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2158 IRFQ 19/20-115 S & J Cleaning Services: Public Wks & UtilitiesSXRFOPD FINANCE DEPARTMENT �14q PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM TO: City Clerk/Mayor C �IqI4 L\PnNC-'.-A Y r P 7, '000 L Uo(-D Y lc�� t 13 u�Wvxe'sl The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order F-1 Final Plat (original Mylar's) D Letter of Credit F-1 Maintenance Bond ❑ Ordinance ❑ Performance Bond F-1 Resolution D Once completed, please: F-1 Return originals to Purchasing- Department F-1 Return copies 1-1 Special Instructions: L-IEAo1.y�,y 13oja-d-z4e-v- From SliarePoiiit—Finance—PL]rcliasinc,�_Fornis - 2018.doe F-1 Mayor's signature R Recording ❑ Rendering R Safe keeping (Vault) Fj Deputy City Manager R Payment Bond F-1 City Manager Signature ❑ City Clerk Attest/Signature F-1 City Attorney/Signature 1� Date ET� AGREEMENT BETWEEN THE CITY OF SANFORD AND S & J EXPERT CLEANING /IRFQ NUMBER: 19/20-115/CLEANING SERVICES PUBLIC WORKS AND UTILITIES DEPARTMENT THIS AGREEMENT (hereinafter the "Agreement") is made and entered into this day of December 2019, by and between the City of Sanford, Florida, a Florida unicipality, (hereinafter referred to as the "City"), whose mailing address is 300 North Park Avenue, Sanford, Florida 32771, and Shunteria D. Jones and Tijuana D. Williams, doing business as S & J Expert Cleaning, whose principal address is 1120 Pecan Avenue, Sanford, Florida 32771, (hereinafter referred to as "S & J"). The City and S & J may be collectively referenced herein as the "parties". WITNESSETH: IN CONSIDERATION of the mutual covenants, promises, and representations contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The above statements are true and form a material part of this Agreement upon which the parties have relied. Section 2. Authority. Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The persons executing this Agreement for each party certify that they are authorized to bind the party fully to the terms of this Agreement. Section 3. Scope of Agreement; Direction of the Provision of Goods and Services. (a). This Agreement is for the provision of goods and services set forth in the attachments hereto and S & J agrees to accomplish the provision of goods and services specified in the attachments for the compensation set forth in those documents relating to cleaning goods and services and for such other goods and services as may be agreed upon by the parties as set forth in issued work/purchase orders. (b). It is recognized that S & J shall provide goods and services as directed by the City. (c). The City's contact/project manager for all purposes under this Agreement shall be the following: Ms. Marisol Ordonez Purchasing Manager Finance -Purchasing Division City of Sanford 1IPavae hereof. This Agreement may only be amended, supplemented or modified by a formal written amendment of equal dignity herewith. In the event that S & J issues a purchase order, memorandum, letter, or any other instrument addressing the goods or services, work, and materials to be provided and performed pursuant to this Agreement, it is hereby specifically agreed and understood that any such purchase order, memorandum, letter, or other instrument shall have no effect on this Agreement unless agreed to by the City, specifically and in writing in a document of equal dignity herewith, and any and all terms, provisions, and conditions contained therein, whether printed or written or referenced on a Web site or otherwise, shall in no way modify the covenants, terms, and provisions of this Agreement and shall have no force or effect thereon. Section 10. Severability. If any term, provision or condition contained in this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such term, provision or condition to persons or circumstances other than those in respect of which it is invalid or unenforceable, shall not be affected thereby, and each term, provision and condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law when consistent with equity and the public interest. Section 11. Waiver. The failure of the City to insist in any instance upon the strict performance of any provision of this Agreement, or to exercise any right or privilege granted to the City hereunder shall not constitute or be construed as a waiver of any such provision or right and the same shall continue in force. Section 12. Captions. The section headings and captions of this Agreement are for convenience and reference only and in no way define, limit, describe the scope or intent of this Agreement or any part thereof, or in any way affect this Agreement or construe any provision of this Agreement. Section 13. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same document. Section 14. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the successors in interest, transferees and assigns of the parties. Each party hereto represents to the other that it has undertaken all necessary actions to execute this Agreement, and that it has the legal authority to enter into this Agreement and to undertake all obligations imposed on it. The signatories hereof represent that they have the requisite and legal authority to execute this Agreement and bind the respective parties herein. Section 15. Remedies. The rights and remedies of the parties, provided for under this Agreement, are in addition to any other rights and remedies provided by law or otherwise necessary in the public interest. 41Pa(, c (2). Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. (3). Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4). Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of S & J upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. (b). If S & J does not comply with a public records request, the City shall enforce the contract provisions in accordance with this Agreement. (c). Failure by S & J to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. S & J shall promptly provide the City with a copy of any request to inspect or copy public records in possession of S & J and shall promptly provide the City with a copy of S & J's response to each such request. (d). IF THE CONTRACTORNENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI HOUCHIN, CMC, FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL, 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771, TRACI.HOUCHIN@SANFORDFL.GOV. Section 8. Time is of the Essence. Time is hereby declared of the essence as to the lawful performance of all duties and obligations set forth in this Agreement. Section 9. Entire Agreement/Modification. This Agreement, together with all "Standard Contractual Terms and Conditions", as provided on the City's website and the attachments hereto (the documents relative to the procurement activity of the City leading to the award of this Agreement) constitute the entire integrated agreement between the City and S & J and supersedes and controls over any and all prior agreements, understandings, representations, correspondence and statements whether written or oral in connection therewith and all the terms and provisions contained herein constitute the full and complete agreement between the parties hereto to the date 3 1 P a e Post Office Box 1788 Sanford, Florida 32772 Phone: 407.688.5028 Section 4. Effective Date and Term of Agreement. This Agreement shall take effect on the date that this Agreement is fully executed by the parties hereto. This Agreement shall be in effect for a term of 1 year with the opportunity for additional 1 year renewal periods when in the best interest of the City in its sole discretion. However, the total length of this Agreement, including all renewals, shall not exceed 5 years. The decision to renew or extend this Agreement shall be at the discretion of the City. S & J shall review the quality and status of the cleaning goods and services delivered to the City with the City within 90 days of the effective date of this Agreement and on an annual basis thereafter at which time(s) the City may terminate this Agreement is its sole and absolute discretion. In any event, this Agreement shall remain in effect