1995 IRFQ 18/19-102 ACR Building Mtn JanitorialSXKFOpu)
FINANCE DEPARTMENT
Wednesday, October 31, 2018
LQ
PURCHASING DEPARTMENT
TRANsmIWAL MEMORANDUM
To: City erk/Ma or I
RP:
IV'
lalw
One completed, please:
Return originals to Purchasing- Department
Return copies
El
Special Instructions:
Ma,r4ot OrA�z
From
SharePoint—Finance—Purchasingjorms - 2018.doc
Date
The
item(s) noted below is/are attached and forwarded to
your office for the following action(s):
❑
Development Order
Mayor's signature
❑
Final Plat (original mylars)
Recording
F]
F]
Letter of Credit
Maintenance Bond
❑
Rendering
Safekeeping (Vault) ' l'
F-1
Ordinance
Deputy City Manager
R
Performance Bond
Fj
Payment Bond
F-1
Resolution
❑
City Manager Signature
El
City Clerk Attest/Signature
City Attorney/Signature
One completed, please:
Return originals to Purchasing- Department
Return copies
El
Special Instructions:
Ma,r4ot OrA�z
From
SharePoint—Finance—Purchasingjorms - 2018.doc
Date
Ss7rANCE DEPARTMENT
October 23, 2018
M. ( 'I �
Contract/Agreement Name;
Approval; CAkrZ5 Pqj1,;5Q�K
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azy
chasing Manag
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Finance D rector
Date
n
Date
Cit o y Date
f�-f, t,�,Mckv
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AGREEMENT BETWEEN THE CITY OF SANFORD AND ACE BUILDING
MAINTENANCE INC./IRFQ 18/19-102 - FIRE DEPARTMENT ADMINISTRATION
JANITORIAL SERVICES
THIS AGREEMENT (hereinafter the "Agreement") is made and entered into this
day of 2018, by and between the City of Sanford, Florida, a
Florida municipality, (hereinafter referred to as the "City"), whose mailing address is 300
North Park Avenue, Sanford, Florida 32771, and Ace Building Maintenance Inc., a
Florida corporation, authorized to do business in the State of Florida, whose corporate
address is 341 Flagami Boulevard; Miami, Florida 33144, and whose local mailing
address is Post Office Box 162787; Altamonte Springs, Florida 32716, (hereinafter
referred to as "ABC"). The City and ABC may be collectively referenced herein as the
"parties".
WITNESSETH:
IN CONSIDERATION of the mutual covenants, promises, and representations
contained herein and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
Section 1. Recitals. The above statements are true and form a material
part of this Agreement upon which the parties have relied.
Section 2. Authority. Each party hereto represents to the other that it has
undertaken all necessary actions to execute this Agreement, and that it has the legal
authority to enter into this Agreement and to undertake all obligations imposed on it.
The persons executing this Agreement for each party certify that they are authorized to
bind the party fully to the terms of this Agreement.
Section 3. Scope of Agreement; Direction of Services.
(a). This Agreement is for the services set forth in the attachments hereto and
ABC agrees to accomplish the provision of goods and services and actions specified in
the attachments for the compensation set forth in those documents relating to the
provision of janitorial services for the Fire Administration area located at the Sanford
Fire Department Station 31/Public Safety Complex, 1303 William Clark Avenue,
Sanford, Florida. Goods and services may be ordered and directed by the City by
means of City purchase orders/work orders.
(b). It is recognized that ABC shall perform services as otherwise directed by
the City all of such services to include all labor and materials that may be required
including, but in no way limited to, the services provided by subconsultants as may be
approved by the City.
I I P a g e
(c). The City's contact/project manager for all purposes under this Agreement
shall be the following:
Craig Radzak
Fire Chief
Fire Department Headquarters
1303 William Clark Avenue
Sanford, Florida 32771
Telephone number: 407.688.5044.
E-mail address: craig.radzak@sanfordfl.gov.
; provided, however, that all notices under this Agreement shall be copied to:
Ms. Marisol Ordonez
Purchasing Manager
Finance -Purchasing Division
City of Sanford
Post Office Box 1788
Sanford, Florida 32772
Phone: 407.688.5028
Section 4. Effective Date and Term of Agreement. This Agreement
shall take effect on the date that this Agreement is fully executed by the parties hereto.
