2096 IFB 12/13-47R, Reline Storm Drain PipeL-.10" 0.4ry
PURCHASING DEPARTMEW
TRANsmITTAL MEMORANDUM,
TO: City Clerl ayor
,(n �
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑ Development Order
❑Final Plat (original mylars)
Letter of Credit
❑ Maintenance Bond
❑Ordinance
Performance Bond
❑ Resolution
Once completed, please:
❑ Return originals to Purchasing- Department
❑ Return copies
Special Instructions:
Li,v� 6o jo d z yeAw
From
SharePoint_Finance_Purchasing_Forms - 2018.doc
❑ Mayor's signature
❑ Recording
❑ Rendering
Safe keeping (Vault)
Deputy City Manager
❑ Payment Bond
❑ City Manager Signature
❑ City Clerk Attest/Signature
❑ City Attorney/Signature
Date
ASSIGNMENT OF AGREEMENT (LAYNE INLINER, LLCYGRANITE INLINER, LLC
IFB12/13-47R RELINE STORM DRAIN PIPES
THIS ASSIGNMENT OF AGREEMENT (this "Assignment") is made on this day
of 2018, by and between Granite Inliner, LLC., an Indiana entity
("Granite Inliner, LLC"), whose local address is 2531 Jewett Lane, Sanford, Florida
32771, and the City of Sanford, Florida, a municipal corporation, whose address is 300
North Park Avenue, Sanford, Florida 32771 ("City):
W1 T N E S S E T H.
Whereas, the City and Layne Inliner, LLC, an Indiana entity, have an
agreement relative to storm drain pipes and related matters; and
Whereas, Layne Inliner, LLC is no longer an active entity as a result of
acquisition by and merger into Granite Inliner, LLC; and
Whereas, subject to the terms of this Assignment, Granite Inliner, LLC desires
to accept the obligations of relative to the Layne Inliner, LLC contract with the City and
the City desires to accept such assignment and allow Granite Inliner, LLC to undertake
and perform the obligations of Layne Inliner, LLC under the Agreement between the City
and Layne Inliner, LLC; and
Whereas, Granite Inliner, LLC and the City desire to provide for the assignment
of Granite Inliner, LLC's rights under the Layne Inliner, LLC Agreement with the City as
set forth herein.
Now, Therefore, for good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties hereby agree as follows:
Section 1. Recitals. The foregoing recitals are true and correct and are
incorporated herein by this reference.
Section 2. Assignment; Consent to Assignment. Granite Inliner, LLC hereby
assumes from Layne Inliner, LLC all of Layne Inliner, LLC's rights, duties, and obligations
under Layne Inliner, LLC's Agreement with the City and agrees to be bound by, and to
keep, observe and perform, the terms, covenants and conditions of the Layne Inliner, LLC
Agreement.
Section 3. Entire Agreement. This Assignment, together with the underlying
referenced assigned agreement, embody the entire agreement and understanding of the
parties hereto with respect to the subject matter hereof and supersedes all prior and
contemporaneous agreements and understandings, oral or written, relating to said
agreement.
Entered this &�Iay of S. r
2018.
Attest:
Alicia L. Crandall
Assistant Secretary
GRANITE INLINER, LLC
By
McClanahan
Den t�eC.
Vice President
Date: q - /, - /5
Attest: Citv Of Sanford
2
DATE: 10/31/18
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 11272
TO:
GRANITE INLINER, LLC
2531 JEWETT LANE
SANFORD, FL 32771
PURCHASE ORDER
PO NUMBER 036214
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE) SUBMIT INVOICES -TO: ACCOUNTS PAYABLE
SANFORD, FLORIDA 32772 FINANCE DEPT.
FLORIDA TAX EXEMPT NO.: 858012621681C-8 P.O. BOX 1788
SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
800 FULTON STREET
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/19
NET/30
66805
ACCOUNT NO.: 402-4045-541.63-00 PROJECT NO.: ST0902
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
STORMWATER PIPELINING PROJECT
150000.00
NA
1.00
150000.00
TO INCLUDE: LIGHT CLEANING OF
PIPES, T.V. PIPE
INSPECTION & CURED IN PLACE LINING
IFB 12/13-47
CITY COMMISSION APPROVED 9/24/18
SUB
TOTAL
150000.00
TOTAL
150000.00
APPROVED BY: APPROVED BY:-------�— &�
PURCHASING AGENT #ITY M X NAGER
All packages and Invoices applicable to this P.O. must bear this P.O. Number. The Vendor shall Omply with all specified and
referenced herein before and after. Any attempts to insert language to change these terms and conditions are hereby rejected
and will be resolved in favor of the City of Sanford. Standard terms and conditions hereby incorporated into this purchase
order may be found at http://www.sanfordfl.gov/index.aspx?page=879 Terms and conditions applicable to P.O.'s
and at Additional Terms and conditions http://www.sanfordfl.gov/index.aspx?page=883
� CITY OF
SWORD
FINANCE DEPARTMENT PURCHASE ORDER TERMS AND CONDITIONS
1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions Included herein. The Buyer is the City of Sanford,
Florida, hereinafter referred to as the "City". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All Information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied only by written amendment signed
by the parties. All modifications in performance, including but not limited to, extensions of time, renewal, or substitution are void absent
dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the
Purchase Order. The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this PO in whole or In part at any time for default by written notice to the
Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered b
and accepted by the City prior to the Vendor's receipt of the notice of termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B
point, the City does not accept title until the delivery is acknowledged by an authorized City representative"
5. Prices stated on this PO are firm, all-inclusive and consistent with applicable negotiations, bid(s) and/or quotations. The City is exempt from
the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor warrants that any material or equipment supplied hereunder is new, unused condition and free from defects in title,
workmanship, defects In design and In full compliance with the specifications defined by the City in the order. The goods or services furnished
under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in
addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers' warranties shall be
furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or Investigation to verify compliance of the goods and/or services with the requirement,
of this purchase order and to reject any delivery not In compliance If any deficiency is not visible at the time of delivery the City reserves the
right to take and/or require appropriate corrective action upon the discovery of any deficiency, non-compliance, or defect
8. All tools or property furnished to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand,
be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any an(
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes and
authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor shall Indemnify, hold harmless and defend the City, its agents, servants, officers, officials
and employees, or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's
fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert
witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that
same is caused in whole or In part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,
employees, or agents. Additionally, the Vendor accepts responsibility for all damages resulting in any way related to the procurement and
delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the City as set forth in Section 768.28, Florida Statutes.
11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract am
obligations or work hereunder without the prior written consent of the City.
12. The Vendor shall not disclose the existence of this PO without prior written consent of the City except as may be required to perform this PO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance with the City's shipping and packaging
specification and good commercial practice. Each package shall be labeled indicating the addressee of each package or shipment and the
applicable PO number. All shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations published in
49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor shall perform the obligations of this PO as an Independent contractor and under no circumstances shall it be considered as agent
or employee of the City.
15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and procedures.
16. After each delivery, the Vendor shall provide to the "bill to address" an original, "proper Invoice" (single copy) which includes: a) Vendor's
name(dba), telephone number, mailing address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods/services; h) quantity; 1) Unit price; j) Extended price; k) Total. The City has the right to reconcile Invoice with
the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for received
and accepted goods/services. The City shall have right at any time to set-off any amounts due to the Vendor against any amounts owed to
the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests
of the City.
17. Payment of Invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance No. 3029, Purchasing Policy of the
City and the stipulations, terms and conditions of this PO. Any cash discount period will date from receipt of invoice, receipt of actual delivery
or date of invoice, whichever is later.
18. If this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall
request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where Insurance is required,
Vendor shall provide proofs of Insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend
performance by the Vendor at Vendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance
with this item shall place the Vendor in default and subject to disbarment from the City's Vendor List.
19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or
be construed as a waiver of any such provision or right and the same shall continue in force.
20. The Vendor shall notify the Purchasing Manager of any inherent hazard and applicable precautions, protective measures and provide any
additional relevant Information, including MSDS, related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the Vendor's applicable literature relevant to
the purchase. The Vendor agrees to advise the City of any updated Information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transact business with the City in excess of
Category Two for a period of thirty-six (36) months from the date of being removed from the City's Vendor List.
23. In compliance with 8 U.S.C. Section 1324a (e) [Section 274A (e) of the Immigration and Nationality Act (INA)], the City will not intentionally
make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly employs unauthorized alien
workers.
24. This PO shall be governed by and interpreted in accordance with the laws of the State of Florida. In any action or proceeding required to
enforce or Interpret the terms of this Agreement, venue shall be of the Eighteenth Judicial Circuit in and for Seminole County, Florida
Purchasing Dept., Tel (407)688-5028/5030 email: Rurchasing6sanfordfl.�
Fax: 407.688.5021 Finance Dept., Tel (407)688-5020
DATE: 02/04/14
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 11272
TO:
LAYNE INLINER, LLC
2531 JEWETT LANE
SANFORD, FL 32771
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681 C-8
SHIP TO:
PO NUMBER 033789
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
CITY OF SANFORD
800 FULTON STREET
SANFORD, FL 32771
DELIVER BY TERMS
F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO,
0 9/3 0/14 NET/30 UNLESS OTHERWISE INDICATED
ACCOUNT NO.: 64087
402-4045-541.63-00 PROJECT NO.: ST0902
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO. DESCRIPTION UNIT OF
QUANTITY ISSUE UNIT COST EXTENDED COST
1 PIPELINING PROJECT TO INCLUDE: 311476.00 NA
LIGHT CLEANING OF 1.00 311476.00
PIPES, T.V. PIPE INSPECTION &
CURED IN PLACE
TRAINING; IFB 12/13-47• STORMWATER
PIPELINING
PROJECT
SUBTOTAL I 311476.00
TOT L 311476.00
APPROVED BY: _ APPROVED BY: �' L
PURC7F ENT APPROVED
ANAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
PURCHASE ORDER TERMS AND CONDITIONS
is used in a broad sense to include its employees, directors, officers, agents,
1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford,
Florida, hereinafter referred to as the "City". The term "City" ' written amendment signed
volunteers, etc.
2. All information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied or only y
but not limitd to, extensions of
duail a sparties. Al modifications in prfomance, I
igned amle dment by the parties• Time is ofithe nessence of he lawful performance obsent
f the duties la d obbga'tions contained in the
Y
Purchase Order. The Vendor agrees that Vendor shall diligently
el this PDXpewhole r inpartateany time fordefault by written notice to the
3. Cancellation rights reserved by the City. The City may
Vendor. The City shall have no the
to the Vendor beyond payment of any balance owing for Material purchased hereunder and deliver, to
and accepted by the City prior to the Vendor's receipt of the notice of termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B.
point, the City does not accept title until the delivery is acknowledged by an authorized City representative"
5 Prices stated on
Sales this PO
are firm all
and wililnclusive and consistent with furni h the Vendor with proofofltab1exemptionnegotiations,
uponbid(s) request. Extra charges forhany'pu pose will not be
allowed unless explicitly indicated on the PO. This order is hereby I ed hereunderes new, unused cois indittion and free from defects in title,
6. The Vendor warrants that any material or equipment Supp'. The goods or by the
uorkma is PIO adefects in design and in re covered by commercial l complia
noes fonce `r'su h goodsth the or servicestanddth t the Crights and oremeed es provided therein are in
�she
addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers' warranties shall be
furnished at the time of delivery. compliance of the goods and/or services with the requirements
7. The City reserves the right to conduct any inspection or in investigation I to verify comp'
ty's demand,
light to take and/or order andrto reject any e appropriate delivery
corrective action upon the discovery of any deficiency, f any deficiency is not inon-compy ncoe,dor'defect he City reserves the
rty of the City, be subject
8 removal upon the
be tools or property furnished to the used only on behalf of the City, bevmaintained endor iin good ordere City shall , and be clearly main the e identified as property of the oCity. The Vendor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes an
authority having jurisdiction over the purchase.
r shall ials
10 and o the
hest extent
anpermitted them by law, the Vendo
and against
any and dall la ms, damagesemnify, hold , losses, dand expensels including, but not limited 'to, attorney's
ey's
fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert
witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that
same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,
employees, or agents. Additionally, the Vendor accepts responsibility for all damages resulting in any way related to the procurement and
delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the City as set forth in Section 768.28, Florida Statutes.
11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract any
obligations or work hereunder wi thout the prior written consent of the City.
13. All Material purchased'hereunder must be packaged to ensure its security and delivery nce of this po without prior written consent of in ccorda ce City e with the City's shippingpa dopackalging
and th
specification and good commercial practice. Each package shall be labeled indicating theb t not i miresseented to, (DOT)eachgregulatio s published ie
n
applicable PO number. All shipments shall comply with HAZMAT requirements including,.,
49CFR 1399, OSHA regulations 29 CFR 4999.
PO as an independent contractor and under no circumstances shall it be considered as agent
14. The Vendor shall perform the obligations of this
or employee of the City.ures
15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and p oc d includes: a) Vendor's
16. After each delivery, the Vendor shall provide to the "bill to address" an original, "proper invoice" (single copy) date; f) Payment
name(dba), telephone number, mailing address; b) City's P.O. NumbExtendede k) Totalf invoice; ) The City has theShipping date, ). right t •reconcile invoice with
terms; g) Description of goods/services; h) quantity; i) Unit price; j) price;
the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for receto
ived
and accepted goods/services. The City sha II have right at any time to set-off any amounts due to the Vendor against any amounts owed
the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests
Ing policy of the
of the City.tatutes, City
17 City andt
tthof invoices wlle stipulation's,bterms and conditions ofe in compliance with hthisePOlAny cash aptr 28, Part id discount period will date from receipt of nvvoc eP receipt of actual deli urchas very
or date of invoice, which ever is later.
18. if this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall
request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor shall provide proofs of insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend
performance by the Vendor at Vendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance
with this item shall place the Vendor in default and subject to disbarment from the city's Vendor List.
19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or
me shall conn
be construed as a waiver of any such provision or right and the saforce,
cableprecautions, protective measures and provide any
20. The Vendor shall notify the Purchasing Manager of any inherent hazard and app' P
additional relevant information, including MSDS, related to the Material being purchased herein.
21 in the Ven
heepu purchase. The Vendor additional
agrees to advise thehC ty of anye
e to useupdated informal onportions of all orarelativeterial otodthe foregoingolite literature relent to with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transacdor List.
t business with the City in excess o
Category Two for a period ohs from the date of being removed from the City's Ven
f thirty-six (36) months not intentionally
23. In compliance with 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (INA)], the City ywslunauthori ed alien
make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly emp
workers.
24 on or procee
nforce or interpret et the terms ofd
dthis Agreementaven einterpreted inance shall be of the Eighteenth Judicial C r uit in and for with the laws of the State of Florid. In any 'Seminole County, Florida ding required to
Purchasing Dept., Tel 407.688.5028 or 407.688.5030 Fax: 407.688.5021
Finance Dept 407.688.5020
City Of Sanford
Agreement With Layne Liner, LLC
Relating To IFIB 12/11: ' eline storm Drain Pipes
This Agreement is made and entered into on the dates set forth below by and between the:
City of Sanford, whose address is 300 North Park Avenue; Sanford, Florida 32771; a
municipal corporation of the State of Florida, holding tax exempt status, hereinafter referred
to as the "CITY," and Layne Inliner, I -I -C, whose address is 2531 Jewett Lane Sanford. FL
32771 , an Indiana corporation, authorized to do business in the State of Florida,
hereinafter referred to as Layne Inliner, LLC. The CITY and Layne Inliner, LLC are
collectively referred to herein as the "parties".
Witnesseth:
Whereas, the CITY desires to retain Layne Inliner, I -I -C for the work identified in this
Agreement and potential various Purchase/Work Orders relating to Refining Storm Drain
Pipes; and
Whereas, Layne Inliner, LLC hereby warrants and represents to the CITY that it is
competent and otherwise able to provide professional and high quality services to the CITY;
and
Whereas, the references to the provisions of services to the CITY to the CITY shall
include to provision of goods and the term "Work Order' shall include the term "Purchase
Order" herein; and
Whereas, this Agreement is not subject to the provisions of the Consultants
Competitive Negotiations Act (CCNA) and the parties agree that they have engaged in all
required processes and procedures and that this Agreement complies with the provisions of
the procurement laws controlling upon and applicable to the CITY,
Now, Therefore, in consideration of the mutual covenants and agreements
hereinafter contained and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, it is agreed by and between the parties hereto
as follows:
Section 1: Definitions.
