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11-12-18 WS MinutesCITY COMMISSION MINUTES NOvEMBER 12, 2018 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, November 12, 2018, at 4:16 PM, in the Railroad Depot Room, 2nd Floor, City Hall, and 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett (Arrived at 4:59pm) Vice Mayor Velma Williams Commissioner Art Woodruff Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio Vice Mayor Williams called the meeting to order at 4:16 PM. 1. Police Chief, Cecil Smith presented the Police Department Quarterly Report. 2. Regular Meeting Items — additional information A. Revised Welcome Center Lease, presented by Tom George, Deputy City Manager. Mr. George said that the Welcome Center, The Greater Sanford Regional Chamber of Commerce and the Seminole Cultural Arts Council are ready to move into the Welcome Center Building on December 19, 2018. Mr. George asked the City Commission to consider paying $15,000 in utilities and janitorial fees in the revised Welcome Center Lease. Each organization will be required to provide Performance Reports. Mr. George will bring forward a Budget Amendment for this at the December 10, 2018 meeting. B. First Reading of Ordinance No. 2018-4481, Charitable Donation Bins, presented by Darrel Presley, Executive Director of Development Services. CITY COMMISSION MINUTES NOVEMBER 129 2018 WORK SESSION Mr. Presley presented an Ordinance that establishes the rules for regulating donation bins. The Ordinance will include where the bins will be allowed and how they should be placed in the various locations. The permit fees set forth in the Ordinance will be $50 per year, per bin. The quantity of bins a vendor may have will be determined by the size of the property. Each bin will be required to have a minimum of 100/feet of separation. Bins will also need to be marked with the vendor name, logo and permit number. Lastly, all vendors will be required to register with the State Department of Agriculture. C. Amendment to the Property Assessed Clean Energy (PACE) Program, presented by Mr. Bonaparte, City Manager. Mr. Bonaparte stated that this amendment changes the current program/improvements from 20 years to 30 years (20 years was previously approved at the July 23, 2018 meeting). D. Resolution No. 2761, creating the City Manager's Economic Advisory Board and implementing the provisions of Section 288.075 Florida Statutes, pertaining to confidentiality, presented by Mr. Bonaparte. Mr. Bonaparte, referred to the Management Partners Study that was previously presented to the City. He said the study recommended that the City look to implement a City Manager's Economic Development Advisory Board. This is an action item on tonight's agenda. E. Resolution No. 2764, renaming Derby Park, presented by Mr. Bonaparte. Mr. Bonaparte, advised the Commission that this is an action item on CITY COMMISSION MINUTES tonight's agenda. NOvmmm 12, 2018 WORK SESSION F. Resolution No. 2763, 2019 City Commission Meeting date change from November 11 to November 18, 2019, due to the Veteran's Day holiday presented by Traci Houchin, City Clerk. Ms. Houchin, asked the Commission to approve the date change of the 2019 City Commission meeting date from November 11 to November 18, 2019, due to Veterans Day. This is an action item on tonight's agenda. 3. Briefing Items A. Update on Mellonville Avenue School Board Property, presented by Tom George. Mr. George said that staff is working on the agreement. The title company is requiring a resolution be adopted by the City Commission for the property in order to move forward. Mr. Colbert distributed the proposed resolution and asked that the Commission take action on it at tonight's meeting. B. City Manager's Annual Evaluation This item will be presented at the December 10, 2018 Commission Meeting. 4. City Manager's Comments The City will have a Swearing in Ceremony for the newly elected officials on January 28, 2019. During the 2018 election, Mr. Bonaparte indicated that Amendment 1 did not pass; therefore, he will meet with Ms. Lindsay, Finance Director to review the City's financial forecasting. CITY COMMISSION MINUTES NOVEMBER 12, 2018 WORK SESSION Mr. Bonaparte suggested having a special meeting in February, for the Commission to discuss future priorities. Staff will begin to work on the budget in February so the City Manager said it would be a perfect time to meet. Mr. Bonaparte will provide his annual report to the Mayor and City Commission at the December 10, 2018 meeting. Mr. Bonaparte asked Mr. Iftikhar, Public Works and Utilities Director to provide the Commission with the status of relocating the utility lines at the Catalyst Site. He said that they are reviewing the bids and will have present an Award of Bid to the lowest bidder at the December 10, 2018 meeting. Mr. Bonaparte said that he recently attended a conference in which he had the opportunity to highlight the Citizen's Academy. He asked the Mayor and Commission to think of acquaintances, contacts, friends or family that have not attended the class but would be a good candidate for the Citizen's Academy (candidates do not have to be a resident of the City) and to reach out to Ms. Holder if interested. Lastly, Mr. Bonaparte said that he would like the City Commissioner's to become more involved in the Citizen's Academy, perhaps participating in opening night of the Citizen's Academy and spend some time giving updates on the individual districts. Commissioner Woodruff said that he would like to discuss and review the board applicants prior to the Regular Meeting. After a brief discussion, there was a consensus to move forward with the appointments at tonight's meeting. Mayor Triplett asked Mr. Bonaparte to bring forward the purchase of the CITY COMMISSION MINUTES NOVEMBER 125 2018 WORK SESSION Rosemond Property at tonight's meeting. There was a consensus to move Public Hearing Items 7.B-1 and 7.13-2 to the December 10, 2018 meeting. There being no further business, the meetinjg adjo+ned at 6:05 P.M. d ATTEST: o� &M City Clerk No