2115 FDLE Accreditation Agrmt with SPD2. APPLICANT RESPONSIBILITIES
The Applicant agrees to:
2.1. Provide all Information, using its best and honest judgment in good faith, requested
by the CFA.
2.2. Provide all documents, files, records, and other data as required by the CFA unless
prohibited by law.
2.3. Conduct a self-assessment as to the degree of compliance with standards that
pertain to agency functions and provide full and accurate results thereof to the CFA.
2.4. Appoint one or more persons to assist the CFA's representatives, hereafter referred
to as the "Assessors" provide access to files, records, and personnel and provide a
workspace and equipment necessary to conduct the assessment.
2.5. In order to be considered for accreditation or reaccreditation, the Applicant must
send an agency command level representative to appear for review before the CFA
at the next general meeting following the Applicant's formal assessment. If an
agency representative cannot attend the scheduled meeting, the Applicant may
request a continuance of the review to the next scheduled general meeting. if a
continuance is granted by the CFA, the Applicant shall appear at the next scheduled
meeting. At that meeting:
• If the Applicant is seeking initial accreditation, the effective date of
accreditation (if awarded) will be the date the Applicant's representative
appears before the CFA at a scheduled general meeting.
• If the Applicant is seeking reaccreditation, the effective date of
reaccreditation (if awarded) will be the date of the next general meeting
following the Applicant's formai assessment.
Any questions regarding this procedure should be brought to the attention of the
Applicant's program manager as soon as practicable.
Rev. 8/2019
3. CFA'S RESPONSIBILITIES
The CFA agrees to:
3.1. Provide necessary documentation, forms and instructions regarding the
accreditation process.
3.2. Develop and maintain specific requirements and prescribed standards for
accreditation.
3.3. Provide Assessors for the purpose of conducting formal assessments as to the
Applicant's compliancewith standards.
3.4. Promptly analyze all compliance data and advise the Applicant of (a) any need for
additional information, or (b) the results of the formal assessment.
3.5. Assess all compliance data against the standards and certify the Applicant as
accredited if the relevant standards are met and compliance is accepted by the
CFA.
3.8. If the Applicant is accredited, provide a framed certificate.
3.7. Following an examination of compliance with the applicable standards, if the
Applicant is not accredited by the CFA, the Applicant will be notified with the
reasons for such determination in writing within 30 days.
4. TIME PERIOD COVERED BY THIS AGREEMENT
4.1. This Agreement shall take effect when the Applicant's Chief Executive Officer or
authorized representative and the CFA's authorized representative sign the
Agreement.
4.2. The terms and covenants of this Agreement shall terminate:
4.2.1. If the Applicant fails M schedule an assessment within 24 months of signing
this agreement; or except as provided in Section 4.3; or
4.2.2. Upon written notice by the Applicant that the Applicant intends to withdraw
from the accreditation process; or
4.2.3. Upon termination pursuant to Section 5.2 hereof; or
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Rev. 8/2019
4)SXN,-,F0RDTHE
COMMISSION FOR
FLORIDA
FLORIDA LAW ENFORCEMENT ACCREDITATION
-...- LAW ENFORCEMENT AGREEMENT
(SANFORD POLICE DEPARTMENT)
TRANSMITTAL MEMORANDUM
This Accreditation Agreement is entered into between the Sanford Police
Department, with principal offices at 815 Historic Goldsboro Boulevard, Sanford, FL,
TO:
City Clerk
32771, hereafter referred to as the "Applicant" and The Commission for Florida Law
Enforcement Accreditation, Inc., a Florida rot -for-profit corporation, at P.O. Box 1489,
Viz=':
Request for Services
Tallahassee, Florida, 32302, hereafter referred to as the "CFA."
The
item(s) noted below is/are attached and forwarded to your office
for the following action(s):
The Applicant and the CFA, for and in consideration of the mutual covenants set
❑Development
Order ❑
forth in this Agreement and the compensation to be paid to the CFA by the Applicant
❑
p Mayor's signature
Final Plat (original mylars) ❑ Recording
hereinafter specified, covenant and agree to be bound by the provisions, terms, and
❑
Letter of Credit ❑ Rendering
covenants contained herein.
❑
Maintenance Bond ® Safe keeping
(Vault)
❑
F-1
Ordinance ❑
Performance Bond
WHEREFORE, each party covenants and agrees as follows:
❑
Resolution
®
Accreditation Law Enforcement Agreement
1. PURPOSE OF THIS AGREEMENT
1.1. The purpose of this Agreement is to establish the relationships between, and set the
Once completed, please:
responsibilities of, the parties to this Agreement (a) by assessing the Applicant's
❑
Return original
compliance with the standards established by the CFA in order for the CFA to
❑
Return copy
®
Maintain the fully executed copy on file.
determine if the Applicant is eligible for accredited status; and, (b) by maintaining
compliance with those standards by which they were accredited until the agency is
Special
Instructions:
reaccredited.
1.2. As h relates to Reaccreditation, the purpose of this Agreement is to maintain the
relationships between, and set the continued responsibilities of the parties to this
Agreement by the CFA's assessing the Applicant's continuing compliance with
applicable standards established by the CFA.
Please advise if you have any questions regarding the above.
1.3. The Applicant is responsible for complying with all terns and conditions of this
Thank
you!
Agreement during the accreditation process.
56mi W—ia Septetnbe
11, 209
From
Date
2. APPLICANT RESPONSIBILITIES
The Applicant agrees to:
2.1. Provide all Information, using its best and honest judgment in good faith, requested
by the CFA.
2.2. Provide all documents, files, records, and other data as required by the CFA unless
prohibited by law.
2.3. Conduct a self-assessment as to the degree of compliance with standards that
pertain to agency functions and provide full and accurate results thereof to the CFA.
2.4. Appoint one or more persons to assist the CFA's representatives, hereafter referred
to as the "Assessors" provide access to files, records, and personnel and provide a
workspace and equipment necessary to conduct the assessment.
2.5. In order to be considered for accreditation or reaccreditation, the Applicant must
send an agency command level representative to appear for review before the CFA
at the next general meeting following the Applicant's formal assessment. If an
agency representative cannot attend the scheduled meeting, the Applicant may
request a continuance of the review to the next scheduled general meeting. if a
continuance is granted by the CFA, the Applicant shall appear at the next scheduled
meeting. At that meeting:
• If the Applicant is seeking initial accreditation, the effective date of
accreditation (if awarded) will be the date the Applicant's representative
appears before the CFA at a scheduled general meeting.
• If the Applicant is seeking reaccreditation, the effective date of
reaccreditation (if awarded) will be the date of the next general meeting
following the Applicant's formai assessment.
Any questions regarding this procedure should be brought to the attention of the
Applicant's program manager as soon as practicable.
Rev. 8/2019
3. CFA'S RESPONSIBILITIES
The CFA agrees to:
3.1. Provide necessary documentation, forms and instructions regarding the
accreditation process.
3.2. Develop and maintain specific requirements and prescribed standards for
accreditation.
3.3. Provide Assessors for the purpose of conducting formal assessments as to the
Applicant's compliancewith standards.
3.4. Promptly analyze all compliance data and advise the Applicant of (a) any need for
additional information, or (b) the results of the formal assessment.
3.5. Assess all compliance data against the standards and certify the Applicant as
accredited if the relevant standards are met and compliance is accepted by the
CFA.
3.8. If the Applicant is accredited, provide a framed certificate.
3.7. Following an examination of compliance with the applicable standards, if the
Applicant is not accredited by the CFA, the Applicant will be notified with the
reasons for such determination in writing within 30 days.
4. TIME PERIOD COVERED BY THIS AGREEMENT
4.1. This Agreement shall take effect when the Applicant's Chief Executive Officer or
authorized representative and the CFA's authorized representative sign the
Agreement.