Ad valorem - In proportion to the estimated value of the goods taxed.
A-cireement — This document and all subsequent Work Orders or related contractual
documents between the CITY and Layne Inliner, I -I -C.
Billing Period — The period of time between project commencement to the close of the
current period, (inclusive); or from the close of the previous billing period, (exclusive), to
11 P a g e
the close of the current period, usually concurrent with the month. In no case shall this
period be less than one calendar month except for the final Billing Period.
_Bona Fide - Made or carried out in good faith; sincere.
CITY — The City of Sanford, a municipal corporation of the State of Florida holding tax
exempt status.
Layne Inliner, LLC - To include all principals of Layne Inliner, LLC including, but not limited
to, full and part time employees, professional or otherwise, and all other agents employed
by or for Layne Inliner, LLC to perform its obligations hereunder. The term "subcontractor"
as use herein shall also mean subconsultants.
Description of Services - The general scope of services under this Agreement is the
provision, by Layne Inliner, LLC, to the CITY of Citywide Contractor services of a broad
and diverse nature generally described in City solicitation number IFB 12/13-47 entitled
Reline Storm Drain Pipes CIPP-REBID . Additional services shall be specifically described
in writing by a written Change Order Form resonably describing those services the CITY
can expect Layne Inliner, LLC to provide. The description shall be written in such a manner
that the type of service is clearly provided, but broad enough that all services reasonably
expected of Layne Inliner, LLC, including services provided by partners, subcontractors,
and other supporting professionals, can be provided to the CITY.
Designated Representative — A person who administers, reviews, and coordinates the
provision of services. This definition applies equally to the CITY and to Layne Inliner,
LLC.
Force Maieure - Force Majeure shall include, but not be limited to, hostility, revolution, civil
commotion, strike, epidemic, fire, flood, wind, earthquake, explosion, any law, proclamation,
regulation, or ordinance or other act of government, or any act of God or any cause
whether of the same or different nature, existing or future; provided that the cause whether
or not enumerated in this Agreement is beyond the control and without the fault or
negligence of the party seeking relief under this Agreement.
Law - Said phrase shall include statutes, codes, rules, and regulations of whatsoever type
or nature enacted or adopted by a governmental entity of competent jurisdiction.
Pari Materia — of the same matter; on the same subject. Laws pari materia must be
construed with reference to each other/together when related to the same matter or
subject. The provisions of a contract/agreement are to be construed together with no
isolated construction of a particular provision such that it would defeat the overall intent of
the contract/agreement.
Submittals — Any item required by this Agreement that Layne Inliner, LLC must provide the
CITY either for inclusion as part of this Agreement or not.
Work Order - A detailed description of quantities, services, and a completion schedule
provided on a CITY prescribed form describing all work associated with the service to be
provided by Layne Inliner, LLC to the CITY for an agreed price referencing this Agreement
by title and date.
Section 2: Captions.
The Section headings and captions of this Agreement are for convenience and reference
only and in no way define, limit, describe the scope or intent of this Agreement or any part
thereof, or in any way affect this Agreement or construe any provision of this Agreement.
Section 3: Extent Of Agreement/integration/Amendment.
(a) This Agreement, together with the exhibits, if any, constitutes the entire
integrated Agreement between the CITY and Layne Inliner, LLC and
supersedes all prior written or oral understandings in connection therewith.
This Agreement, and all the terms and provisions contained herein, including
without limitation the exhibits, if any, attached, constitute the full and
complete agreement between the parties hereto to the date hereof, and
supersedes and controls over any and all prior agreements, understandings,
representations, correspondence, and statements, whether written or oral.
(b) This Agreement may only be amended, supplemented, or modified by a
formal written amendment.
(c) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by
the parties.
Section 4: No General City Obligation.
(a) In no event shall any obligation of the CITY under this Agreement be or
constitute a general obligation or indebtedness of the CITY, a pledge of the
ad valorem taxing power of the CITY or a general obligation or indebtedness
of the CITY within the meaning of the Constitution of the State of Florida or
any other applicable laws, but shall be payable solely from* legally available
revenues and funds.
(b) Layne Inliner, LLC shall not have the right to compel the exercise of the ad
valorem taxing power of the CITY.
Section 5: Layne Inliner, LLC's Understanding Of Services Required.
(a) Execution of this Agreement by Layne Inliner, LLC is a representation that
(b) Layne Inliner, LLC is familiar with local conditions and with the services to be
performed. Layne Inliner, LLC shall make no claim for additional time or
31 Page
money based upon its failure to comply with this Agreement. Layne Inliner,
LLC has informed the CITY, and hereby represents to the CITY, that it has
extensive experience in performing and providing the services and/or goods
described in this Agreement and to be identified in the Work Orders, and that
it is well acquainted with the components that are properly and customarily
included within such projects and the requirements of laws, ordinances, rules,
regulations, or orders of any public authority or licensing entity having
jurisdiction over CITY projects. Execution of this Agreement or a Work Order
shall be an affirmative and irrefutable representation by Layne Inliner, LLC to
the CITY that Layne Inliner, LLC is fully familiar with any and all requisite
work conditions of the provisions of the services.
(b) The recitals herein are true and correct and form and constitute a material
part of this Agreement upon which the parties have relied.
(c) It is agreed that nothing herein contained is intended or should be construed
as in any manner creating or establishing a relationship of co-partners
between the parties, or as constituting Layne Inliner, LLC (including, but not
limited to, its officers, employees, and agents) the agent, representative, or
employee of the CITY for any purpose, or in any manner, whatsoever. Layne
Inliner, LLC is to be and shall remain forever an independent contractor with
respect to all services performed under this Agreement. Layne Inliner, LLC
shall, at all times and in all respects, act as a contractor or consultant and not
as CITY staff.
(d) Persons employed by Layne Inliner, LLC in the provision and performance
of the services and functions pursuant to this Agreement shall have no claim
to pension, workers' compensation, unemployment compensation, civil service
or other employee rights or privileges granted to the CITY's officers and
employees either by operation of law or by the CITY.
Section 6: General Provisions.
(a) Each party hereto represents to the other that it has undertaken all necessary
actions to execute this Agreement, and that it has the legal authority to enter
into this Agreement, and to undertake all obligations imposed on it. The
persons executing this Agreement for Layne Inliner, LLC certifies/certify that
they are authorized to bind Layne Inliner, LLC fully to the terms of this
Agreement.
(b) This Agreement is for services pertaining to various and diverse Contractor
services as needed for the CITY's operations, programs and projects as set
forth herein and as otherwise directed by the CITY to include all labor and
materials that may be required. Layne Inliner, LLC shall not engage in any
work or provide any services without a contract document authoring, with
specificity, such work or services.
(c) Layne Inliner, LLC ' acknowledges that the CITY may retain other contractors
or consultants to provide the same types of services for CITY projects. The
CITY reserves the right to select which contractor shall provide services for
CITY projects.
(d) Layne InlinEK, LLC acknowledges that the CITY has retained other
contractors and consultants and the coordination between said contractors
and consultants and Layne Inliner, LLC may be necessary from time -to -time
for the successful completion of each Work Order. Layne Inliner, LLC agrees
to provide such coordination as necessary within the Scope of Services of
each Work Order.
(e) Layne Inliner, LLC agrees to provide and ensure coordination between
goods/services providers.
Time is of the essence of the lawful performance of the duties and obligations
contained in this Agreement to in - clude, but not be limited to, each Work
Order. The parties covenant and agree that they shall diligently and
expeditiously pursue their respective obligations set forth in this Agreement
and each Work Order.
(g) Layne Inliner, LLC shall maintain an adequate and competent staff or
professionally qualified persons throughout the performance of this
Agreement to ensure acceptable and timely completion of the services set
forth in this Agreement and in each Work Order.
(h) Requirements for signing and sealing plans, reports, and documents
prepared by Layne Inliner, LLC shall be governed by the laws and regulations
of Seminole County and State regulatory agencies.
Layne Inliner LLC hereby guarantees the CITY that all material, supplies,
services, and equipment as listed on a Purchase Order meet the
requirements, specifications, and standards as provided for under the
Federal Occupations Safety and Health Act of 1970, from time to time
amended and in force on the date hereof.
