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1960 SRO 2018-19 Agrmt with Sem CoCITY OF SANFORD/SCHOOL BOARD OF SEMINOLE COUNTY SRO AGREIkMENT 2018-2019 THIS AGREEMENT is made and entered into by the SCHOOL BOARD OF SEMINOLE COUNTY, hereinafter referred to as "SCHOOL BOARD", whose address is 400 East Lake Mary Blvd., Sanford, Florida 32773, and the CITY OF SANFORD, a municipal corporation, hereinafter referred to as the "AGENCY". WITNESSETH: WHEREAS, in accordance with section 163.01, Florida Statutes, the AGENCY and the SCHOOL BOARD are authorized to enter into inter -local agreements for the provision of services; and WHEREAS, Florida Statute 1006.12 requires one or more safe -school officers at each school facility within the school district; and WHEREAS, the SCHOOL BOARD desires to implement the provisions of Section 1006.12, Florida Statutes, by providing for a School Resource Officer ("SRO") at each of the traditional non -charter public schools in Seminole County pursuant to the School Resource Officer Program; and WHEREAS, the SCHOOL BOARD has requested that the AGENCY provide law enforcement personnel in certain Seminole County Public Schools to provide services as SROs; and WHEREAS, the AGENCY has agreed to provide law enforcement SROs to perform the duties of SRO in certain Seminole County Public Schools; and WHEREAS, the SCHOOL BOARD has established a Seminole County Public School Safety and Security Captain to enhance existing school safety initiatives in existence between the SCHOOL BOARD and county and municipal law enforcement participants in the SRO Program and the Focus on Safety Program administered throughout Seminole County Public Schools; and WHEREAS, the Seminole County Public School Safety and Security Captain has many duties and responsibilities and among them is the responsibility for providing oversight of the SRO Program and Focus on Safety Program administered within Seminole County Public Schools which includes oversight in the areas of selection requirements, training, curriculum, the provision of services, and compliance with minimum training requirements. NOW, THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the AGENCY and SCHOOL BOARD agree as follows: 1 a. Provide eleven (11) SROs full-time who will perform the duties set forth in Exhibit A which is attached hereto and made a part hereof for all purposes by reference and attachment and will begin services upon the start of the 2018-2019 school year. Provide two (2) additional SROs during the 2018-2019 school year for a total of thirteen (13) SROs. The SROs provided shall, at a minimum, be equipped with a patrol vehicle, personal weapon, radio, and such equipment issued by the AGENCY to officers. Additionally, the SROs so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The expectation of service is that a sworn law enforcement SRO (preferably a trained school resource SRO) will be on campus daily, and provide continuous coverage during school hours. If the Agency is unable to fulfill these requirements, it will inform the Safety and Security Captain in a timely manner and the AGENCY shall adjust its compensation and payment reimbursement invoice to the SCHOOL BOARD to reflect the service deficiency. b. Notwithstanding the requirements outlined herein, the requirements of (4)(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets. C. Provide full time SROs assigned to elementary schools who will perform the duties set forth in Exhibit B (Focus on Safety SRO) in addition to Exhibit A and which is also attached hereto and made a part hereof for all purposes by reference and attachment. Each SRO assigned to an elementary school shall, at a minimum, be equipped with a patrol vehicle, weapon, radio, and other such equipment issued by the AGENCY to officer. Additionally, each SRO so assigned shall maintain full fitness for duty in order to be able to respond to crisis situations. The same expectation of service specified above in Sections 4(a) and (b) apply to SROs in elementary schools. d. The SRO duty hours will not exceed a 43 hour work week and will correspond to those days and during those hours that the assigned school is in regular session. If any officer including the assigned SRO is sought in exceptional circumstances, outside the regular workday, such as sporting events or other special school events, this time shall be treated and handled as an off-duty detail consistent with the AGENCY'S procedures. e. The SRO will wear the Official AGENCY uniform at all times while on duty as an SRO; however, appropriate civilian attire may be worn on those occasions mutually agreed upon by the principal and the AGENCY or their appropriate designees. f. Facilitate the provision and payment of statutory required and non -statutory required specialized training for officers assigned to fulfill the terms of this Agreement, and their assignment consistent with the specific job function, so that they can perform law enforcement duties in a public school environment. Specialized training includes, but is 3 1. Maintain record of daily law enforcement personnel coverage, by school, for each school the Agency is responsible for. On a quarterly basis, the Agency shall submit documentation electronically to the Safety and Security Captain to support the SCHOOL BOARD'S State of Florida audit requirements. The SCHOOL BOARD