This Agreement shall be in effect for a term of 1 year and, upon the exercise of an
option to renew by the City, for 3 additional terms of 1 year each. In any event, this
Agreement shall remain in effect until the services to be provided by ABC to the City
under each work order have been fully performed in accordance with the requirements
of the City; provided, however, that, the indemnification provisions and insurance
provisions of the standard contractual terms and conditions referenced herein shall not
terminate and the protections afforded to the City shall continue in effect subsequent to
such services being provided by ABC No services have commenced prior to the
execution of this Agreement that would entitle ABC for any compensation therefor.
Notwithstanding the foregoing, the City may unilaterally terminate this Agreement in the
event that the City is not satisfied with the goods or services provided by ABC within the
6 calendar months commencing on the first day of the first month after this Agreement
commences.
Section 5. Compensation. The parties agree to compensation as set forth
in the attachments hereto and as may be set forth in each purchase/work order issued
by the City.
2 1 P a g e
Section 6. Standard Contractual Terms and Conditions. All "Standard
Contractual Terms and Conditions", as provided on the City's website, apply to this
Agreement. Such Terms and Conditions may be found at the City's website
(www. Sanford FL.gov). The parties shall also be bound by the purchasing policies and
procedures of the City as well as the controlling provisions of Florida law. Work orders
shall be used, in accordance therewith, in the implementation of this Agreement to the
extent deemed necessary by the City in its sole and absolute discretion.
Section 7. ABC's Mandatory Compliance with Chapter 119, Florida
Statutes, and Public Records Requests.
(a). In order to comply with Section 119.0701, Florida Statutes, public records
laws, ABC must:
(1). Keep and maintain public records that ordinarily and necessarily would be
required by the City in order to perform the service.
(2). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(3). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by
law.
(4). Meet all requirements for retaining public records and transfer, at no cost,
to the City all public records in possession of ABC upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be
provided to the City in a format that is compatible with the information technology
systems of the City.
(b). If ABC does not comply with a public records request, the City shall
enforce the contract provisions in accordance with this Agreement.
(c). Failure by ABC to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. ABC shall promptly provide the City with a copy of any request
to inspect or copy public records in possession of ABC and shall promptly provide the
City with a copy of ABC's response to each such request.
3 1 P a g e
(d). IF THE CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-50125
TRACI HOUCHIN, CMC, FCRM, CITY CLERK, CITY OF SANFORD, CITY
HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771,
TRACI. HOUCHI N@SANFORDFL.GOV.
Section 8. Time is of the Essence. Time is hereby declared of the essence
as to the lawful performance of all duties and obligations set forth in this Agreement.
Section 9. Entire Agreement/Modification. This Agreement, together
with all "Standard Contractual Terms and Conditions", as provided on the City's website
and the attachments hereto (the documents relative to the procurement activity of the
City leading to the award of this Agreement) constitute the entire integrated agreement
between the City and ABC and supersedes and controls over any and all prior
agreements, understandings, representations, correspondence and statements whether
written or oral in connection therewith and all the terms and provisions contained herein
constitute the full and complete agreement between the parties hereto to the date
hereof. This Agreement may only be amended, supplemented or modified by a formal
written amendment of equal dignity herewith. In the event that ABC issues a purchase
order, memorandum, letter, or any other instrument addressing the services, work, and
materials to be provided and performed pursuant to this Agreement, it is hereby
specifically agreed and understood that any such purchase order, memorandum, letter,
or other instrument shall have no effect on this Agreement unless agreed to by the City,
specifically and in writing in a document of equal dignity herewith, and any and all
terms, provisions, and conditions contained therein, whether printed or written or
referenced on a Web site or otherwise, shall in no way modify the covenants, terms,
and provisions of this Agreement and shall have no force or effect thereon.
Section 10. Severability. If any term, provision or condition contained in
this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of
this Agreement, or the application of such term, provision or condition to persons or
circumstances other than those in respect of which it is invalid or unenforceable, shall
not be affected thereby, and each term, provision and condition of this Agreement shall
be valid and enforceable to the fullest extent permitted by law when consistent with
equity and the public interest.
Section 11. Waiver. The failure of the City to insist in any instance upon
the strict performance of any provision of this Agreement, or to exercise any right or
privilege granted to the City hereunder shall not constitute or be construed as a waiver
of any such provision or right and the same shall continue in force.
4 1 P a o1=e
Section 12. Captions. The section headings and captions of this Agreement
are for convenience and reference only and in no way define, limit, describe the scope
or intent of this Agreement or any part thereof, or in any way affect this Agreement or
construe any provision of this Agreement.
Section 13. Counterparts. This Agreement may be executed in any
number of counterparts, each of which shall be deemed an original, but all of which,
taken together, shall constitute one and the same document.
Section 14. Binding Effect. This Agreement shall be binding upon and
inure to the benefit of the successors in interest, transferees and assigns of the parties.
Each party hereto represents to the other that it has undertaken all necessary actions to
execute this Agreement, and that it has the legal authority to enter into this Agreement
and to undertake all obligations imposed on it. The signatories hereof represent that
they have the requisite and legal authority to execute this Agreement and bind the
respective parties herein.
Section 15. Remedies. The rights and remedies of the parties, provided for
under this Agreement, are in addition to any other rights and remedies provided by law
or otherwise necessary in the public interest.
Section 16. Governing law, Venue and Interpretation. This Agreement is
to be governed by the laws of the State of Florida. Venue for any legal proceeding
related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for
Seminole County, Florida. This Agreement is the result of bona fide arms length
negotiations between the City and ABC, and all parties have contributed substantially
and materially to the preparation of the Agreement. Accordingly, this Agreement shall
not be construed or interpreted more strictly against any one party. than against any
other party and all provisions shall be applied to fulfill the public interest.
IN WITNESS WHEREOF, the City and ABC have executed this instrument for
the purpose herein expressed.
ATTEST. CITY OF SANFOR
. f LAI By:
Traci Houchin, CMC, FCRM�FTrie
City Clerk 5 t
Approved as to form and
legal i ' c .
E ColbertCz
Alqzll�
V
5 1 P a g e
ATTEST. ACE BUILDINGvMAINTENANCE INC.
Witn6ss # 1 Sig
Printed Name:
Witness # 2 Signature
Printed Name:
In
CEO/Sold Corporate Officer
Dated: il- 05- /3
6 1 P a g e
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(Ity of Sanford 1 Finance Department 1 Purchasing Division
300 N, Park AN enue. Sanford, Florida 32--1
11�O,, � x: 407.688.5021
Phone: 4117AN8.5028, at ja J
---- -- FORN
INFORMAL REQUEST FOR QUOTE
Q
i URFQ 18/19-102 Fire Department Administration
Janitorial Services
BIDDER INFORNIATION':
DUE DATE: Septernher 21). 2018 at 2:00 1. M. focal `rime
RX "'mr"hc� ISSU FJ) DATE: September 6. 2018
V 11hM i-1141
Roxana Clark
BUIWERA PRINI ED NAME........ ... __ ......
BIDDER'S SIGNATURF".. .......
Date:..... 09�/Y./.2.018 .......... ....................................
awnerjPresident
RLEASE RETURN BY Dt F DATE AND TIME VIA F,*,X. NIAIL OR EMAIL TO CONTACT PERWN STATED ABOVE.]
