Loading...
1968 PBA 17/18-63 Commercial Media SystemsTo: City Clerk FSE: Request for Services The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ Final Plat (original mylars) ❑ Letter of Credit ❑ Maintenance Bond ❑ Ordinance ❑ Payment and Performance Bond ❑ Resolution ® PBA 17/18-63 Commercial Media Systems Once completed, please: mos Return originals ri Return copy Special Instructions: Attached copy is for City Clerk Records Thank you! From TADept_forms\City Clerk Transmittal Memo - 2009.doc ❑ City Mayor's Signature ® City Clerk Record Keeping ❑ Safe Keeping ❑ City Attorney's Signature ❑ City Clerk's Signature Of Z W D to Commercial Media Systems, Inc. Piqqvback Contract (PBA 17/18-63) The City of Sanford ("City") enters this "Piggyback" Contract with Commercial Media Systems, Inc., a Florida corporation (hereinafter referred to as the "Vendor"), whose address 1307 Central Park Drive, Sanford, Florida 32771, under the terms and conditions hereinafter provided. The City and the Vendor agree as follows: (1). The Purchasing Policy for the City of Sanford allows for "piggybacking" contracts. Pursuant to this procedure, the City is allowed to piggyback an existing government contract, and there is no need to obtain formal or informal quotations, proposals or bids. The parties agree that the Vendor has entered a contract with the Osceola County, Florida, said contract being identified as relating to "RFP -17 -9392 - TP", in order for the Vendor to provide products and services relative to audio and video systems maintenance and related matters as will relate to the City's Emergency Operations Center (said original contract being referred to as the "original government contract") (2). The original government contract documents are incorporated herein by reference and is attached as Exhibit "A" to this contract. All of the terms and conditions set out in the original government contract are fully binding on the parties and said terms and conditions are incorporated herein; provided, however, that the City will negotiate and enter work orders/purchase orders with the Vendor in accordance with City policies and procedures for particular goods and services. (3). Notwithstanding the requirement that the original government contract is fully binding on the parties, the parties have agreed to modify certain technical 1 provisions of the original government contract as applied to this Contract between the Vendor and the City, as follows: (a). Time Period ("Term") of this Contract: (state N/A if this is not applicable). (b). Insurance Requirements of this Contract: (state N/A if this is not applicable). N/A. (c). Any other provisions of the original government contract that will be modified: (state N/A if this is not applicable). N/A. (d). Address change for the City: Notwithstanding the address and contact information for the government entity as set out in the original government contract, the Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's designated representative for this Contract is EMS Battalion Chief Shawn Treloar, Sanford Fire Department, Attn: EMS Office, 1303 William Clark Avenue, Sanford, Florida 32771, telephone number 407.688.5047, and whose e-mail address is Shawn.Treloar@sanfordfl.gov. (e). Notwithstanding anything in the original government contract to the contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between the parties arising out of this Contract shall be in Seminole County, Florida in the Court of appropriate jurisdiction. The law of Florida shall control any dispute between the parties arising out of or related to this Contract, the performance thereof or any products or services delivered pursuant to such Contract. 2 (f). Notwithstanding any other provision in the original government contract to the contrary, there shall be no arbitration with respect to any dispute between the parties arising out of this Contract. Dispute resolution shall be through voluntary and non-binding mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole County, Florida, with the parties bearing the costs of their own legal fees with respect to any dispute resolution, including litigation. (g). All the services to be provided or performed shall be in conformance with commonly accepted industry and professional codes and standards, standards of the City, and the laws of any Federal, State or local regulatory agency. (h). (1). IF THE CONTRACTORIVENDOR HAS QUESTIONS STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE HOUCHIN, CITY CLERK, CITY OF SANFORD, CITY HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 327711 TRACI.HOU CHI N@SANFORDFL.GOV. (II). In order to comply with Section 119.0701, Florida Statutes, public records laws, the Vendor must: (A). Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service. 3 (B). Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (C). Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (D). Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of the Vendor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. (III). If the Vendor does not comply with a public records request, the City shall enforce the contract provisions in accordance with this Agreement. (IV). Failure by the Vendor to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. The Vendor shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the Vendor and shall promptly provide the City with a copy of the Vendor's response to each such request. (i). All other provisions in the original government contract are fully binding on the parties and will represent the agreement between the City and the Vendor. SIGNATURE PAGE FOLLOWS: El A Entered thisV�ay of Al -01 J':� 12018. 'j— Attest: Commercial Media Systems, Inc., a Florida Corporation. By: qyw�Ata '11,901 Steven G. Tiedge Gregory T'Goo dwin '9 Director Director Date: Attest.* City Of Sanford 70 r, it) Traci Houchin, City Clerk L -- Approved as to form and Colbert City Attorney Exhibit "A" [Attach original government contract] "! ® ! CERTIFICATE OF LIABILITY INSURANCE DATE (MMroD/YYIY)A 8(7/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER SIHLE INSURANCE GROUP, INC. P. O. BOX 160398 ALTAMONTE SPRINGS FL 32716 CONTACT NAME: Certificate Department PHONEFAX A1C No Ext :407-869-5490 AtC No : 407-389-3580 ADDRESS: CertificatesC@_sihie.com INSURERS AFFORDING COVERAGE NAIC# 11/17/2017 INSURER A: Westfield Insurance Group 24112 EACH OCCURRENCE $2,000,000 INSURED COMMMED-01 Commercial Media Systems, Inc. 1307 Central Park Drive INSURER B: Business First Ins Co INSURER C: INSURER D: Sanford FL 32771 INSURER E: PRODUCTS- COMP/OP AGG $2,000,000 INSURER F: A CnVFRAC.FS CERTIFICATE NUMBER: 759445136 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADDLTYPEOFINSURANCE IVSD WVD SUER POLICYNUMBER EFF MMM/LDDY/YYYY POLICY EXP MM/DDfYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR Y CWP7339492 11/17/2017 11/17/2018 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $150,000 MED EXP (Any oneperson) S 1,000 PERSONAL & ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY I A I JE O- D LOC OTHER: GENERAL AGGREGATE $4,000,000 PRODUCTS- COMP/OP AGG $2,000,000 S A AUTOMOBILE LIABILITY X ANYAUTO OWNED SCHEDULED AUTOSONLY AUTOS X HIREDX NON -OWNED AUTOS ONLY AUTOS ONLY CWP7339492 11117/2017 11/172018 CEa acOMBINED cidentSINGLE LIMIT $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTYDAMAGE S Per accident PIP S10,000 ElEXCESS UMBRELLALIAB LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION S $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIEfOR/PARTNERIEXECUTIVE YM OFFI CE W M EM BER EXCLU DED? (Mandatory In NH) It yes, describe under DESCRIPTION OF OPERATIONS below N f A 52107815 11/172017 11/172018 X OE E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE- EA EMPLOYEE $1,000,000 E.L. DISEASE- POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) City of Sanford is included as Additional Insured with respect to General Liability when required by written contract. f`t-0TlPIr`AT1: 14111 nFR CANCFI I ATION ©1988-2015 ACORD CORPORATION. All ngrns reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Sanford 300 N Park Ave Sanford FL 32771 AUTHORIZED REPRESENTATIVE -ma"ag- ae'�� ©1988-2015 ACORD CORPORATION. All ngrns reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD