2102 PBA 18/19-49, Fencing, All-Rite Fencinge. SXKFORD ❑
FINANCE DEPARTMENT
PURCHASING DEPARTMENT
TRANsm[TTAL MEMORANDUM
TO: City Clerk/Mayor
RE:
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
F]
Development Order
F]
Mayor's signature
F]
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
Safe keeping (Vault)
n
Ordinance
F]
Deputy City Manager
F]
Performance Bond
❑
Payment Bond
F]
Resolution
❑
City Manager Signature
El
❑
City Clerk Attest/Signature
F]
City Attorney/Signature
Once completed, please:
n Return originals to Purchasing- Department
F] Return copies
n
Special Instructions:
LiL*� 13ojazLzi4eAr
From
SharePoint—Finance—Purchasing_y-orms - 2018.doc
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Date
All -Rite Fence Services, Inc. Piggyback Contract (PBA 18/19-49) (Fencing)
The City of Sanford ("City") enters this "Piggyback" Contract with All -Rite Fence
Services, Inc., a Florida corporation (hereinafter referred to as the "Vendor"), whose
principal address 5115 Old Winter Garden Road; Orlando, Florida 32811, under the terms
and conditions hereinafter provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
School Board of Brevard County, Florida, said contract being identified as
"Purchasing Solicitation (ITB #16 -B -069 -LU Fencing Contractor Services (Co-op))",
as may have been amended, in order for the Vendor to provide all fencing goods and
services relating to the City's various projects (said original contract being referred to
as the "original government contract").
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein; provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
(a). Time Period ("Term") of this Contract: (state N/A if this is not applicable).
N/A. Notwithstanding any provisions, however, this Contract shall not be operative
for a period of time exceeding 5 years.
(b).. Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is Bilal Iftikhar; Public Works/Utility Director; Utilities, Public Works Department, City Hall;
City of Sanford, Florida; 300 North Park Avenue; Sanford, Florida 32771, telephone
number 407-688-5144, facsimile transmittal number 407-688-5085 and whose e-mail
address is Bilal.lftikhar@Sanfordfl.gov.
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the services to be provided or performed shall be in conformance with
commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any Federal; State or local regulatory agency.
(h).
(1). IF THE CONTRACTORNENDOR HAS QUESTIONS
j r • i11 1 111• o . I
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN,
CITY CLERK, CITY OF SANFORD,
CITY HALL,
300 NORTH
PARK
AVENUE, SANFORD,
FLORIDA
327711
TRACI.HOUCHIN@SANFORDFL.GOV.
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
Entered this j'day of 2019.
4
Attest,
William R. Glidewell
Vice President
Attest.*
0"Ao&ctbj�tmoi ag
Traci Houchin, City Clerk, CMC, FCRM
Approved, as to form and legal. sufficiency
Villi m L. Colbert City AttbrMy
7--
4 r A
5
All -Rite Fence Services, Inc., a Florida
corporation.
By: ayz�l
David R. Glidewell
President
Date: -71 Ei �cl
City Of Sanford
By:
Jeff Triplett, M
Date:
Exhibit "A"
[Attach original government contract]
�����
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SCHOOL BOARD 0F BREVARDCOUNTY, FLORIDA �&g �� ���
BC�AR0AGE|NDA�EKU—K0orch15.2O18 ''=` '�*�/«
PURCHASING SOLICITATION ITB #16 -B -069 -LU Fencing Contractox-5grAFAR"Ap
Z (ITB) Invitation ToBid (ITN) Invitation ToNegotiate El /P@\ Piggyback
0 (RFP) Request For Proposal (RFQ) Request For Qualifications El (SC) State Contract
0 (SS) Sole Source
REQU8ESJONR: Plant Operations &Maintenance Legal Review: [] Yes Z No
VENDOR NAME
AMOUNT AWARDED
REQUIRED PRODUCTS/SERVICES
Commercial Fence Contractors,
$300,000.00
Fencing Repair and installation
Inc.
Estimated
0
East Coast Fence & Guardrail, Inc.
Variance
N/A
All -Rite Fence Services, Inc.
Total
$300,000.00
El
Contract Renewal
New Contract Amount
$300,000.00
N
Recurring Contract
Previous Contract Amount
Various
0
New Contract
Variance
N/A
DISCUSSION:
Original Fencing Contract was awarded on 1/22M3 and expired on 1/22/16. Plant Operations and
Maintenance elected borebid this work instead ofrenewing the contract. Anew bid package was issued
onNovember 1O.2O15.and osingle bid was received. Plant Operations & Maintenance recommended all
bids be rejectedand onew bid package was issued on2/3V15.
CONTRACT TERM:
The initial contract term ohoU commence March 18. 2016 and continue until March 15, 2018. Request
authority for the Director of Purchasing and Warehouse Services to renew the contract for one (1) additional
two (2) year period contingent upon the recommendation of the Director of P|ord Operations and
Maintenance and contract review.
kis the recommendation of Dane Theodore, Assistant Superintendent of Facilities, and Jim Powers, Acting
Director of Plant Operations & Maintenance, to approve the attached bid tabulation with Commercial Fence
Contractors, Inc., East Coast Fence & Guardrail, Inc. & All -rite Fence Services, Inc. in the estimated amount
of $300,000.
The award shall boutilized as follows: for projects $3,000 orless, staff may select any one ofthe awarded
vendors; for projects greater than $3.O0Ostaff shall send arequest for quote hoall awarded vendors and
shall award the project to the vendor who submits the lowest responsive, responsible quote.
AUTHORITY FOR ACTION:
Florida Administrative Code OA-1.O12UB\
OFFICE OFPURCHASING SERVICES
Z7WoJUDGE FRAN JAM|ESOmVVAY
TABSHEET
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ITB #16 -B -069 -LU
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Fencing Contractor Services (Co-op)
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3, 2016 at 2:00
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Opened B: Amy Lucey,February
Opened P Y Y Y Y
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Witnessed By: Blake Stinson, Purchasing Clerk
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This is the tabsheet showing award recommendation
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pending Board Approved March 15, 2016
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Date Solicited: 1120116
Date Opened:213116
# Solicitated 168
# Planholders 15
# Bids 3
Completed ITB Cover Page
yes
yes
yes
FL Dept. of State Division of Corporations Number
yes
yes
yes
Completed Bid Submittal Form
yes:
yes
yes
Addenda (if applicable)
n1a
n1a
n/a
Drug Free Certification
yes
yes
yes
Debarment Certification
yes
yes
yes
EmergencyiStorm _0 elated Catastrophe Form
yes
yes
yes
Conflict of Interest Formyes
yes
yes
References Form _
yes
yes
yes
Hold Harmless Agreement
n1a
n/a
n/a
Certified Business Program Reciprocity Affidavit
yes
yes
n/a
Non -Disclosure for Confidential Materials
yes
n1a
n1z
Financials (if applicable) _
n1a'
n/a
n/a
LitigationslBankruptcy
none
none
none
Local Business Tax Receiptsyes
_
yes
yes
Current W-9
no
yes
yes
Proof of insurance
yes
yes
yes
Contact Information
yes
no
yes
Subcontractor Information (if applicable)
n1a
n1a
n/a
Specifications or Literature (If applicable)
n/a
n1a
n/a
Certification Statement regarding Scrutinized Companies (if
n/a
n1a
n1a
Performance Bonds (if applicable)
n1a
n1a
n1a
Payment Bonds (if applicable)
n1a
n1a
n1a
Licenses/Certifications (if applicable)
yes
no
yes
ITEM
NO. DESCRIPTION
1. Foreman35,00
50.00
50.00
2. Journeyman
25.00
40.00
40.00
3. Helper
15,00
35.00
35.00
4.Project Manager
45.00
50.00
50.00
S. Estimator _
50.00
50.00
50.00
6. Labor Burden
30%
19.5%
40%
Billable Rates - Fully Burdened
7. Foreman
45.50
59.75
70.00
8. Journeyman
32.50
47.80 '
56.00
9. Helper
19.50
41.83 '
49.00
10. Project Manager
58.50
59.75
70.00
11. Estimator
65,00
59.75
70.00
12 Material Markup
10%
15%
15%
13 Subcontractor Markup
10%
15%
15%
14 Equipment Rental Markup
10%
15%
15%
Recommended Award Key: Columns highlighted in yellow identify the recommended award.
All other bidders did not meet the definition of responsive and responsible for this bid as outlined in Section 2.11 Page 1 of 1
School Board of Brevard County
Office of Purchasing & Warehouse Services
2700 Judge Fran Jamieson Way
Viera, FI 32940-6601
Desmond K. Blackburn, Ph.D., Superintendent
March 16, 2016
Steve Ryan
Commercial Fence Contractors, Inc.
1610 N. Goldenrod Road
Orlando, FL 32807
RE: NOTICE OF AWARD
ITB 16 -B -069 -LU Fencing Contractor Services (Co-op)
Dear Mr. Ryan:
email: commfence@aol-corn
SPACE C 0 A L '
The School Board of Brevard County, Florida, meeting in official session on March 15, 2016, voted to award the
item(s) noted and highlighted on the enclosed recommendation/tabulation to the following company/companies:
Commercial Fence Contractors, Inc.
East Coast Fence & Guardrail of Brevard, Inc.
All -Rite Fence Services, Inc.