No claim for services furnished by Layne Inliner, LLC not specifically provided
for herein shall or in a Work Order associated with the project will be honored
by the CITY.
Section 7: Codes And Design Standards.
(a) All the services to be provided or performed by Layne Inliner, LLC shall in the
minimum be in conformance with commonly accepted industry and
professional codes and standards, standards of the CITY, and the laws of
51Page
any Federal, State, or local regulatory agencies inlcuding, but not limited to, -
those listed in the exhibit hereto relating to Community Development Block
Grant projects, activities and programs of the CITY.
(b) Layne Inl[ner LLC shall be responsible for keeping apprised of any changing
laws applicable to the services to be performed under this Agreement.
Section 8: Subcontractors.
(a) Any Layne Inliner, LLC proposed subcontractors or subconsultatnts shall be
submitted to the CITY for written approval prior to Layne Inliner, LLC entering
into a subcontract. Subcontractor information shall include, but not be limited
to, State registrations, business address, local business tax proof of
payment, and insurance certifications.
(b) Layne InlinerLLC shall coordinate the provision of services and work
product of any CITY approved subcontractor or subconsultant and remain
fully responsible for such services and work under the terms of this
Agreement.
(c) Any subcontract shall be in writing and shall incorporate this Agreement and
require the subcontractors or subconsultants to assume performance of
Layne IniLiner, LLC duties commensurately with Layne Inliner, LLC's duties to
the CITY under this Agreement, it being understood that nothing herein shall
in any way relieve Layne Inliner, LLC from any of its duties under this
Agreement. Layne Inliner, LLC shall provide the CITY with executed copies
of all subcontracts.
Section 9: Assignability.
Layne lnlLner.,_LLC shall not sublet, assign, or transfer any interest in this Agreement, or
claims for the money due or to become due out of this Agreement to a bank, trust
company, or other financial institution without written CITY approval. When approved by
the CITY, written notice of such assignment or transfer shall be furnished promptly to the
CITY.
Section 10: Commencement/implementation Schedule Of Agreement.
(a) Layne Inliner, LLC shall commence the provision of services as described in
this Agreement immediately upon execution of this Agreement and the
commencement of pertinent construction activities and, otherwise, upon
execution of a Work Order. The CITY may seek other firms to provide the
same services.
(b) Layne Inliner, LLC and the CITY agree to make every effort to adhere to the
schedules established for the project and the various Work Orders as
MMM-
described in each Work Order. However, if Layne Inliner, LLC is delayed at
any time in the provision of services by any act or omission of the CITY, or of
any employee of the CITY, or by any other contractor employed by the CITY,
or by changes ordered by the CITY, or by strikes, lock outs, fire, unusual
delay in transportation, unavoidable casualties, or any other causes of force
majeure not resulting from the inactions or actions of Layne Inliner LLC and
beyond Layne Inliner, LLC's control which would not reasonably be expected
to occur in connection with or during performance or provision of the
services, or by delay authorized by the CITY pending a decision, or by any
cause which the CITY shall decide to justify the delay, the time of completion
shall be extended for such reasonable time as the CITY may decide in its
sole and absolute discretion. It is further expressly understood and agreed
that Layne. Inliner LLC shall not be entitled to any damages or
compensation, or be reimbursed for any losses on account of any delay or
delays resulting from any of the aforesaid causes or any other cause
whatsoever.
Section 11: Length Of Agreement.
(a) Unless terminated, this Agreement shall be in effect until December 31,
2014, but shall automatically renew from year-to-year unless a party provides
notice to the other party by October I of a contract year that is has
determined not to renew this Agreement for the following calendar year.
(b) This Agreement and any Work Order may be terminated as set forth herein.
Section 12: Description Of Services.
(a) Layne Inliner. LLC agrees to perform various and diverse Layne Inliner
services in accordance with this Agreement and any related Work Orders
issued by the CITY to Layne Inlinar, LLC from time -to -time.
(b) Layne _Inliner _LLC shall diligently and in a professional and timely manner
perform and provide the services contemplated by this Agreement in a
plenary manner. Unless modified in writing by the parties hereto, the duties
Of Layne Inliner _LLC shall not be construed to exceed the provision of the
services pertaining to this Agreement. All services shall be provided in
accordance with the requirement for honest services.
Section 13: Layne Inliner LLC Responsibilities.
(a) Layne _Inliner _LLC shall be fully responsible for the professional quality,
accepted standards, technical accuracy and the coordination of all services
furnished by Layne Inliner under this Agreement as well as the conduct
of its staff, personnel, employees, and agents. Layne Inliner, LLC shall work
closely with the CITY on all aspects of the provision of the services. With
71 Page
respect to services, Layne Inliner, LLC shall be responsible for providing
honest services and the quality, technical accuracy, competence,
methodology, accuracy, and the coordination of all of the following which are
listed for illustration purposes and not as a limitation: documents, analysis,
reports, data, plans, plats, maps, surveys, specifications, and any and all
other services of whatever type or nature furnished by Layne Inliner., LLC
under this Agreement. Layne Inliner, LLC shall, without additional
compensation, correct or revise any errors or deficiencies in his plans,
analysis, data, reports, designs, drawings, specifications, and any and all
other services of whatever type or nature.
(b) Layne Inliner, LLC shall furnish a Designated Representative to administer,
review, and coordinate the provision of services under each Work Order.
(c) Neither CITY review, approval, or acceptance of, nor payment for, any of the
services required under this Agreement shall be construed to operate as a
waiver of any rights or of any cause of action arising out of the performance
of this Agreement. Layne Inliner, LLC shall be and shall remain liable to the
CITY in accordance with applicable law for all damages to the CITY caused
by Layne Inliner, LLC's negligent or improper performance or failure to
perform any of the services furnished under this Agreement.
(d) The rights and remedies of _Layne Inliner,_ LLC provided for under this
Agreement, are in addition to any other rights and remedies provided by law.
(e) In the event Layne Inliner., LLC fails to comply with the terms and conditions
of this Agreement, the CITY shall notify Layne Inliner, LLC's Designated
Representative in writing so that Layne Inliner LLC may take remedial action.
(f) Time is of the essence in the performance of all services provided by Layne
Inliner, LLC under the terms of this Agreement and each and every Work
Order.
Section 114: City Rights And Responsibilities.
(a) The CITY shall reasonably cooperate with Layne Inliner, LLC in a timely
fashion at no cost to Layne Inliner, LLC as set forth in this Agreement.
(b) The CITY shall furnish a CITY Designated Representative to administer,
review, and coordinate the provision of services under this Agreement and
each Work Order that may be issued by the CITY.
(c) The CITY shall make CITY personnel available where, in the CITY's opinion,
they are required and necessary to assist Layne Inliner, LLC. The availability
and necessity of said personnel to assist Layne Inliner, LLC shall be
determined solely at the discretion of the CITY.
8 1 P a g e
(d) The CITY shall furnish Layne Inliner, LLQ with exisitng data, records, maps,
plans, specifications, reports, fiscal data, and other engineering information
that is available in the CITY's files that is necessary or useful to Layne Inliner,
LLQ for the performance of the Work. All such documents conveyed by the
CITY shall be, and remain the property of, the CITY and shall be returned to
the CITY upon completion of the Work to be performed by Layne Inliner,
LLC. Layne Inliner, LLQ shall be responsible for all professional services
provided on the basis of such data.
(e) The CITY shall examine all Layne Inliner, LLC reports, sketches, drawing,
estimates, proposals, and other documents presented to the CITY and
indicate the CITY's approval or disapproval within a reasonable time so as
not to materially delay the provisions of the services of Layne Inliner, LLC.
The CITY shall provide access to and make provisions for Layne Inliner, LLQ
to enter upon public and private lands as required for Layne Inliner, LLC
within a reasonable time to perform work as necessary to complete the Work
Order.
(g) The CITY shall transmit instructions, relevant information, and provide
interpretation and definition of CITY policies and decisions with respect to
any and all materials and other matters pertinent to the services covered by
this Agreement.
