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1910* IFB 16/17-18 Ch Order 1 - Condor Construction_ CITY OF ANFOR.D► nn FLORIDA Wednesday, September 26, 2018 To: City Clerk RE: Condor Construction IFB 16/17-18 Change Order # 1 in the amount of $74,766.78 The item(s) noted below is/are attached and forwarded to your office for the following action(s): Development Order Final Plat (original mylars) Letter of Credit Maintenance Bond Ordinance Performance Bond Resolution Once completed, please: ❑ Return originals to Purchasing- Department ❑ Return copies ❑ Mayor's signature ❑� Re ering Safe ke Vault) 0�+anag r ❑ Payment Bond ❑ City Manager Signature ❑ City Clerk Attest/Signature ❑ City Attorney/Signature Special Instructions: Please file with the original contract this is a change order to the original contract. Thank you. Ma,r4o- Ordo-� e�z From ql�� ( e, I I F Date DATE: 03/21/18 PURCHASING OFFICE: 407.688.5030 ACCOUNTS PAYABLE: 407.688.5020 FACSIMILE: 407.688.5021 VENDOR NO.: 12391 TO: CONDOR CONSTRUCTION 1800 PEMBROOK DRIVE SUITE 300 ORLANDO, FL 32810 T-1 PURCHASE ORDER O UMBER 035877 CITY OF SANFORD CHANGE #: 1 P.O. BOX 1788 DATE CHG : 09/19/18 (300 NORTH PARK AVENUE) SUBMIT INVOICES T0: ACCOUNTS PAYABLE SANFORD, FLORIDA 32772 FINANCE DEPT. FLORIDA TAX EXEMPT NO.: 858012621681 C-8 P.O. BOX 1788 SANFORD,FL 32772 SHIP TO: CORP CITY OF SANFORD 800 FULTON STREET SANFORD, FL 32771 DELIVER BY TERMS F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/18 NET 66449 ACCOUNT NO.: 310-4048-572.63-00 PROJECT NO: PW1502 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT OF UNIT COST EXTENDED COST * * CHANGE ORDER * ********************************** 1 CONSTRUCTION SERVICES - 534294.96 NA 1.00 534294.96 TERWILLIGER TRAIL IFB 16/17-18 CITY COMMISSION APPROVED 2/12/18 2 CHANGE ORDER NO.1 - INCREASING 'PO 74766.78 NA 1.00 74766.78 35877 CITY COMMISSION APPROVED 8/27/18 IFB 16/17-18 ENCOUNTER UNFORESEEN CONDITIONS REGARDING ELEVATIONS, ADDITIONAL SURVEY, EMBANKMENT MATERIAL TO RAISE TRAIL ELEVATION, REWORK TO TRAIL MATERIAL ALREADY IN PLACE, AND CONSTRUCTION OF (6) WEIRS IN SWALE AREA. ITEMS 1 THROUGH 5 ON CHANGE ORDER #1 INCLUDING AN EXTENSIONS IN DAYS ADDITIONAL 35 DAYS TO COMPLETE WORK. SUB TOTAL 609061.74 TOTAL 609061.74 T -7'- 4 4—ko APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MAER All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall comply Ith all specified and referenced herein before and after. Any attempts to insert language to change these terms and conditions are hereby rejected and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase order may be found at http://www.sanfordf1.gov/index.aspx?page=879 Terms and conditions applicable to P.O.'s and at Additional Terms and conditions http://www.sanfordfl.gov/index.aspx?page=883 Purchasing Division Requisition Form Department Contact Person Vendor Address Public Works Administration Jeff Davis Condor Construction #12391 Contact Person Emaill Tel W Requisition #I Lk PO # Delivery Instructions: Com: 912 Sub: 026 Finance Manager Budget Transfer Override Accounts (initials) 310-4048-572.63-00 Change Order No. 1 - Increase PO Project PW1502 No. 35877 Additional Comments: 1 0 m�tits N City of Sanford PO Box 1788 Sanford, FL Seminole 32772 Phone: 407-688-5030 Fax: 407-688-5021 www.sanfordfl.gov Date 9/12/18 IFB 16/17-18 City Commission Approved 8/27/18 COI Attached - Expires 7- / i ( !2 APWD Internal Use Only $74,766.78 LOTEMPIO, CATHY From: Sent: To: Cc: Subject: 310-4048-572.63-00 Cynthia Lindsay, CGFO, CPA Director of Finance