2104 PBA 18/19-47 People Ready Florida - RexelSXi4ORD
FINANCE DEPARTMENT
PURCHASING DEPARTMENT
TRANsMITTAL MEMORANDUM
TO: City Clerk/Mayor
RE: -\� �\p� \—b � \ct T'Pn-,-A0 Or, (-It i �\ nt \'60 - VP X,0
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
n
Development Order
❑
Mayor's signature
F]
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
Safe keeping (Vault)
❑
Ordinance
E]
Deputy City Manager
E]
Performance Bond
n
Payment Bond
n
Resolution
E]
City Manager Signature
El
❑
City Clerk Attest/Signature
❑
City Attorney/Signature
Once completed, please:
F-1 Return originals to Purchasing- Department
n Return copies
El
Special Instructions:
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From
SharePoint—Finance—Purchasingjorms - 2018.doc
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Date
PeopleReady Florida, Inc. Piggyback
Contract (PBA 18119-47)
The City of Sanford ("City") enters this "Piggyback" Contract with Rexel USA, Inc.,
a Delaware corporation (hereinafter referred to as the "Vendor"), whose address is 14951
Dallas Parkway; Dallas, Texas 75254, under the terms and conditions hereinafter
provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
Volusia County, Florida, said contract being identified as the agreement for electrical
supplies or "ITB 18-13-1 70VB", in order for the Vendor to supply electrical supplies to
the City (said original contract being referred to as the "original government contract"
or "original government contract documents").
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract documents are fully binding on
the parties and said terms and conditions are incorporated herein; provided, however,
that the City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
1
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
N/A.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Marisol Ordohez, Purchasing Manager, Finance -Purchasing Division, 300 North Park
Avenue; Sanford, Florida 32771, telephone number (407) 688-5028 and whose e-mail
address is Marisol.ordonez@sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
2
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the goods and services to be provided or performed shall be in
conformance with commonly accepted industry and professional codes and standards,
standards of the City, and the laws of any Federal, State or local regulatory agency.
(h). Public Records:
(I). IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
HOUCHIN, CMC, FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL,
300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771,
(11). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
3
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(111). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
(i). The Vendor shall adhere to all grantor requirements when the funds
derived for goods or services hereunder derive from grant funding.
(4). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
1!
It—
Entered this /day of 2019.
Attest. Rexel USA, Inc., a Delaware
oration.
n2J7 'Ae
Ja kie Fau
FI rid Region President
Att6st. City Of Sanford
By:
Traci Houchin, CIVIC, FCRM, City Clerk Jeff Tripp
Date:
Approved as to form and legal sufficiency.
William L. Colbert City Attorney
M
Exhibit "A"
[Attach original government contract]
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SUBMIT TO:
COUNTY OF VOLUSIA
PURCHASING & CONTRACTS
123 W. INDIANA AVE., RM. 302
DELAND, FL 32720-4608
AN EQUAL OPPORTUNITY EMPLOYER
CONTACT PERSON:
INVITATION TO BID
Vikky Bertling ..................... 386-626-6626
www.volusia.org/purchasing
Email: ..................... vbertling@volusia.org
DELAND:...... .................... . 386-736-5935
DAYTONA BEACH: ....... ... 386-257-6000
NEW SMYRNA BEACH: .... 386-423-3300
TITLE:
NUMBER:
SUBMITTAL DEADLINE:
Tuesday, October 23,
Electrical Supplies
18-B-1 70VB
2018,
1 at 3:00 p.m., EDT
DO NOT RESPOND TO THIS SOLICITATION ON LINE — SEE SECTION 2.5, DELIVERY OF BIDS
PRE BID DATE, TIME AND LOCATION:
A pre-bid conference will be held in the Purchasing Conference Room, 123
SUBMIrFALS RECEIVED AFTER
ABOVE DATE AND TIME WILL NOT
W. Indiana Avenue, 3rd Floor, Deland, FL, at 10:00 a.m., EDT, Wenesday,
BE CONSIDERED
October 3, 2018.
1
The vendor acknowledges that information provided in
this Bid is true and correct and agree to all terms and
conditions contained in this Bid and related Exhibits.
FIRM'S NAME:
Rexel USA, Inc.
10/18/2018
MAILING ADDRESS:
Authorized Signature Date
4150 N John Young Pkwy
Amanda Damian
CITY — STATE — ZIP:
Printed Name
Orlando, FL 32804
Outside Sales Representative
E-MAIL ADDRESS:
AMANDA.DAMIAN@REXELUSA.COM
Title
PHONE NUMBER:
FAX NUMBER:
FEDERAL I.D. or SOCIAL SECURITY NUMBER:
407-619-9752
N/A
20-5021845
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE
18-B-170VB, Electrical Supplies.docx Page 1 of 26
TABLE OF CONTENTS
1.0
SCOPE OF WORK............................................................................................... 3
1.1
Pricing............................................................................................................. 3
1.2
Delivery ........................................................................................................... 3
1.3
Billing and Payment........................................................................................ 3
1.4
Exhibits............................................................................................................4
2.0
SPECIAL CONDITIONS.......................................................................................4
2.1
Bid Closing Date............................................................................................. 4
2.2
Proposed Schedule.........................................................................................4
2.3
Point of Contact...............................................................................................
4
2.4
Questions, Exceptions, and Addenda............................................................. 4
2.5
Delivery of Bids............................................................................................... 5
2.6
Pre-bid Conference.........................................................................................
5
2.7
Bid Submittal Form..........................................................................................
6
2.8
Definition of Responsive and Responsible for this Bid ....................................
6
2.9
Local Preference Availability...........................................................................
7
2.10 Payment Terms...............................................................................................
7
2.11
Award Term.....................................................................................................
7
2.12
Termination.....................................................................................................
7
2.13
New Material...................................................................................................
