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2005 18/19-24 Pace Analytical Services/3,FOltbo OF fWA F9 sT191b1� Thursday, November 29, 2018 5 TO: City Clerk/Mayor RE: Pace Analytical Services PBA 18/19-24 Piggyback Contract w/ Volusia County # 14-B-148AK (Lab Services) The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ Final Plat (original mylars) ❑ Letter of Credit ❑ Maintenance Bond ❑ Ordinance ❑ Performance Bond ❑ Resolution Once completed, please: ® Return originals to Purchasing- Department ❑ Return copies ❑ Mayor's signature ❑ Recording Rendering Safe keeping (Vault) Deputy City Manager ❑ Payment Bond City Manager Signature City Clerk Attest/Signature ❑ City Attorney/Signature Special Instructions: This contract does not need CC approval the cost is less than $50,000. M a4- yfl O roto -1 /0 From SharePoint_Finance_Purchasing_Forms - 2018.doc Lt j Daae October 23, 2018 Contract/Agreement Name: Approval: r� jr 4sigManager Finance irector City Attorney Pace Analytical Services PBA 18/19-24 Piggyback Contract w/ Volusia County # 14-B-148AK (Lab Services) Date Date Date - z1,70-,1, Pace Analytical Services, LLC Piggyback Contract (PBA 18/19-24) The City of Sanford ("City") enters this "Piggyback" Contract with Pace Analytical Services, LLC, a Minnesota limited liability company, formerly known as Pace Analytical Services, Inc., a Minnesota corporation, (hereinafter referred to as the "Vendor"), whose principal and mailing address is 1800 Elm Street SE, Minneapolis, Minnesota 55414, under the terms and conditions hereinafter provided. The City and the Vendor agree as follows: (1). The Purchasing Policy for the City of Sanford allows for "piggybacking" contracts. Pursuant to this procedure, the City is allowed to piggyback an existing government contract, and there is no need to obtain formal or informal quotations, proposals or bids. The parties agree that the Vendor has entered a contract with the Volusia County, said contract being identified as "Master Agreement No. 780 381413- 1" relating to Solicitation Number "14-B-148AK", in order for the Vendor to provide laboratory analysis and sampling (said original contract being referred to as the "original government contract"). (2). The original government contract documents are incorporated herein by reference and is attached as Exhibit "A" to this contract. All of the terms and conditions set out in the original government contract are fully binding on the parties and said terms and conditions are incorporated herein; provided, however, that the City will negotiate and enter work orders/purchase orders with the Vendor in accordance with City policies and procedures for particular goods and services. (3). Notwithstanding the requirement that the original government contract is fully binding on the parties, the parties have agreed to modify certain technical provisions of the original government contract as applied to this Contract between the Vendor and the City, as follows: (a). Time Period ("Term") of this Contract: (state NIA if this is not applicable). N/A. (b). Insurance Requirements of this Contract: (state N/A if this is not applicable). N/A. (c). Any other provisions of the original government contract that will be modified: (state N/A if this is not applicable). N/A. (d). Address change for the City: Notwithstanding the address and contact information for the government entity as set out in the original government contract, the Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's designated representative for this Contract