until the goods and services to be provided by S & J to the City under each work order have been fully provided in accordance with the requirements of the City; provided, however, that, the indemnification provisions and insurance provisions of the standard contractual terms and conditions referenced herein shall not terminate and the protections afforded to the City shall continue in effect subsequent to such goods and services being provided by S & J. No goods, services or actions have been provided prior to the execution of this Agreement that would entitle S & J for any compensation therefor. Section 5. Compensation. The parties agree to compensation as set forth in the attachments hereto, with the initial purchase of goods and services being in the amounts set forth in the attachments hereto and, subsequently, as may be agreed upon by the parties as set forth in issued work/purchase orders. Section 6. Standard Contractual Terms and Conditions. All "Standard Contractual Terms and Conditions", as provided on the City's website, apply to this Agreement. Such Terms and Conditions may be found at the City's website; which can be reached at: (https://www.sanfordfl.gov/departments/finance/purchasing/contract- terms-and conditions or www. SanfordFL.gov). The parties shall also be bound by the purchasing policies and procedures of the City as well as the controlling provisions of Florida law. Work orders shall be used, in accordance therewith, in the implementation of this Agreement to the extent deemed necessary by the City in its sole and absolute discretion. Section 7. S & J's Mandatory Compliance with Chapter 119, Florida Statutes, and Public Records Requests. (a). In order to comply with Section 119.0701, Florida Statutes, public records laws, S & J must: (1). Keep and maintain public records that ordinarily and necessarily would be required by the City in order to provide goods or perform services. 21Pa` c Section 16. Governing law, Venue and Interpretation. This Agreement is to be governed by the laws of the State of Florida. Venue for any legal proceeding related to this Agreement shall be in the Eighteenth Judicial Circuit Court in and for Seminole County, Florida. This Agreement is the result of bona fide arms length negotiations between the City and S & J, and all parties have contributed substantially and materially to the preparation of the Agreement. Accordingly, this Agreement shall not be construed or interpreted more strictly against any one party. than against any other party and all provisions shall be applied to fulfill the public interest. IN WITNESS WHEREOF, the City and S & J have executed this instrument for the purpose herein expressed and S & J represents and affirms that the signatories below have full and lawful authority to bind S & J in every respect. ATTEST: Traci Houchin, CMC, CRM City Clerk Approved as to form and legal sufficiency. Wiifl r�� C Ibert, Cit ttor e ATTEST/WITNESS: J--evi, j - Witness # 1 Signatu e Printed Name: `> ku M0- (a ane,S CITY OF SANFORD By: Jeff Triplett' Mayor Date—.J.02---/ q, SHUNTERIA D. JONES AND TIJUANA D. WILLIAMS, doing business as S & J EXPERT CLEANING. By:, 1jzC Shunteria D Jones Dated: ( f By. ' it ss # 2 Signature Tijuana . W'lliam Printed Name ��L�� Dated: 51Pa<gxe, d$§ f \$� . >± ° tv \/ \& ®41 7 - / \�� «<i, - / r 20 CD 2 .\ /�.. / BIDDER INFORMATION: ,�1 DUE DATE: Monday, November 18, 2019 at 2:00 P. M. Name of Firm:..? .... .. �-1 �.�....... Local Time City of Sanford Purchasing Division Address:... iS-S,A r .... AY Contact Person: Lindsey Bojadzijev, Purchasing Analyst Address: 300 N. Park Avenue Suite 243A Address: ...................................p........................................................ City, State, Zip: Sanford, Florida 32771 ne � "•'•:t1'••• ��''`: •.4�- � 7.�•••••. Fax Number: 407.688.5028, or ext. 5030 City/State/Zip Code: � ... .. Contact Person:7T).fY\p Q �`K ,y Email: nurchasing(-3a,sanfordfl. gov ............... l...................... For Div./Dept./Office: Jim Beard, Maintance Supervisor // { 407.688.5409 Phone Number:4 �! :3.3. -CA' ...: �%...�.... 555 7 .................. Delivery Address: 300 N. Park Ave Sanford, FL 32771 Fax............................. ISSUED DATE: Tuesday, November 5, 2019 Email• .:�� M 4�i1Y �t�a�`i:�-{�•,�--`.'. , ��. ��, :(�?�� . •..C..At ;�'�, f BIDDER'S PRINTED NAME:-1, AME: - �.i.� ;d. a4 �::'.:....1 Cxf✓Z�IDDER'S SIGN�AtTURE:,:...... �. ....... ...............:.......:. Title: ...........�.r:�:24%Q-c.......................................................... Date:......1....0. ':1...,„,t,............................................................... (PLEASE RETURN BY DUE DATE AND TIME VIA FAX, MAIL OR EMAIL TO CONTACT PERSON STATED ABOVE. 1. Intent. The intent of this solicitation is to select a successful Bidder for the provision of janitorial services for the Public Works Complex, City Hall, Welcome Center, and the Water/Sewer Building. 2. Deliverables and Scone of Services. The successful Bidder shall provide all necessary material, goods, labor, etcetera to: Public Works Complex- 800 W. Fulton Ave Sanford FL 32771: Jim Beard 321-377-9114, back up contact Russ Schiebenberg 321-377-9126, Pete Wilson 321-377-9132 Thursday's Only 8:00 am 1. Empty containers and replace liners one (1) time a week 2. Spot clean to remove bottle/cup rings one (1) time a week 3. Carpets: thoroughly vacuum (not responsible for removal of staples/paper clips) one (1) time a week 4. Sweep one (1) time a week 5. Mop with a detergent disinfectant solution, rinse thoroughly one (1) a week 6. Strip and wax the breakroom floor once (1) a quarter 7. Toilets and urinals: clean with a germicidal disinfectant six (6) Bathrooms one (1) time a week 8. Sinks: non-abrasive cleaner and disinfectant six (6) bathrooms one (1) time a week 9. Restock toilet paper, paper towels, and soap in dispenser six (6) Bathrooms one (1) time a week 10. Hard scrub down: scrub file walls, scrub floors, scrub Partitions, scrub Sinks, toilets, urinals, wipe down fixtures floor drain add water and enzymes six (6) bathrooms one (1) time a month City Hall- 300 N. Park Ave Sanford, FL 32771: Jim Beard 321-377-9114 Evening, Monday thru Friday after 6:00 pm 1. Sweep one (1) time a week 2. Mop with a detergent disinfectant solution, rinse thoroughly one (1) time a week 3. Strip and wax the breakroom floor once a quarter PUR-F-302 Rev. 0312016 City of Sanford I Finance Department I Purchasing Division 300 N. Park Avenue, Sanford, Florida 32771 ca7v"or ASTINFORMAL ,. . � tdA71+:#Ck c�cAlttasFmsT Phone: 407.688.5028 or extension 5030 1 Fax: 407.688.5021 FORM T� �j ■ ■ 11 1' Y REQUEST FOR QUOTE HRFQ 19/20-115 CLEANING SERVICES — PUBLIC WORKS AND UTILITIES DEPT. BIDDER INFORMATION: ,�1 DUE DATE: Monday, November 18, 2019 at 2:00 P. M. Name of Firm:..? .... .. �-1 �.�....... Local Time City of Sanford Purchasing Division Address:... iS-S,A r .... AY Contact Person: Lindsey Bojadzijev, Purchasing Analyst Address: 300 N. Park Avenue Suite 243A Address: ...................................p........................................................ City, State, Zip: Sanford, Florida 32771 ne � "•'•:t1'••• ��''`: •.4�- � 7.�•••••. Fax Number: 407.688.5028, or ext. 5030 City/State/Zip Code: � ... .. Contact Person:7T).fY\p Q �`K ,y Email: nurchasing(-3a,sanfordfl. gov ............... l...................... For Div./Dept./Office: Jim Beard, Maintance Supervisor // { 407.688.5409 Phone Number:4 �! :3.3. -CA' ...: �%...�.... 555 7 .................. Delivery Address: 300 N. Park Ave Sanford, FL 32771 Fax............................. ISSUED DATE: Tuesday, November 5, 2019 Email• .:�� M 4�i1Y �t�a�`i:�-{�•,�--`.'. , ��. ��, :(�?�� . •..C..At ;�'�, f BIDDER'S PRINTED NAME:-1, AME: - �.i.� ;d. a4 �::'.:....1 Cxf✓Z�IDDER'S SIGN�AtTURE:,:...... �. ....... ...............:.......:. Title: ...........�.r:�:24%Q-c.......................................................... Date:......1....0. ':1...,„,t,............................................................... (PLEASE RETURN BY DUE DATE AND TIME VIA FAX, MAIL OR EMAIL TO CONTACT PERSON STATED ABOVE. 