City of Sanford 300 North Park Avenue Sanford, FL 32771-1244 Phone 407.688.5020 Fax 407.688.5021 lindsayc@sanfordfl.gov www.sanfordfl.gov Lindsay, Cynthia Tuesday, September 11, 2018 7:39 AM LOTEMPIO, CATHY Davis, Jeff RE: Change Order No. 1 - Terwilliger Trail From: LOTEMPIO, CATHY Sent: Wednesday, September 5, 2018 11:29 AM To: Lindsay, Cynthia <Cynthia.Lindsay@Sanfordfl.gov> Cc: Davis, Jeff <1EFF.DAVIS@Sanfordfl.gov> Subject: Change Order No. 1- Terwilliger Trail Good Morning Cindy, On the 8/27/18 City Commission Meeting Change Order No. 1 for the Terwilliger Trail was approved & will be paid from Rec Impact Fees. What account number should I be using? Thanks Cathy Cathy LoTempio Administrative Coordinator Citv of Sanford Office of Public Works & Utilities Direct -407-688-5000 Ext. 5402 Fax — 407-688-5081 C&FORD ..... .......... . . .. ... .. "I''...",, ............. . .. .................... . ...... ... pj CITY OF FLORIDA 1 G-ppYCV OCA ..,S.�,Y OF NF0PJ FLORIDA CITY COMMISSION MEMORANDUM 18 -- 183A AUGUST 27, AGENDA 13-1 hs, WS RM X Item No. TO: Honorable Mayor and Members of the City Commission PREPARED BY: Jeffrey J. Davis, Project Manager SUBMITTED BY: Norton N. Bonaparte, Jr., City Mana SUBJECT: Approve Change Order No. 1, IFB, 16/ -18 Terwilleger Trail STRATEGIC PRIORITIES: ® Unify Downtown & the Waterfront ® Promote the City's Distinct Culture ❑ Update Regulatory Framework ❑ Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Approval of Change Order No. I to Condor Construction Corporation of Orlando for IFB 16/17- 18, Terwilleger Trail is requested. FISCAL/STAFFING STATEMENT: Funding in the amount of $74,766.78 is requested and available in the Recreation Impact Fee fund. BACKGROUND: An unforeseen condition as it relates to trail elevation was encountered during the grading after the clearing and grubbing. Plan revisions to the trail require realignment and raising the elevation to avoid potential drainage issues. Funding in the amount of $74,766.78 is being requested for additional itemized changes to the project scope as detailed in the accompanying change order. The original contract is $534,294.96 bringing the total cost of the project to $609,061.74 with funding from the Recreation Impact Fee. LEGAL REvIEw: The City Attorney's Office has reviewed and has no legal objection to lawful procurement activity assuming that the potential claim for the costs arising from elevation issues and trail realignment were fully considered. RECOMMENDATION: City staff recommends that the City Commission approve Change Order No.I to Condor Construction Corporation in an amount not to exceed $74,766.78 for IFB 16/17-18, The Terwilleger Trail Project. SUGGESTED MOTION: "I move to approve Change Order No.I to Condor Construction Corporation in an amount not to exceed $74,766.78 for IFB 16/17-18, The Terwilleger Trail Project." Attachment: Change Order # 1 SECTION 00950 Change Order No. #1 Project Name: Terwilleger Trail Bid No.: IFB 16/17-18 Owner: City of Sanford, Florida Contractor: Condor Construction Corporation Agreement Date: February 27, 2018 This Change Order is necessary to cover changes in the work to be performed under this Agreement. The Agreement, General Conditions, Supplementary Conditions, and Technical Specifications contained in the Project Manual apply to and govern all work under this Change Order. THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS: 1. Original Contract Price $ 534,294.96 2. Current Contract Price (Adjusted by Previous Change Orders) $ 534,294.96 3. Total