(h) The CITY shall give written notice to Layne Inliner, LLQ whenever the CITY
Designated Representative knows of a development that affects the services
provided and performed under this Agreement, timing of Layne Inliner, LLC's
provision of services, or a defect or change necessary in the services of
Layne Inliner LLC
(i) The rights and remedies of the CITY provided for under this Agreement are
in addition to any other rights and remedies provided by law; the CITY may
assert its right of recovery by any appropriate means including, but not
limited to, set-off, suit, withholding, recoupment, or counterclaim, either
during or after performance of this Agreement.
The CITY shall be entitled to recover any and all legal costs including, but not
limited to, attorney fees and other legal costs that it may incur in any legal
actions it may pursue in the enforcement of the terms and conditions of this
Agreement or the responsibilities of Layne Inliner, LLQ in carrying out the
duties and responsibilities deriving from this Agreement.
(k) The failure of the CITY to insist in any instance upon the strict performance of
any provision of this Agreement, or to exercise any right or privilege granted
to the CITY hereunder shall not constitute or be construed as a waiver of any
such provision or right and the same shall continue in force.
(I) Neither the CITY's review, approval or acceptance of, nor payment for, any of
the services required shall be construed to operate as a waiver of any rights
under this Agreement nor or any cause of action arising out of the
performance of this Agreement and Layne Inliner, LLC shall be and always
remain liable to the CITY in accordance with applicable law for any and all
damages to the CITY caused by Layne Inliner, LLC's negligent or wrongful
provision or performance of any of the services furnished under this
Agreement.
(m) All deliverable analysis, reference data, survey data, plans and reports, or
any other form of written instrument or document that may result from the
Consutant's services or have been created during the course of Layne
Inliner, LLC's performance under this Agreement shall become the property
of the CITY after final payment is made to Layne Inliner, LLC.
(n) In the event the CITY fails to comply with the terms and conditions of this
Agreement, Layne Inliner, LLC shall notify the CITY's Designated
Representative in writing so that the CITY may take remedial action as it
deems appropriate.
Section 15: Waiver.
The failure of the CITY to insist in any instance upon the strict performance of any provision
of this Agreement, or to exercise any right or privilege granted to the CITY hereunder, shall
not constitute or be construed as a waiver of any such provision or right and the same shall
continue in force.
Section 16: Force Majeure.
Neither party shall be considered in default in performance of its obligations hereunder to
the extent that performance of such obligations, or any of them, is delayed or prevented by
force majeure.
Section 17: Standards Of Conduct.
(a) Layne Inliner, LLC warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for
Layne Inliner, LLC, to solicit or secure this Agreement and that Layne Inliner,
LLC, has not paid or agreed to pay any person, company, corporation,
individual, or firm other than a bona fide employee working solely for Layne
Inliner, LLC, any fee, commission, percentage, gift, or any other
consideration, contingent upon or resulting from the award of making this
Agreement.
101Page
M If the CITY determines that any employee or representative of Layne Inliner,
LLC is not satisfactorily performing his or her assigned duties or is
demonstrating improper conduct pursuant to any assignment or work
performed under this Agreement, the CITY shall so notify Layne Inliner, LLC,
in writing. Layne Inliner., LLC shall immediately remove such employee or
representative of Layne Inliner, LLC from such assignment.
(c) -Layne Inliner, LLC hereby certifies (in this writing) that no undisclosed conflict
of interest exists with respect to the Agreement, including, but not limited to,
any conflicts that may be due to representation of other clients, customers or
vendees, other contractual relationships of Layne Inliner, LLC, or any interest
in property that Layne Inliner, LLC may have. Layne Inliner, LLC further
certifies that any conflict of interest that arises during the term of this
Agreement shall be immediately disclosed in writing to the CITY. Violation of
this Section shall be considered as justification for immediate termination of
this Agreement. Layne Inliner. LLC shall fully disclose design errors that may
be discovered during the course of the'work related to this Agreement.
(d) Layne Inliner, LLC shall not engage in any action that would create a conflict
of interest for any CITY employee or other person during the course of
performance of, or otherwise related to, this Agreement or which would
violate or cause others to violate the provisions of Part 111, Chapter 112,
Florida Statutes, relating to ethics in government. Layne Inliner, LLC shall
provide honest services to the CITY and shall not attempt to cause any CITY
official or employee to act in a manner that is not consistent with the public
interest.
(e) The CITY will not intentionally award publicly -funded contracts to any
contractor or consultant who knowingly employs unauthorized alien workers,
constituting a violation of the employment provisions contained in 8 U.S.C.
Section 1324a(e) Section 274A(e) of the Immigration and Nationally Act
(INA)]. The CITY shall consider the employment by Layne Inliner, LLC of
unauthorized aliens, a violation of Section 274A (e) of the INA. Such
violation by Layne Inliner, LLC of the employment provisions contained in
Section 274A (e) of the INA shall be grounds for immediate termination of
this Agreement by the CITY.
Layne Inliner, LLC shall comply with the requirements of the Americans with
Disabilities Act (ADA), and any and all related Federal or State laws which
prohibits discrimination by public and private entities on the basis of disability.
(g) Layne Inliner, LLC shall not discriminate on the grounds of race, color,
religion, sex, or national origin in the performance of work under this
Agreement or violate any laws pertaining to civil rights, equal protection, or
discrimination.
111 Page
(h) If Layne Inliner, LLC or an affiliate is placed on a discriminatory vendor list,
such action may result in termination by the CITY. Layne Inliner, LLC shall
certify, upon request by the CITY that it is qualified to submit a bid under
Section 287.134 (2) (c), Florida Statutes, relating to public entity crimes.
(i) If Layne Inliner, LLC or an affiliate is placed on the convicted vendor list
following a conviction for a public entity crime, such action may result in
termination by the CITY. Layne Inliner, LLC shall certify, upon request by the
CITY, that it is qualified to submit a bid under Section 287.133(2)(a), Florida
Statutes, relating to public entity crimes.
(j) Layne Inliner, LLC shall certify, upon request by the CITY, that Layne Inliner,
LLC maintains a drug free workplace policy in accordance with Section
287.0878, Florida Statutes. Failure to submit this certification may result in
termination.
(k) Layne Inliner, LLC agrees to comply with Federal, State, and local
environmental, health, and safety laws and regulations applicable to the
services provided to the CITY. Layne Inliner, LLC agrees that any program
or initiative involving the work that could adversely affect any personnel
involved, citizens, residents, users, neighbors or the surrounding environment
will ensure compliance with any and all employment safety, environmental
and health laws.
(1) If applicable, in accordance with Section 216.347, Florida Statutes, Layne
Inliner, LLC shall not use funds provided by this Agreement for the purpose
of lobbying the Legislature, the Judicial Branch, or State Agency.
(m) Layne Inliner, LLC shall not publish any documents or release information
regarding this Agreement to the media without prior approval of the CITY.
Layne Inliner, LLC shall coordinate all publicity relative to the project with the
CITY.
(n) Layne Inliner, LLC shall ensure that all services are provided to the CITY
after Layne Inliner, LLC has obtained, at its sole and exclusive expense, any
and all permits, licenses, permissions, approvals or similar consents.
(o) Layne Inliner, LLC shall ensure that all taxes due from Layne Inliner, LLC are
paid in a timely and complete manner including, but not limited to, the CITY's
local business tax.
Section 18: Notices.
(a) Whenever either party desires to give notice unto the other, it must be given
by written notice, sent by registered United States mail, with return receipt
requested, addressed to the party for whom it is intended, at the place last
121Page
specified, and the place for giving of notice shall remain such until it shall
have been changed by written notice in compliance with the provisions of this
Section.
(b) For the present, the parties designate the following as the representative
places for giving of notice, to -wit:
(1) For the CITY:
City Manager
300 North Park Avenue
Sanford, Florida 32771
With a copy to:
Purchasing Manager
300 North Park Avenue
Sanford, Florida 32771
(2) For Lavne Inliner LLC
Mark Harris, Vice President
2531 Jewett Lane
Sanford, FL 32771
Email: mike. cannon@layne.com
(c) Written notice requirements of this Agreement shall be strictly construed and
such requirements are a condition precedent to pursuing any rights or
remedies hereunder. Layne Inliner, LLC agrees not to claim any waiver by
CITY of such notice requirements based upon CITY having actual
knowledge, implied, verbal or constructive notice, lack of prejudice, or any
other grounds as a substitute for the failure of Layne lnlinE?r, LLC to comply
with the express written notice requirements herein. Computer notification
(e-mails and message boards) shall not constitute proper written notice under
the terms of the Agreement.
