboratories, Inc., a Florida corporation (hereinafter referred to as the
"Vendor"), whose address 6681 Southpoint Parkway, Jacksonville, Florida 32216, under
the terms and conditions hereinafter provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with
Volusia County, Florida, said contract being identified as "Master Services
Agreement (MSA 3813)", in order for the Vendor to provide laboratory analysis
services (said original contract being referred to as the `original government
contract").
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
1
(a). Time Period ("Term") of this Contract: (state NIA if this is not applicable).
N/A.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Marisol Ordonez, Purchasing Manager, City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771, telephone number (407) 688-5028 and whose e-mail address is
Marisol.Ordonez@Sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
2
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(h).
(I). IF THE CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN, CITY CLERK, CITY OF SANFORD, CITY HALL, 300 NORTH
PARK AVENUE, SANFORD, FLORIDA 327711
TRACI.HOUCHIN@SAN FORDFL.GOV.
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
3
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
SIGNATURE PAGE FOLLOWS:
Entered this day of 2018.
Attest: Advanced
Laboratories,
Corporatio ..
u By:
Jennifer L. Ge Charles M.
Vice Presid� - President
Date:
Attest.,
I
Traci Houchin, City Clerk
Approved as to form and legal
6.miY Colbert City Atto1
�'4a'E N. '
AZA
Environmental
Ing), a Florida
'7//a
City Of Sanford
Iv° By:
S
F0 Triplett, M
5
Exhibit "A"
[Attach original government contract]
t. .4
Volusia gq=ty
FLORIDA
Date Issued: 10/23/14
Master Agreement NO. 850 3813-X
'TERM: 20144046- 10 10V-1045 Page i of 1
Vendor contact:
County contact:
Bili To:
Name: MYRNA SANTIAGO
Name: JENNIFER STIRK
County of Volusia
Phone:407-937-1s94 Ext.:
Phone: 366-9474852 Ext.:
AS REQUIRED BY
E-mail:MSANrIAGO@AELLAB.COM
E-mail: JSttrkQvolusla.org
USING DEPARTMENT
EA
Lab analysis and sampling, per attached price list.
VOLUSIA COUNTY, FL 32720
Vendor Name: Vendor No. 09061900170
Ship TO:
ADVANCED ENVIRONMENTAL LABS
AS REQUIRED BY
USING DEPARTMENT
6681 SOUTHPOINT PARKWAY
VOLUSIA COUNTY, FL 32720
JACKSONVILLE, FL 32216
Solicitation Number. 2291,14-B446AK
Purchasing Analyst ANDREW KOKITUS
Phone:386 943-7009
Ext.:
E-mail: ako1dIus a@volusia.org
Award Date: 2014-1046
Award Authorization- COUNCIL
Payment Terms: Net 45 Days, FOB Dest, Freight allowed
Document Description: LAB ANALYSIS AND SAMPLING
Line
CommodityUnit
Unit
Description
Price or
Contract Amount
Item
Code
2
96148
EA
Lab analysis and sampling, per attached price list.
0.00000
Jeaniene Jennings CPPB
Purchasing & Contracts Director
Remainder of page Is blank
County of Yolusia
Sales Tax Exemption Number
85-801262239369
Asaid �soPiryatat%an bercome parlor the em o f Agr a nl aUomis trroro p s1a p em�itled vdrihaouutt adsiggnneedrtcareded Crt ange O�deen the terms and coaditons or
IIrvendortemsandconditonscoaMdvilhCould otVoWsiaTennsand CondKons theCountysTertnsandCondittonsprava0. SeereversestdeiortemnandoondiUons.
• Purchase Ordn (Pli li Q). dr Master Agreerriiant ftk) Tefirits sand Co. ".5 ion's.
Praviding-atiy good afs' a cdnstiluft!tr2 iceptgr cd oi=illis-enrre Pit 6r. MAWittiottt exception
De@v 71Ue and risk of tdza aha,G pp"ea's when It+ms'hage been tecetved. in*aed. and i&801da by Couidy of Votusia Mittntj-. Att assodaleA ah pj ig.