1. Intent. The intent of this solicitation is to select a successful Bidder for the provision of janitorial services for the Public Works Complex, City Hall, Welcome Center, and the Water/Sewer Building. 2. Deliverables and Scone of Services. The successful Bidder shall provide all necessary material, goods, labor, etcetera to: Public Works Complex- 800 W. Fulton Ave Sanford FL 32771: Jim Beard 321-377-9114, back up contact Russ Schiebenberg 321-377-9126, Pete Wilson 321-377-9132 Thursday's Only 8:00 am 1. Empty containers and replace liners one (1) time a week 2. Spot clean to remove bottle/cup rings one (1) time a week 3. Carpets: thoroughly vacuum (not responsible for removal of staples/paper clips) one (1) time a week 4. Sweep one (1) time a week 5. Mop with a detergent disinfectant solution, rinse thoroughly one (1) a week 6. Strip and wax the breakroom floor once (1) a quarter 7. Toilets and urinals: clean with a germicidal disinfectant six (6) Bathrooms one (1) time a week 8. Sinks: non-abrasive cleaner and disinfectant six (6) bathrooms one (1) time a week 9. Restock toilet paper, paper towels, and soap in dispenser six (6) Bathrooms one (1) time a week 10. Hard scrub down: scrub file walls, scrub floors, scrub Partitions, scrub Sinks, toilets, urinals, wipe down fixtures floor drain add water and enzymes six (6) bathrooms one (1) time a month City Hall- 300 N. Park Ave Sanford, FL 32771: Jim Beard 321-377-9114 Evening, Monday thru Friday after 6:00 pm 1. Sweep one (1) time a week 2. Mop with a detergent disinfectant solution, rinse thoroughly one (1) time a week 3. Strip and wax the breakroom floor once a quarter PUR-F-302 Rev. 0312016 to create, or cause to be filed, any liens for labor and/or materials on, or against, the City, or any property owned by the City. Such lien, attachment, or encumbrance, until it is removed, shall preclude any and all claims or demands for any payment expected by virtue of this project. The successful Bidder will ensure that all of its employees, agents, sub- contractors, representatives, volunteers, and the like, fully comply with all of the terms and conditions set herein, when providing services for the City in accordance herewith. The successful Bidder shall be solely responsible for the means, methods, techniques, sequences, safety programs, and procedures necessary to properly and fully complete the work set forth in the Scope of Services. The successful Bidder shall use appropriate tools and/or equipment which are in good repair and proper working order, so as to enable the successful Bidder to complete the services required hereby. Clean -Up: The successful Bidder shall be responsible for the removal, hauling, and legal disposal of all debris generated as a result of performing the services for this turn -key solution on a daily basis; including up to, but not be limited to all existing equipment removed, all packaging materials, crating, cardboard, protective packaging, liners, plastic, etcetera. Any dumpsters located within the addresses provided in this IRFQ shall not be used by the successful Bidder. The successful Bidder shall broom clean the premises at the end of each day and upon completion of delivery, installation and, set-up. Public Emergencies: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, City of Sanford shall require a "First Priority" for goods and services. It is vital and imperative that the health, safety, and welfare of the citizens of Sanford are protected from any emergency situation that threatens public health and safety as determined by the City. The Bidder agrees to rent/sell/lease all goods and services to the City or governmental entities on a "first priority" basis. The City expects to pay contractual prices for all products and/or services under the awarded Agreement in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God. Should the Bidder provide the City with products and/or services not under the awarded Agreement, the City expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergency, hurricane, tomado, flood, or other acts of God. The City shall select the lowest quote that is most responsive to the needs of the City as outlined herein. The bidder's price response shall be accompanied by a detailed description of the requirement service to be offered. 3. Price Submittal. In accordance with the terms, conditions and specifications, I/we, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this IRFQ document and hereby submit the following prices for IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Dept as follows: Item Description Monthly Price Annual Price Required Public Works Complex$ 6� Q " 1. 800 W. Fulton Ave �� Sanford, FL 32771 1 2. City Hall 300 N. Park Ave $ Sanford, FL 32771 Welcome Center , 0) 3. 230 E. 1st $OCA ^' % Sanford, FL 32771 Water/Sewer 4. 422 W. 141h St $�� 3 Od Sanford, FL 32771 6. TOTAL QUOTE PRICE �' C�� 05 t -a 00, 60 Item Attachments To Be Included 1. Signed Insurance Requirements Attachment "A" 2. Include a copy of your Florida State License and W9 3. Include Attachments A - I Rev. 2.22.2018 Attachment "C" NON COLLUSION AFFIDAVIT The undersigned, by signing this document hereby certifies that the company named below hereby is or does: 1. States that the entity named below and the individual signing this document has submitted the attached bid or proposal: 2. He is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Said bid or proposal is genuine and is not a collusive or sham bid or proposal; 4. Neither the said bidder or proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, proposer, firm or person to submit a collusive or sham bid or proposal in connection with the Contract for which the attached bid or proposal has been submitted or to refrain from bidding or proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, proposer, firm or person to fix the price or prices in the attached bid or proposal or of any other bidder of proposer, or to fix any overhead, profit or cost element of the bid or proposal price or the bid or proposal price of any other bidder or proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Sanford or any person interested in the proposed Contract. 5. The price or prices quoted in the attached bid or proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or proposer or any of its agents, representatives, owners, employees, or parties in interest, including the individual signing this document. j Bidder r Signature of Authorized Representative (Affiant) Date �fl' . o" f-0 () � V�vs 0 N�-c 4 Printed or Typed Name and Title of Authorized Representative (Affiant) COUNTY OF _f iY� if13E. STATE OF FLORIDA On this 13 day of d_ 20 19 before me, the undersigned Notary Public of the State of Florida, personally appeared iii W n i i i nm � whose name(s) is/are subscribed to the within instrument, and he/she/they" cknowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or has produced Df t V&- ' r3 -,.P �k , as identification. e0A Nocan P°°"` Pu c in`Xtil"r the K jameNa .1 N. DO Expires oto YSn expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE Ir'Failure to submit this form may be grounds for disqualification of your submittal -w rRvo 1 Qnn — C1Panina CwrvinPe — Puhlir. wnrim City of Sanford ( Finance Department ( Purchasing Solicitation Orrof Division 300 N. Park Avenue 2°d Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 5030 Fax: 407.688.5021 Number: IRFQ 19/20-115 or 1 INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "C" NON COLLUSION AFFIDAVIT The undersigned, by signing this document hereby certifies that the company named below hereby is or does: 1. States that the entity named below and the individual signing this document has submitted the attached bid or proposal: 2. He is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Said bid or proposal is genuine and is not a collusive or sham bid or proposal; 4. Neither the said bidder or proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, proposer, firm or person to submit a collusive or sham bid or proposal in connection with the Contract for which the attached bid or proposal has been submitted or to refrain from bidding or proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, proposer, firm or person to fix the price or prices in the attached bid or proposal or of any other bidder of proposer, or to fix any overhead, profit or cost element of the bid or proposal price or the bid or proposal price of any other bidder or proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Sanford or any person interested in the proposed Contract. 