Section 19: Designated Representatives.
(a) The City Manager or the Designated Representative represents the CITY in
all matters pertaining to and arising from the work and the performance of
this Agreement.
(b) The City Manager or the Designated Representative shall have the following
responsibilities:
131 Page
(1) Examination of all work and rendering, in writing, decisions indicating
the CITY's approval or disapproval within a reasonable time so as not
to materially delay the work of LayneLInliner, LLC;
(2) Transmission of instructions, receipt of information, and interpretation
and definition of CITY's policies and decisions with respect to design,
materials, and other matters pertinent to the work covered by this
Agreement;
(3) Giving prompt written notice to Layne Inliner, LLC whenever the CITY
knows of a defect or change necessary in the project; and
(c) Until further written notice, the CITY's Designated Representative for this
Agreement is:
Russel Sheibenberger
Project Manager
Post Office Box 1788
City of Sanford
300 North Park Avenue
Sanford, Florida 32771-1778
Email: sh !jibenr �sanfo�rdfl- ov
(d) Until further written notice, Layne Inliner, LI -Cys Designated Representative
for this Agreement is:
Tommy Robertson
2531 Jewett Lane
Sanford, FL 32771
Email: tommy. rob :.,rtsonlayie.com
Section 20: Notice To Proceed; Work Orders.
(a) The provision of services to be performed under this Agreement may
commence upon the issuance of a Notice to Proceed relating to the
construction work or any similar authorization to commence work under the
project or a Work Order issued by the CITY to Layne Inliner, LLC relating to
additional work. Each Work Order shall reference this agreement by title and
date, include a detailed description of quantities, services, and a completion
schedule, and shall be provided on Layne Inliner, LLC letterhead. Services
described in a Work Order shall commence upon the date established in the
Work Order.
(b) The services required to be performed by a Work Order shall clearly defined,
the Work Order and shall be issued on a "Fixed Fee" basis. Layne Inliner,
LLC shall perform all services required by the Work Order but in no event
14 1 P a g e
shall Layne Inliner, LLC be paid more than the negotiated Fixed Fee amount
stated therein.
(c) Layne Inliner, LLC agrees to adhere to the schedules established in the
various Work Orders issued under this Agreement.
(d) Layne Inliner. LLC may invoice the amount due based on the percentage of
total Work Order services actually performed and completed; but in no event
shall the invoice amount exceed a percentage of the Fixed Fee amount equal to
a percentage of the total services actually completed.
Section 21: Change Orders.
(a) The CITY may revise the Description of Services set forth in this Agreement
or in any particular Work Order.
(b) Revisions to this Agreement or any Work Order shall be authorized in writing
by the CITY as a Change Order. Each Change Order shall include a
schedule of completion for the services authorized. Change Orders shall
identify this Agreement and the appropriate Work Order number. The
Change Orders may contain additional instructions or provisions specific
upon certain aspects of this Agreement pertinent to the services to be
provided. Such supplemental instructions or provisions shall not be
construed as a modification of this Agreement. An Agreement between the
parties on and execution of any Change Order shall constitute a final
settlement and a full accord and satisfaction of all matters relating to the
change and to the impact of the change on unchanged goods and/or work,
including all direct and indirect costs of whatever nature, and all adjustments
to Layne Inliner, LLC schedule.
(c) If instructed by the CITY, Layne Inlin ar, LLC shall change or revise work that
has been performed, and if such work is not required as a result of error,
omission or negligence of Layne Inliner, LLC, Layne Inliner LLC may be
entitled to additional compensation. Layne lnlin:,,r LLC must submit for CITY
approval a revised proposal with a revised fee quotation. Additional
compensation, if any, shall be agreed upon before commencement of any
such additional work and shall be incorporated into the work by Change
Order to the Work Order.
Section 22: Compensation.
(a) Payment for services set forth in the description of services set forth in the
definitions to this Agreement and any and all expenses of Layne Inliner. LLC
relating to compensation to Layne Inlin ar, LLC for the services performed on
each Work Order shall be as set forth the Work Order/Change Order related
15 Page
to the Work for which payment is to be made.
(b) The CITY shall not pay for reimbursable items such as gas, tolls, mileage,
meals, etc., and other items not directly attritbutable to items produced for
each Work Order.
(c) Work performed by Layne IMin er, LLC without written approval by the
CITY's Designated Representative shall not be compensated. Any work
performed by Layne Inliner, LLC without approval by the CITY is
performed at Layne Inliner, CCUs own election.
(d) In the event the CITY fails to provide compensation under the terms and
conditions of this Agreement, Layne Inliner, LLC shall notify the CITY's
Designated Representative in order that the CITY may take remedial action.
Section 23: Invoice Process.
(a) Payments shall be made by the CITY to Layne Inliner, LLC when requested
as work progresses for services furnished, but not more than once monthly.
Each Work Order shall be invoiced separately. Layne Inliner, LLC shall
render to the CITY, at the close of each calendar month, an itemized invoice
properly dated, describing all services rendered, the cost of the services, the
name and address of Layne Inliner, LLC, Work Order Number, Contract
Number and all other information required by this Agreement.
(b) Invoices which are in an acceptable form to the CITY and without disputable
items will be processed for payment within thirty days of receipt by the CITY.
(c) . Layne Inliner, LLC will be notified of any disputable items contained in
invoices submitted by Layne Inliner, LLC within fifteen days of receipt by the
CITY with an explanation of the deficiencies.
(d) The CITY and Layne Inliner, LLC shall make every effort to resolve all
disputable items contained in Layne Inliner, CCUs invoices.
(e) Each invoice shall reference this Agreement, the appropriate Work Order
and Change Order if applicable, the billing period, and include a Project
Status Report, in a form designated by the CITY, for the period being billed.
(f) The Florida Prompt Payment Act shall apply when applicable.
(g) Invoices are to be forwarded directly to:
Finance Director
City Of Sanford
161Page
300 North Park Avenue
Sanford, Florida 32771
Section 24: Termination Of Agreement.
(a) The CITY may terminate this Agreement or any Work Order for convenience
at any time.
(b) The CITY may also terminate this Agreement upon the CITY determining that
any one or more of the following reasons exist:
(1) If, in the CITY's opinion, adequate progress under this Agremeent or a
Work Order is not being made by Layne Inliner, LLC; or
(2) If, in the CITY's opinion, the quality of the services provided by Layne
Inliner, LLC is/are not in conformance with commonly accepted
professional standards, standards of the CITY, the requirements of
Federal or State regulatory agencies, and Layne Inliner, LLC has not
corrected such deficiencies in a timely manner as reasonably
determined by the CITY; or
(3) Layne Inliner, LLC or any employee or agent of Layne Inliner, LLC is
indicted or has a direct charge issued against him for any crime
arising out of or in conjunction with any work that has been performed
by Layne Inliner, LLC or Layne Inliner, LLC is not providing honest
services to the CITY in any respect, or
(4) Layne Inliner, LLC 'becomes involved in either voluntary or involuntary
bankruptcy proceedings, or makes an assignment for the benefit of
creditors; or
(5) Layne Inliner, LLC violates the Standards of Conduct provisions
herein or any provision of State or local law or any provision of the
CITY's Code of Conduct.
In the event of any of the causes described in this Section, the CITY's
Designated Representative may send a certified letter requesting that Layne
Inliner, LLC show cause why the Agreement or any Work Order should not
be terminated. If assurance satisfactory to the CITY of corrective measures
to be made within a reasonable time is not given to the CITY within fourteen
calendar days of the receipt of the letter, the CITY may consider Layne
Inliner, LLC to be in default, and may immediately terminate this Agreement
or any Work Order in progress under this Agreement.
(c) In the event that this Agreement or a Work Order is terminated for cause and
it is later determined that the cause does not exist, then this Agreement or
17 1 P a g e
the Work Order shall be deemed terminated for convenience by the CITY
and the CITY shall have the right to so terminate this Agreement without any
recourse by Layne Inliner, LLC.
Section 25: Termination By Layne Inliner, LLC For Cause.
(a) Layne Inliner, LLC may terminate this Agreement if the CITY fails to pay
Layne Inliner, LLC in accordance with this Agreement.