irt>ce, anis tintt(r rel�cd cast;shaq tie bora by provider,
CGDyeiritnoLadrlludsdtcGbdNerare.ihtsPoofMAshh96egoVerriedbythe laws oflhe'Siatia(ptgtldaanalvPnuefdrant, tigagonadsrn'gffcmthisPO.orMAstia@
bo inlhaCountyotVc�nia;.Eia darandairyshalt6enonjray:Eayhpaifyagrepntoboarhsown cosSsand attomiys tdestetating•torngdlspWaa>kdr�an0er
Utis PO oiMA •Piov�dersf r9p catr�TYt?�@ app6eabin tawsand trogutaltotra
�Atidl@catbn"8 As4tee4 t.aantyinay trcdlalaragy change, titno adMnat cosl,.Um gdahM and #adeh+rtg pbiid withtn the County. for ¢tpms notyets>appea: wr
other Items must be mutuaey agreed upon In vhSitn9: Cottrtbf is notroqu'sad to pay for dorupW-hams, badc;.ardets, tato detiverias; those gEmfiy4es 06t`.esdin9 Ura
PO oi•tril�gahnGty oi�te}its'sttippa8atalttghertlt%othanataladonlhePOo`i�1A.NodhartlrisPO' rMAnotarrytnteresth+aralnahadbeasslgnad,irarisidned:or•
enaimtieredtrYPrrividerdrxeptasau t diidMvmmbbytheCobnty
Notlia.ptinPt$as�venbyanapadytdUmOther pktyWiderthCsPOdrkAshagbedeGveredtothe mc&Anspady'saddiasssottoi OnihispOet@ierbyhand.
a...a_„_.:a .-..es.aA 6—A.. ins, UA Wfta&iea: 5itthe CotmiV.:it a1Wi e•addjissed tb the Parohaijag-and-conbacts-
Nb 1Natvar, tmtceptas expressly set ro7lh harab,, no•raUme ordelay an Ute padol•Couoty bt *XiM tag any A!g. pm!rer.at mmedy6arcunden�tiall aPeate asarba
doeme)i avra'tvei'thereat:na`sirs@ atiysirigie orpadl5l e.,idtetio otany dghk l+•�i$YPre arty,itherar•Yurttturexena3g iheregl, otUte exetdsa starry
�ther!19hj, Power' orremady.
Taxer Covnty is iaX exempt {corn Manutactumts` Federal Excise TaX' ( itomptiontl and Flodda sates tax (6cemp. •. .. , g3G9).
Certtmcates am airati}bte at:tinYMrYdn.W orgiDotchasin9. , . r asxassln9Ilse torego(ng vrob3ite, setael,.'DDhi j Btrstnoss wbtt Voltisla Cwnhi cad tlMemer
cerU6catd orTax Exemption"from the atiaBibie menu s to sde•a mpy.af the,ceiG@wtes UCQ in adsfii@tin to spy ngttts of temedtes ccntahred in (his P.D..
each 12artysha@ hafie dghis duties, and retae is** a a tliioagh iiia Utdtantt Coarmerda) Cade (UCCj
Waaant .. Ptdvidortvaaaats that it Wodt or Aers+,tas portbrmod under WOO or. MA slug be pedormed in a good dad empolent vrod=;iQe.mannet to the
sa" tlstaatap of lite County, apd rdatadats shall ha.ot'94� 4aa@Rjr(ratffess diherwisa staled oti PO
Mandbee tram dereds and pwsuant to sjre6Gcrticns and
-•--__-•_- -- _,_. ,� .c, en .Un n:R�rt>...�R.nt�meret�anratifiilvotaUnoadso�s¢tvkesagdtttotlheyareGiidrtrteotdtaarypammsthey
$MO.
Pyrchasing 4 Gbl itracis Division, rev. 03-18:2014 apprud CH
YM 14-13-14BAK
Page i of 6 ATTACIfMtNT-B.-PdclP9
LA5OB&6TWM&'YtftAN6SAWUNG
WED W. -Ma
,
Primo ylndWo CQmptinds %vlthoufA*CdQs-
165,00,.0.
u
VoljZA
S5.00
Nitiaic
6.00
c -n6
4500
Nhiife
6.00
6*24DIcblordel��650o
4100.
j:Arsenicnlc
..........
Bbdum
AUG.
.45.60.
.
Cadmium:
15.00
1.2-DldWb&Mc7nc
00
Ohiohllft
15.00
1.4-JDfrJ&iibmxz6nr..
45.00
-45.00
GvaAk
35.00
nualidi *
15.00
la-miculoidthifile.
45.0
Land
.6.00,
�-T,2-M�Morotffiaug-
-45.60
Mtxc
1-2.00
1.9-061dioctheift
X15:00
0:0
Nickel
15.00
1,.j.1Tii6fil6ielBani
45.00
s6ledlurb.
15.00
mfbbu lidadirdlido
45.00
sair@m
6.00
12rDkhIor6bidvdAt -
45.00
Anflufany.
15:00'
Trichtnidothone
45.00'
Be' ]team.
15310.
1;1;2-Tucblbieiethona -
4506
Thallium.
15.40.