9
3.0
DEFINITIONS.......................................................................................................9
4.0
SUBMITTAL REQUIREMENTS (Submit in the following order) .........................10
5.0
BID SUBMITTAL FORM.....................................................................................13
6.0
REFERENCES...................................................................................................15
7.0
CONFLICT OF INTEREST FORM.....................................................................16
8.0
DRUG-FREE WORK PLACE.............................................................................17
9.0
CERTIFICATION REGARDING DEBARMENT..................................................18
10.0
CERTIFICATION REGARDING DEBARMENT (SUB).......................................19
11.0
CERTIFICATION AFFIDAVIT BY CONTRACTOR AS LOCAL BUSINESS .......
20
12.0
CERTIFICATION AFFIDAVIT BY SUB CONTRACTOR AS LOCAL BUSINESS21
13.0
NOTIFICATION REGARDING PUBLIC ENTITY CRIME & DISCRIMINATORY
VENDOR LIST REQUIREMENTS & DISQUALIFICATION PROVISION ...........22
14.0
PROOF OF EXEMPTION...................................................................................
23
15.0
CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZEDCOMPANIES..............................................................................
24
16.0
HOLD HARMLESS AGREEMENT.....................................................................
25
18 -B -170V6, Electrical Supplies.dou Page 2 of 26
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed Bids to furnish
Electrical Supplies for the County of Volusia, Florida.
1.0 SCOPE OF WORK
The purpose of the Invitation to Bid is to solicit competitive, sealed Bids to furnish Electrical
Supplies for the County of Volusia, Florida. The resulting Master Agreement(s) may be
used by all County divisions on an as -needed basis. There is no guarantee of any
maximum expenditure by the County.
1.1 Pricing
A. Bidders shall complete of Attachment A — Price Comparison Sheet. Bidder shall
complete this list with appropriate offered pricing, manufacturer's name, and
product number. For purposes of bid comparison, pricing for one unit shall be
listed, not pricing for multiple units of each item.
B. The Bidder shall also complete Attachment B — Discount List, listing a fixed
percentage discount that applies to all items or a fixed discount by manufacturer.
Bidders must choose one or the other. Bidders shall list the minimum percentage
discount that will be offered.
C. All percentage discounts shall be applied to the Contractor's list/catalog prices.
The percentage discount offered shall remain firm for the term of the Agreement(s)
resulting from this ITB.
D. As stated elsewhere in this document, price shall not be the only criterion
evaluated for the determination of this ITB.
1.2 Delivery
A. Electrical related materials and supplies may be requested to be delivered to any
area of the County, but may also be picked up by a County employee with a valid
County of Volusia identification badge.
B. Local deliveries shall be provided at no additional cost to the County and shall
occur within 48 hours of order placement.
C. Special orders to be shipped from the factory shall be FOB destination, freight
allowed.
D. Contractor shall schedule delivery day and time with the ordering division to ensure
County personnel availability.
E. There shall be no minimum order either in quantity or cost pertaining to this bid.
1.3 Billing and Payment
A. In order for payments to be processed in a timely manner, invoices shall be sent
to the ordering division. It shall be the Contractor's responsibility to obtain the name
18-B-170VB, Electrical Supplies.dou Page 3 of 26
of the County employee placing the order and the correct division invoicing
address for each order.
B. If County staff is picking up the order, the employee's legibly printed name and
signature shall be obtained by the Contractor. Contractor shall verify billing
address with the employee at the time of pick up.
C. Purchase receipts and/or packing lists from Contractor shall clearly indicate where
the discounts have been applied.
1.4 Exhibits
A. Exhibit I —General Conditions and Instructions
B. Exhibit II — Insurance Requirements
C. Attachment A — Price Comparison Sheet
D. Attachment B — Discount List
2.0 SPECIAL CONDITIONS
2.1 Bid Closing Date
Bids must be received by the Volusia County Purchasing and Contracts Office, Room 302,
Third Floor, 123 West Indiana Avenue, Deland, FL, 32720-4608, no later than 3:00 p.m.,
EDT, on Tuesday, October 23, 2018. Bids received after this time will not be considered.
2.2 Proposed Schedule
September 19, 2018........ Invitation to Bid Available
October 3, 2018...............Pre-bid Conference
October 9, 2018...............Last Day to Receive Written Questions
October 23, 2018.............Bid Closing Date
2.3 Point of Contact
All inquiries regarding this solicitation shall be directed to the procurement analyst in
charge of this project as listed below:
Vikky Bertling, Procurement Analyst
Telephone: ........................ 386-626-6626
Fax: ................................... 386-736-5972
E-mail: ............................... vbertling@volusia.org
2.4 Questions, Exceptions, and Addenda
It is incumbent upon each Bidder to carefully examine this solicitation's specifications,
scope of work, terms, and conditions. Questions and exceptions concerning any Section
of this Bid shall be directed by letter, facsimile transmission, or by e-mail to the
18-B-170VB, Electrical Supplies.docx Page 4 of 26
Procurement Analyst named above in Section 2.3 who shall be the official point of contact
for this Bid.
Questions and exceptions shall be submitted no later than fourteen (14) days before the
closing date. Thereafter, no further questions or exceptions will be accepted or reviewed
by the County and Bidders' right to submit questions or exceptions will terminate and any
questions or exceptions not previously made shall be deemed waived. The issuance of a
written addendum is the only official method by which interpretation, clarification, or
additional information can be given and oral representations will not be binding on the
County.
If it becomes necessary for the County to revise any part of this ITB, an addendum will be
posted on the County's web site. It is each Bidder's responsibility to check the Volusia
County web site for any addenda at www. volusia.org/bidlist. Each Bidder should ensure
that they have received all addenda to this ITB before submitting their proposal. In their
proposals, Bidders must provide proof of receipt of each addendum by signing and
returning each addendum to the County. Failure to provide this proof may cause Bidder's
proposal to be rendered non-responsive. Each addendum issued by the County shall
become a material part of this solicitation.
2.5 Delivery of Bids
DO NOT RESPOND TO THIS SOLICITATION ON LINE
All Bids shall be sealed and delivered or mailed to (faxes/e-mails will not be accepted)
County of Volusia, Florida
Purchasing and Contracts Office, Room 302
123 West Indiana Avenue, 3rd floor
Deland, Florida 32720-4608
Mark package(s) "Bid #18-B-170VB, Electrical Supplies"
Note: Please ensure that if a third party carrier (Federal Express, UPS, etc.) is used, that
the third party is properly instructed to deliver the Bid Submittal only to Room 302, in the
Purchasing and Contracts Office on the third (3rd) floor at the above address.