1. Unumv. Ue CC in"t ' t 1his Solicitation in is wl"i a succes-sFu! 113idd�s ior tire prat ision ot'janitorial scr%icem f'oC Viic
�A'dvnnlkn-�oion area 2" floor,
2. 13t=4i4gobtes and Scove of Sen ices. I hN ime"Od RW&r 4iW1 prm He A! nensart material, goods, labor, vice ern
Pro\ idejankoHal sen ice, Ar 50152 nintre let
\reai inclnde�
Ftto (2) donhic stml restroorn"
W Tito (2) individual reNti-00011 t'itis Sink' 110ile"I and shover
C. Fen(10) 011ces
d. 011c l ) conference rcont
Misce0neous areas i Wul. copy nwrrr"minkg motm brvA arca owW 17mWAUAW9 Wea)
Scrt ice -'N ill tic !t\ in a %%eck. %londzy and'] hormda,, ladc afiernoon-,
Scr\ ice %t ill AMC nKyPing 0,61C. tac=anning, empty mg vash recepmelev and shredders. light duidng. etc
DOW" and Set -1 j: Janhu&! wrikes Wall be perAmited at thc Sam'6rd Fire DeparinicnI Station -,,I PIblic Said.�
Wnpiev 1 303 'A Wn C Wk Axanue, WankmL F1 32771 ;dVer issumwo tit a. Pa-chasc 0rderand \k ish eoordination 103'
the Fin 1k1artmem, rhe quccesaw Wn sl ill assyn only (me 11 x hKA-iduai assignal to perilonn these men Ins Ar
cnihe cornowl, .1...he mic""Ad BAder shaH be respindble Mr pwagrning all goods an ins in a Met manneL Sen We-,
perforrned on my other date and time shall noL be allot%ed mflc,.s t%ritten authorization has bem obtained Bi ni Te
lhestre"sAd Bidder W! damageand or
stolen "hile invand aility of Smobit FQ 1kpanmern Sunion 31TuNic SMIcy (Amwl",
Delivey, and 11mv Perkirmanct, At approxhumel; ten (101 day, aha imsuatwe of dw purcImse unin by We C. W
'W"Whd Bidder diall update dre approprims 01 rywcoctwuNc pnA Ung a 1cmant c prqjeci connnencement drae,
Permitting:'! 11s:'nceesNA1 Bidder shan ine soiety reSmponsiWe Q aU pertmon pvnnb revloired as "ell a atilmAp nwet&
and = exceed iii;,di local. s,ate,and national bt6ldin:; cod,„,,
Cn'� ofsarilord
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COMMI i1clon".
Mart"', ordonez. llarchasing�
"miac' /ql�
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............ ........ .... ....
Phonic NurnbeE
4=88508. or em. 503G
Fax Nwriba:
i
Altamonte Springs, FL j2?jQ
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For 11v Dept 00,,,
Shirict Brinson. Fimcallechrian
oram; perwn:
.. Ro,xaln I a I Clark 11
WWIAdtfrn,
01 S. Frwxh Ate,
Phone Number,
1386) 6754686
SmAvd. FL 327 S
RX "'mr"hc� ISSU FJ) DATE: September 6. 2018
V 11hM i-1141
Roxana Clark
BUIWERA PRINI ED NAME........ ... __ ......
BIDDER'S SIGNATURF".. .......
Date:..... 09�/Y./.2.018 .......... ....................................
awnerjPresident
RLEASE RETURN BY Dt F DATE AND TIME VIA F,*,X. NIAIL OR EMAIL TO CONTACT PERWN STATED ABOVE.]
1. Unumv. Ue CC in"t ' t 1his Solicitation in is wl"i a succes-sFu! 113idd�s ior tire prat ision ot'janitorial scr%icem f'oC Viic
�A'dvnnlkn-�oion area 2" floor,
2. 13t=4i4gobtes and Scove of Sen ices. I hN ime"Od RW&r 4iW1 prm He A! nensart material, goods, labor, vice ern
Pro\ idejankoHal sen ice, Ar 50152 nintre let
\reai inclnde�
Ftto (2) donhic stml restroorn"
W Tito (2) individual reNti-00011 t'itis Sink' 110ile"I and shover
C. Fen(10) 011ces
d. 011c l ) conference rcont
Misce0neous areas i Wul. copy nwrrr"minkg motm brvA arca owW 17mWAUAW9 Wea)