Orlando, FL
Cocoa, FL
Orlando, FL
The contract term is three years from March 16, 2016 with the option to renew annually with one (1) two (2)
year renewal period. You may view the solicitation and all associated documents for this bid at:
hftp://www.demandstar.com/
This letter is ONLY notification of award of the solicitation. Purchase Orders shall be placed as needed.
If applicable, please provide certificate of insurance and W-9 as required per contract terms and conditions to
the buyer listed below.
Please contact Amy Lucey, Buyer at 321-633-1000 ext. 646 or by email at lucey.amy(cDbrevardschools.orq if you
should have any questions. Thank you for your continued interest in the School District of Brevard County.
Sincerely,
Ed Parker, CPPO, CPPB
Director of Purchasing and Warehouse Services
Enclosure
CC: Bid Folder
Ed Parker, CPPO, CPPB
Director - Office of Purchasing & Warehouse Services
Phone: (321) 633-1000 Ext. 645 • FAX. (321) 633-3618
Warehouse: (321) 633-3680 Ext. 14100 - FAX (321) 633-3698
School Board of Brevard County
Office of Purchasing & Warehouse Services
2700 Judge Fran Jamieson Way
Viera, F1 32940-6601
Desmond K. Blackburn, Ph.D., Superintendent T H E F L, 7 U it t
0 F F L 0 V 10 A 5
March 16, 2016
Beverly Catechis
East Coast Fence & Guardrail of Brevard, Inc.
P.O. Box 573
Cocoa, FL 32923
RE: NOTICE OF AWARD
ITB 16 -B -069 -LU Fencing Contractor Services (Co-op)
Dear Ms. Catechis:
email: beatechis@bellsouth.net
The School Board of Brevard County, Florida, meeting in official session on March 15, 2016, voted to award the
item(s) noted and highlighted on the enclosed recommendation/tabulation to the following company/companies:
Commercial Fence Contractors, Inc.
East Coast Fence & Guardrail of Brevard, Inc.
All -Rite Fence Services, Inc.
Orlando, FL
Cocoa, FL
Orlando, FL
The contract term is three years from March 16, 2016 with the option to renew annually with one (1) two (2)
year renewal period. You may view the solicitation and all associated documents for this bid at:
hftp://Www.demandstar.com/
This letter is ONLY notification of award of the solicitation. Purchase Orders shall be placed as needed.
If applicable, please provide certificate of insurance and W-9 as required per contract terms and conditions to
the buyer listed below.
Please contact Amy Lucey, Buyer at 321-633-1000 ext. 646 or by email at Iucey.amy@brevardschools.org if you
should have any questions. Thank you for your continued interest in the School District of Brevard County.
Sincerely,
Ed Parker, CPPD, CPPB
Director of Purchasing and Warehouse Services
Enclosure
CC: Bid Folder
Ed Parker, CPPD, CPPB
Director - Office of Purchasing & Warehouse Services
Phone: (321) 633-1000 Ext. 645 - FAX (321) 633-3618
Warehouse: (321) 633-3680 Ext. 14100 - FAX (321) 633-3698
School Board of Brevard County
Office of Purchasing & Warehouse Services
2700 Judge Fran Jamieson Way
Viera, FI 32940-6601
Desmond K. Blackburn, Ph.D., Superintendent
March 16, 2016
David Glidewell
All -Rite Fence Services, Inc.
5115 Old Winter Garden Road
Orlando, FL 32811
RE: NOTICE OF AWARD
ITB 16 -B -069 -LU Fencing Contractor Services (Co-op)
Dear Mr. Glidewell:
I H E r U T V R E
Q F F L 0 R 10 A 'S
5PACE CAS.
email: david@allritefence.com
The School Board of Brevard County, Florida, meeting in official session on March 15, 2016, voted to award the
item(s) noted and highlighted on the enclosed recommendation/tabulation to the following company/companies:
Commercial Fence Contractors, Inc.
East Coast Fence & Guardrail of Brevard, Inc.
All -Rite Fence Services, Inc.
Orlando, FL
Cocoa, FL
Orlando, FL
The contract term is three years from March 16, 2016 with the option to renew annually with one (1) two (2)
year renewal period. You may view the solicitation and all associated documents for this bid at:
hftp://www.demandstar.com/
This letter is ONLY notification of award of the solicitation. Purchase Orders shall be placed as needed.
If applicable, please provide certificate of insurance and W-9 as required per contract terms and conditions to
the buyer listed below.
Please contact Amy Lucey, Buyer at 321-633-1000 ext. 646 or by email at lucey.amv(a)brevardschools.org if you
should have any questions. Thank you for your continued interest in the School District of Brevard County.
