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11-18-19 WS MinutesCITY COMMISSION MINUTES NOVEMBER 189 2019 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, November 18, 2019, at 4:00 PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Art Woodruff Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany (Arrived 4:10 PM) City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio Mayor Triplett called the meeting to order at 4:07 PM. Presentation: Canin Associates for RFP 18/19-53 Goldsboro Neighborhood by Eliza Harris -Juliano, Engineer with Canin Associates. Ms. Ordonez, Purchasing Manager introduced Ms. Harris -Juliano with Canin Associates. Ms. Harris -Juliano shared a power point presentation on their project approach including: Urban Planning, Sidewalks — Connectivity, GIS, Safety, and Residential and Commercial Infrastructure for the Goldsboro Neighborhood Project. She then introduced Veronica Anderson, Owner of Anderson and Associates whom is working with Canin Associates on this project. Ms. Anderson has experience with Community Outreach, focusing on the residents, business owners and most importantly, faith based organizations. The total project cost is $65,000. CITY COMMISSION MINUTES NOVEMBER 18, 2019 WORK SESSION 2. Presentation: KCI Technologies, Inc. RFP 18/19-53 Goldsboro Neighborhood by Heidi Siegel, Project Manager. Ms. Ordonez introduced Ms. Siegel with KCI Technologies, Inc. (KCI) Ms. Siegel shared a power point presentation on their project approach including: Data Collection, Public Meetings, updating Future Land Use and Land Development Regulations. Focusing on making a Transformation Plan a reality, housing options and expanding economic opportunities. She introduced Bertram Darville of KCI who shared a connectivity design video. The total project cost is $34,390.11 The Commission directed staff to provide a power point presentation including costs and bring back to the them before making the decision. 3. Annual Report of Public Records Requests by Pat Lee, Records Manager. [Commission Memo 19-259] Ms. Lee provided the 2019 Annual Report of Public Records for the City. 4. Quarterly City Financial Report by Cindy Lindsay, Finance Director [City Commission Memo 19-260] Ms. Lindsay provided handouts to replace page 3 of the City's Quarterly Financial Report with updated information. Concerning pensions, she said there is a decrease in investment incomes due to market issues, employees who have left and the new employees are enrolling in Florida Retirement System. There is currently a $600,000 surplus; however, the auditors are still finalizing the audit so that figure may change. 5. Regular Meeting Items — additional information CITY COMMISSION MINUTES NOVEMBER IS, 2019 WORK SESSION A. Sale of 1122 West 14th Street Property by Darrell Presley, Executive Director of Development Services. [Commission Memo 19-242.Y] (RM 6.Y) Mr. Presley presented information on the sale of 1122 West 14th Street in the amount of $4,355. This is an action item on tonight's agenda. B. Mayfair Storage Building Repairs by Robert Beall, Parks and Grounds Operations Manager. [Commission Memo 19-242.C] (RM 6.C) Mr. Beall briefly discussed the Mayfair Storage Building Repairs. This is an action item on tonight's agenda. C. Amend Pay and Classification Study by Fred Fosson, Human Resources Director. [Commission Memo 19-249] (RM 8.C) Mr. Fosson briefly discussed the amendment to the Pay and Classification Plan for the Utilities Department. This is an action item on tonight's agenda. D. Mayfair Modular Buildings by Tom George, Deputy City Manager. [Commission Memo 19-251] (RM 8.E) Mr. George briefly discussed the temporary Mayfair modular buildings for the Clubhouse and the restrooms, along with the funding for this project. Chris Smith, Project Manager handed out pictures of the new modular buildings and pictures of the damages in the current buildings. This is an action item on tonight's agenda. E. Sale of 1200 Americana Boulevard by Tom George. [Commission Memo 19-252] (RM 8.E) CITY COMMISSION MINUTES NOVEMBER 18, 2019 WORK SESSION Mr. George briefly discussed the sale of 1200 Americana Boulevard. This is an action item on tonight's agenda. F. Sale of 430 Lake Boulevard by Tom George. [Commission Memo 19-253] (RM 8.G) Mr. George briefly discussed the sale of 430 Lake Boulevard. He said that the purchaser understands and agrees to maintain the tree canopy. Mr. George said that he would like the proceeds for this property as well as the 1200 Americana Boulevard property be earmarked for the Mayfair Clubhouse. This is an action item on tonight's agenda. G. Sale of 305 Park Avenue by Tom George. [Commission Memo 19-254] (RM 8.H) Mr. George briefly discussed the sale of 305 Park Avenue. This is an action item on tonight's agenda. 6. Briefing Items Mr. Colbert, City Attorney briefly discussed Item 6.J providing information on the City remaining in the Opioid Litigation Negotiations. A. City Clerk and City Manager's Annual Evaluations Mr. Bonaparte reminded the Mayor and Commission of the upcoming evaluations for the City Clerk and the City Manager. Mayor Triplett said that Mr. Bonaparte should complete the City Clerk's evaluation and share it with them for review. As for the City Manager's evaluation, The Mayor and Commissioners provide the City Manager's Evaluation on December 9, 2019 City Commission Meeting. CITY COMMISSION MINUTES NOVEMBER 18, 2019 WORK SESSION 7. City Manager Comments Mr. Bonaparte introduced Julie Scofield, Historic Preservation Planner and Darrell Presley to discuss revisions to Schedule S. Ms. Scofield said staff would like to set guidelines and revise Schedule S regarding the position of the art, appropriateness of scale, painting, etc. Commissioner's Austin and Mahany were not pleased with the revisions and said the City is making it very difficult for the downtown businesses. After a brief discussion, the Commission approved staff to move forward and revise Schedule S. Vice Mayor Woodruff requested that City staff provide the Commission with a list of any other revisions they plan to see in the future. Mr. Colbert said that he would recommend, during the City Attorney Comments at tonight's meeting, for the Commission to approve the Assignment of Litigation Rights between the City of Sanford and the Sanford Airport Authority for a potential environmental claim that does not hold the City responsible. Commissioner Mahany said that she does not like the new position of the table and chairs at the Commission Work Sessions. Mayor Triplett said that he would see that the seating arrangement is taken care of. Mayor Triplett briefly discussed Item 8.K, the Budget Amendment to the Public Art Commission. The Commission requested a breakdown of expenditures to ensure the $25,000 is only expended on the Utility Box Wrap Project. CITY COMMISSION MINUTES NOVEMBER 18, 2019 WORK SESSION The Commission said they would like to discuss and review the board applicants prior to taking action at tonight's meeting. There was a brief discussion and the consensus was to move forward with the appointments at tonight's meeting. There being no further business, the meeting adjourned �� 6:15 PM. Mayor Jeff Triple ATTEST: X54' o � City Clerk'