is Bilal Iftikhar, P.E., J.D.; Public Works Director; City Hall; City of Sanford, Florida; 300 North Park Avenue; Sanford, Florida 32771, telephone number 407-688- 5085, facsimile transmittal number 407-688-5091 and whose e-mail address is Bilal. Iftikhar@Sanfordfl.gov. (e). Notwithstanding anything in the original government contract to the contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between the parties arising out of this Contract shall be in Seminole County, Florida in the Court of appropriate jurisdiction. The law of Florida shall control any dispute between the parties arising out of or related to this Contract, the performance thereof or any products or services delivered pursuant to such Contract. 2 (f). Notwithstanding any other provision in the original government contract to the contrary, there shall be no arbitration with respect to any dispute between the parties arising out of this Contract. Dispute resolution shall be through voluntary and non-binding mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole County, Florida, with the parties bearing the costs of their own legal fees with respect to any dispute resolution, including litigation. (g). All the services to be provided or performed shall be in conformance with commonly accepted industry and professional codes and standards, standards of the City, and the laws of any Federal, State or local regulatory agency. (h). (1). IF THE CONTRACTOR/VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI HOUCHIN, CITY CLERK,, CMC, FCRM, CITY OF SANFORD, CITY HALL, (II). In order to comply with Section 119.0701, Florida Statutes, public records laws, the Vendor must: (A). Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service. (B). Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (C). Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (D). Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of the Vendor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. (111). If the Vendor does not comply with a public records request, the City shall enforce the contract provisions in accordance with this Agreement. (IV). Failure by the Vendor to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. The Vendor shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the Vendor and shall promptly provide the City with a copy of the Vendor's response to each such request. (i). All other provisions in the original government contract are fully binding on the parties and will represent the agreement between the City and the Vendor. Entered thioll, day of 2018. 0 Attest: Pace Analytical Services, LLC, a Minnesota limited liability company, formerly known as Pace Analytical Services, Inc., a Minnesota corporation. ,-7 1561iAZ2�,� By: PAS Parent, Inc., an entity existing Greg Wh*nan uW ;1r; 47 4��44:c &" fts&n-4 4-P, Executive Vice President / Chief Sales Officer 't Michael R. Prasch Executive Vice President/Chief Financial Officer Date: Attest: Traci Houchin, CMC, FCRM City Clerk Approved as to form and legal suffi City Of Sanford By: rton N. B aparte, Jr. -CM ager i,2 -3•i' 0 William L. Colbert City Attorney "Mr— M-, 5 Exhibit "A" [Attach original government contract] 0" aceAnalytical November 6, 2018 Marisol Ordonez Purchasing Manager City of Sanford Finance -Purchasing Division 300 N. Park Avenue Sanford, FL 32771 RE: PBA 18/19-24 Pace Analytical Piggyback Contract Dear Ms. Ordonez; Pace Analytical Services, LLC 1800 Elm Street SE Minneapolis, MN 55414 Phone: 612.607.6400 Fax: 612.607.6344 www.pacelabs.com Please find enclosed two