2008 PBA 18/19-18 Valencia College RFP (2)CITY OF
SXRFORD
FINANCE DEPARTMENT
Thursday, November 29, 2018
TO: City Clerk/Mayor
RE: Alert Security Inc., PBA 18/19-18 Piggyback contract with Valencia College RFP 13/14-
24
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑
Development Order
Mayor's signature
❑
Final Plat (original mylars)
Recording
❑
Letter of Credit
Maintenance Bond
Renderingr
Safe keeping (Vault) 2..Q l t
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest/Signature
❑
City Attorney/Signature
Once completed, please:
® Return originals to Purchasing- Department
❑ Return copies
Special Instructions: This contract does not need CC ap roval the cost is less than $50,000.
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From
SharePoint_Finance_Purchasing_Forms - 2018.doc
/02
- / R
Date
�,�poea � •
October 23, 2018
Contract/Agreement Name: Alert Security Inc., PBA 18/19-18 Piggyback
contract with Valencia College RFP 13/14-24
Approval:
APurXasingg Manager Date
NA; v-,
Finance Director
City Attorney
Date
Date
Alert Security, Inc. Piggyback Contract (PBA 18/19-18)
The City of Sanford ("City") enters this "Piggyback" Contract with Alert Security,
Inc., a Florida corporation, doing business as Signature Systems of Florida (hereinafter
referred to as the "Vendor"), whose principal address is 150 Wilshire Boulevard,
Casselberry, Florida 32707, under the terms and conditions hereinafter provided. The
City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
The District Board of Trustees of Valencia College, said contract being identified as
"Contract For Life Safety & Asset Protection Systems" and assigned procurement
number "RFP 13-14/24" (said original contract being referred to as the "original
government contract") in order for the Vendor to provide all labor, material and
equipment necessary to provide access control, IP surveillance cameras, mass
notification and fire alarm monitoring, to include, but not be limited to, all needed tests
and repairs, all as shown in the original government contract as well as like goods
and services as required by the City.
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
1
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
I
(a). Time Period ("Term") of this Contract: (state NIA if this is not applicable).
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that it shall send notices, invoices and shall conduct all business with the
City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford,
Florida 32771. The City Manager's designated representative for this Contract is Marisol
Ordonez; Purchasing Manager; Finance -Purchasing Division; City Hall; City of Sanford,
Florida; 300 North Park Avenue; Sanford, Florida 32771, telephone number
407.688.5028, facsimile transmittal number 407.688.5021 and whose e-mail address is
Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
2
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(h).
(1). IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN, CITY CLERK, CMC, FCRM, CITY OF SANFORD, CITY HALL,
TRACI.HOUCHIN@SANFORDFL.GOV.
3
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
4
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
Entered this {C "qday of 1� ,�)(flr 12018.
Attest:
bert S. Moore
Director/Secretary/Treasurer
Attest:
Traci Houchin, CMC, FCRM, City Clerk
Approved as to form and legal sufficiency
William L. Colbert City Attorney
5
Alert Security, Inc., a Florida
corporation, doing business as
Signature Systems of Florida.
By:
Philo A. Lut W
Director/Presidnt
Date: rl�
City Of Sanford
®Sx: 1 %�!
Exhibit "A"
[Attach original government contract]
Alert Security, Inc. Piggyback Contract (PBA 18/19-18)
The City of Sanford ("City") enters this "Piggyback" Contract with Alert Security,
Inc., a Florida corporation, doing business as Signature Systems of Florida (hereinafter
referred to as the "Vendor"), whose principal address is 150 Wilshire Boulevard,
Casselberry, Florida 32707, under the terms and conditions hereinafter provided. The
City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
The District Board of Trustees of Valencia College, said contract being identified as
"Contract For Life Safety & Asset Protection Systems" and assigned procurement
number "RFP 13-14/24" (said original contract being referred to as the "original
government contract") in order for the Vendor to provide all labor, material and
equipment necessary to provide access control, IP surveillance cameras, mass
notification and fire alarm monitoring, to include, but not be limited to, all needed tests
and repairs, all as shown in the original government contract as well as like goods
and services as required by the City.
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
N/A.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). NIA.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that it shall send notices, invoices and shall conduct all business with the
City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford,
Florida 32771. The City Manager's designated representative for this Contract is Marisol
Ordonez; Purchasing Manager; Finance -Purchasing Division; City Hall; City of Sanford,
Florida; 300 North Park Avenue; Sanford, Florida 32771, telephone number
407.688.5028, facsimile transmittal number 407.688.5021 and whose e-mail address is
Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
0)
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal, State or local regulatory agency.
(h).
(1). IF THE CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
r_IV1/j101ro��a ��7►`��--f, 7 •'i�T1=1�IZ�7 �1�-if V it %IT
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN, CITY CLERK, CMC, FCRM, CITY OF SANFORD, CITY HALL,
300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771,
TRACI.HOUCHIN@SANFORDFL.GOV.
3
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
4
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
Entered thisIa � day of NTeMbCC , 2018.
Attest:
Obert S. Moor
Director/Secretary/Treasurer
Attest:
Traci Houchin, CMC, FCRM, C
Approved as to form and legal
William L. Colbert City Attorney
Alert Security, Inc., a Florida
corporation, doing business as
SigASysof Flair a.
rPhil
Director/Presi n
Date: iI
5
7
[Attach original government contract]