(b) In the event of either of the cause described in Subsection (a), Layne Inliner,
LLC shall send a certified letter requesting that the CITY show cause why the
Agreement should not be terminated. If adequate assurances are not given
to Layne Inliner, LLC within fourteen calendar days of the receipt of said
show cause notice, Layne Inliner, LLC may consider the CITY to be in
default, and may immediately terminate this Agreement.
Section 26: Termination By The City Without Cause.
(a) Notwithstanding any other provision of this Agreement, the CITY shall have
the right at any time to terminate this Agreement in its entirely without cause,
or terminate any specific Work Order without cause, if such termination is
deemed by the CITY to be in the public interest, provided that thirty calendar
days prior written notice is given to Layne Inliner, LLC of the CITY's intent
to terminate.
(b) In the event that this Agreement is terminated, the CITY shall identify any
specific Work Order(s) being terminated and the specific Work Order(s) to be
continued to completion pursuant to the provisions of this Agreement.
(c) This Agreement shall remain in full force and effect as to each/all authorized
Work Order(s) that is/are to be continued to completion unless otherwise
prescribed by the CITY.
Section 27: Payment In The Event Of Termination.
In the event this Agreement or any Work Order is terminated or canceled prior to final
completion payment forthe unpaid portion of the services provided by Layne Inliner, LLC to
the date of termination and any additional services shall be paid to Layne Inliner, LLC
Section 28: Action Following Termination.
Upon receipt of notice of termination, given by either party, the terminated party shall
promptly discontinue the provision of all services, unless the notice provides otherwise.
Section 29: Suspension.
(a) The performance or provision of Layne Inliner, LLC services under this
Agreement or any Work Order under this Agreement may be suspended by
the CITY at any time.
(b) In the event the CITY suspends the performance or provision of Layne
Inliner, LLC's services hereunder, the CITY shall so notify Layne Inliner, LLC
in writing. Such suspension becoming effective upon the date stated in the
notice. The CITY shall pay to Layne Inliner, LLC within thirty days all
compensation which has become due to and payable to Layne Inliner, LLC to
the effective date of such suspension. The CITY shall thereafter have no
further obligation for payment to Layne Inliner, LLC for the suspended
provision of services unless and until the CITY's designated representative
notifies Layne Inliner, LLC in writing that the provision of the services of
Reline Storm Drain Pipes CIPP (Rebid) called for hereunder are to be
resumed by Layne Inliner. LLC.
(c) Upon receipt of written notice from the CITY that Layne Inliner, LLC 's
provision of services hereunder are to be resumed, Layne Inliner, LLC shall
continue to provide the services to the CITY.
Section 30: Alternative. Dispute Resolution (ADR).
(a) In the event of a dispute related to any performance or payment obligation
arising under this Agreement, the parties agree to exhaust any alternative
dispute resolution procedures reasonably imposed by the CITY prior to filing
suit or otherwise pursuing legal remedies. With regard to mediation, the CITY
shall select the mediator to handle any proceeding that is designed to
resolve a dispute prior to litigation and the parties shall equally share the
costs of mediation.
(b) Layne Inliner,- LLC agrees that it will file no suit or otherwise pursue legal
remedies based on facts or evidentiary materials that were not presented for
consideration to the CITY in alternative dispute resolution procedures or
which Layne Inliner LLC had knowledge and failed to present during the
CITY's procedures in any respect.
(c) In the event that CITY procedures are exhausted and a suit is filed or legal
remedies are otherwise pursued, the parties shall exercise best efforts to
resolve disputes through mediation after litigation has commenced.. Mediator
selection and the procedures to be employed in voluntary mediation shall be
mutually acceptable to the parties. Costs of voluntary mediation shall be
shared equally among the parties participating in the mediation.
Section 31: Severability.
19 1 P a g e
(a) If any term, provision or condition contained in this Agreement shall, to any
extent, be held invalid or unenforceable, the remainder of this Agreement, or
the application of such term, provision or condition to persons or
circumstances other than those in respect of which it is invalid or
unenforceable, shall not be affected thereby, and each term, provision, and
condition of this Agreement shall be valid and enforceable to the fullest extent
permitted by law when consistent with equity and the public interest.
(b) All provisions of this Agreement shall be read and applied in pari materia with
all other provisions hereof.
(c) Violation of this Agreement by Layne Inliner LLC is recognized by the parties
to constitute irreparable harm to the CITY.
Section 32: Controlling LawsNenuelinterpretation.
(a) This Agreement is to be governed by the laws of the State of Florida and any
and all Federal laws, rules and regulations applicable to the CITY's
Community Development Block Grant program with regard to work funded
under that program.
(b) Venue for any legal proceeding related to this Agreement shall be in the
Eighteenth Judicial Circuit Court in and for Seminole County, Florida.
(c) This Agreement is the result of bona fide arms length negotiations between
the CITY and Layne Infiner, LLC and all parties have contributed substantially
and materially to the preparation of the Contract. Accordingly, this
Agreement shall not be construed or interpreted more strictly against any one
party than against any other party.
Section 33: Indemnity.
(a) To the fullest extent permitted by law, Layne I nliner, LLC shall indemnify, hold
harmless, and defend the CITY, its agents, servants, officers, officials, and
employees, or any of them, from and against any and all claims, damages,
losses, and expenses including, but not limited to, attorneys fees and other
legal costs such as those for paralegal, investigative, and legal support
services, and the actual costs incurred for expert witness testimony arising
out of or resulting from the performance or provision of services required
under this Agreement, provided that same is caused in whole or part by the
error, omission, negligent act, failure to act, malfeasance, misfeasance,
conduct, erroneous design or misconduct of Layne Inliner LLC its agents,
servants, officers, officials, employees, or subcontractors.
(b) In accordance with Section 725.06, Florida Statutes, adequate consideration
has been provided to Layne Inliner, LLC for this obligation, the receipt and
sufficiency of which is hereby specifically' acknowledged.
(c) Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the CITY as set forth in Section 768.28, Florida Statutes.
(d) In claims against any person or entity indemnified under this Section by an
employee of Layne Inliner, LLC or its agents or subcontractors or
subconsultants, anyone directly or indirectly employed by them or anyone for
whose acts they may be liable, the indemnification obligation under this
Section shall not be limited by a limitation on amount or type of damages,
compensation, or benefits payable by or for Layne Inliner, LLC or its agents
or subcontractors, under Workers Compensation acts, disability benefits acts,
or other employee benefit acts.
(e) The execution of this Agreement by Layne Inliner, LLC shall obligate Layne
Inliner, LLC to comply with the indemnification provision in this Agreement;
however, Layne Inliner, LLC must also comply with the provisions of this
Agreement relating to insurance coverages.
(f). To the extent that services provided by Layne Inliner, LLC to the CITY under
this Agreement relate to the "planning, design, construction, administration,
study, evaluation, consulting, or other professional and technical support
services furnished in connection with any actual or proposed construction,
improvement, alteration, repair, maintenance, operation, management,
relocation, demolition, excavation, or other facility, land, air, water, or utility
development or improvement," the indemnification set forth herein shall not
apply and the limitation of liability set forth in Section 725.08, Florida
Statutes, shall be applicable consistent, however, with all terms and
conditions of this Agreement..
(g). In the event that Layne Inliner, LLC is providing services as a "design
professional", the indemnification by Layne Inliner, LLC running in favor of the
CITY shall be to the maximum extent permissible under the provisions of
Section 725.08, Florida Statutes. The parties acknowledge that Layne Inliner,
LLC provided design services relative to the project and work herein
contemplated.
Section 34: Insurance.