Bids mailed to 123 West Indiana Avenue via the United States Postal Service (USPS) are
delivered to the Post Office, not to the physical address and, therefore, may not meet the
requirements of Section 2.1. To be considered, a Bid must be received and accepted in
the Purchasing and Contracts Office before the Bid closing date and time.
2.6 Pre-bid Conference
A. A pre-bid conference will be held in the Purchasing Conference Room, 123 W.
Indiana Avenue, 3rd Floor, Deland, FL, at 10:00 a.m., EDT, Wenesday, October
3, 2018. While this is not mandatory, all interested parties are encouraged to attend
and participate.
B. In accordance with the American Disabilities Act and Section 286.26, Florida
Statutes, persons with disabilities needing a special accommodation to participate
in the proceedings, or an interpreter to participate in any proceedings, should
18-B-170VB, Electrical Supplies.docx Page 5 of 26
contact the County's ADA Coordinator at 386-248-1760 for assistance, at least two
(2) business days before any meeting date.
Assisted listening system receivers are available for the hearing impaired, and can
be obtained from the Deputy Clerk by contacting the County's ADA Coordinator at
386-248-1760.
Read the full ADA Notice under The American with Disabilities Act (Title II), at
www.volusia.org/core/fileparse.php/4175/urit/ADANotice.pdf.
Read the County of Volusia Grievance Procedure under The Americans with
Disabilities Act (Title II).
2.7 Bid Submittal Form
A. See Submittal Requirements for complete details.
B. Each Bidder shall submit three (3) complete sets of the Bid Submittal:
• One (1) hard copy marked "ORIGINAL"
• One (1) hard copy marked "COPY"
Note: It is not necessary to return every page of the original solicitation
document with the hard copies of the Bid Submittal ORIGINAL and COPY;
return only the pages that require signatures or information as detailed in
Section 4.0.
• One (1) COMPLETE electronic copy on a CD or USB drive in PDF format
(Excel spreadsheets shall not be recorded in PDF). The electronic copy of the
Bid Submittal shall include all submittal requirements as detailed in Section
4.0.
Note the solicitation number and name of company on the CD or USB drive.
Do not send confidential information, proprietary information, or trade secrets.
The Invitation to Bid page and the Bid Submittal Form must be signed by an official
authorized to legally bind the Bidder to all Bid provisions. The Bid Submittal Form (Section
5.0) shall be signed by an authorized agent of the firm with documentation, such as a
Memorandum of Authority, that the individual is authorized to commit the firm to a contract.
2.8 Definition of Responsive and Responsible for this Bid
Each Bid submittal shall be evaluated for conformance as responsive and responsible
using the following criteria:
A. Proper submittal of ALL documentation as required by this Bid. (Responsive)
B. The greatest benefits to Volusia County as it pertains to: (Responsible)
1. Total Cost;
2. Delivery per Section 1.2;
3. Past Performance. In order to evaluate past performance, all Bidders are
required to submit a list of three (3) references / relevant projects completed
within the last three (3) years that are the same or similar in magnitude to this
ITB. The County of Volusia shall not be listed as a reference;
18-B-170VB, Electrical Supplies.dou Page 6 of 26
4. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Respondent's financial stability. All Respondents shall be prepared to
supply a financial statement upon request, preferably a certified audit of the
last available fiscal year.
Bidders are reminded that award may not necessarily be made to the lowest Bid. Rather,
award will be made to the lowest responsive, responsible, Bidder whose Bid represents
the best overall value to the County when considering all evaluation factors.
2.9 Local Preference Availability
This project is not funded by monies that prohibit the local preference provision and local
preference does apply per Exhibit I, General Conditions and Instructions Section 10. Local
Preference.
2.10 Payment Terms
A. The County will remit full payment on all undisputed invoices within forty-five (45)
days from receipt by the appropriate person(s) (to be designated at time of
Agreement) of the invoice(s) or receipt of all products or services ordered.
B. Pursuant to Chapter 218, Florida Statutes, the County will pay interest not to
exceed one percent (1 %) per month on all undisputed invoices not paid within thirty
(30) days after the due date.
C. The County has the capability of Electronic Funds Transfer (EFT). List any
discounts for prompt payment and/or willingness to accept Electronic Funds
Transfer (EFT) and the discount to be applied to such payments. Contractors
offering prompt payment discounts, for example 1 % - net 10, the discount shall be
taken if the check issue date is within specified time period from date of invoice.
By submitting a Bid (offer) to the County of Volusia, Florida, the Contractor expressly
agrees that, if awarded an Agreement, the County may withhold from any payment monies
owed by the Contractor to the County for any legal obligation between the Bidder and the
County including, but not limited to, real property taxes, personal property taxes, fees, and
commissions.
2.11 Award Term
The County is looking to promote partnership relationships within the policies and
procedures of public procurement. Pursuant toward that end, the successful Contractor(s)
shall be awarded an Agreement for an initial three (3) year term with the option for two (2)
subsequent one (1) year renewals. All renewals will be contingent upon mutual written
agreement and, when applicable, approval of County Council.
2.12 Termination
A. County may terminate this Agreement upon at least thirty (30) days prior written
notice to Contractor.
18-13-170V13, Electrical Supplies.dou Page 7 of 26
B. Contractor may terminate this Agreement upon at least ninety (90) days prior
written notice to County.
C. Upon receipt of notice of termination by the County from Contractor or upon
delivery of notice of termination from the County to Contractor, Contractor shall:
Stop work under the Agreement on the date and to the extent specified in
County's Notice of Termination.
2. Inform County of the extent to which performance is completed.
3. Place no further orders or subcontracts for materials, services or facilities
except as may be necessary for completion of such portion of the Work
under the Agreement as is not terminated and with the prior approval of the
County.
4. Assign to the County, in the manner, at the times, and to the extent directed
by the County, all of the right, title and interest of the Contractor under the
orders and subcontracts so terminated.