Scrt ice -'N ill tic !t\ in a %%eck. %londzy and'] hormda,, ladc afiernoon-,
Scr\ ice %t ill AMC nKyPing 0,61C. tac=anning, empty mg vash recepmelev and shredders. light duidng. etc
DOW" and Set -1 j: Janhu&! wrikes Wall be perAmited at thc Sam'6rd Fire DeparinicnI Station -,,I PIblic Said.�
Wnpiev 1 303 'A Wn C Wk Axanue, WankmL F1 32771 ;dVer issumwo tit a. Pa-chasc 0rderand \k ish eoordination 103'
the Fin 1k1artmem, rhe quccesaw Wn sl ill assyn only (me 11 x hKA-iduai assignal to perilonn these men Ins Ar
cnihe cornowl, .1...he mic""Ad BAder shaH be respindble Mr pwagrning all goods an ins in a Met manneL Sen We-,
perforrned on my other date and time shall noL be allot%ed mflc,.s t%ritten authorization has bem obtained Bi ni Te
lhestre"sAd Bidder W! damageand or
stolen "hile invand aility of Smobit FQ 1kpanmern Sunion 31TuNic SMIcy (Amwl",
Delivey, and 11mv Perkirmanct, At approxhumel; ten (101 day, aha imsuatwe of dw purcImse unin by We C. W
'W"Whd Bidder diall update dre approprims 01 rywcoctwuNc pnA Ung a 1cmant c prqjeci connnencement drae,
Permitting:'! 11s:'nceesNA1 Bidder shan ine soiety reSmponsiWe Q aU pertmon pvnnb revloired as "ell a atilmAp nwet&
and = exceed iii;,di local. s,ate,and national bt6ldin:; cod,„,,
(Q RmpmWbi1iq: Fhe C!, simil he Ngrotalk for:
a, llrot ide a dvwn-,na1cdNct-np area f dre awcessid Bidder at dclhcr aH nece"aq matcriak md cqWpmem rNuku,a
for Wis pr,ject:
Ea. Pnn We wcn, to We "ok area:
11rc t,. its shialt orake the 14cility ax ailablu Ar a vahnuivrn and KcpvcNcntatio,: b�
callirig, 4070865048 to sched0c an aMNAmment; and,
d, �ppoillnllerlls «iu he gkon on a firm amro Am senc hasis hued on availAdd; and "HI he gheri ho"cen the
mms of NACI TNI. and 4:30 11M. Nhm&y Ummgh Vm
i N% o (Zi conierence roorns
4.
S 17.54 1 2 S 3528
Miscellaneous areas (Library. training
room, breal, area, outside patio. Icitchen area}
S 1015 6 S 6108
monthly $275A0
I U I AL QUOTE PRICE - annually
S 3A04.80
,'kdditionall�, please respond to the foilo-wing questions by placing, a check, inark- (o") on the appropriate ans"'
--
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upwonse 1 R,snonse
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Iyaw NIUM ymn qww AHWIM& a ;,V and Ww.Mwl W to aqw.vP Isown IoNnsay '104C aoajnsi on PdP k 41 lu, Owl
khnn tial" OUOJ'I"C,N. .M& own"i M pay 1 v n on O Hier a" % 04 .nucn ..w ::5'
POW onan ww"w"n n, on "MAM MQ non ww"Ay mcs" 1 RpArmou k Mon kn; Nomrawhas" jahkow
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o" ,htir
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rn. All certificates of' insurance, notices etc. must be provided to the above address.
n, In the description of the certificate of insurance please also add the solicitation
number and project name.
All
MWNT SIGNATURE
Roxana Clark
Typed Name of AFFIANT
Owner/President
M
STA7EOF
COU NT",r Of
MI.
t �� �') .
¢ne. 'foragoing ;nstri,imen�t was executed before me s oay of 20 by
as
who personally swore or affirmed that helshe is authorizQto,execute, this document aro tnereby bind "rie Corociratuor,
di 6111V ormilcation,
arc., iv�lcis oersonaky known to me OR "llas brodUCe
J'J
NOTARY PUBLIC State ofJ G
#A- ;-;,* to mnfdifa,. this inziirmnrn rot-mirompnhz -qPt fnrth at anv time.