agrees to: a. Fund fifty percent (50%) of the negotiated rate for personnel costs, including benefits, but excluding overtime for 11 of 13 AGENCY personnel assigned to perform services as set forth in this Agreement for the twelve month period from July 1, 2018 to June 30, 2019. b. Fund one -hundred percent (100%) of the negotiated rate for personnel costs, including benefits, but excluding overtime for 2 of 13 AGENCY personnel assigned to perform services as set forth in this Agreement for the twelve month period from July 1, 2018 to June 30, 2019. C. Provide the assigned SROs with access to information and resources needed to perform the objectives in this Agreement, to include office space preferably within the public entrance area of the school site, computer access, school staff contact information, directory information pursuant to School Board Policy 5.71, if deemed necessary by the SCHOOL BOARD to address a specific school or safety response identified by SCHOOL BOARD or the principal. d. Provide each SRO with access to the Florida Safe Schools Assessment Tool (FSSAT) for the SRO's use in assisting the school with conducting security assessments in order to help it identify threats, vulnerabilities, and appropriate safety controls for the school. e. Designate the assigned SRO as a member of the school's Threat Assessment Team. BOTH PARTIES agree: a. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to proactively address school security issues and to provide students, faculty, and parents with quality law enforcement services and the safest learning environment possible. b. To work cooperatively with the SCHOOL BOARD and the Safety and Security Captain to equip elementary school students with the right safety skills to make informed decisions in life and build a positive relationship with law enforcement SROs. 5 shall be referred to the AGENCY's Records Division for handling in accordance with Florida law. The AGENCY and SCHOOL BOARD further agree that if equipped with the use of a body worn camera, then the camera operation is part of the SRO's uniform. It is the intention of this Agreement that within the school setting, the body worn cameras will only be used when taking law enforcement action, or as otherwise authorized by the AGENCY'S policy. 5. Services This Agreement may be modified by addendum for additional services to be performed by the AGENCY if mutually agreed upon by both parties and set forth in writing. Any Addendum shall set forth additional services to be performed and compensation for said services. 6. Compensation and Payment a. The SCHOOL BOARD agrees to reimburse the AGENCY for providing School Resource Officers as set forth herein as negotiated and agreed to by the Parties as follows: AGENCY Fiscal Year 2018-2019 SRO Costs 50% of Annual Negotiated total Cost for 1 1 SROs ($ $47,280.27 per SRO) $520,083.00 100 % of Annual Negotiated Rate for 2 SROs at $81,194 $162,388.00 Known billable total for Fiscal Year 201.8-2019 $682.471.00 Known Quarterly Rate $170,617.75 Payment shall be in accordance with the following schedule for the contract period: Performance Period Quarterly Payment Payment Due FY 1.8 (July —Sept 2018) 170,617.75 August 15,201.8 FY 18 (Oct - Dec 2018) $170,617.75 November 15, 2018 FY 19 (Jan —Mar 2019) $170,617.75 February 15, 2019 FY 19 (Apr —Jun 2019 $170,617.75 May 15, 201.9 Total Payments for Contract Period 682,471.00 undertaken by such party in accordance with the terms of this Agreement. There shall be no indemnification of either party by the other. The AGENCY and the SCHOOL BOARD are each a political subdivision of the State of Florida and enjoy the privilege of limited sovereign immunity as set forth in Section 768.28, Florida Statutes, related to sovereign immunity and limitations on damages arising from actions in tort. Nothing in this Agreement shall be construed as waiver of any privilege, defense or immunity afforded by law to any of the parties to this Agreement or their respective employees, officers, or agents. 8. Dispute Resolution a. All policy disputes shall be referred by the principal to his/her executive director and by the SRO to the School Safety and Security Captain and to his/her agency department supervisor for resolution. b. In the event the principal of the school to which the SRO is assigned feels that the particular SRO is not effectively performing his or her duties and responsibilities, the principal shall recommend to the Superintendent of Schools or his designee that the SRO be removed from the program at his/her school and shall state the reasons therefore in writing. i. Within a reasonable time after receiving the recommendation from the principal, the Superintendent or his designee shall advise the AGENCY or its designee of the principal's request. ii. If the AGENCY so desires, the Superintendent and the AGENCY or their designees shall meet with the SRO to mediate or resolve any problems which may exist. iii. If, within a reasonable amount of time after commencement of such mediation, the problem cannot be resolved or mediated, then the SRO shall be removed from the program at the school and a replacement shall be assigned by the AGENCY after input from the Safety and Security Captain and the Superintendent. C. This Agreement shall be governed by and construed with the laws of the State of Florida. Venue shall be in Seminole County, Florida. d. The AGENCY and the School Superintendent shall meet in an effort to resolve any disputes concerning this Agreement prior to the initiation of any litigation save and except for claims arising from actions as set forth in Section 768.28, Florida Statutes or other pertinent Florida Statutes or Federal law. WJ b. Any alterations, amendments, deletions or waivers of the provisions of this Agreement shall be valid only when expressed in writing, approved by the respective parties and duly executed on behalf of each party as set forth herein. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed. Jeff T Date: 2018 Witness: THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA �L 6-4� 6� A6 Lockhart, Chairman 2018 Witness_ •, NC I Date: Witne Walt 11 b. Notwithstanding the requirements outlined herein, the requirements of paragraph 6(a) are not applicable during a critical event/incident where both parties agree upon the reallocation of mission critical assets. 7. The SRO shall perform such duties as directed by his/her agency when school is not in regular session. The principal or his designee shall advise the SRO's supervisor of the school's calendar. No students will be contacted during school hours in conjunction with a criminal investigation of any nature without notice first being given to the school's principal. Any such contacts will be conducted in accordance with AGENCY's standard operating procedures. 9. All student record information will be maintained in accordance with the provisions of Florida Statutes. 10. The SRO will interface with students between class breaks, during lunch periods, before and after school and at school activities at which the SRO is attendance. The SRO will not be assigned to a permanent school related duty post so as not to establish predictable patterns. The expectation is that the SRO will roam the school premises, check perimeters, and remain unpredictable. 11. The SRO will consult with the Principal and School Safety and Security Captain regarding procedures for emergency drills and for actual emergencies, including but not limited to, fires, natural disasters, active shooter and hostage situations, and bomb threats. 12. The SRO will be given sufficient time at the beginning of the school year to conduct training for school administrators, faculty, staff, and students on School Crises and Emergency plans, bomb threat(s) procedures, active -shooter situations, hostage situations, workplace violence, bomb lockdown and barricade, school evacuation procedures and other school safety matters as determined by the Principal and / or the School Safety and Security Captain. 13. The SRO will train and assist the school administration with conducting lockdown and/or evacuation drills during the school year as scheduled by the principal. 14. The SRO shall assist in the completion of the Florida Department of Education Florida Safe Schools Assessment Tools: School Security Risk Assessment. 15. The SRO shall participate as a member of the School Threat Assessment Team pursuant to § 1006.07(7), F.S. 16. The SRO will serve as a referral resource for students, faculty, and parents to community agencies. 13 29. The primary responsibility of the SRO is the safety of all students, staff and school property and to provide emergency response and stabilization of critical school incidents. 30. Newly assigned SROs are required to complete all required training as set for in this Agreement or designated by the School Safety and Security Captain by December 30, 2018 if not previously completed or unless the time period is extended by Seminole County Public School Safety and Security Captain. 31. If any officer including the assigned SRO is sought in exceptional circumstances, outside the regular workday, such as sporting events or other special school events, this time shall be treated and handled as an off-duty detail consistent with the AGENCY'S procedures. 32. The following additional duties and responsibilities shall apply if the assigned SRO or replacement SRO is required by AGENCY to utilize a body worn camera in the normal course of his/her business. a. AGENCY shall have a clearly defined body worn camera policy which shall address its use in the school, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. b. The use of the body worn camera is for use solely when the SRO is performing law enforcement functions on campus. The body worn cameras are not to be left on for continuous recording and will only be activated when the SRO is performing a law enforcement function on campus. c. AGENCY must have clearly articulated standards for secure evidence storage and preservation, a copy of which shall be provided to the SCHOOL BOARD and the principal of each applicable school. d. AGENCY is responsible for having each applicable SRO participate in ongoing agency training pertaining to equipment use, and compliance with, applicable laws concerning the use of the body worn cameras. e. The SRO will document the use of the body worn camera by use of agency case reference or other method when the body worn camera is used within the school and provide the School Safety and Security Captain such documentation upon request and as authorized by law. f. The SRO shall not release any body camera recording, except as strictly authorized by law and agency policy. 15