D. For all undisputed outstanding invoices submitted to the County prior to the
effective date of the termination and subject to Section 2.11 - Award Term, Section
2.10 - Payment Terms and this Section 2.12 - Termination, the County shall cause
payments to be made to Contractor within forty five (45) days of receipt of invoice.
Contractor shall invoice the County for any sums Contractor claims to be owed by
County under this Agreement for work performed from the last invoice to the
effective date of termination. County shall review such invoice for payment and
County shall pay any undisputed amount within forty five (45) days.
E. With the approval of the County and to the extent required by the County, the
Contractor shall, upon termination, settle all outstanding liabilities and all claims
arising out of such termination. County's approval of such settlements shall be final
for all the purposes of a termination under this Section 2.12 - Termination. In
addition, Contractor shall transfer title and deliver to the County, in the manner, at
the times, and to the extent, if any, directed by the County, Deliverables, work -in -
progress, reports, models, studies, and other materials produced as a part of, or
acquired in connection with the performance of the Work terminated.
F. If Contractor fails to cure a breach within ten (10) calendar days after receipt of
notice from the County of said breach, the County may take over the Work and
complete the Work, and the Contractor shall be liable to the County for any
increased cost of the Project reasonably incurred by the County to complete the
Contractor's unfinished Work. As such, the County may apply unpaid
Compensation due and owing to the Contractor prior to the default as a set off
against the costs incurred by the County for taking over such Work.
G. The right of termination provided to the County and the Contractor herein shall be
cumulative of all other remedies available at law.
H. All provisions of this Agreement which impose or contemplate continuing
obligations on a party will survive the expiration or termination of this Agreement.
18-B-170VB, Electrical Supplies.dou Page 8 of 26
2.13 New Material
Unless otherwise provided for in this specification, the Contractor represents and warrants
that the goods, materials, supplies, or components offered to the County under this
Agreement are new, not used or reconditioned, and are not of such age or so deteriorated
as to impair their usefulness or safety and that the goods, materials, supplies, or
components offered are current production models of the respective manufacturer. If the
Contractor believes that furnishing used or reconditioned goods, materials, supplies, or
components will be in the County's interest, the Contractor shall so notify the County
Procurement Analyst in writing no later than fourteen (14) working days prior to the date
set for opening of Bids in accordance with Section 2.4. The notice shall include the reasons
for the request and any benefits that may accrue if the County authorizes the bidding of
used or reconditioned goods, materials, supplies, or components.
3.0 DEFINITIONS
As used in this Bid, the following terms shall have the meanings set forth below:
Agreement: Result from this solicitation between the County and the Contractor, which is
this Bid, along with any written addenda and other written documents, which are expressly
incorporated by reference.
Agreement Administrator: The Director of Purchasing and Contracts or designee shall
serve as Agreement Administrator. The Agreement Administrator shall be responsible for
addressing any concerns within the scope of the Agreement. Any changes to the resulting
Agreement shall be made in writing and authorized by the Director of Purchasing and
Contracts.
Bid: A Contractor's offer to the County in response to an invitation to bid (ITB) issued by
a purchasing authority.
Bidder: One who submits a response to an invitation to bid (ITB).
Contractor: The person or entity duly authorized, upon award of an invitation to bid (ITB),
to have an Agreement with the County to provide the product and/or services set forth
herein and incurring liability for the same.
Contractor's Proiect Manager: The Project Manager has responsibility for administering
this Agreement for the successful Bidder(s) and will be designated prior to the issue of the
resulting Master Agreement or Purchase Order.
County: Shall mean the County of Volusia (a body corporate and politic and a subdivision
of the State of Florida) including its districts, authorities, separate units of government
established by law, ordinance or resolution, partners, elected and non -elected officials,
employees, agents, volunteers, and any party with whom the County has agreed by
contract to provide additional insured status.
County's Proiect Manager(s): The Project Manager(s) have responsibility for the day-to-
day administration of the resulting Agreement for the County and will be designated prior
to award of the resulting Master Agreement or Purchase Order.
18-B-170VB, Electrical Supplies.docx Page 9 of 26
Day: The word "day" means each calendar day or accumulation of calendar days.
Director: The Director of Purchasing and Contracts for the County of Volusia, FL.
Master Agreement: The payment vehicle through with the successful Bidder(s) shall be
compensated. This Agreement will be issued in accordance with the specifications, terms,
and conditions of this Bid document and shall be valid for a specified period of time with a
specific dollar value, which shall not be exceeded annually.
Person or Persons: An individual, firm, partnership, corporation, association, executor,
administrator, trustee, or other legal entity, whether singular or plural, masculine or
feminine, as the context may require.
Preference: The method of the reducing the proposed Bid or quote price by a designated
percentage for the sole purpose of determining the lowest price when compared to other
prices submitted during a competitive solicitation.
Protest: See process at www.volusia.org/purchasing.
4.0 SUBMITTAL REQUIREMENTS (Submit in the following order)
It is not necessary to return every page of this document with the Proposal; return only the
pages that require signatures or information requested below.
® Completed Invitation to Bid Cover Page signed by an authorized agent of the firm, as
listed on the Florida Department of State, Division of Corporations' Sunbiz report available
at www.sunbiz.org (Sunbiz), shall be required. If anyone other than the officers listed on
the Sunbiz website will be signing this ITB, a memorandum of authority signed by an officer
of the firm allocating authorization shall be required. If firm is not currently registered as a
vendor in the State of Florida (Sunbiz), include documentation designation of contracting
authority. The memorandum of authority shall be on the firm's letterhead and shall clearly
state the name, title and contact information for the individual designated by the firm.
® Required Copies and Electronic Copy on CD or USB drive (see Section 2.7)
® Provide a Florida Department of State, Division of Corporations' Sunbiz report
available at www.sunbiz.org.
3 Completed Bid Submittal Form (use attached form Section 5.0).
M References - List at least three (3) recent references where the proposed products has
been provided within the past three (3) years. Use of the attached form (Section 6.0) will
aid in evaluation. Unless specifically asked by the County, the County of Volusia shall not
be listed as a reference.
