1960 SRO 2018-19 Agrmt with Sem CoCITY OF SANFORD/SCHOOL BOARD OF SEMINOLE COUNTY
SRO AGREIkMENT
2018-2019
THIS AGREEMENT is made and entered into by the SCHOOL BOARD OF SEMINOLE
COUNTY, hereinafter referred to as "SCHOOL BOARD", whose address is 400 East Lake Mary
Blvd., Sanford, Florida 32773, and the CITY OF SANFORD, a municipal corporation,
hereinafter referred to as the "AGENCY".
WITNESSETH:
WHEREAS, in accordance with section 163.01, Florida Statutes, the AGENCY and the
SCHOOL BOARD are authorized to enter into inter -local agreements for the provision of
services; and
WHEREAS, Florida Statute 1006.12 requires one or more safe -school officers at each school
facility within the school district; and
WHEREAS, the SCHOOL BOARD desires to implement the provisions of Section 1006.12,
Florida Statutes, by providing for a School Resource Officer ("SRO") at each of the traditional
non -charter public schools in Seminole County pursuant to the School Resource Officer Program;
and
WHEREAS, the SCHOOL BOARD has requested that the AGENCY provide law enforcement
personnel in certain Seminole County Public Schools to provide services as SROs; and
WHEREAS, the AGENCY has agreed to provide law enforcement SROs to perform the duties
of SRO in certain Seminole County Public Schools; and
WHEREAS, the SCHOOL BOARD has established a Seminole County Public School Safety
and Security Captain to enhance existing school safety initiatives in existence between the
SCHOOL BOARD and county and municipal law enforcement participants in the SRO Program
and the Focus on Safety Program administered throughout Seminole County Public Schools; and
WHEREAS, the Seminole County Public School Safety and Security Captain has many duties
and responsibilities and among them is the responsibility for providing oversight of the SRO
Program and Focus on Safety Program administered within Seminole County Public Schools
which includes oversight in the areas of selection requirements, training, curriculum, the provision
of services, and compliance with minimum training requirements.
NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth
herein, the AGENCY and SCHOOL BOARD agree as follows:
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a. Provide eleven (11) SROs full-time who will perform the duties set forth in Exhibit
A which is attached hereto and made a part hereof for all purposes by reference and
attachment and will begin services upon the start of the 2018-2019 school year. Provide
two (2) additional SROs during the 2018-2019 school year for a total of thirteen (13) SROs.
The SROs provided shall, at a minimum, be equipped with a patrol vehicle, personal
weapon, radio, and such equipment issued by the AGENCY to officers. Additionally, the
SROs so assigned shall maintain full fitness for duty in order to be able to respond to crisis
situations. The expectation of service is that a sworn law enforcement SRO (preferably a
trained school resource SRO) will be on campus daily, and provide continuous coverage
during school hours. If the Agency is unable to fulfill these requirements, it will inform
the Safety and Security Captain in a timely manner and the AGENCY shall adjust its
compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect
the service deficiency.
b. Notwithstanding the requirements outlined herein, the requirements of (4)(a) are
not applicable during a critical event/incident where both parties agree upon the
reallocation of mission critical assets.
C. Provide full time SROs assigned to elementary schools who will perform the duties
set forth in Exhibit B (Focus on Safety SRO) in addition to Exhibit A and which is also
attached hereto and made a part hereof for all purposes by reference and attachment. Each
SRO assigned to an elementary school shall, at a minimum, be equipped with a patrol
vehicle, weapon, radio, and other such equipment issued by the AGENCY to officer.
Additionally, each SRO so assigned shall maintain full fitness for duty in order to be able
to respond to crisis situations. The same expectation of service specified above in Sections
4(a) and (b) apply to SROs in elementary schools.
d. The SRO duty hours will not exceed a 43 hour work week and will correspond to
those days and during those hours that the assigned school is in regular session. If any
officer including the assigned SRO is sought in exceptional circumstances, outside the
regular workday, such as sporting events or other special school events, this time shall be
treated and handled as an off-duty detail consistent with the AGENCY'S procedures.
e. The SRO will wear the Official AGENCY uniform at all times while on duty as an
SRO; however, appropriate civilian attire may be worn on those occasions mutually agreed
upon by the principal and the AGENCY or their appropriate designees.
f. Facilitate the provision and payment of statutory required and non -statutory
required specialized training for officers assigned to fulfill the terms of this Agreement,
and their assignment consistent with the specific job function, so that they can perform law
enforcement duties in a public school environment. Specialized training includes, but is
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1. Maintain record of daily law enforcement personnel coverage, by school, for each
school the Agency is responsible for. On a quarterly basis, the Agency shall submit
documentation electronically to the Safety and Security Captain to support the SCHOOL
BOARD'S State of Florida audit requirements.
