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INTERLOCAL AGREEMENT BETWEEN
SEMINOLE COUNTY AND THE CITY OF SANFORD
FOR CAD SYSTEM MOBILE SERVICES
THIS INTERLOCAL AGREEMENT is made and entered into by and between SEMINOLE
COUNTY, a charter county and political subdivision of the State of Florida, whose address is
Seminole County Services Building, 1101 East 1st Street, Sanford, Florida 32771, in this
Agreement referred to as "COUNTY," and CITY OF SANFORD, whose address is 300 N. Park
Avenue, Sanford, Florida 32771, in this Agreement referred to as "CITY." The COUNTY and
CITY constitute the parties to this Agreement and may be referred to singularly as "Party" or
"party" and collectively as "Parties" or "parties."
WITNESSETH:
WHEREAS, Section 163.01, Florida Statutes (2018), authorizes local governmental units
to make the most efficient use of their powers by enabling them to cooperate with other localities
on a basis of mutual advantage and thereby to provide services and facilities in a manner (and
pursuant to forms of governmental organization) that will accord best with geographic, economic,
population, and other factors influencing the needs and development of local communities; and
WHEREAS, COUNTY operates an emergency communications center for receiving and
dispatching fire and emergency medical alarms; and
WHEREAS, COUNTY utilizes a Computer Aided Dispatch ("CAD") System to assist
with dispatch calls and improve response times of the emergency first responders; and
WHEREAS, CITY presently maintains a Fire Department with firefighting/emergency
medical equipment and firefighting/emergency medical personnel; and
WHEREAS, CITY utilizes the COUNTY's CAD System to help with emergency
response; and
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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WHEREAS, COUNTY will provide, maintain, provide standardized mounting hardware,
and provide end of useful life refresh for CITY Mobile Computing Devices and Mobile Vehicle
Routers/Gateways with cellular service in support of CAD standardized vehicle dispatch; and
WHEREAS, it is in the best interest of the citizens of Seminole County and the City of
Sanford that the Parties cooperate in providing emergency service communications to enhance the
quality of fire and emergency medical services and provide them in a more efficient and cost
effective manner.
NOW, THEREFORE, for and in consideration of the promises, mutual covenants and
agreements contained in this Agreement by and between the parties and for the mutual benefit of
COUNTY and CITY, and their respective citizens, the parties agree as follows:
Section 1. Recitals. The foregoing recitals are true and correct and form a material
part of this Agreement upon which the parties have relied.
Section 2. Definitions. The following definitions apply to this Agreement:
(a) "Mobile Computing Devices" - A computerized device used in emergency apparatus
to aid in the dispatch and routing for emergency response.
(b) "Mobile Vehicle Routers/Gateways" - A mobile broadband device used in emergency
apparatus to connect the Mobile Computing Device to the cellular network.
(c) "Computer Aided Dispatch System" or "CAD" - A computing system used to
initiate, track, and dispatch emergency services.
Section 3. COUNTY Responsibilities.
(a) Provide CITY with equipment and support for Mobile Computing Devices and
Mobile Vehicle Routers/Gateways.
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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(b) Submit an annual invoice to CITY on October 1 of each year for the charges coming
due during that fiscal year. The invoice will consist of line item charges comprising the cost of
providing the services, including but not limited to routine maintenance and emergency repairs,
data transport services, etc.
(c) Review and update the information provided in Exhibit A annually to ensure
charges are accurate and appropriate and to reflect any changes to counts or costs.
(d) Provide CITY with a new Exhibit A within 15 days of any changes.
(e) All new charges due to change in Exhibit A shall be appropriately prorated to reflect
the date of the change.
(f) Review Exhibit A annually to ensure charges are accurate and appropriate.
(g) COUNTY shall provide support in accordance with current resolution timeframes
consistent with County Fire Department technology equipment support.
Section 4. CITY Responsibilities.
(a) CITY shall pay the required charges as specified in Exhibit A of this Agreement
for the Mobile Computing Devices and Mobile Vehicle Routers/Gateways provided to the CITY.
(b) CITY shall pay the invoice within 60 days of the date of the invoice.
(c) CITY shall immediately inform COUNTY if any of the items are broken or stolen.
(d) CITY shall be responsible for the replacement cost of any lost, stolen, or damaged
property caused by CITY's negligence. CITY shall not be responsible for normal wear and tear of
equipment.