copies of the PBA 18/19-24 Pace Analytical Piggyback Contract signed by two officers of Pace Analytical Services, LLC. Once you have fully executed the contract, please forward a copy to Becki Day, our account executive in our Ormond Beach laboratory located at 8 East Tower Circle, Ormond Beach, FL 32174. Thank you for allowing Pace Analytical to be of service to the City of Sanford, Florida. Kind Regards, ?'anHovland Executive Assistant Enclosure: 2 Page 1 of 2 'q" RL® CERTIFICATE OF LIABILITY INSURANCE °o;i3oi2o 8' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willis of Minnesota, Inc. c/o 26 Century Blvd P.O. Box 305191 CONTACT NAME: PHONE 1-877-945-7378 FAX 1-888-467-2378 AJC No E-MAIL certificates@willis.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# Nashville, TN 372305191 USA INSURERA: Phoenix Insurance Company 25623 INSURED Pace Analytical Services, LLC 1800 Elm street SE INSURER B: Travelers Property Casualty Company of Ame 25674 INSURERC: Travelers Casualty Insurance Company of Am 19046 INSURER D: Greenwich Insurance Company 22322 Minneapolis, MN 55414 USA INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: W7022932 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MMIDD/YYYY LIMITS Sanford, FL 32771 X COMMERCIAL GENERAL LIABILITY1,000,000 EACH OCCURRENCE $ CLAIMS -MADE OCCUR PREMISES Ea occurrence $ 500,000 MED EXP (Any one person) $ 10,000 A y 660-3H339745 08/01/2018 08/01/2019 PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY Fx� jRO a LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO g OWNED SCHEDULED AUTOS ONLY AUTOS 810-3H392163 08/01/2018 08/01/2019 BODILY INJURY (Per accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE S AGGREGATE $ EXCESS LIAR DED I RETENTION$ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBEREXCLUDE07 No (Mandatory In NH) N/A HH-UB-BK063715 08/01/2018 08/01/2019 X PER OTH- STATUTE ER E.L. EACH ACCIDENT g 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Pollution Liability PECO04838702 08/01/2018 08/01/2019 Each Claim/Agg: $1,000,000.00 Claims Made Self -Insured Ret: 25,000.00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Florida 35 City of Sanford is included as an Additional Insured as respects to General Liability and Auto Liability where required by written contract. General Liability and Auto Liability policies shall be Primary to any other insurance in force for or which may be CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD SR m: 16509944 BATCH: 807217 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Sanford AUTHORIZED REPRESENTATIVE Attn: Purchasing Manager P.O. Box 1788 9. Sanford, FL 32771 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD SR m: 16509944 BATCH: 807217 AGENCY CUSTOMER ID: LOC #: A � ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Willis of Minnesota, Inc. Pace Analytical Services, LLC 1800 Elm Street SE Minneapolis, MN 55414 USA POLICY NUMBER See Page 1 CARRIER NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE: See Page 1 AUDI I IUNAL KtIVIAKt\J THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance purchased by Additional Insured. ACORD 101 (2008101) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 16509944 BATc- 867217 cERT: W7022932 COUNTY OF VOLUSIA, FLORIDA PURCHASING DIVISION 123 W. Indiana Ave DeLand, FL 32720-4608 Telephone: (386) 626-6626 Fax: (3 86) 626-6657 E-mail: vbertling@volusia.org Master Agreement Renewal Request To: Pace Analytical Services, Inc. From: Vikky Bertling Attn: David Chaffman Date: 7/20/2018 E -Mail: david.chaffman@pacelabs.com