Sincerely,
Ed Parker, CPPD, CPPB
Director of Purchasing and Warehouse Services
Enclosure
CC: Bid Folder
Ed Parker, CPPO, CPPB
Director - Office of Purchasing & Warehouse Services
Phone: (321) 633-1000 Ext. 645 • FAX (321) 633-3618
Warehouse: (321) 633-3680 Ext. 14100 • FAX. (321) 633-3698
Brevard County ' Canaveral Port Authority ' Cape Canaveral ' Cocoa '
Cocoa Beach ' M8lbOV08' Melbourne Beach ' Palm Bay ' Rockledge`
School Board of Brevard County - Titusville
Dawn Richer, CPPB, FCPA, Chairperson
Michael Jarusiewicz, Vice Chairperson
Karen Smith, Secretary
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the
Brevard County Public Entity Purchasing Cooperative.
Local Governmental entities within the Brevard County area, currently consisting of11'n)ennbars. have
entered into an Interlocal Agreement to create a Cooperative Purchasing group within our geographical
area. The Brevard County Public Purchasing Cooperative was formed in an effort to develop cooperative
relationships among its participants for the purpose of seeking responses to solicitations which may result
in lower costs to group participants on commonly used commodities, better quality of products and lower
administrative costs.
The government entities participating in this particular procurement and their respective delivery locations
are listed in the attached document.
Brevard County Public Entity Purchasing Cooperative Procurement Operational Procedures:
° All questions concerning this procurement should be addressed to the issuing ogenoy, hereinafter
referred boasthe "Lead E��. All responses are tobereturned in accordance with the instructions
contained inthe attached document.
° The solicitation opeoi5oaUons, terms and conditions shall be the controlling document. Each
participating governmental entity will be responsible for awarding the contract, issuing its own purchase
orders, and for order placement. Each entity will require separate billings, bnresponsible for payment
to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by
the Contractor.
° Invoicing instructions and delivery locations will be in accordance with the respective entity
requirements.
w Any reference in the documents to a single entity or location will, in fact, be understood as referring to
all participating entities referenced in the documents and cover letter unless specifically noted
otherwise.
* The Contractor(s) shall furnish the Lead Entity a detailed Summary of Sales semi-annually during the
contract period. Sales Summary shall include Agency name, contract number(s), contractor's name,
the total of each commodity sold during the reporting period and the total dollar amount of purchases
by commodity.
" Municipalities and other governmental entities which one not members of the Brevard County Public
Entity Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase order
naeu|bng from this solicitation award. However, other Brevard County Public Entity Purchasing
Cooperative members may participate in their contract for new usage, during the contract barm, or in
any contract extension barnn, if approved by the lead entity. New Brevard County Public Entity
Purchasing Cooperative members may participate in any contract on acceptance and approval by the
lead entity.
* None of the participating governmental entities shall be deemed or construed to be a party to any
contract executed by and between any other governmental entity and the Contractor(s) as a result of
this procurement action.
Page 1 of 47
School Board of Brevard County
Office of Purchasing & Warehouse Services
2700 Judge Fran Jamieson Way
Viera, FL 32940-6601
Mark W. Mullins, Ed.D., Superintendent
January 24, 2019
David Glidewell
All -Rite Fence Services, Inc.
5115 Old Winter Garden Road
Orlando. FL 32811
RE: BID RENEWAL REQUEST
ITB # 16 -B -069 -LU Fencing Contractor Services
Dear David Glidwell:
ORIGINAL
Email: david(c)allritefence cam
Our current contract with your firm expires on March 15, 2019. Pending your approval, we would like to renew this
contract for an additional two (2) year period. The bid's terms and conditions allow for one (1) two (2) year renewal of the
contract under the same terms and conditions if agreeable to both parties.
The two-year renewal period would begin on March 16, 2019 and expire on March 15, 2021. If you are agreeable to
renewing the contract, please sign below and mail the ORIGINAL to the Office of Purchasing Services of the School
Board of Brevard County or send a high-quality scan to the email listed below by February 22, 2019 so we may ensure
the contract continues uninterrupted.
Please contact Sean Hynes. Buyer II at 321-633-1000, ext 646 or by email at lynes.sea n(aBrevardschools.org if you
should have any questions. Thank you for your past services, and we look forward to working with you in the future
Sincerely,
le -
Neil Appel, 4._.�Oilrctor
Purchasing and Warehouse Services
All -Rite Fence Services, Inc_ agrees to a two-year renewal of ITB # 16 -B -069 -LU until March 15. 2021. The terms and
conditions of the Bid remain in full force and effect except for the term, which is renewed by this letter
Signature Printed Name and Title
Office of Purchasing & Warehouse Services
Phone: (321) 633-1000 Ext 645 FAX: (321) 633-3618
Warehouse. (321) 633-3680 Ext. 14100 • FAX: (321) 633-3698
!25)1C)
Date