The SCHOOL BOARD agrees to:
a. Fund fifty percent (50%) of the negotiated rate for personnel costs, including
benefits, but excluding overtime for 11 of 13 AGENCY personnel assigned to perform
services as set forth in this Agreement for the twelve month period from July 1, 2018 to
June 30, 2019.
b. Fund one -hundred percent (100%) of the negotiated rate for personnel costs,
including benefits, but excluding overtime for 2 of 13 AGENCY personnel assigned to
perform services as set forth in this Agreement for the twelve month period from July 1,
2018 to June 30, 2019.
C. Provide the assigned SROs with access to information and resources needed to
perform the objectives in this Agreement, to include office space preferably within the
public entrance area of the school site, computer access, school staff contact information,
directory information pursuant to School Board Policy 5.71, if deemed necessary by the
SCHOOL BOARD to address a specific school or safety response identified by SCHOOL
BOARD or the principal.
d. Provide each SRO with access to the Florida Safe Schools Assessment Tool
(FSSAT) for the SRO's use in assisting the school with conducting security assessments in
order to help it identify threats, vulnerabilities, and appropriate safety controls for the
school.
e. Designate the assigned SRO as a member of the school's Threat Assessment Team.
BOTH PARTIES agree:
a. To work cooperatively with the SCHOOL BOARD and the Safety and Security
Captain to proactively address school security issues and to provide students, faculty, and
parents with quality law enforcement services and the safest learning environment possible.
b. To work cooperatively with the SCHOOL BOARD and the Safety and Security
Captain to equip elementary school students with the right safety skills to make informed
decisions in life and build a positive relationship with law enforcement SROs.
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shall be referred to the AGENCY's Records Division for handling in accordance with
Florida law. The AGENCY and SCHOOL BOARD further agree that if equipped with
the use of a body worn camera, then the camera operation is part of the SRO's uniform. It
is the intention of this Agreement that within the school setting, the body worn cameras
will only be used when taking law enforcement action, or as otherwise authorized by the
AGENCY'S policy.
5. Services
This Agreement may be modified by addendum for additional services to be performed by the
AGENCY if mutually agreed upon by both parties and set forth in writing. Any Addendum shall
set forth additional services to be performed and compensation for said services.
6. Compensation and Payment
a. The SCHOOL BOARD agrees to reimburse the AGENCY for providing School
Resource Officers as set forth herein as negotiated and agreed to by the Parties as follows:
AGENCY Fiscal Year 2018-2019 SRO Costs
50% of Annual Negotiated total Cost for 1 1 SROs ($ $47,280.27 per
SRO)
$520,083.00
100 % of Annual Negotiated Rate for 2 SROs at $81,194
$162,388.00
Known billable total for Fiscal Year 201.8-2019
$682.471.00
Known Quarterly Rate
$170,617.75
Payment shall be in accordance with the following schedule for the contract period:
Performance Period
Quarterly Payment
Payment Due
FY 1.8 (July —Sept 2018)
170,617.75
August 15,201.8
FY 18 (Oct - Dec 2018)
$170,617.75
November 15, 2018
FY 19 (Jan —Mar 2019)
$170,617.75
February 15, 2019
FY 19 (Apr —Jun 2019
$170,617.75
May 15, 201.9
Total Payments for Contract
Period
682,471.00
undertaken by such party in accordance with the terms of this Agreement. There shall be
no indemnification of either party by the other. The AGENCY and the SCHOOL BOARD
are each a political subdivision of the State of Florida and enjoy the privilege of limited
sovereign immunity as set forth in Section 768.28, Florida Statutes, related to sovereign
immunity and limitations on damages arising from actions in tort. Nothing in this
Agreement shall be construed as waiver of any privilege, defense or immunity afforded by
law to any of the parties to this Agreement or their respective employees, officers, or
agents.
8. Dispute Resolution
a. All policy disputes shall be referred by the principal to his/her executive director
and by the SRO to the School Safety and Security Captain and to his/her agency department
supervisor for resolution.
b. In the event the principal of the school to which the SRO is assigned feels that the
particular SRO is not effectively performing his or her duties and responsibilities, the
principal shall recommend to the Superintendent of Schools or his designee that the SRO
be removed from the program at his/her school and shall state the reasons therefore in
writing.
i. Within a reasonable time after receiving the recommendation from the
principal, the Superintendent or his designee shall advise the AGENCY or its
designee of the principal's request.
ii. If the AGENCY so desires, the Superintendent and the AGENCY or their
designees shall meet with the SRO to mediate or resolve any problems which
may exist.
iii. If, within a reasonable amount of time after commencement of such mediation,
the problem cannot be resolved or mediated, then the SRO shall be removed
from the program at the school and a replacement shall be assigned by the
AGENCY after input from the Safety and Security Captain and the
Superintendent.