(e) CITY shall ensure proper care and use of the equipment. Within thirty (30) days
after termination of this Agreement, CITY shall return any Mobile Computing Devices and Mobile
Vehicle Routers/Gateways in CITY's possession to COUNTY.
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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(f) CITY shall only use the equipment for the intended purpose of Computer Aided
Dispatch.
(g) CITY shall work with COUNTY to make CITY personnel available for required
training on systems and software consistent with the training of COUNTY personnel.
Section 5. Insurance Requirements.
Each party shall maintain adequate insurance coverage to protect its own interests and
obligations under this Agreement.
Section 6. Indemnification. Each party to this Agreement, its officers, employees,
and agents do not assume and specifically disclaim any liability for the acts, omissions, or
negligence of the other party, its officers, employees, or agents, arising from or related to this
Agreement except as otherwise provided by this Agreement or any other agreement between the
parties.
Section 7. Employee Status. Persons employed by CITY in the performance of
services and functions pursuant to this Agreement are deemed not to be the employees or agents
of COUNTY, nor do these employees have any claims to pensions, worker's compensation,
unemployment compensation, civil service, or other employee rights or privileges granted to
COUNTY's officers and employees either by operation of law or by COUNTY. Persons employed
by COUNTY in the performance of services and functions pursuant to this Agreement are deemed
not to be the employees or agents of CITY, nor do these employees have any claims to pensions,
worker's compensation, unemployment compensation, civil service, or other employee rights or
privileges granted to CITY's officers and employees either by operation of law or by CITY.
Section 8. Notice. Any notice delivered with respect to this Agreement must be in
writing and will be deemed to be delivered (whether or not actually received) when (i) hand -
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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delivered to the persons designated below, or (ii) when deposited in the United States Mail, postage
prepaid, certified mail, return -receipt requested, addressed to the person at the address for the party
as set forth below, or such other address or to such other person as the party may have specified
by written notice to the other party delivered according to this section:
As to COUNTY:
Network & Communications Services Manager Fire Chief
Information Services Department Seminole County Fire Department
1101 E. First Street 150 Eslinger Way
Sanford, Florida 32712 Sanford, Florida 32773
As to CITY:
. ' d- /-Z7-
Section 9. Governing Law, Jurisdiction, and Venue. The laws of the State of
Florida govern the validity, enforcement, and interpretation of this Agreement. The sole
jurisdiction and venue for any legal action in connection with this Agreement will be in the courts
of Seminole County, Florida.
Section 10. Parties Bound. This Agreement is binding upon and inures to the benefit
of CITY and COUNTY, and their successors and assigns.
Section 11. Conflict of Interest.
(a) The parties shall not engage in any action that would create a conflict of interest in
the performance of its obligations pursuant to this Agreement with the other party or that would
violate or cause third parties to violate the provisions of Part III, Chapter 112, Florida Statutes
(2018), as this statute may be amended from time to time, relating to ethics in government.
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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(b) Each party hereby certifies that none of its officers, agents, or employees have any
material interest (as defined in Section 112.312(15), Florida Statutes (2018), as this statute maybe
amended from time to time, as over 5%) either directly or indirectly, in the business of the other
party to be conducted here, and that no such person will have any such interest at any time during
the term of this Agreement.
(c) Each party has the continuing duty to report to the other party any information that
indicates a possible violation of this Section.
Section 12. Dispute Resolution. Either party to this Agreement may notify the other
party that it wishes to commence formal dispute resolution with respect to any unresolved problem
under this Agreement. The parties agree to submit the dispute to a Florida Certified Circuit Court
Civil Mediator for mediation, within sixty (60) days following the date of this notice. In the event
that any dispute cannot be resolved by mediation, it may be filed as a civil action in the Circuit
Court of the Eighteenth Judicial Circuit of Florida, in and for Seminole County, Florida, which, as
provided in Section 9 above, is the sole venue for any such civil action. The parties further agree
that any such action will be tried to the Court, and the parties hereby waive the right to jury trial
as to such action.
Section 13. Entire Agreement.
(a) It is understood and agreed that the entire agreement of the parties is contained in
this Agreement, which supersedes all oral agreements, negotiations, and previous agreements
between the parties relating to the subject matter of this Agreement.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement will be valid only when expressed in writing and duly signed by both parties, except
as otherwise specifically provided in this Agreement.