Subject: MA 3814A — Lab Analysis & Sampling MESSAGE: The current Master Agreement expires 10/15/2018. The County would like to extend the above-mentioned Master Agreement until 14/15/2019 at the same prices, terms and conditions. Please notify us of your willingness to extend this agreement by having an authorized person sign this form and returning it to my attention. In order for.the above Master Agreement to be extended, the County also requires a current ACORD insurance form identifying the solicitation number or project name and Purchasing Agent/contact and naming Volusia County as an additional insured. Thank you for your prompt reply. Yes, we are interested in doing business with the County, as outlined above. No, we are nyintelreed in doing business with the County, as outlined above. Authorized Signature Date Firm's address: ev:" S Email address: r,4 0a �.-. �, t r 65 Please return to Vikky Bertling via email: vbertlingQvolusia.org or fax (386) 626-6657 If you have any questions regarding this communication, please don't hesitate to contact me at the numbers or e-mail address indicated above. Master Agreement NO. 780 3814B -1 TERM: 2018-10-15 to 2019-10-15 Page 1 of 2 Volusia County FLORIDA Date Issued: 09[1312018 Vendor contact: Commodity Code County contact: Descri tionUnit Bill To: Name: David Chaffman 96148 Name: DOROTHY FOSTER Lab Analysis and Sampling per attached price list. County of Volusia Phone: 772-349-7965 Ext.: Phone: 386-822-6465 Ext.: 13636 AS REQUIRED BY E-mail: E-mail: dfoster@voiusia.org USING DEPARTMENT VOLUSIA COUNTY, FL 32720 Vendor Name: Vendor No. 08081900020 Ship To: PACE ANALYTICAL SERVICES, INC. AS REQUIRED BY USING DEPARTMENT 8 EAST TOWER CIRCLE VOLUSIA COUNTY, FL 32720 ORMOND BEACH, FL 32174 Purchasina VICTORIA BERTLING Solicitation Number: 14-B-148AK Phone: 386-626-6626 Ext: E-mail: vbert6ng@volusia.org Award Date: 2018-08-21 Payment Terms: Net 45 Days, FOB Dest, Freight allowed Award Authorization: COUNCIL Document Description: Lab Analysis and Sampling Line Item Commodity Code Unit Descri tionUnit Price or Contract Amount 2 96148 EA Lab Analysis and Sampling per attached price list. 0.000000 Jeaniene Jennings CPPB Purchasing & Contracts Director Remainder of page is blank County of Volusia Sales Tax Exemption Number 85-801252239369 A delivery order is required for the release of items t services from the referenced Master Agreement if a solicitation number is referenced then the terms and conditions of said solicitation become part of the Master Agreement Deviation from prices stated Is not permitted without a signed corrected Change Order. If vendor terms and conditions conflict with Count of Volusia Terms and Conditions, the County's Terms and Conditions prevail. See reverse side for terms and conditions. ITB 14-B-148AK Page 1 of 6 ATTACHMENT B -Pricing 0 LABORATORY ANALYSIS AND SAMPLING VOW&IC,511,nir , pam Pace Analytical Services Inc. D 1 V-1 UTILITIES - DRINKING n - KORGANICS Primary inorganic Compoumbs without Asbestos 110.00 Volatile Orgartics Contaminants (VOCs) 60.00 Nitrate 7.00 1,2,4-Tricholorobenzene(120-�ii�������� 30.00 Nitrite 7.00 cis-1,2-Dicbloroethylene (156-59-2) 30.00 Arsenic 7.00 Total 7{ lens 30.00 Barium 5.00 Meth leve chloride 30.00 Cadmium 5.00 1,2 -Dichlorobenzene 30.00 Chromium 5.00 1,4-Dichlorobenzenc, 30.00 Cyanide 20.00 Vinyl chl (75-014) 30.00 Fluoride 7.00 1,1-Dichlorethene 30.00 Lead 5.00 trans-1,2-Dichloroethene 30.00 Mercury 12.00 1,2-Dichloroethane 30.00 Nickel 5.00 1,1,1-Trichlorethane 30.00 Selenium 5.00 