ATT ACII N1 ENT *'A" PRICU PROPOSAL
IRFQ 18/19-102 Fire Department Administration Janitorial Services
dw undersianed', aS autho-i/cd 7,0 Connmi,, the ilrm, do fi--rch'' ,cccpt in, Total pdl "l -;e TermT , and Condtfioti,, stipula,. d .uvl
r�'.Ie.cnca'd in this IRY0 do hcrck� liqgr4'c that ifa contraci i, ofTercul it x, ill abidc b% thc icrins Find condiuon,
r in d%� 1RI'Q dnc[IMC9� Or ' -vs tie-"oti:lled rw->u"Im ihercto.Pic, hakin'- Ole
con.diiionrs, xil'i the ,.oSt 01 01c w'16 'v the k%hcrc the .pork iv to tit' donc, hereh: 111*0110SCk ,Ind"
hatc'd. Al %tovk reuuir"-d it,, tht, tt:01nic:d
Jow '6ru
including.. Addencl,'i, i! -n%, on 61v -,! Th"� Ci"N of -santord Purcimintt DMS�on I'll- the pric�: 'ct lonh fieicwi
Att�tchmeni Offtr to Purchase and Acceptance of Request for Quotc'Ferni% and Conditions. I €ic �irniaturc(,i beio%a izr,an
acknkm of m% our 1-131. cwd acctT�ance o� W Ow tvrin,, xio condition, se; forth in Ow, IRFQ dok:unneilt (it ;1�
offienk isc atzrevd to bokx"n 0,io ouiie, W z4 ritim-,
Ace Building Maintenance, Inc.
PO Box 162787, Altamonte Springs, FL 32716
(386)675-7686titssaatN/A i---riadAddlk-Q.,a- AceBuitdingAndMarbleftmailxom
Roxana Clark 46-5397322
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PLEASE COMPLETF AND SUBMIT WITH YOUR II FQ RESPONSE
A CERTIFICATE OF LIABILITY INSURANCE
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19 2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(tes) must have ADDITIONAL INSURED provisions or be endorsed.
It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rishts to the certificate holder in lieu of such enclorsement(s).
PRODUCER
The Insurance Shop, LLC
3809 South Providence Rd
C ON -1 A I T
NAME,
PHONE 573.445.5535„;888.583.3110
R insurances hopllc.com
Columbia, MO 65203
5064979
INSURER(S) AFFORDING COVERAGE NAIC.0
IPv44iP.GC' 1. NorGUARD Insurance C2m2any 19682
URECI Ace Building maintenance Inc.
i N'S HERE Frank Winston Crum Insurance
; 114 $ U, P, E R C, Amguard Insurance Company
PO Box 162787
'NSURER 0 Hartford Fire Insurance Co.
Altamonte Springs, FL 32716
!NSoRER F
386.675.7686
I 445i)RER
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THJS 70 CEPTI �FY THAT -HF PCL -0E', ONSURANCF LSED 2E� CIN HAVE BEEN5 :SS K, TC, THE iNSURED NAIMED �BOVE =OP TH”, Of)" CY PER1071
E E; N01111017 HS -1 At. GULAG R EQ UiR E?,A EN7 TERN, OR 'CONDYT iC%' N I CO'Ni R AC7 OR 10-1 HE R DOCUM E NTA. n RES PECT ', 0 T H fS
VAf SE iSSUED 'OF MAY ER riff. TtE iNSU'RANCE AFFORDr-D 4"' THE P,)L!CiES DESRf--E�HERF�N S SURiECT TO ALL 7'HF TERMS
EXCLUSONS ANDTREDUCEDS�RA4-)CL,�oMS
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Ei CH OCCURRENCE S 1,000,000
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PRFio'� S 100,000
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5/23/2018
5/23/2019
PERSONAL . ADV'N'q'RT s 1,00-0,000
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Limit: $5,000
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6/8/20186/8/2019
Limit: $100,000
E-ESI-C%IilERAT3O'tS,'LOCATD'4S/VEH.iCLP-S ACQRDIQI may ma",
The general liability includes a waiver of subrogation and an additional insured
endorsement that provides waiver of subrogation and additional insured status and is
primary and noncontributory only when there is a written contract between Ace Building
Maintenance Inc and City of Sanford, FL that requires such status.