® Business Tax Receipt (BTR)
18-13-170V13, Electrical Supplies.docx Page 10 of 26
To be responsive to this solicitation, each Bidder who is currently required to have a
Business Tax Receipt (BTR) at the time of submittal shall provide a copy of their current
BTR in their response to this solicitation.
There are two exceptions to this Bid submission requirement:
1. If Bidder's business does not have a physical location in Lake, Orange, Osceola,
Seminole, or Volusia County, no submission is required, OR
2. If Bidder's business type is exempt, submit with proposal a Proof of Exemption
approved by the Volusia County Revenue Director (see Section 14.0).
For more information and to access Ch. 114, Article 1, Sect. 114-1 of the Volusia County
Code of Ordinances, see www.volusia.org/revenue/local-business-tax/business-tax-
frequently-asked-guestions.stml
® Insurance - (See Exhibit II) Evidence of required insurance coverage or proof of
insurability in the amounts indicated. If available, a properly completed ACORD Form is
preferable. Final forms must contain the correct solicitation and/or project number and
Volusia County contact person. Contractor shall provide the required insurance detailed
in Exhibit II for the entire Term of the agreement. Regardless of anything submitted as
proof of insurance, Contractor shall comply with all requirements of Exhibit II.
Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall
submit a copy with the proposal.
Incorporated and unincorporated firms that qualify for an exemption under the Florida
Workers' Compensation law in Chapter 440, Florida Statutes, shall submit an executed
Hold Harmless Agreement (see Section 15.0) relieving the County of liability in the event
they and/or their employees are injured while providing goods and/or services to the
County.
® Conflict of Interest Form (use attached form Section 7.0) All Bidders shall properly
complete, have notarized, and include with their Bid Submittal the attached statement
disclosing any potential conflict of interest that the Bidder may have due to ownership,
other clients, contracts, or interests associated with this project.
Addenda issued subsequent to the release of this solicitation must be signed and returned
with the firm's Bid. Failure to return signed addenda may be cause for the Bid to be
considered non-responsive.
® W-9 Include a completed W-9 form. If the firm is not registered with Volusia County, on-
line registration is available at www.volusia.org/purchasing under Vendor Self Service,
which links to the registration site and the W-9 form can be accessed through this site as
well.
® Certification Affidavit by Local Business (use attached forms 11.0 and 12.0) All Bidders
shall complete, have notarized, and include with their Bid Submittal the attached
statement(s) confirming Local Preference Eligibility.
® Drug -Free Work Place form (use attached form Section 8.0).
18-B-170VB, Electrical Supplies.docx Page 11 of 26
® Certification Regarding Debarment — Prime (use attached form Section 9.0).
L] Certification Regarding Debarment — Sub if applicable (use attached form Section
10.0).
E] CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZED COMPANIES (use attached form in Section 15.0)
M Attachment A — Price List
® Attachment B — Discount List
All Bidders shall be prepared to supply a financial statement upon request, preferably a certified
audit, but a third party prepared financial statement and the latest D & B report will be accepted.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
18-B-170VB, Electrical Supplies.docx Page 12 of 26
October 18 , 2018
5.0 BID SUBMITTAL FORM
TO: County of Volusia, Florida
Office of Director of Purchasing and Contracts
123 W. Indiana Avenue, Room 302
Deland, FL 32720-4608
The undersigned hereby declare(s) that [firm name] Rexel USA, Inc.
has carefully examined the specifications to furnish Electrical
Supplies, for which Bid Submittals were advertised to be received no later than 3:00 p.m., EDT,
on Tuesday, October 23, 2018, and further declares that the firm will furnish the Electrical
Supplies according to specifications.
Complete Attachments A and B and return with Bid submittal.
(Open Attachments A and B from website, perform "file save as" and save spreadsheets to your
computer. Fill in pricing and discount percentages, preferably electronically.)
Include Attachments A and B in Excel format (not Of) on CD with the rest of your
submittal documents.
The County reserves the right to negotiate with the awarded vendor for additional services
similar in nature not known at the time of Bid closing.
Sole Proprietor ❑ Yes ® No Total number employees ............... 27,000
F.O.B. Destination, freight allowed for special orders only
Delivery per Section 1.2:
Prompt payment discount, if applicable: 1
Do you accept electronic funds transfer (EFT)?
Do you offer a discount for electronic funds transfer (EFT)?
(maximum of 48 hours)
10 Days; Net 45 Days
® YES ❑ NO
❑ YES, % ® NO
The County of Volusia reserves the right to reject any or all proposals, to waive informalities, and
to accept all or any part of any proposal as may be deemed to be in the best interest of the County.
I hereby certify that I have read and understand the requirements and terms and conditions of
this Invitation to Bid No. 18-B-170VB, "Electrical Supplies", including all exhibits and
attachments (as amended) and that I, as the Bidder, will comply with all requirements, and that I
am duly authorized to execute this proposal/offer document and any Agreement(s) and/or other
transactions required by award of this ITB.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
18-B-170VB, Electrical Supplies.dou Page 13 of 26
Further, as attested to by below signature, I will provide the required insurance, per Exhibit ll,
Insurance, upon notification of recommendation of award.
The vendor acknowledges that information provided in this Bid is true and correct:
t
Authorized Signature
Amanda Damian
Printed Name
Outside Sales Representative October, 18, 2018
Title Date
Rexel USA, Inc.
Company Name
4150 N John Young Parkway Orlando, FL 32804
Full Address N/A AMANDA.DAMIAN REXELUSA.COM
407-619-9752 @
Telephone Fax E-mail Address
786667282 20-5021845
Dunn & Bradstreet # Federal I.D. #
18-B-170VB, Electrical Supplies.docx Page 14 of 26
6.0 REFERENCES
Agency #1
Gatorade
Address
1650 S Poinciana Blvd
City, State, ZIP
Kissimmee, FL 34758
Contact Person
Jim Messina
E-mail
James.messinajr@pepsico.com Phone: 407-846-5974
Date(s) of Service
2017, 2018
Type of Service
Electrical Supplies
Comments:
We have been serving this company for a long time, I personally have served them 2017,2018
Agency #2
CITY OF ST CLOUD
Address
5701 Michigan Ave.
City, State, ZIP
St. Cloud, FI 34772
Contact Person
Steven Lowe
E-mail
steven.lowe@stcloud.org Phone: 407-791-0861
Date(s) of Service
2017, 2018
Type of Service
Electrical Supplies
Comments:
We have been serving this company for a long time, I personally have served them 2017, 2018.