Carbon tetrachloride 30.00 Sodium 5.00 1 -DichloroproMe 30.00 Antimony 5.00 Trichloroethene 30.00 Beryllium 5.00 1,1,2 -Trichloroethane 30.00 Thallium 5.00 Tetrachtorethene 30.00 Copper 5.00 Chlorobenzene 30.00 Total coliform 10.00 Benzene 30.00 Asbestos 110.00 Toulene 30.00 0Ethylbenzene Styrene C 30.00 30.00 pXlce;PerTest .' PrlcePe`rTeat Synthetic Organics Contaminants (SOCS) without Dioxin 450.00 Atazine 45.00 Endrin 45.00 Alachlor 45.00 gaina-BHC(Lindane) 45.00 fleptachlor 45.00 Methoxychlor 45.00 Heptachlor epoxide 45.00 Toxaphene 45.00 2,4-D 45.00 Dalapon 45.00 2,4,5 -TP 45.00 Di at 45.00 Hexachlorobenzene 45.00 Endothall 45.00 Benso(a)pyrene 45.00 Glyphosate 45.00 Pentachlorophenol 45.00 Di(2-ethythe xyl) adiLyate 45.00 PCB 45.00 Oxamyl 45.00 1,2-Dibromo-3-chloropropane 45.00 Simazine 45.00 1,2-Dibromoethime 45.00 bis (2-ethythe xyl) phthalate, 45.00 Chlordane 45.00 Pidorarn 45.00 Dioxin 195.00 Dinoseb 111exachlorocyclopentadiene (77-47-4) 45.00 45.00 lCarbofuran 1 45.00 ITB 14-B-14BAK ) t: y Page 2 of 6 ATTACHMENT B -Pricing LABORATORY ANALYSIS AND SAMPLING�N� �} ITO 14B-148AK '1 L ell Page 4 of 6 ATTACHMENT B -Pricings; LABORATORY ANALYSIS AND SAMPLING yowl VA y ON Organics J Ethaneffithene 85.00 Aluminum 6.00 2- Butanonc 45.00 Antimony 6.00 Lindane 25.00 Arsenic 6.00 Endrin 25.00 Barium 6.00 Methoxychlor 25.00 Beryllium 6.00 Toxaphene 25.00 Cadmium 6.00 2,4-D 25.00 calcium 6.00 2, 4, 5 -TP (Avex) 25.00 Chromium 6.00 Ethylene Dibromide (GCS EDB) 25.00 Copper 6.00 Vinyl Chloride 5.00 Cobalt 6.00 1, 2-Dichloroethane 5.00 iron 6.00 1, 1, 1 -Trichloroethane 5.00 Lead 6.00 Trichloroethene 5.00 Magnesium 6.00 Tetrachloroethene 5.00 Manganese 6.00 Benzene 5.00 Mercury 14.00 Carbon Tetrachloride 5.00 Low Level Mercury 70-00 1,3 -Dichlorobenzene 5.00 Molybdenum 6.00 Tolune 5.00 Nickel 6.00 Xylenes (total) 5.00 Potassium 6.00 1,2,4-Trichlorobennne 5.00 Selenium 6.00 1,4 -Dichlorobenzene 5.00 Silver 6.00 1,2 -Dichlorobenzene 5.00 Sodium 6.00 Chlorobenzene 5.00 Thallium 6.00 I,I-Dichloroethylene 5.00 Tin 6.00 cis- 1,2-Dichloroethylene 5.00 Vanadium 6.00 1,2-Dicliloropropane 5.00 Zinc 6.00 Ethylbenzenc 5.00 Toxici!X Characteristic Leaching Procedure (rCLP ) 35.00 Styrene 5.00 Arsenic 6.00 Trans-1,2-Dichloroothylene 5.00 Barium 6.00 Dichloromethane 5.00 Cadmium 6.00 1,1,2 -Trichloroethane 5.00 Chromium 6.00 Trihalomethane 5.00 Lead 6.00 Chlorinated Phenols; 130.00 Mercury 14.00 Purgable 14alocarbons 601/8260 45.00 Selenium 6.00 Pur able Volitals 60.00 Silver 6.00 Pargable Aromatics 602/8260 40.00 TCPL Organics -Price includes extraction plus methods 8260,8270,8151,8081 38 0.0 0 Total Organic Hal ens 100.00 Total Recovery Hydrocarbon/FLPRO 60.00 Biochemical Oxygen Demand 15.00 Polynuclear Aromatic Hydrocarbs 75.00 Chemical Oxygen Demand 12.00 Organic Toxic Pollutants - VOC _ 60.00 Oil & Grease (1664 HEM & TPM 32.00 Organic Toxic Pollutants - BNA 125.00 Phenols, Total 20.00 ITB 14-B-148AK Page 6 of 6 ATTACHMENT B-PrIcIng LABORATORY ANALYSIS AND SAMPLING ,0 BNA =Base, Neutral, Acid extractable organics ... BTEX = Benzene, Toluene, Ethylbenzene, Xylenes CFR = Code of Federal Regulations MTBE = Methyl Tert-Butyl Ether PAHS = Polynuclear Aromatic Hydrocarbons PCBs = Polychlorinated Biphenyls RCRA = Resource Conservation and Recovery Act SPLP = Synthetic Precipitation Leaching Procedure TAL = Target Analyte List TCLP = Toxicity Characteristic Leaching Procedure TRPH = Total Recoverable Petroleum Hydrocarbons V`OAs = Volatile Organic Aromatics VOCs = Volatile Organic Compunds .VOHs - Volatile Organic Halogens