I I
City of Sanford
PO Box 1788
SHIOOID ANY OF E ABcVE ESCR.BEO �OLIG1C SE CANCELLED BEFORE
EXPIRA7�CN nATE 7�,rREC)F NOTICE *AL ER E'UVERFC
Sanford, FL 32771
-- RDANCE A`7i' -HE POUCT TIR)N, —CNS
Ak-0 A;
fi1988-20115ACORD (;QRPORAIIUN AI! rigntsreservea
ACORD 25 (2016/03) 'rhe ACORD name and!ogo are registered marks of ACORD
Commercial General Liability
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ iTCAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC WHEN REQUIRED IN CONSTRUCTION AGREEMENT
WITH YOU
AUTOMATIC WAIVER OF SUBROGATION PROVISION
Automatic Additional Insured Status ~2O1OAdditional Insured Form
It is hereby understood and agreed that "Section U ' Who is an Insured" is amended to provide
automatic coverage amanAdditional Insured inconformance with the terms and conditions ofthe CG2D
10 07 04 endonmment, a copy ofwhich is attached hereto and incorporated by reference, Automatic
coverage as Additional Insured provided by this paragraph is only provided if you and the person or
organization have agreed in writing in a contract or agreement that such person or organization be added
as on Additional Insured under your policy and only if such oon±nmcx or agreement is executed by each
party prior 8uthe start ufyour work for Such person ororganization.
Automatic Additional Insured Status '20 37 Additional Insured Form
It is hereby understood and agreed that "Section 11 - Who is an Insured" is amended to provide
automatic coverage as an Additional Insured in conformance with the terms and conditions of the CG 20
37 07 04 endorsement, a copy of which is attached hereto and incorporated by reference. Automatic
coverage as Additional Insured provided by this paragraph is only provided if you and the person or
organization have agreed in writing in a contract or agreement that such person or organization be added
as on Additional Insured under your policy and only if such contract oragreement is executed by each
party prior tothe start ofyour work for such person ororganization.
Primary and Noncontributory Provision
Insurance afforded to the Additional insured hereunder will be Primary Insurance and
but only for such claims. "suits" and/or damages arise out of the sole negligence of the Named insured.
Automatic Waiver of subrogation Provision
The TRANSFER OFRIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section N'
COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following:
We waive any right of recovery we may have against those persons or organizations who are added as
Additional Insureds under this policy because of payments we make for injury ordamage arising out of
your ongoing operations or "your work" performed under a written contract with them. This waiver applies
only when you are solely negligent. This waiver shall not apply hoclaims, "suits" and/or damages arising
in whole or in part out of the acts, omissions, and/or negligence of those added as Additional Insureds by
this endorsement.
FCG' O01 12-12 Q52Ol2Copyright Frank Winston Crum Insurance Company
W=9
Request for Taxpayer Give Form to the
Identification Number and Certification requester. I send to the
not
e IRS.
Ace Bu3ldrng Maintenance. Inc.
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PO Box 162787
Altmonte pi!�ings, FL 32716 ------
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Sign Signature of
Here U.S, person I- Date 0,
General Instructions
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NANCE DEPARTMENT
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300 N. Park Avenue, Sanford, Florida 32771 • Telephone (407) 688-5028
Fax (407) 688-5021 • Email: purchasing@sanfordfl.gov
October 24, 2018
Re: IRFQ 18/19-102 Janitorial Services
To Whom It May Concern:
The City of Sanford Purchasing Division hereby provides notification of its intent to award the above
referenced solicitation to the below listed firm:
Ace Building Maintenance Inc.,
This Notice of Intent to Award is subject to final approval by department therefore, this Notice does not
constitute the formation of an agreement between the City and the apparent successful bidder. The successful
bidder shall not acquire any legal or equitable rights relative to this solicitation until an agreement, and/or
purchase order, containing terms and conditions acceptable to the City is duly approved and executed by the
City.
In the event the apparent successful bidder fails to accept, negotiate, and execute the agreement with the City,
at its sole discretion, the City may revoke the award and proceed to award to the next lowest, responsive and
responsible bidder, reject all bids received, cancel the solicitation, and/or re -solicit at a later time. The City
further reserves the right to cancel this Notice of Intent to Award at any time prior to execution of a written
agreement and/or purchase order, as applicable.
Thank you for your interest in doing business with the City of Sanford, Florida. We look forward to receiving
your submittals in the future.
Respectfully,
Marisol Ordoiiez
Purchasing Manager