4.2. The terms and covenants of this Agreement shall terminate:
4.2.1. If the Applicant fails M schedule an assessment within 24 months of signing
this agreement; or except as provided in Section 4.3; or
4.2.2. Upon written notice by the Applicant that the Applicant intends to withdraw
from the accreditation process; or
4.2.3. Upon termination pursuant to Section 5.2 hereof; or
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4.2.4. Upon notification pursuant to Section 12, that the Applicant cannot maintain
compliance with standards set forth by the CFA; or
4.2.5. Upon failure of the Applicant to pay all fees and costs required by this
Agreement; or
4.2.6. Upon expiration or revocation of the Applicant's accredited status.
4.3. The Applicant may submit a written request to the CFA to extend the time
requirements of this Agreement in order to comply with the relevant standards for
accreditation. The CFA, in its discretion, may grant an extension in accordance with
the Extension Request Policy. The Commission expects an agency command level
representative will attend the Commission meeting to represent the agency.
5. MODIFICATIONS
5.1. Applicant shall not make any modifications to this Agreement except in writing,
signed by both parties, and executed with the same formalities as this document.
5.2. The Applicant recognizes and acknowledges it may be necessary for the CFA to
make reasonable modifications and amendments to the Agreement and other
related documents, including but not limited to the accreditation standards and
procedures related thereto and hereby agrees to endorse and agree to all such
modifications and amendments. Applicant shall be notified of such modifications
and/or amendments in writing. In the event the Applicant refuses to comply with any
modifications or amendments, the CFA reserves the right to terminate this
Agreement by giving notice to Applicant by registered or certified mail, return receipt
requested, within twenty 20 days, of such refusal.
6. TIME AND MANNER OF PAYMENT
6.1. Payment of fees for agencies pursuing initial full compliance accreditation shall be
based upon the fee structure below and must be paid prior to the formal
assessment. The fee structure is based on the number of authorized, swom law
enforcement positions within the agency at the time this Agreement is executed:
Rev. 8/2019
6.6. After the Initial accreditation is awarded, the Applicant will be billed annually for one-
third of their reaccreditation fees. The reaccreditation fee, which is not refundable,
shall be based upon the fee structure in Section 6.1 for full compliance agencies
and Section 6.3 for comparative compliance agencies. The annual payment does
not include formal assessment costs, which will be paid in accordance with Section
6.2 of this Agreement.
7. THE CFA AS AN INDEPENDENT CONTRACTOR
In all matters pertaining to this Agreement, the CFA is acting as an Independent
contractor, and neither the CFA, nor any officer, employee, nor agent of the CFA
will be deemed an employee of the Applicant. The selection and designation of the
personnel of the CFA as It relates to performance of its responsibilities under this
Agreement shall be made by the CFA.
8. WARRANTY NOT INTENDED OR IMPLIED
8.1. It is understood the CFA's award of accreditation does not constitute a warranty,
expressed or implied, of total or continued compliance by the Applicant with all
applicable standards of accreditation and further, it is not a substitute for the
Applicant's ongoing and in depth monitoring and evaluation of its activities and the
quality of its services.
8.2. The CFA makes no representations or warranties, expressed or implied, of the
benefit of any person or entity with regard to the aspect of the standards contained
herein.
9. INTEGRATION
This instrument embodies the whole Agreement of the parties. The parties warrant
there are no promises, terms, conditions, or obligations other than those contained
herein. This Agreement shall supersede all previous communications,
representations, or agreements, either verbal or written, between the parties hereto.
NUMBER
FEE
1-9
Donation
10-24
$450.00
25-99
900.00
100-299
1,800.00
300-499
3,000.00
500+
3,900.00
6.2. The Applicant shall be responsible for Assessor costs, including travel, lodging, and
per diem paid in accordance with Applicant's travel policy. The Applicant shall not
be responsible for any overtime or other salary costs associated with Assessors
performing duties in connection with this Agreement.
6.3. Applicants pursuing accreditation through the Core Competencies Program or
Comparative Compliance, (those applicants currently accredited as Advanced Law
Enforcement with the Commission on Accreditation for Law Enforcement Agencies
(CALEA)) shall be required to pay a fee to the CFA in accordance with the fee
structure below. This fee structure is based on the number of authorized swom law
enforcement positions at the time this Agreement is executed:
NUMBER FEE
1-9 Donation
10.24 $300.00
25.99 600.00
100-299 1,200.00
300-499 1,800.00
500+ 2,400.00
6.4. The Applicant shall be responsible for a three hundred dollar annual software
maintenance fee for use of the Commission approved accreditation software.