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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Section 14. Assignment. This Agreement may not be assigned by either party without
the prior written approval of the other party.
Section 15. Severability. If any provision or application of this Agreement to any
person or circumstance is held invalid, then it is the intent of the parties that the invalidity will not
affect other provisions or applications of this Agreement that can be given effect without the
invalid provision or application, and to this end the provisions of this Agreement are declared
severable.
Section 16. Public Records Law.
(a) CITY and COUNTY acknowledge each other's obligations under Article 1, Section
24, Florida Constitution and Chapter 119, Florida Statutes (2018), as this statute may be amended
from time to time, to release public records to members of the public upon request. CITY and
COUNTY acknowledge each other is required to comply with Article 1, Section 24, Florida
Constitution and Chapter 119, Florida Statutes (2018), as this statute may be amended from time
to time, in the handling of the materials created under this Agreement and that this statute controls
over the terms of this Agreement.
(b) Failure to comply with this Section will be deemed a material breach of this
Agreement, for which the non -breaching party may terminate this Agreement immediately upon
written notice to the breaching party.
Section 17. Equal Opportunity Employment. CITY and COUNTY shall not
discriminate against any employee or applicant for employment for work under this Agreement
because of race, color, religion, sex, age, disability, or national origin. CITY and COUNTY shall
take steps to ensure that applicants are employed, and employees are treated equally during
employment, without regard to race, color, religion, sex, age, disability, or national origin. Equal
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
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treatment includes, but is not limited to, the following: employment; upgrading, demotion or
transfer; recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
Section 18. Counterparts. This Agreement may be executed in any number of
counterparts each of which, when executed and delivered, constitutes an original, but all
counterparts together constitute one and the same instrument.
Section 19. Headings and Captions. All headings and captions contained in this
Agreement are provided for convenience only, do not constitute a part of this Agreement, and may
not be used to define, describe, interpret, or construe any provision of this Agreement.
Section 20. Modifications, Amendments, or Alterations. No modification,
amendment, or alteration in the terms or conditions contained in this Agreement will be effective
unless contained in a written document executed with the same formality and of equal dignity with
this Agreement; provided, however, no formal amendment is required for mere changes or
substitutions of designated contact persons in Section 8, above, or for changes contemplated herein
to Exhibit A.
Section 21. Effective Date. The Effective Date of this Agreement will be the date when
the last party has properly executed this Agreement as determined by the date set forth immediately
below the respective signatures of the parties.
Section 22. Term. The term of this Agreement is one year from the Effective Date and
will automatically renew for another term on each subsequent anniversary of the Effective Date,
unless either party elects to terminate this Agreement, which either party may do at any time by
providing 30 days' written notice to the party pursuant to Section 8 above.
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
Page 8 of 9
IN WITNESS WHEREOF, the parties have made and executed this Agreement for the
purposes stated above.
ATTEST:
TRACI HOUCHIN, City,
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For the use and reliance of
Seminole County only.
Approved as to form and
legal sufficiency.
County Attorney
Date
BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA-_
Mk�, Chairman
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As authorized for execution by the Board of
County Commissioners at its D.0emb4l
2019, regular meeting.
DWM
9/18/2019
TAUsers\dmorrell\My DocumentsTublic Safety\fire Dept\Interlocal for CAD Laptop (sanford).docx
Attachments:
Exhibit A — Schedule of Service Charges
Interlocal Agreement between Seminole County and City of Sanford
for CAD System Mobile Services
Page 9 of 9
EXHIBIT "A" — SCHEDULE OF SERVICE CHARGES
CAD SYSTEM MOBILE SERVICES INTERLOCAL AGREEMENT
BETWEEN SEMINOLE COUNTY AND CITY OF SANFORD
Schedule of Mobile Services Charges
Service Type: Mobile Computing Devices (MCD)
Charge per year per MCD: $1,524
MCD Count: 18
Total Annual MCD Charges: $27,432
Service Type: Mobile Vehicle Routers/Gateways (MVR)
Charge per year per MVR: TBD
MVR Count: TBD
Total Annual MVR Charges: TBD
Total Annual MCD and MVR Charges: $27,432
Approved By: -Date: �4
Cli A. Patterson