Proposed Change in Contract Price $ 74,766.78 4. New Contract Price (Item 2 + Item 3) $ 609,061.74 5. Original Contract Time 150 Days 6. Current Contract Time (Adjusted by Previous Change Orders) 150 Days 7. Total Proposed Change in Contract Time 35 Days 8. New Contract Time (Item 6 + Item 7) 185 Days 9. New Contract Substantial Completion Date October 4, 2018 10. New Contract Final Completion Date November 3, 2018 Completion dates have been added to contract time for the changes below DATE CALCULATOR IFB 17/18-18 Terwilleger Trail CHANGE ORDER FORM C= r 1607.1 Wel W. rep, Me : I a W91 ITEM 1 Description of Change: Encountered unforeseen conditions regarding elevations. Reason for Change: Plans had to be revised to address elevation issues and trail realignment. Change in Contract Price: $15,919.20 Change in Contract Time: Days 10 ITEM 2 Description of Change: Additional survey services. Reason for Change: additional surveying services were needed to make changes to trail construction. Change in Contract Price: $7722.00 Change in Contract Time: 5 Days ITEM 3 Description of Change: Additional embankment material to raise trail elevation. Reason for Change: Staff, Engineer and Contractor agreed that additional material was needed for the adjustments. Change in Contract Price: $15,147.00 Change in Contract Time: 10 Days IFB 17/18-18 Terwilleger Trail 00950-2 CHANGE ORDER q- ITEM 4 Description of Change: Type 'B' stabilization, regrade and compaction of material in affected area. Reason for Change: Rework to trail material already in place. Change in Contract Price: $ 23,255.10 Change in Contract Time: 5 Days ITEM 5 Description of Change: construction of (6) weirs in swale area. Reason for Change: Weirs were added to the swale area west of the trail as staging and treatment due to the elevation shift in the plan revisions. Change in Contract Price: $ 12,723.48 Change in Contract Time: 5 Days WAIVER This Change Order constitutes full and mutual accord and satisfaction for the adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost and time of performance caused directly and indirectly from the change. Acceptance of this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order. IFB 17/18-18 Terwilleger Trail 00950-3 CHANGE ORDER SUMMARY No. Description Change in Contract Price Change in Contract Time 1 Plan Revision $ 15,919.20 10 Days 2 Survey Services $ 7722.00 5 Days 3 Additional Embankment $15,147.00 10 Days 4 Regrading of in-place material $ 23,255.10 5 Days 5 JWeir Construction $12,723.48 5 Days TOTAL $ 74,766.78 35 Days WAIVER This Change Order constitutes full and mutual accord and satisfaction for the adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost and time of performance caused directly and indirectly from the change. Acceptance of this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order. IFB 17/18-18 Terwilleger Trail 00950-3 APPROVAL AND CHANGE ORDER AUTHORIZATION ACKNOWLEDGMENTS— The aforementioned ohonge, and vvod{ affected thereby, is subject to all provisions of the original Agreement and specifically changed by this Change Order; and It is expressly understood and agreed that the approval ofthe Change Order shall have no effect on the original Agreement other than matters expressly provided herein. (6 VV|TNE88to{��NTRACTCJF�: �� L0� ��J =v��` IFB 17/18-18 Terwilleger Trail Contractor e ST By (Signature) Date City of Sanford Owner no By (Sign qte Date ZUGEN|SARR9YO ` Smo,v/�onda�|mn,p"mi ' Commission #GGzm1su N wvCommiwdon Expires June 03'eo7c CHANGE ORDER FORM 0O85U-4