6.5. The Applicant agrees any and all fees submitted will be forfeited if the Applicant
does not schedule an assessment within two years or withdraws from the process
before the completion unless an extension is granted pursuant to Section 4.3
above.
Rev. 812019
10. SEVERABILITY
If any provision of this Agreement or the application of such provision to any person
or circumstance shall be held Invalid, the remainder of this Agreement and the
application of such provisions to persons or circumstances other than those to
which R is held invalid shall not be affected thereby. The terms and conditions of this
Agreement shall be binding on the Applicant for the entire accreditation period.
11. CHOICE OF LAW
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with Florida law.
12. MAINTAINING THE APPLICANT'S ACCREDITED STATUS
12.1. Upon an award by the CFA of accreditation or reaccreditation, the Applicant agrees
to remain in compliance with the Standards Edition under which accreditation or
reaccreditation was awarded. New or amended standards are effective upon
approval by the CFA; however, unless specked, accredited agencies have one year
to achieve compliance with new or revised standards. The Applicant must
demonstrate compliance with new and amended standards at its next formal
assessment following the approval date of such standards.
12.2. After an award of accreditation, the Applicant is required to
• File a brief annual report that certifies continuing standards compliance on a
form provided by the CFA and
Promptly notify the CFA if circumstances exist that threaten noncompliance
with standards under which the Agency was accredited.
12.3. If the CFA determines reasonable grounds exist to believe an agency is not in
compliance with the standards under which accreditation was awarded, the CFA
may require an immediate assessment at any time during the Applicant's
accreditation period at the expense of the Applicant. If the assessment
demonstrates the Applicant is not in compliance with the standards under which it
Rev. 8/2019 Rev. 8/2019
was accredited, the CFA may take action regarding the Agency's accredited status
as the CFA deems appropriate, up to and including revocation of accreditation.
12.4. If the Commission becomes aware of events, circumstances or external criminal
justice investigations that cause significant concems regarding the agency's past,
current or future ability to comply with standards, the Commission has the right to
defer the agency's assessment or review to a later date selected at the discretion of
the Commission.
12.5. If such events, circumstances or external criminal justice investigations result in
causing substantial doubts of the agencies past, current or future compliance with
standards, the Commission has the right to revoke the agency's accreditation.
13. WAIVER
Any waiver by the CFA of any breach of this Agreement by the Applicant shall relate
only to that particular breach and shall not amount to a general waiver.
14. NOTICE
Any notice between the parties shall be in writing to the addresses as specified in
the preamble to the Agreement or to such other address as either party may specify
in writing in accordance with this section.
15. HEADINGS
The headings to this Agreement shall not be deemed part of it and shall not In any
way affect Its construction.
16. CONSENT TO BE BOUND
16.1. The Applicants Chief Executive Officer or designee has read and agrees to be
bound by the Standards set forth by the CFA.
16.2. All disputes arising under this Accreditation Agreement pertaining to the
enforcement, execution, or any other actions, relative to this Agreement or any
other standard, rule, or regulation of the CFA pertaining to the accreditation process
and the maintenance of accreditation thereafter that cannot be resolved informally
between the CFA and Applicant shall be resolved through voluntary binding
arbitration pursuant to the Commercial Arbitration Rules of the American Arbitration
Association. Both parties agree the location of the proceedings will be determined
by the party not Instituting the request for binding arbitration.
16.3. The person signing on behalf of the Applicant hereby represents and warrants
he/she has the power and the authority to execute this Agreement and to bind the
Applicant to all terms and conditions set herein including, but not limited to, the
provisions of this Section 16.
IN WITNESS WHEREOF, the Applicant has caused this Agreement to be executed on this
27 day of AUGUST
Signature of Chief Executive Officer Signature of other civil authority (if required)
CECIL E. SMITH
Printed Name Printed Name
CHIEF OF POLICE
Title of Chief Executive Officer Title of other civil authority
IN WITNESS WHEREOF, the CFA has caurad this Agreement to bq executed by its
Executive Director, Lod Mizell, on this day of Qr-C� .
IV
Signature of Lod Mizell
Executive Director
The Commission for Florida Law Enforcement Accreditation, Inc.
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