5. The price or prices quoted in the attached bid or proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or proposer or any of its agents, representatives, owners, employees, or parties in interest, including the individual signing this document. j Bidder r Signature of Authorized Representative (Affiant) Date �fl' . o" f-0 () � V�vs 0 N�-c 4 Printed or Typed Name and Title of Authorized Representative (Affiant) COUNTY OF _f iY� if13E. STATE OF FLORIDA On this 13 day of d_ 20 19 before me, the undersigned Notary Public of the State of Florida, personally appeared iii W n i i i nm � whose name(s) is/are subscribed to the within instrument, and he/she/they" cknowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or has produced Df t V&- ' r3 -,.P �k , as identification. e0A Nocan P°°"` Pu c in`Xtil"r the K jameNa .1 N. DO Expires oto YSn expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE Ir'Failure to submit this form may be grounds for disqualification of your submittal -w rRvo 1 Qnn — C1Panina CwrvinPe — Puhlir. wnrim Attachment "D" Conflict of Interest Statement A. I am the of 4 with a local office in Per�_ �.-J _pj� - t r\Q [Insert Title][Insert Company Name] and principal office in SiC'6 n, " r 0(/ ct c B. The entity hereby submits an offer to IRFQ 19/20-115 Cleaning Services- Public Works and Utilities Dept. C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its full knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation. F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or staff has a vested interest in any City Division/Department/Office. I. I certify that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government. J. In the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City in writing. By the signature(s) below, Uwe, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment. "C", Conflict oMterest Statement, is truthful and correct at the time of submission. Typed Name of AFFIANT iii `C r1 z t(I {yet Title cwPf 'C -t" t COUNTY OF , t vAP E? STATE OF FLORIDA On this I day of WVC't l)C , 20 19 before me, the undersigned Notary Public of the State of Florida, personally appeared —Ti—i i land i! i i I i am S whose name(s) is/are subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or h.4s rpduced b 1yo G cta. --e 7-- , as identification. Notely Public of F f Jame" Ja I ic in e Z"tate Aforementio MY i Evkes on expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE 'Failure to submit this form maybe grounds for disqualification of your submittal- TRFO 1 Q/20 — ('lranino RPrvirra — Pnhlir. Wnrlrc G City of Sanford ( Finance Department I Purchasing Solicitation CITY Of Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 19/20-115 t,�cr INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "D" Conflict of Interest Statement A. I am the of 4 with a local office in Per�_ �.-J _pj� - t r\Q [Insert Title][Insert Company Name] and principal office in SiC'6 n, " r 0(/ ct c B. The entity hereby submits an offer to IRFQ 19/20-115 Cleaning Services- Public Works and Utilities Dept. C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its full knowledge. D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby. E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation. F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity. G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project. H. I hereby also certify that no member of the entity's ownership or management or staff has a vested interest in any City Division/Department/Office. I. I certify that no member of the entity's ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Sanford government. J. In the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City in writing. By the signature(s) below, Uwe, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment. "C", Conflict oMterest Statement, is truthful and correct at the time of submission. Typed Name of AFFIANT iii `C r1 z t(I {yet Title cwPf 'C -t" t COUNTY OF , t vAP E? STATE OF FLORIDA On this I day of WVC't l)C , 20 19 before me, the undersigned Notary Public of the State of Florida, personally appeared —Ti—i i land i! i i I i am S whose name(s) is/are subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or h.4s rpduced b 1yo G cta. --e 7-- , as identification. Notely Public of F f Jame" Ja I ic in e Z"tate Aforementio MY i Evkes on expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE 'Failure to submit this form maybe grounds for disqualification of your submittal- TRFO 1 Q/20 — ('lranino RPrvirra — Pnhlir. Wnrlrc G Attachment "E" Public Entity Crimes Statement SWORN STATEMENT UNDER SECTION 287.133(3) (a), FLORIDA STATUTES: THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. A. This sworn statement is submitted with Bid, or Contract Number IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Dept ---1 B. This sworn statement is submitted by s C01, 116m, whose business address is [Name of entity submitting sworn statement] Iwo a,, �c� I lb.r d � X ? l and (if applicable) it's Federal Employer Identification Number E is i, - /, (If the entity has no FEIN, include the Social Security (FEIN) `a - ��= Number of the individual signing this sworn statement: C. My name is and my relationship to the above isi c , [Please print name of individual signing] D. I understand that a "public entity crime" as defined in section 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. E. I understand that "convicted" or "conviction" as defined in section 287.133(1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contenders. F. I understand that "affiliate" as defined in section 287.133(1) (a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty-six (36) months shall be considered an affiliate. G. I understand that a "person" as defined in section 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives,,partners, shareholders, employees, members, and agents who are active in management of an entity. H. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. [Please indicate with a check mark (✓) which statement applies). TRF0 1 Q/M — C 1Panina Crrvirra _ Pnhlin Wnrks K City of Sanford I Finance Department ( Purchasing Solicitation Circ OF z Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 19/20-115 INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "E" Public Entity Crimes Statement SWORN STATEMENT UNDER SECTION 287.133(3) (a), FLORIDA STATUTES: THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. A. This sworn statement is submitted with Bid, or Contract Number IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Dept ---1 B. This sworn statement is submitted by s C01, 116m, whose business address is [Name of entity submitting sworn statement] Iwo a,, �c� I lb.r d � X ? l and (if applicable) it's Federal Employer Identification Number E is i, - /, (If the entity has no FEIN, include the Social Security (FEIN) `a - ��= Number of the individual signing this sworn statement: C. My name is and my relationship to the above isi c , [Please print name of individual signing] D. I understand that a "public entity crime" as defined in section 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. E. I understand that "convicted" or "conviction" as defined in section 287.133(1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contenders. F. I understand that "affiliate" as defined in section 287.133(1) (a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty-six (36) months shall be considered an affiliate. G. I understand that a "person" as defined in section 287.133(1) (e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives,,partners, shareholders, employees, members, and agents who are active in management of an entity. H. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. [Please indicate with a check mark (✓) which statement applies). TRF0 1 Q/M — C 1Panina Crrvirra _ Pnhlin Wnrks K I. Address of "Certificate Holder" is City of Sanford; P 0 Box 1788 (300 N. Park Avenue); Sanford, Florida 32771; Attention Purchasing Manager; Phone 407.688.5028/5030 Fax 407.688.5021. m. All certificates of insurance, notices etc. must be provided to the above address. n. In the description of the certificate of insurance please also add the solicitation number and project name. AP-EIAWtIGNATURE 7,1) aar�ct Typed Naee of AFFIANT Title STATE OF n6ri& COUNTY OF SCMi A,�J-e The foregoing instrument was executed before me this day oftjffr�cy, 20 111 by as of '7CA20n(A. ilAIVIM-) who personally swore or affirmed that he/she is authorized to execute thisdot;and thereby bind the Corporation, and who is personally known tome OR has produced OrLvu'5 Lice-n5f as identification. Notary PNUW of piorldfts Ja�mnteafis Ja My conwrA"kh, 069121 Expires 0110212021 OF V (stamEpl== The City reserves the unilateral fight to modify the insurance requirements set forth at any time. PLEASE COMPLETE AND SUBMIT Failure to submit this form may be grounds for disqualification of your submittal"10 Rev. 212.2018 Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who is active in the management of the entity, nor any affiliate of the entity have been convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement applies]. There has been a proceeding concerning the conviction before a judge or hearing officer of the State of Florida, Division of Administrative Hearings, or a court of law having proper jurisdiction. The final order entered by the hearing officer or judge did not place the person or affiliate on the convicted contractor list. [Please attach a copy of the final order.] The person or affiliate was placed on the convicted contractor list. There has been a subsequent proceeding before a court of law having proper jurisdiction or a judge or hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the judge or hearing officer determined that is was in the public interest to remove the person or affiliate from the convicted contractor list. [Please attach a copy of the final order.] t"The person or affiliate has not been placed on any convicted vendor list. [Please describe any action taken by or pending with the State of Florida, Department of Management Services.] By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment "E", Public Entity Crimes Statement, is truthful and correct at the time of submission. AFF I ` ATURE l i SCJ (YtGt ( t con Typed Name of AFFIANT /11 ,. Title COUNTY OF cif M in 61e- STATE OF FLORIDA On this day of 1 '' _, 20 , before me, the undersigned Notary Public of the State of Florida, personally appeared ,. C i whose name(s) is/are subscribed to the within instrument, and he/she/they knowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or has produced as identification. reran 3 bli an or the Co State orementioned) • My SE a Q1 expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE lly'Failure to submit this form may be grounds for disqualification of your submittal"' City of Sanford (Finance Department � Purchasing Solicitation Division Number: cin ar 3Q0 N. Park Avenue 2°d Floor Suite 236 Sanford, Florida 32171 fir, Q 19/20-115 Phone: 407.688.5028 or 5030 Fag: 407.688.SQ21 armour INFORMAL TRFfI iQMfl—C'Iraninv Rrrvicrc—Rihlir. Wnrkc ? REQUEST FOR QUOTE Due Date: TERM CONTRACT November 1$, 2019 TITLE: CLEANING SERVICES —PUBLIC WORKS Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who is active in the management of the entity, nor any affiliate of the entity have been convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement applies]. There has been a proceeding concerning the conviction before a judge or hearing officer of the State of Florida, Division of Administrative Hearings, or a court of law having proper jurisdiction. The final order entered by the hearing officer or judge did not place the person or affiliate on the convicted contractor list. [Please attach a copy of the final order.] The person or affiliate was placed on the convicted contractor list. There has been a subsequent proceeding before a court of law having proper jurisdiction or a judge or hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the judge or hearing officer determined that is was in the public interest to remove the person or affiliate from the convicted contractor list. [Please attach a copy of the final order.] t"The person or affiliate has not been placed on any convicted vendor list. [Please describe any action taken by or pending with the State of Florida, Department of Management Services.] By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment "E", Public Entity Crimes Statement, is truthful and correct at the time of submission. AFF I ` ATURE l i SCJ (YtGt ( t con Typed Name of AFFIANT /11 ,. Title COUNTY OF cif M in 61e- STATE OF FLORIDA On this day of 1 '' _, 20 , before me, the undersigned Notary Public of the State of Florida, personally appeared ,. C i whose name(s) is/are subscribed to the within instrument, and he/she/they knowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known to me or has produced as identification. reran 3 bli an or the Co State orementioned) • My SE a Q1 expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE lly'Failure to submit this form may be grounds for disqualification of your submittal"' City of Sanford (Finance Department � Purchasing Solicitation Division Number: cin ar 3Q0 N. Park Avenue 2°d Floor Suite 236 Sanford, Florida 32171 fir, Q 19/20-115 Phone: 407.688.5028 or 5030 Fag: 407.688.SQ21 armour INFORMAL TRFfI iQMfl—C'Iraninv Rrrvicrc—Rihlir. Wnrkc ? ATTACHMENT "B" PRICE PROPOSAL IRFQ 19/20-115 Cleaning Services — Public Works Uwe, the undersigned, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this IRFQ document and do hereby agree that if a contract is offered or negotiated it will abide by the terms and conditions presented in the IRFQ document or as negotiated pursuant thereto. The undersigned, having familiarized him/herself with the terms of the IRFQ documents, local conditions, and the cost of the work at the place(s) where the work is to be done, hereby proposes and agrees to perform within the time stipulated, all work required in accordance with the requirement and technical specifications and other documents including Addenda, if any, on file at the City of Sanford Purchasing Division for the price set forth herein in Attachment "A" Offer to Purchase and Acceptance of Request for Quote Terms and Conditions. The signature(s) below are an acknowledgment of my/our full understanding and acceptance of all the terms and conditions set forth in this IRFQ document or as otherwise agreed to between the parries in writing. Bidder/Contractor Name: �. ,- _ Mailing Address: (�}}� C p rd j . Telephone Number: \j cl3L .,S ,;>7Fax Number:(I-t 6-1.) LhW Il d q E-mailc A'th Signatory P ' ted Name t 17 Title D to STATE OF &Y-1 60 COUNTY OF !SCM j n 6 The foregoing instrument was executed before me this day of t 4 �i?' 20 1`l, by i;�tLltlfl—,lltctm� as of who personal swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced � t�/f j r-5 j j L1,sws identification. WM Pubk stow of FWft ,l>nnetta Janette ky c,,mwwon GG 069121 g s 01 =021 (stamp) Of PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE 19'Failure to submit this form may be grounds for disqualification of your submittal" Rev. 2.22.2018 Attachment "F" COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT I. If and when the City of Sanford transmits records to the ContractorNendor which are exempt from public disclosure, the Contractor/Vendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposer's information. II. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article 1 of the Constitution of the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposer/Bidder must specifically and in detail identify with specificity which pages/paragraphs of their bid/proposal package are exempt from the Public Records Laws, identifying the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnify and hold the City harmless in the event the City litigates the public records status of the Proposer'sBidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. J � LwyA 0 t ( � ) 811 Sigq# re of Authorized Representative (Affiant) Date r t r Printed &Typed Name and Title of Authorized Representative (Affiant) TRFn igen—r'lrsininv Rrrvwe.q _ Pnhlin wnAm Q City of Sanford I Finance Department I Purchasing Solicitation rarr+r F Division 300 N. Park Avenue 2n1 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 19/20-115 1� INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "F" COMPLIANCE WITH THE PUBLIC RECORDS LAW AFFIDAVIT I. If and when the City of Sanford transmits records to the ContractorNendor which are exempt from public disclosure, the Contractor/Vendor shall execute an "Acknowledgement of Receipt of Exempt Public Records and Agreement to Safeguard" which will be provided with the exempt records. A sample form is attached for the bidder/proposer's information. II. Upon award recommendation or 30 days after opening, it is understood that all submittals shall become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes, and Section 24(a), Article 1 of the Constitution of the State of Florida, and other controlling law (collectively the "Public Records Laws"). If the City of Sanford (City) rejects all replies submitted in response to a competitive solicitation and provides notice of its intent to reissue the solicitation, the replies remain exempt from disclosure until the City provides a notice of intent to award or withdraws the reissued solicitation. If no award is made, responses are not exempt for longer than 12 months after the initial notice rejecting all responses. Proposers/Bidders must invoke the exemptions to disclosure provided by law as applicable to the response to the solicitation, must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a proposal authorizes release of your firm's credit data to the City. If a Proposer/Bidder submits information exempt from public disclosure, the Proposer/Bidder must specifically and in detail identify with specificity which pages/paragraphs of their bid/proposal package are exempt from the Public Records Laws, identifying the specific exemption under the Public Records Laws that applies to each. The protected information must be submitted to the City in a separate envelope marked accordingly. By submitting a response to this solicitation, the Proposer/Bidder agrees to defend, indemnify and hold the City harmless in the event the City litigates the public records status of the Proposer'sBidder's documents this provision including the obligation to pay the full legal costs of the City including, but not limited to, attorney's fees, court costs, and any and all other charges, regardless of what level of trial or appeal. J � LwyA 0 t ( � ) 811 Sigq# re of Authorized Representative (Affiant) Date r t r Printed &Typed Name and Title of Authorized Representative (Affiant) TRFn igen—r'lrsininv Rrrvwe.q _ Pnhlin wnAm Q STATE OF FLORIDA Ab On this j day of {'r" ` V Florida, personally appeared_-- within instrument, and he/shehhey` cknow personally known to me or 4as fwoduced--S _, 20 1'q , before me, the undersigned Notary Public of the State of t 11� m S whose name(s) is/are subscribed to the that he/she/they executed it. WITNESS my hand and official seal. He/She is '-,j CA -r -e n 5-e- , as identification. and to Aforementioned) . �� 4q C� � g59121 ®s0U4212421 SE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE 'w'Failure to submit this form may be grounds for disqualification of your submittal -w TRFO1gno—t PaninaRrrvinrc_Pnhlir.Wnrka 0 City of Sanford I Finance Department I Purchasing Solicitation error Division 300 N. Park Avenue 2" Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 5030 Fax: 407.688.5021 Number: IRFQ 19/20-115 or 1 INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS STATE OF FLORIDA Ab On this j day of {'r" ` V Florida, personally appeared_-- within instrument, and he/shehhey` cknow personally known to me or 4as fwoduced--S _, 20 1'q , before me, the undersigned Notary Public of the State of t 11� m S whose name(s) is/are subscribed to the that he/she/they executed it. WITNESS my hand and official seal. He/She is '-,j CA -r -e n 5-e- , as identification. and to Aforementioned) . �� 4q C� � g59121 ®s0U4212421 SE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE 'w'Failure to submit this form may be grounds for disqualification of your submittal -w TRFO1gno—t PaninaRrrvinrc_Pnhlir.Wnrka 0 Attachment "G" Drug -Free Workplace Certification When applicable, the drug-free certification form below must be signed and returned with the IRFQ response. In order to have a drug-free workplace program, a business shall: A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. B. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph. D. In the statement specified in the first paragraph, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. E. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions. By the signature(s) below, Uwe, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment G, Drug -Free Workplace Certification, is truthful and correct at the time of submission. q, -, r 1,0(u"- .ate AFF IGNATURE t Typed Name df AFFIANT �(v C Title COUNTY OF ri STATE OF FLORIDA jh On this ` '10 day of 04 a( 20 11 , before me, the undersigned Notary Public of the State of Florida, personally appeared )I WMAJ whose name(s) is/are subscribed to the within instrument, an owledge that he/she/they executed it. WITNESS my hand and official seal. He/She is pe i ce A� ' , as identification. �a da GG 05912 MExptse°i s Of in and for the County to forementioned) SEAL commission expires: i PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE TRFO 19/70 _ f 1Panino CANinP.c — Pnhlir. wnrkc 1 7 City of Sanford I Finance Department I Purchasing Solicitation CITTOF Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: gtFQ 19/20-115 e INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "G" Drug -Free Workplace Certification When applicable, the drug-free certification form below must be signed and returned with the IRFQ response. In order to have a drug-free workplace program, a business shall: A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. B. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in the first paragraph. D. In the statement specified in the first paragraph, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. E. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of the foregoing provisions. By the signature(s) below, Uwe, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment G, Drug -Free Workplace Certification, is truthful and correct at the time of submission. q, -, r 1,0(u"- .ate AFF IGNATURE t Typed Name df AFFIANT �(v C Title COUNTY OF ri STATE OF FLORIDA jh On this ` '10 day of 04 a( 20 11 , before me, the undersigned Notary Public of the State of Florida, personally appeared )I WMAJ whose name(s) is/are subscribed to the within instrument, an owledge that he/she/they executed it. WITNESS my hand and official seal. He/She is pe i ce A� ' , as identification. �a da GG 05912 MExptse°i s Of in and for the County to forementioned) SEAL commission expires: i PLEASE COMPLETE AND SUBMIT WITH YOUR IRFQ RESPONSE TRFO 19/70 _ f 1Panino CANinP.c — Pnhlir. wnrkc 1 7 iRF(1 19/7fl — ("traninv Crrvinre — Pnhtir. on City of Sanford � Finance Department � Purchasing Solicitati array 300 N. Park Avenue 2°d Floor Suite 236 Sanford, Florida 32771 Phone: 407.b88.5028 or 5030 Fax: 407.6$8.5021 fir, Q 19/20-115 arum INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES —PUBLIC WORKS Contractor r / t Z-" Signa a of orized Representative (Affiant) Dalk t � u,x.