A5.00
r
6.00
C1,16folbidedo.
45.00
Co'
WEII-Ordra.
'S.00
Bdiliefic:
45.00-
45,00.
150,00:
TouIene
a-
ti,vlbcnz=
45:00
45.00
stone
-00.
n --V WEI
daAE,.'r
SynthateOWnies'.Cdnt4Wntints'(soqg)
Witho.ut
100.00.
Dioxiii,
450.00
*100.00
Athint,
106.00
Endrin.
. 2-immabual
100.00'
Eldgb6hlbr,
100.00.
motSomialdr
100.00.
ftlichlarepo)dde
.100.00.,
Toxaphese.
100.00.
2A -•D
100.00 -
I 0cf. "
Data i; n;
TOODOOr-
4'4.'!r-T?7
.
Cilquit
I00.00.
H=olifmb
IGD.OD...
Eadoth3it
100.00
Wasb(dlftlk�
100.00
Glyoliftala.
100.00
Vcdtidhldm&wol
100.00
Dt(2-elhyll(c,VYO aiRP-ate
100M
PCB
85.00.
I
OxatnA
100 00
2cDtbro@w3 t lion oline,
RE late
.106.00
Chlor atm
pfclpmm:
1.00.004
010X10. - -- -
450.0.0
Woseb
10000
t
f -mM474)
M ;cjliliiii en
loo.bo.
. na
L3 3
3100.
ift 229. 65.00
.65-06
-4 W904
jid6
6.00
Tatil-ilar6cii
er
.6.09
Hmgrfts
.00.
Is.
15.00'
roiai.cvntit&
1.5.00
Akdr
Total MY
ISM
27100
10.00
--Rolut
25,0.00
150.00..
221.4.41;6-pentabrdmodipbeityleWer
TaImfopsulrdoo.
125.00
Ell
rloil
U HIM
NOMEWY! mil M?
10
115.00,
MutWittim"
2- Butdnoni�
45.00
AntWony,
15.00
fln
100.60
Balium
16.00
'.100.00
Calditun
00
5-17 (41*4
MUD
Chribatinfi
6.00
1.1-Dichloradatalfe
-4100
Won:
.6.06,
06.
Mililoracifirni.—
45.00
wagwWro..
-A.
12:00..
Bdfizene:
45.00;
Mhrbu6F-
85.00
Carban-TeLrachloride
45.00
1.3-Diclilarb5anzarim.
43366.
-15-.OV
6.00
1.4;Diclildibbenzime-
43.60
Silver
Jug.
l3*Z)icl,toioetbylcd*
45-.00
Tic,
45.00
Me
15.06
45.6()
,Toxic�to-'qiracteiitgeLmainkPiodedumCrCQ)-
25.00
TH11516inediiing
45.00
Lead
ChlorinatedPlicnols.
.125.01D
McrcurV'
.1100
Purg*kVolitas
Silver
J5.00.
$240,82-70,8151.8081
.650.00
---T= Pollujafits�!!�sfladds
35.00
1VO.C.
55.00
a ildablNitro on; .0
KNWo
-vale,
6.00
Ke
MitfitaNt en Mi
010.
dwn �M'VbtWd
165.00.
or imiclOtEd ch
35;bo
aik UistlfwffifiVi-
tidit (F.
TotalDissolvedSolids
7 --OD
moo
MOO
082.
425.00
7.175.
Total W611 MOth..
patieldcS
Temptraturc-
3.00
145.00
100.
Ulst
TCLP-Metals
1456.00
S.
15.00,
1 Eau TCLP
795.0
.8 -OD-
PO Eltri(clioll
-45.00
.55-00
15.00
V011s; by EPA 624 or 92160B
15.0
LVOC?sbyEPK8021' 16jitiatedanda *
XXTEdzirs t.
Total
10.00
40 CFRPiirt?58.APbdWik1
125.00
TwiphospU6,
CMREI��
-621550310
'95.00
lad Faiamctft
5.00
Houdy Raic for time in field after tegular-working hours (Opts, vva&-ends and c6unty pgffii�d
13ij814-S,t48AK
Page.B of 6 Ai°EAG1 iMFfili Aricfng. -
I.ABORATORYANAv?S%AND SAMPLING {ioiusin qunty
rwxmn
DNA=t3nst,.Ntou*, Ab!dxxttacfahlOOgPgl s
BTBx—wac Agc6T.olniaie.istlilili2nzr ti.9Cylectes -
(�= iCnde otiTcdetat•RabnsTatjoas•
M'iB E=1wi68+y1 Tai B.uiYl $11u7 . _.
