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07-08-19 WS MinutesCITY COMMISSION MINUTES JULY 89 2019 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 8, 2019, at 4:30 PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett (Arrived 4:44pm) Vice Mayor Art Woodruff Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio Vice Mayor Woodruff called the meeting to order at 4:42 PM. 1. Updates and Presentations A. City Financial Report — 2nd Quarter by Cindy Lindsay, Finance Director. [Commission Memo 19-167] Ms. Lindsay presented the 2nd Quarter Financial Report. 2. A. Discussion: Request for Qualifications (RFQ) for proposed amendments to Future Land Use and Zoning properties within the Goldsboro Community by Jordan Smith, Senior Planner [Commission Memo 19-168] Mr. Smith explained that the recommendations in the Transformation Plan would be addressed in the RFQ process. The Compensation Plan totaled around $85K allowing about $50K for this project. This will require public involvement, a Public Hearing with the Planning and Zoning Commission and a Transmittal Hearing with the CITY COMMISSION MINUTES JULY 89 2019 WORK SESSION City Commission. This request is for Commission approval to move forward with the RFQ. After a brief discussion, the Commission agreed to move forward. 3. Regular Meeting Items — additional information A. Continued: First Reading of Ordinance No. 4511, modifications to Schedule D, Planned Development Project Regulations by Jordan Smith. [Commission Memo 19-162] (RM 7D) Mayor Triplett explained that the City is waiting on responses for additional information and suggested the Commissioners continue this item to the July 22, 2019 meeting. 4. A. Discussion re: Rearrange Railroad Depot Room for Work Session by Dan Ping. Mr. Ping stated the biggest complaint from the public is that you cannot hear or see certain members of the Commission during the Work Session. Some of his ideas would be to move the conference room table to a (90) degree slant, placing all of the Commission on one side of the table. The remaining chairs could be placed in a row for City staff and the public to sit. Another idea is to position the table to sit closer to the window, with the Commission chairs facing the Lakefront, and place rows of chairs in front of the Commission for City staff and the public to sit. Lastly, the Work Sessions could be held in the Commission Chambers. Either way, Mr. Ping asked the members of the Commission to speak louder as that would be a tremendous improvement. After a brief CITY COMMISSION MINUTES JuLY 8, 2019 WORK SESSION discussion, the Commission agreed to try a new seating arrangement. Mr. Bonaparte will have City staff meet with Mr. Ping to relocate the table for the next meeting. B. Update: Hiring of new officers by Chief Smith, Police Department Chief Smith said the School Board has a total of (14) officers and (2) Sergeants. Of the (14) officers, (3) are funded 100% by the Seminole County School Board. The Police Department has the funds for those (3) officers included in their budget. The State requirement ratio of officers per student has increased to one (1) officer per 1,000 students. He will use the reimbursement funds to hire (3) more officers. Chief Smith will submit an agenda memo for the next meeting. 5. City Manager Comments Mr. Bonaparte reminded the Commission of the Budget Work Session this Wednesday, July 10, 2019 at 2 PM in the Railroad Depot Room. He commended Cindy Lindsay and her entire staff on receiving the Government Financial Officers Association — Distinguished Budget Presentation Award. The Citizen's Academy has five slots left for the class beginning September 11, 2019. A special "Thank you" to Lisa Jones and all City staff who contributed to a "Spectacular" 41h of July! Ms. Traci Houchin, City Clerk, asked if the P & Z Commission vacancy is able use alternate, Linda Barker, until Nancy Gross's term expires. There was a consensus to leave the alternate in place until the September appointments are made. After a brief discussion, the Commission would like to review applicants and discuss at the August 12, 2019 meeting. CITY COMMISSION MINUTES JULY 89 2019 WORK SESSION Vice Mayor Woodruff asked if the contractor should be responsible for the repairs on College Drive and Lake Mary Boulevard. Mr. Iftikhar, Director of Public Works and Utilities said, there was some confusion in locates and the City lines were not located properly and the contractor hit them. Since the City did not locate the lines properly, the City is responsible for the repairs. Vice Mayor Woodruff asked Mr. Colbert, City Attorney, to research and advise the Commission if the contractor should reimburse the City. In addition, Vice Mayor Woodruff said he is concerned with Riverbend developing before annexing, as the City will lose impact fees. Mr. Gibson, Director of Planning and Development Services will provide additional information at the next meeting on Riverbend development. Commissioner Mahany asked Mr. Presley, Executive Director of Development Services, to research Andy's Frozen Custard, as they are serving from their building and the food truck simultaneously. Commissioner Austin volunteered to be the voting delegate for the Florida League of Cities. There being no further ATTEST: &ao-t4-61a,� ,e ms City Clerk (cl) QST, 187'