Used to work with Clarimundo Evelyn now work with Steven Lowe.
Agency #3
TITAN AMERICA
Address
343 Thorpe Rd
City, State, ZIP
Orlando, FL 32824
Contact Person
Mike Acevedo
E-mail
macevedo@titanamerica.com Phone: 407-850-5469
Date(s) of Service
2017, 2018
Type of Service
Electrical Supplies
Comments:
We have been serving this company for a long time, I personally have served them 2017,2018.
18-B-170VB, Electrical Supplies.docx Page 15 of 26
7.0 CONFLICT OF INTEREST FORM
I HEREBY CERTIFY that
1. I, (printed name) Amanda Damian , am the
(title) Outside Sales Representative and the duly authorized representative of
the firm of (Firm Name) Rexel USA, Inc. whose address is
4150 N John Young Pkwy Orlando, FL 32804 , and that I possess the
legal authority to make this affidavit on behalf of myself and the firm for which I am acting; and,
2. Except as listed below, no employee, officer, or agent of the firm have any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project; and,
3. This Bid Submittal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a Bid for the same services, and is in all respects fair and
without collusion or fraud.
EXCEPTIONS to items above (List):
Signature:
Printed Name: Amanda Damian
Firm Name: Rexel USA, Inc.
Date: October 18, 2018
STATE OF
COUNTY OF
Sworn to and subscribed before me this
who haslhave produced
(Seal)
day of , 20 , by
who islare personally known to me or
as identification.
NOTARY P UBLIC — STATE OF
Type or print name:
Commission No.:
Commission Expires:
18-B-170VB, Electrical Supplies.docx Page 16 of 26
8.0 DRUG-FREE WORK PLACE
The undersigned firm, in accordance with Florida statute 287.087, hereby certifies that
Rexel USA, Inc. does:
(Name of Firm)
Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
Give each employee engaged in providing the commodities or contractual services that are
proposed a copy of the statement specified in subsection (1).
In the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under proposal, the employee will propose by
the terms of the statement and will notify the employer of any conviction of, or plea of guilty or
nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Amanda Damian Outside Sales Representative
Name and Title
j.
Signature
Rexel USA, Inc.
Firm
4150 N John Young Pkwy
Street address
Orlando, FL 32804
City, State, Zip
10/18/2018
Date
18-B-170VB, Electrical Supplies.docx Page 17 of 26
9.0 CERTIFICATION REGARDING DEBARMENT
Certification Regarding
Debarment, Suspension,
And Other Responsibility Matters
Primary Covered Transactions
TO BE COMPLETED BY CONTRACTOR
A. The prospective primary participant (contractor) certifies to the best of its knowledge and belief,
that it and its principals (subcontractors and suppliers):
Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three (3) year period preceding this bid proposal been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (Federal, State,
or local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
3. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (A) (2) of this certification; and
4. Have not within a three-year period preceding this bid proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this bid proposal.
Amanda Damian Outside Sales Representative October 18, 2018
Name and Title
Signature
Rexel USA, Inc.
Firm
4150 N John Young Pkwy
Street address
Orlando, FL 32804
City, State, Zip
Date
18-B-170VB, Electrical Supplies.docx Page 18 of 26
10.0 CERTIFICATION REGARDING DEBARMENT (SUB)
Certification Regarding
Debarment, Suspension, Ineligibility
And Voluntary Exclusion
TO BE COMPLETED BY ALL SUB -CONTRACTORS
A. The prospective participant (sub -contractor) certifies to the best of its knowledge and belief, that it
and its principals (subcontractors and suppliers):
Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three (3) year period preceding this bid proposal been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (Federal, State,
or local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (A) (2) of this certification; and
4. Have not within a three-year period preceding this bid proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
B. Where the prospective participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this bid proposal.
Amanda Damian Outside Sales Representative October 18, 2018
Name and Title Date
Signature
Rexel USA, Inc.
Firm
4150 N John Young Pkwy
Street address
Orlando, FL 32804
City, State, Zip
18-B-170VB, Electrical Supplies.docx Page 19 of 26
11.0 CERTIFICATION AFFIDAVIT BY CONTRACTOR AS LOCAL BUSINESS
This form must be signed and sworn to in the presence of a notary public or other official authorized to
administer oaths.
A. This sworn statement is submitted to County of Volusia, FL, Purchasing and Contracts;
By: Amanda Damian Outside Sales Representative
(Authorized individuals name and title)
For: Rexel USA, Inc.
(Name of Company/Individual submitting sworn statement)
B. Local Preference Eligibility
I. Vendor has been in business for a minimum of six (6) months prior to the date of Bids or
quote O Yes ® No
2. Vendor has proof of local business in the form of a business tax receipt from a local
jurisdiction per Volusia County Local Preference ordinance ® Yes O No
I understand that the submission of this form to the contracting officer for Volusia County, Florida,
is valid through the end of term of the awarded Agreement. I also understand that failure to notify
the County of Volusia of a change in address out of the local area may result in breach of Agreement.
(Signature)
STATE OF
COUNTY OF
Sworn to and subscribed before me this day o
who has/have produced
(Seal)
f , 20 , by
who islare personally known to me or
_ as identification.
NOT,I RY PUBLIC — STATE OF
Type or print name:
Commission No.:
Commission Expires:
18-B-170VB, Electrical Supplies.docx Page 20 of 26
12.0 CERTIFICATION AFFIDAVIT BY SUB CONTRACTOR AS LOCAL BUSINESS
This form must be signed and sworn to in the presence of a notary public or other official authorized to
administer oaths.
A. This sworn statement is submitted to County of Volusia, FL, Purchasing and Contracts;
IM
For:
Amanda Damian Outside Sales Representative
(Authorized individuals name and title)
Rexel USA, Inc.