(a) Layne Inliner, LLC shall obtain or possess and continuously maintain the
following insurance coverage, from a company or companies, with a Best
Rating of A- or better, authorized to do business in the State of Florida and in
a form acceptable to the CITY and with only such terms and conditions as
may be acceptable to the CITY:
211 Page
(1) Workers Compensation/Employer Liability: Layne Inliner. LLC shall
provide Worker Compensation insurance for all employees engaged in
the work under this Agreement in accordance with the laws of the
State of Florida. Employers' Liability Insurance at limits not less than
the following:
$100,000 Each Accident
$100,000 Disease Each Employee
$500,000 Disease Aggregate
(2) Comprehensive General Liability Layne Inliner LLC shall provide
coverage for all operations including, but not limited to, contractual,
independent contractor, products and complete operations and
personal injury with limits not less than the following:
$1,000,000 Bodily Injury and Property Damage - each occurrence
$1,000,000 Personal and Advertising Injury - each occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregates limit
$5,000 Medical Payments
$100,000 Fire Damage Legal Liability
(3) ComprehensiveBusiness Automobile Liability, Layne Inliner LLC
shall provide co - mplete coverage with a combined single limit of not
less than $1,000,000 Bodily Injury and Property Damage in
accordance with the laws of the State of Florida, as to the ownership,
maintenance, and use of all owned, non -owned, leased or hired
vehicles.
(4) Other Required Insurance Coverage: Where unusual operations are
necessary to complete the work, such as Longshoremen and Harbor
Workers' Exposures, use of aircraft or watercraft, use of explosives,
and any high risk circumstances. No aircraft, watercraft or explosives
shall be used without the express advance written approval of the
CITY which may, thereupon, required additional insurance coverages.
(b) All insurance other than Workers Compensation and Professional Liability
that must be maintained by Layne lnlLinerLLC shall specifically include the
CITY as an additional insured. All insurance minimum coverages extend to
any subcontractor, and Layne Inliner, LLC shall be responsible for all
subcontractors.
(c) Layne Inliner,_ LLC shall provide Certificates of Insurance to the CITY
evidencing that all such insurance is in effect prior to the issuance of the first
Work Order under this Agreement. These Certificates of Insurance shall
221 P a g e
become part of this Agreement. Neither approval by the CITY nor failure to
disapprove the insurance furnished by a contractor or consultant shall relieve
Layne Inliner LLC of Layne Inline -r,. LLC's full responsibility for performance
of any obligation including Layne Inliner LLC's indemnification of the CITY
under this Agreement. If, during the period which an insurance company is
providing the insurance coverage required by this Agreement, an insurance
company shall: (1) lose its Certificate of Authority, (2) no longer comply with
Section 440.57, Florida Statutes, or (3) fail to maintain the requisite Best's
Rating and Financial Size Category, Layne Inliner LLC shall, as soon as
Layne Inliner LLC has knowledge of any such circumstance, immediately
notify the CITY and immediately replace the insurance coverage provided by
the insurance company with a different insurance company meeting the
requirements of this Agreement. Until such time as Layne Inliner LLC has
replaced the unacceptable insurer with an insurance rating acceptable to the
CITY, Layne Inliner LLC shall be deemed to be in default of this Agreement.
(d) The insurance coverage shall contain a provision that requires that prior to
any changes in the coverage, except increases in aggregate coverage, thirty
days prior notice will be given to the CITY by submission of a new Certificate
of Insurance.
(e) Layne Inliner LLC shall provide Certificate of Insurance directly to the CITY's
Designated Representative. The certificates shall clearly indicate that Layne
Inliner. LLC has obtained insurance of the type, amount, and classification
required by this Agreement.
(f) Nothing in this Agreement or any action relating to this Agreement shall be
construed as the CITY waiver of sovereign immunity beyond the limits set
forth in Section 768.28, Florida Statutes.
(g) The CITY shall not be obligated or liable under the terms of this Agreement
to any party other than Layne Inliner LLC. There are no third party
beneficiaries to this Agreement that have any right against the CITY;
provided, however, that the owners of vehicles towed hereunder are
considered to be third -party beneficiaries in consideration of their
forbearance in allowing their vehicles to be towed and are declared to have
standing to enforce the provisions of this Agreement where the provisions
inure to their benefit. It is further understood that such owner shall, upon
prevailing, be entitled to recovery of reasonable costs, expenses, and
attorney's fees.
(h) Layne Inliner LLC is an independent contractor and not an agent,
representative, or employee of the CITY. The CITY shall have no liability
except as specifically provided in this Agreement.
23Page
(i) All insurance shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the CITY.
(j} All insurance requirements shall be effectual and run to the benefit of the
CITY notwithstanding any statutory limitations relative to indemnification.
Section 35: Equal opportunity Em ploy ment/Non-Discrimination.
Layne Inliner, LLC agrees that it will not discriminate against any employee or applicant for
employment for work under this Agreement because of race, color, religion, sex, age,
national origin, or disability and will take affirmative steps to ensure that applicants are
employed and employees are treated during employment without regard to race, color,
religion, sex, age, national origin, or disability. This provision shall include, but .not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment
advertising; layoff or termination; rates of pay or their forms or compensation; and selection
for training, including apprenticeship. Layne Inliner, LLC ,moreover, shall comply with all
the requirements as imposed by the Americans with Disability Act, the regulations of the
Federal government issued thereunder, and any and all requirements of Federal or State
law related thereto.
Section 36: Access To Records/Audit/Public Records.
(a) Layne Inliner, LLC shall maintain books, records, documents, time and costs
accounts, and other evidence directly related to its provision or performance
of services under this Agreement. All time records and cost data shall be
maintained in accordance with generally accepted accounting principles.
(b) Layne Inliner, LLC shall maintain and allow access to the records required
under this Section for a minimum period of five years after the completion of
the provision or performance services under this Agreement and date of final
payment for said services, or date of termination of this Agreement.
(c) The CITY reserves the right to unilaterally terminate this Agreement if Layne
Inliner, LLC refuses to allow public access to all documents, papers, letters,
or other materials subject to provisions of Chapter 119, Florida Statutes, and
other applicable law, and made or received by Layne Inliner, LLC in
conjunction, in any way, with this Agreement.
(d) The CITY may perform, or cause to have performed, an audit of the records
of Layne Inliner, LLC before or after final payment to support final payment
under any Work Order issued hereunder. This audit shall be performed at a
time mutually agreeable to Layne Inliner, LLC and the CITY subsequent to
the close of the final fiscal period in which services are provided or
performed. Total compensation to Layne Inliner, LLC may be determined
subsequent to an audit as provided for in this Section, and the total
compensation so determined shall be used to calculate final payment to
- 241Page
Layne jD1t9L-LLC. Conduct of this audit shall not delay final payment as
required by this Section.
(e) In addition to the above, if Federal, State, County, or other entity funds are
used for any services under this Agreement, the Comptroller General of the
United States or the Chief Financial Officer of the State of Florida, or the
County of Seminole, or any representative, shall have access to any books,
documents, papers, and records of Layne Inliner, LLC which are directly
pertinent to services provided or performed under this Agreement for
purposes of making audit, examination, excerpts, and transcriptions.
(f) In the event of any audit or inspection conducted reveals any overpayment
by the CITY under the terms of the Agreement, Layne Inliner, LLC shall
refund such overpayment to the CITY within thirty days of notice by the CITY
of the request for the refund.
(9) LqMgLInliner LLC agrees to fully comply with all State laws relating to public
records as determined by the CITY.
(h) Layne Inlin )r, LLC agrees that if any litigation, claim, or audit is started before
the expiration of the record retention period established above, the records
shall be retained until all litigation, claims, or audit findings involving the
records have been resolved and final action taken.
Section 37: Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which, taken together, shall constitute one and the same
document.
Section 38: Exhibits.
Each exhibit, if any, referred to and attached to this Agreement is an essential part of this
Agreement. The exhibits, if any, and any amendments or revisions thereto, even if not
physically -attached hereto, shall be treated as if they are part of this Agreement. The CITY
shall determine the contents of this Agreement relative to exhibits. The totality of CITY IFB
12/13-47 Reline Storm Drain Pipes 111, and Layne Inliner, LLC's response thereto
as well as the Community Development Block Grant legal requirements and controlling law
attached hereto are essential elements and a material part of this Agreement.
In Witness Whereof, the parties hereto have made and executed this Agreement
on the respective dates under each signature: the CITY through its City Commission taking
25 Page
official action and Layne Inliner, LLC signing by and through its duly authorized corporate
officer having the full and complete authority to execute same.
Attest Witnesses:
Layne Inliner, LLC
iture Of Witness # 1
Ned Name:r%t/�T
Q�
Signature Of Wi Hess # 2
Printed Name: l/.i ,J�•�
Attest.
Date:
City Of Sanford
By:
Cynthia PV, r, City Clerk Jeff Triplett, M
1"1_L_.
i
261Page