PA�is �Tfniyai�c�e8 f•J1t$aiaTTc'j3y¢cgca4l�ns
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liCR:A.s Ri%viic CohsiMtJO phQ.itstovc rY Agt
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TAIL=TacscC•AnalyfoISsR
TCLP= xoi�ity r;66tao! etistic LcxepTagPrpEedt
TRPH gTotat fWi ova.0b.la Pctioltum ftytliocaitipns
VO.'As=Yn1atTTatfiganis;AmiuntTcs •
YOCs? YolaGtt Oc$aoic lrrimpunds
YOHs o Volatild Organic Halo$ans
1 df.1
rile, Wrijoel; ?;f;;q4
pater 1011812014 AGENDA u8m item: 34
0 Oridinaribe DROSoluubn j::0Budget Resolution _T*NOther
DePH!tYqqrkL* 14110 w(As
if1viM6n!Wqtdr-RP:sou(4@0 ON U111MR?s -14
r
subject; M'4�lql?l�i AWA& fOr"lab(Pat?w analysis and sampling, d tia. Aing, iil= BAK
John Angjulli dezinione Jennings ugal CbunLy. Managers*Cffice
Iritetim bifepAor Public; Dife0tor PUrchaslhgWarks Dahl6l D. Eckert Charlene Weaver. CPA,
poutity Attorney CFO
Director Legal Deputy -County
Approved In 'Department Managor
Adcordiine ' evith
.Purchasing 1761idips-arid
Prgr,ddUfes
Mlphael Ulrich
lbl`ector Vkt4r-and
lltillties
.Phyllis Schwarz Approved as to -Form
proxy for Tekmmy Bong and L.e9'allty
Director Management .
and: Budget
Approved as to B44-glet
Requirements
oounq Aqtlop: tAppl�oVAd As Recommended
Mddikcaflpn: PWarsl Denys 7�0 j
Fund Number(4)-.- Descli, Amount:ption: '
457 WStprAnd Sewer ljflfifid� 47-78"000 or.6000.3400WRU 1122JCQO.00
460'8611d Waste 3.1,66 (Laboratqry)--Solid Waste: $I-to.006400
staff Contact(s): Ext.
386 136 5965 12712
John Anglull! 386 643 102-7 1-2724
mithael Ulrich
Leonard MoriQn 38*6 943 7889 21347
SumroarY1HIgbI194U;:
The courity'rtbeivimW four responses, detailed on the attached• tabulation. sheet, -to an invitation
tp bid to provide laboratory analysis and sampling- Staff -recommends. an award to the two
lowest responsive and responsible bidders: Advanced' Environmental Laboratories (AE�-), Inc.,
Altamonte Sprihgsj and Oace Antilyri6t! Services, Inc., Ormond Beach. Staff recommends a
three year award with two sLibsequent 6he year renewals with council approval. Estimated
annual expenditures will be $2521000. The contract and -exhitlits are available for review in the
purchasing and eontfacts division.
RiRqomm.ended Motion: Approval.
Milt 24
Volusia County
FLORIDA
COUNTY OF VOLUSIA, FLORIDA
PURCHASING DIVISION
123 W. Indiana Ave
DeLand, FL 327204608
Telephone: (386) 626-6626
Fax: (386) 626-6657
E-mail: vbertling@volusia.org
Master Agreement Renewal Request
To: Advanced Environmental Laboratories Inc. From: Vikky Bertling
Attn: Sheila Wilcox Date: 8/31/2017
E -Mail: swilcox@aellab.com
Subject: MSA 3813 Lab Analysis & Sampling
MESSAGE: The current Master Agreement expires 10115/2017. The County would like to extend the
above-mentioned Master Agreement until 10/1512018 at the same prices, terms and conditions. Please
notify us of your willingness to extend this agreement by having an authorized person sign this form and
returning it to my attention.
In order for the above Master Agreement to be extended, the County also
requires a current ACORD insurance form identifying the solicitation
_number or project name and Purchasing Agent/contact and naming
Volusia County as an additional insured._
Thank you for your prompt reply.
X Yes, we are interested in doing business with the County, as outlined above.
No, we are not interested in doing business with the County, as outlined above.
Authorized Signature � 1%_ l � Date 8-31-17
Firm's address: Advanced Environmental Laboroatories, Inc.
380 Northlake Blvd., Suite 1048
Altamonte Springs, FL 32701
Email address: swilcox@aeUab.com
Please return to Vikky Bertling via email: vbertlina(@.volusia.org volusia.ora or fax (386) 626-6657
If you have any questions regarding this communication, please don't hesitate to contact me at
the numbers or e-mail address indicated above.