C. This Agreement shall be governed by and construed with the laws of the State of
Florida. Venue shall be in Seminole County, Florida.
d. The AGENCY and the School Superintendent shall meet in an effort to resolve any
disputes concerning this Agreement prior to the initiation of any litigation save and except
for claims arising from actions as set forth in Section 768.28, Florida Statutes or other
pertinent Florida Statutes or Federal law.
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b. Any alterations, amendments, deletions or waivers of the provisions of this
Agreement shall be valid only when expressed in writing, approved by the respective
parties and duly executed on behalf of each party as set forth herein.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed
hereto by the proper officers thereof for the purposes herein expressed.
Jeff T
Date:
2018
Witness:
THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA
�L 6-4� 6�
A6 Lockhart, Chairman
2018
Witness_
•, NC I
Date:
Witne
Walt
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b. Notwithstanding the requirements outlined herein, the requirements of paragraph 6(a)
are not applicable during a critical event/incident where both parties agree upon the
reallocation of mission critical assets.
7. The SRO shall perform such duties as directed by his/her agency when school is not in
regular session. The principal or his designee shall advise the SRO's supervisor of the
school's calendar.
No students will be contacted during school hours in conjunction with a criminal
investigation of any nature without notice first being given to the school's principal. Any
such contacts will be conducted in accordance with AGENCY's standard operating
procedures.
9. All student record information will be maintained in accordance with the provisions of
Florida Statutes.
10. The SRO will interface with students between class breaks, during lunch periods, before
and after school and at school activities at which the SRO is attendance. The SRO will not
be assigned to a permanent school related duty post so as not to establish predictable
patterns. The expectation is that the SRO will roam the school premises, check perimeters,
and remain unpredictable.
11. The SRO will consult with the Principal and School Safety and Security Captain regarding
procedures for emergency drills and for actual emergencies, including but not limited to,
fires, natural disasters, active shooter and hostage situations, and bomb threats.
12. The SRO will be given sufficient time at the beginning of the school year to conduct
training for school administrators, faculty, staff, and students on School Crises and
Emergency plans, bomb threat(s) procedures, active -shooter situations, hostage situations,
workplace violence, bomb lockdown and barricade, school evacuation procedures and
other school safety matters as determined by the Principal and / or the School Safety and
Security Captain.
13. The SRO will train and assist the school administration with conducting lockdown and/or
evacuation drills during the school year as scheduled by the principal.
14. The SRO shall assist in the completion of the Florida Department of Education Florida
Safe Schools Assessment Tools: School Security Risk Assessment.
15. The SRO shall participate as a member of the School Threat Assessment Team pursuant to
§ 1006.07(7), F.S.
16. The SRO will serve as a referral resource for students, faculty, and parents to community
agencies.
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29. The primary responsibility of the SRO is the safety of all students, staff and school property
and to provide emergency response and stabilization of critical school incidents.
30. Newly assigned SROs are required to complete all required training as set for in this
Agreement or designated by the School Safety and Security Captain by December 30, 2018
if not previously completed or unless the time period is extended by Seminole County
Public School Safety and Security Captain.
31. If any officer including the assigned SRO is sought in exceptional circumstances, outside
the regular workday, such as sporting events or other special school events, this time shall
be treated and handled as an off-duty detail consistent with the AGENCY'S procedures.
32. The following additional duties and responsibilities shall apply if the assigned SRO or
replacement SRO is required by AGENCY to utilize a body worn camera in the normal
course of his/her business.
a. AGENCY shall have a clearly defined body worn camera policy which shall address its
use in the school, a copy of which shall be provided to the SCHOOL BOARD and the
principal of each applicable school.
b. The use of the body worn camera is for use solely when the SRO is performing law
enforcement functions on campus. The body worn cameras are not to be left on for
continuous recording and will only be activated when the SRO is performing a law
enforcement function on campus.
c. AGENCY must have clearly articulated standards for secure evidence storage and
preservation, a copy of which shall be provided to the SCHOOL BOARD and the
principal of each applicable school.
d. AGENCY is responsible for having each applicable SRO participate in ongoing agency
training pertaining to equipment use, and compliance with, applicable laws concerning
the use of the body worn cameras.
e. The SRO will document the use of the body worn camera by use of agency case reference
or other method when the body worn camera is used within the school and provide the
School Safety and Security Captain such documentation upon request and as authorized
by law.
f. The SRO shall not release any body camera recording, except as strictly authorized by
law and agency policy.
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