(Name of Company/Individual submitting sworn statement)
B. Local Preference Eligibility
1. Vendor has been in business for a minimum of six (6) months prior to the date of Bids or
quote O Yes ® No
2. Vendor has proof of local business in the form of a business tax receipt from a local
jurisdiction per Volusia County Local Preference ordinance M Yes O No
I understand that the submission of this form to the contracting officer for Volusia County, Florida,
is valid through the end of term of the awarded Agreement. I also understand that failure to notify
the County of Volusia of a change in address out of the local area may result in breach of Agreement.
(Signature)
STATE OF
COUNTY OF
Sworn to and subscribed before me this
who has/have produced
(Seal)
day of , 20 , by
who islare personally known to me or
as identification.
NOTARYPUBLIC — STATE OF
Type or print name:
Commission No.:
Commission Expires:
18-B-170VB, Electrical Supplies.docx Page 21 of 26
13.0 NOTIFICATION REGARDING PUBLIC ENTITY CRIME & DISCRIMINATORY
VENDOR LIST REQUIREMENTS & DISQUALIFICATION PROVISION
A. Pursuant to Florida Statutory requirements, potential Bidders are notified:
287.133(2)(a) A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a Bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a Bid, proposal, or reply on a contract with a public
entity for the construction or repair of a public building or public work; may not submit Bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business
with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted vendor list.
287.133(2)(b) A public entity may not accept any Bid, proposal, or reply from, award any contract
to, or transact any business in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO
with any person or affiliate on the convicted vendor list for a period of 36 months following the date that
person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed
from the list pursuant to paragraph (3)(f). A public entity that was transacting business with a person at the
time of the commission of a public entity crime resulting in that person being placed on the convicted vendor
list may not accept any Bid, proposal, or reply from, award any contract to, or transact any business with
any other person who is under the same, or substantially the same, control as the person whose name
appears on the convicted vendor list so long as that person's name appears on the convicted vendor list.
287.134(2)(a) An entity or affiliate who has been placed on the discriminatory vendor list may not
submit a Bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not
submit a Bid, proposal, or reply on a contract with a public entity for the construction or repair of a public
building or public work; may not submit Bids, proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity; and may not transact business with any public entity.
287.134(2)(b) A public entity may not accept any Bid, proposals, or replies from, award any
contract to, or transact any business with any entity or affiliate on the discriminatory vendor list for a period
of 36 months following the date that entity or affiliate was placed on the discriminatory vendor list unless
that entity or affiliate has been removed from the list pursuant to paragraph (3)(0. A public entity that was
transacting business with an entity at the time of the discrimination resulting in that entity being placed on
the discriminatory vendor list may not accept any Bid, proposal, or reply from, award any contract to, or
transact any business with any other entity who is under the same, or substantially the same, control as the
entity whose name appears on the discriminatory vendor list so long as that entity's name appears on the
discriminatory vendor list.
B. By submitting a proposal, the Bidder represents and warrants that the submission of its proposal
does not violate Section 287.133, Florida Statutes (2005), nor Section 287.134, Florida Statutes (2005).
C. In addition to the foregoing, the Bidder represents and warrants that Bidder, Bidder's
subcontractors and Bidder's implementer, if any, is not under investigation for violation of such statutes.
D. Bidder should read carefully all provisions of 287.133 and 287.134, Florida Statutes (2005).
18-B-170VB, Electrical Supplies.docx Page 22 of 26
14.0 PROOF OF EXEMPTION
BUSINESS SERVICES
REVENUE DIVISION
123 W. INDIANA AVE. • Room 103 • DELAND, FL 32720-4602
Volusia County PHONE: 386-736-5938 • FAX: 386-822-5729
FLORIDA W IVIII. volusia. ore/revenue
I certify that the business known as (business name)
providing Electrical Supplies
Orlando , (city)
❑ Florida Statute 205.063
❑ Florida Statute 205. 064
www.vol usia.orgJrevenue/local-business-tax/business-tax-frequently-asked-questions.stml
services, which is located at (street address) 4150 N John Young Pkwy
Florida , falls under the business tax exemption described in:
El Florida Statute 205.065 ❑ Florida Statute 205. 191
® Florida Statute 205. 162 ❑ Florida Statute 205. 192
❑ Florida Statute 205. 171
OR is the type of business indicated below:
❑ Child Care—Residential
❑
Insurance Adjuster, Agent, ❑ Radio/Television Station
❑ Commercial Rentals
or Company ❑ Religious Institution
❑ Door to Door/Peddler Sales
❑
Pharmacist/Pharmacy ❑ Residential Rentals over 6months
(Prescription Drugs Only) ❑ Sale of Alcoholic Products only
Amanda Damian
(Authorized Signature)
(Printed Name)
STATE OF
COUNTY OF
Sworn to and subscribed
before
me this day of 20 by
who istare personally known to me or
who has/have produced
as identification.
NOTARY PUBLIC — STATE OF
Type or print name:
Commission No.:
(Seal)
Commission Expires:
A business that falls under one of the exempt classifications listed above is not required to have a Volusia County
Business Tax Receipt.
Revenue Director/Designee
18-13-170\16, Electrical Supplies.docx Page 23 of 26
16.0 CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZED COMPANIES
I hereby certify that neither the undersigned entity, nor any of its wholly owned
subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or
business associations, that exists for the purpose of making profit have been placed on the
Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida
Statutes, or are engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars
or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned
subsidiaries, majority- owned subsidiaries, parent companies, or affiliates of such entities or
business associations, that exists for the purpose of making profit are on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in
the Iran Petroleum Energy Sector List, created pursuant to s.
21.5.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined
in said statute.
I understand and agree that the County may immediately terminate any contract
resulting from this solicitation upon written notice if the undersigned entity (or any of those
related entities of respondent as defined above by Florida law) are found to have submitted a false
certification or any of the following occur with respect to the company or a related entity: (i) it
has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott
of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been
placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies
with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in
business operations in Cuba or Syria.