-r lc� � 1 a W'N Printed or Typed Name and Title of Authorized Representative (Affiant) COUNTY OF STATE OF FLORIDA On this day of � kP. , 20 19 , before me, the undersigned Notary Public of the State of Florida, personally appeared s, whose name(s) is/are subscribed to the within instrument, and he/she/th acknowledge that he/she/they executed it. WITNESS my hand and official seal. He/She is personally known tome or has produced `5 S , as identification. r�wr P Ja blic an for the C ty an tate Aforementioned) ,�ameita g a MY 0110 SE's` �` expires: PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE ,v'Failure to submit this form may be grounds for disqualification of your submittal'w iRF(1 19/7fl — ("traninv Crrvinre — Pnhtir. on Division Number: array 300 N. Park Avenue 2°d Floor Suite 236 Sanford, Florida 32771 Phone: 407.b88.5028 or 5030 Fax: 407.6$8.5021 fir, Q 19/20-115 arum INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES —PUBLIC WORKS Wnrkc 1 G Attachment "H" Americans With Disabilities Act Affidavit 460-1 By executing this Certification, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (AFA), 42 USC s. 12101 et seq. It is understood that in no event shall the CITY be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnify the CITY, its agents, officers or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR's acts or omissions in connection with the ADA. Contractor Signature Representative (Affiant) .�c EN , Printed or TyVed Name and Title of Authorized Representative (Affiant) COUNTY OFS! STATE OF FLORIDA On this �� day of r t '20 lot ,before me, the undersigned Notary Public of the State of Florida, personally appeared� E i c � ( U 1t1m i whose name(s) is/are subscribed to the within instrument, and he/she/they acknowledg&4hat he/she/they executed it. WITNESS my hand and official seal. He/She is personally known tome or has produced nLim') L t L -ens,' , as identification. PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE "Failure to submit this form may be grounds for disqualification of your submittal"® iRFO 19/711— rlennina Crnrirae — PAlir. Wnrkc 14 City of Sanford I Finance Department I Purchasing Solicitation city CW ' Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 5030 Fax: 407.688.5021 Number: IRFQ 19/20-115 or 1 INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "H" Americans With Disabilities Act Affidavit 460-1 By executing this Certification, the undersigned CONTRACTOR certifies that the information herein contained is true and correct and that none of the information supplied was for the purpose of defrauding the City of Sanford (CITY). The CONTRACTOR will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The CONTRACTOR agrees to comply with the rules, regulations and relevant orders issued pursuant to the Americans with Disabilities Act (AFA), 42 USC s. 12101 et seq. It is understood that in no event shall the CITY be held liable for the actions or omissions of the CONTRACTOR or any other party or parties to the Agreement for failure to comply with the ADA. The CONTRACTOR agrees to hold harmless and indemnify the CITY, its agents, officers or employees from any and all claims, demands, debts, liabilities or causes of action of every kind or character, whether in law or equity, resulting from the CONTRACTOR's acts or omissions in connection with the ADA. Contractor Signature Representative (Affiant) .�c EN , Printed or TyVed Name and Title of Authorized Representative (Affiant) COUNTY OFS! STATE OF FLORIDA On this �� day of r t '20 lot ,before me, the undersigned Notary Public of the State of Florida, personally appeared� E i c � ( U 1t1m i whose name(s) is/are subscribed to the within instrument, and he/she/they acknowledg&4hat he/she/they executed it. WITNESS my hand and official seal. He/She is personally known tome or has produced nLim') L t L -ens,' , as identification. PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE "Failure to submit this form may be grounds for disqualification of your submittal"® iRFO 19/711— rlennina Crnrirae — PAlir. Wnrkc 14 Attachment "I" Addendum Receipt Acknowledgement Certification The undersigned acknowledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Addendum No. Dated: Dated: Addendum No. City of Sanford I Finance Department I Purchasing Solicitation urrol; Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 Number: IRFQ 19/20-115 INFORMAL REQUEST FOR QUOTE Due Date: TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "I" Addendum Receipt Acknowledgement Certification The undersigned acknowledges receipt of the following addenda to the solicitation document(s) (Give number and date of each): Addendum No. Addendum No. Dated: Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in Attachment "I", Addendum Receipt Acknowledgement Certification, is truthful and correct at the time of submission. Bidder/Contractor Name: --7*,-,l k (kf)Gt W M1 CkM Mailing Address: I IQ) )V'f— Telephone Number{ L107) q 3) -,%Q7 Fax Number: LL�0- J ��$'�� E-mail Address: t JeWn W C l I i%QW FEIN: S& 10 Authoi0ed Signatory Printed Name G Title late PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE 147' Failure to submit this form may be grounds for disqualification of your submittal'' 1RFn 1900— C'leanino Cervirtac _ Pnhlin Wnrlrc 1A Attachment "J" References Bidder shall submit as a part of their bid response, a minimum of five (5) of the most significant projects similar in size and scope which were performed within the last three (3) years. The contact person shall be someone who has personal knowledge of the Bidder's performance for the specific requirements listed and is aware the Citv may be contacting them. �< �.7 r City of Sanford I Finance Department I Purchasing Solicitation clrroF Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 5030 Fag: 407.688.5021 Number: IRFQ 19/20-115 or 1 8CtZ INFORMAL REQUEST FOR QUOTE Due Date: 1w� O P) a, 3 TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS Attachment "J" References Bidder shall submit as a part of their bid response, a minimum of five (5) of the most significant projects similar in size and scope which were performed within the last three (3) years. The contact person shall be someone who has personal knowledge of the Bidder's performance for the specific requirements listed and is aware the Citv may be contacting them. �< �.7 r Project Name: 4-(-\ e.., M M er cniea 1-t Type of Project/Service: 8CtZ Address: t- o n O P) a, 3 q Contracting A enc !Client: Contact Name and Phone #: 6e, Contact Email Address and Fax #: cs vvl e D O C`n �vt Contract Amount: V $ W5) tart Date: C1 e LJ End Date: 1E 11 v , Pro to #2z Project Name: o -kAA*.r t. 5 u % S D V 4 Type of Project/Service: C.Z0Lk tE� 9 C Address: 3 1 a o. 51 A "d zok Contracting A enc /Client: Contact Name and Phone #: 2 XJ.LJ D c7 « Contact Email Address and Fax #: .0-rck IL CA.- C4.c (, C o vr• Contract Amount: 00b Start Date:� . if, End Date: i . Project Name: Type of Pro'ect/Service: Address: y 1c�, 0 1 c, 9°1 Contracting Agency/Client: Contact Name and Phone #: ,m - (0 Contact Email Address and Fax #: vvc,- cz> Contract Amount: lC)> Start ate: 1 (e I End Date: l J0N Project Name: ik:�bl Type of Pro"ect/Service: C o tr C- Address: l-0 1-a'A i l Contracting Agency/Client: Contact Name and Phone #: Contact Email Address and Fax #: Contract Amount: 6t b Start Date: End Date: SIA 7%f-lq ` 11xi Oct..`` ,.. Project Name. `C-'1 Via, C 1� the �,v C3 Type of Project/Service: V-IAYN� 1tgnwsl c, F t' Address: Ala "63 \rt. © 10%. 'b -1-71Q Contracting A enc !Client: Contact Name and Phone #: Contact Email Address and Ak #: a G� Contract Amount: t b) C56d Start Date: I, o)&o)&J End Date: I 15 .Anc. )4 W PLEASE COMPLETE AND SUBMIT WITH YOUR IFR RESPONSE ;+"Failure to submit this form may be grounds for disqualification of your submittal'w TRFn 1 Qno — Mennina Crrvinac — PAlin. Wnrkc 71 11/17/2019 sunbiz.org - Florida Department of State DIVISION OF CORPORATIONS Previous on List Next on List Return to List No Filing History Fictitious Name S & J EXPERT CLEANING Filing Information Registration Number G16000090071 Status ACTIVE Filed Date 08/23/2016 Expiration Date 12!31/2021 Current Owners 2 County SEMINOLE Total Pages 1 Events Filed NONE FEI/EIN Number 59-4981623 Mailing Address 1120 PECAN AVE SANFORD, FL 32771 Owner Information JONES, SHUNTERIA D 1120 PECAN AVE SANFORD, FL 32771 FEI/EIN Number: NONE Document Number: NONE WILLIAMS, TIJUANA D 1120 PECAN AVE SANFORD, FL 32771 FEI/EIN Number: NONE Document Number: NONE Document Images 08/23/2016 -- CANCELLATION/RE-REGISTRATION Fictitious Name Owner Search 1 Submit f Previous on List Next on List . Return to List Fictitious Name Owner Search _ _ _ No FilingSubmit s floridt;.of State, Mvi..mn of Cc)rp .