Name of Respondent: Amanda Damian, Rexel USA, Inc.
(Authorized Signature)
Title: Outside Sales Representative
Date: October 18, 2018
18-B-170VB, Electrical Supplies.dou Page 24 of 26
Not Applicable- Rexel.
16.0 HOLD HARMLESS AGREEMENT
-, (print owner's name), am the owner of
(print company name), an incorporated /
unincorporated business operating in the State of Florida. As such, I am bound by all laws of the state of
Florida, including but not limited to those regarding the workers' compensation law.
I hereby affirm that I or [the above-named business] employs fewer than four employees, all of
whom are listed below, including myself, and therefore, the business is exempt from the statutory
requirement for workers' compensation insurance for its employees. I certify that I will provide the County
of Volusia with the name of each new employee together with all required waivers and releases for each
prior to any employee being allowed to work to provide services under the contract set forth below. If any
such employee is allowed to work without a signed waiver and release, such action will be a material breach
of this Agreement. All signed waivers and releases shall be furnished before the commencement of any
work by an employee or the undersigned to the County Project Manager or designated county
representative.
On
entered into a contract for
20 , the County of Volusia and I or [the above-named business]
(hereinafter "Agreement") which is incorporated by reference herein.
(please insert name of contract),
On behalf of myself, my business, and the employees listed below, I and they hereby agree to waive
and release any and all workers' compensation claims or liens under Chapter 440, Florida Statutes, against
the County of Volusia and its agents, officials and employees, arising from any work or services provided
under the Agreement whether or not it shall be alleged or determined that the act was caused by intention,
or through negligence or omission of the County of Volusia or its agents, officials and employees or
subcontractors.
In the event that a workers' compensation claim or lien is made against the County of Volusia
and/or its agents, officials or employees by myself or my employees or agents as a result of any work or
services performed under the Agreement, I agree to indemnify, keep and hold harmless the County of
Volusia, Florida, its agents, officials and employees, against all injuries, deaths, losses, damages, claims,
liabilities, judgments, costs and expenses, direct, indirect or consequential (including, but not limited to,
fees and charges of attorneys and other professionals) arising out of the Agreement with the County of
Volusia, whether or not it shall be alleged or determined that the act was caused by intention or through
negligence or omission of the County of Volusia or its employees, agents, or subcontractors. I or the above-
named business shall pay all charges of attorneys and all costs and other expenses incurred in connection
18-B-170VB, Electrical Supplies.docx Page 25 of 26
with the indemnity provided herein, and if any judgment shall be rendered against the County of Volusia
in any action indemnified hereby, 1 or the above-named business shall, at my or its own expense, satisfy
and discharge the same. The foregoing is not intended nor should it be construed as, a waiver of sovereign
immunity of the COUNTY OF VOLUSIA under Section 768.28, Florida Statutes.
Owner.'
(print name)
(signature)
Employee 1:
(print name)
(signature)
Employee 2:
(print name)
(signature)
Employee 3:
(print name)
(signature)
STATE OF_
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18-B-170VB, Electrical Supplies.docx Page 26 of 26
October 5, 2018
COUNTY OF VOLUSIA
PURCHASING & CONTRACTS DIVISION
123 West Indiana Avenue, Room 302
Deland, Florida 32720-4608
(386) 736-5935 ♦ Fax: (386) 736-5972
www.volusia.orci
Subject: ADDENDUM NO. 1 to ITB No. 18-B-170VB, "Electrical Supplies"
This addendum is being issued to clarify questions and make changes to the Invitation to Bid (ITB). This document and all
changes, as listed below, shall become an integral part of the ITB and shall take precedence over what was previously stated
in the ITB document.
**NOTICE**
Posted to the Website:
Attachment A — Price Comparison Sheet, Revision I has been posted to the County website. Copper wiring has
been removed. Failure to submit pricing on Attachment A — Price Comparison Sheet, Revision I may result in
submittal being deemed non-responsive.
Questions:
Q 1: When does the current contract expire and how long is this contract for?
A ] : 'file current Agreement expires December 18, 2018. I'er Section 2.11 of the ITB, the Agreement wi11 be for three
(3) years with the option of two (2) one (1) year renewals.
Q2: When is a business tax receipt needed?
A2: Per Section 4.0, a Business Tax Receipt shall be submitted if the Bidder has a physical location in Lake, Orange,
Osceola, Seminole, or Volusia County.
Q3: Section 1.2 refers to special orders allowing freight but local deliveries should be at no additional cost. What if
parts are special ordered from different manufacturers, shipped directly to the distribution center, and the
Contractor delivers it to the requesting division?
A3: Freight charges for special orders, whether delivered to County or a distribution center, may be passed on to the
County. Proof of actual freight charges shall be provided with resulting invoice.
Q4: Attachment A has copper wire and PVC products which fluctuate often, can they be removed?
A4: Copper wire has been removed From the price comparison list. The County does not feel the pricing for PVC
products fluctuates enough to remove these items.
Q5: Does the County still install Parabolic fixtures?
A5: There are County locations where Parabolic fixtures are still installed and replacement parts are required.
Q6: Is 18-B-170VB an all or nothing bid?
A6: Bidders shall submit pricing on all the items listed on Attachment A. List price should reflect prices offered to
the general public at the time of bidding. The County reserves the right to verify list prices.
All other terms and conditions remain unchaneed.
END OF ADDENDUM NO. 1
Total Pages: 2
If there are any questions, please contact the staff member responsible for this project, Vikky Bertling, Procurement Analyst
I, at phone: (386) 626-6626 or via E-mail: vbertling@volusia.org.
Vendor:
KXTHYS' MBA, CPPB, CPPO
Procurement lan �ge r
Purchasing and Contracts Division
Please sign and return with proposal 18-B-170VB
Rexel USA, Inc.
Signed by (Name/Position):
Amanda Damian Outside Sales Representative
Phone No.: 407-619-9752 Date: 10/18/2018
PAILURETO RETURN MIS FORM WITH THE BID WEPROPOSAL 'TO BE RL,*.,%,'])EREI).,V{),N'-R[',VI'O,,'%'SITE
Addendum 1