<;tfwns dos.sunbiz.org/scripts/ficidet.exe?action=DETOWN&docnum=G16000090071&seq=000000001&format=P&name=JONES SHUNTERIA D&rdoci. DATE: Monday. November 18, 2019 TO: All Bidders/Proposers FROM: Lindsey Bojadzijev, Purchasing Analyst City of Sanford Purchasing Division SUBJECT: IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Dept. I ADDENDUM # This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document. I. DUE DATE This Addendum does change the solicitation due date. The solicitation due date is hereby changed from at 2:00 p.m. Local Time to Monday, November 25`x' 2019 at 2:00 p.m. Local Time. II. QUESTIONS AND ANSWERS (Q&A) The City has received the following question(s) concerning the solicitation: Q 1. Who provides the consumables (toilet tissue, hand soap, trash liners, hand towels)? Al. The City provides Toilet paper, paper towels, hand soap and trash liners. Q2. The IRFQ states under "clean up" dumpsters located with -in the addresses provided in the IRFQ shall not be used by the successful bidder. Can you please clarify? Does the successful bidder have to take the trash with them or can the successful bidder use the dumpsters at the locations to throw away the garbage that is pulled? A2. The contractor is responsible for removing garbage and putting it in the dumpster on site. Q3. Can the response be emailed to this email address or does a hard copy have to be delivered? A3. Response can be emailed, faxed or dropped off to the purchasing dept. Q4. What is the square footage for each location? A4. We are requesting that Site visits are done, we do not have the exact square footage. Q5. Is there a previous bid tab? A5. No, there is not PUR-F-212 l Rev. 11/2016 City of Sanford I Finance Department I Purchasing Division ury OF S oRD 4 FINANCE V-PARTMENi 300 N. Park Avenue Suite 236, Sanford, Florida 32771 Phone: 407-688-5028 or 5030 Fax: 407-688-5021 Email: urehasinQ(a`sanfordfl ,gov ADDENDUM # 1 Cleaning Services — Public Works and Utilities Dept. DATE: Monday. November 18, 2019 TO: All Bidders/Proposers FROM: Lindsey Bojadzijev, Purchasing Analyst City of Sanford Purchasing Division SUBJECT: IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Dept. I ADDENDUM # This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document. I. DUE DATE This Addendum does change the solicitation due date. The solicitation due date is hereby changed from at 2:00 p.m. Local Time to Monday, November 25`x' 2019 at 2:00 p.m. Local Time. II. QUESTIONS AND ANSWERS (Q&A) The City has received the following question(s) concerning the solicitation: Q 1. Who provides the consumables (toilet tissue, hand soap, trash liners, hand towels)? Al. The City provides Toilet paper, paper towels, hand soap and trash liners. Q2. The IRFQ states under "clean up" dumpsters located with -in the addresses provided in the IRFQ shall not be used by the successful bidder. Can you please clarify? Does the successful bidder have to take the trash with them or can the successful bidder use the dumpsters at the locations to throw away the garbage that is pulled? A2. The contractor is responsible for removing garbage and putting it in the dumpster on site. Q3. Can the response be emailed to this email address or does a hard copy have to be delivered? A3. Response can be emailed, faxed or dropped off to the purchasing dept. Q4. What is the square footage for each location? A4. We are requesting that Site visits are done, we do not have the exact square footage. Q5. Is there a previous bid tab? A5. No, there is not PUR-F-212 l Rev. 11/2016 III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS There will be no more Site visits after Thursday, November 21st, 2019. If you have already sent in your bid you can email, fax or drop off the Statement of Inspection form and the signed addendum. IV. ATTACHMENTS Statement of Inspection Form - must be completed Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response. Acknowledgment is hereby made of Addendum# 1 to IRFQ 19/20-115 Cleaning Services - Public Works and Utilities Dept Name of Firm/Company � \ Z9 ) C t Q\ Y -t Street Address � L-�O-1 � C\ 4 - 6 -7 Telephone Number Contact City, State, Zip Code i -7 Fax Number r AhAorized Person Printed Name Authorized Person Title At ",A t X13rized Person Signature PUR-F-212 2 I, l wt5 -) ) q Date of Signature Rev. 11/2016 City of Sanford ( Finance Department I Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771 ADDENDUM S ORD Phone: 407-688-5028 or 5030 Fax: 407-688-5021 Email urehasing(&sanfordtl.-ov fi!tAh£E DEi'AIYtV.ENF � 1 777777 Cleaning Services — Public Works and Utilities Dept. III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS There will be no more Site visits after Thursday, November 21st, 2019. If you have already sent in your bid you can email, fax or drop off the Statement of Inspection form and the signed addendum. IV. ATTACHMENTS Statement of Inspection Form - must be completed Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response. Acknowledgment is hereby made of Addendum# 1 to IRFQ 19/20-115 Cleaning Services - Public Works and Utilities Dept Name of Firm/Company � \ Z9 ) C t Q\ Y -t Street Address � L-�O-1 � C\ 4 - 6 -7 Telephone Number Contact City, State, Zip Code i -7 Fax Number r AhAorized Person Printed Name Authorized Person Title At ",A t X13rized Person Signature PUR-F-212 2 I, l wt5 -) ) q Date of Signature Rev. 11/2016 DATE: Monday, November 21, 2019 TO: All BidderS/Proi)osers FROM: Marisol Ordofiez, Purchasing Analyst City of Sanford Purchasing Division SUBJECT: IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Department I ADDENDUM # 2 This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document. I. CLARIFICATION This Addendum does change the solicitation due date. The solicitation due date is hereby changed from Thursday, November 14, 2019 at 2:00 p.m. Local Time to Monday, November 25t1i 2019 at 2:00 p.m. Local Time. City of Sanford I Finance Department I Purchasing Division "�T1`�°y7P7^y�717�� yI y:° wi^aatdct. Davagtnartav 300 N. Park Avenue Suite 236, Sanford, Florida 32771 Phone: 407-688-5028 or 5030 Pax: 407-688-5021 Email: w chasin�sanfordtl. Fav ADDENDUM # 2 Cleaning Services — Public Works and Utilities Department DATE: Monday, November 21, 2019 TO: All BidderS/Proi)osers FROM: Marisol Ordofiez, Purchasing Analyst City of Sanford Purchasing Division SUBJECT: IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Department I ADDENDUM # 2 This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document. I. CLARIFICATION This Addendum does change the solicitation due date. The solicitation due date is hereby changed from Thursday, November 14, 2019 at 2:00 p.m. Local Time to Monday, November 25t1i 2019 at 2:00 p.m. Local Time. Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendtun with your submittal. Failure to comply may result in disqualification of your response. Acknowledgment is hereby made of Addendum# 2 to IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Department. S --.j t eQ.V1 Name of Firm/Company SIX ��C0' ffig, Street Address `fn's — R3co -55aD Telephone Number �4 XAajrized Person Printed Name A6 �, '�anb-,"4 (� '� Aut rued Person Signature rY ire I e (n cc.! . Contact E 11 S a (� rq , (:Z, 3 2 1 City, State, Zip Code Fax Number Oupr►-K Authorized Person Title Datd of Signature City of Sanford I Finance Department I Purchasing Division "T °` S�?►1�TFtaRI3 FINANCEMPAR,N,£P.T 300 N. Park Avenue Suite 236, Sanford, Florida 32771 Phone: 407-688-5028 or 5030 Tax: 407-688-5021 Email: urehasina�sanfordfl.mov ADDENDUM # 2 Cleaning Services — Public Works and Utilities Department Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendtun with your submittal. Failure to comply may result in disqualification of your response. Acknowledgment is hereby made of Addendum# 2 to IRFQ 19/20-115 Cleaning Services — Public Works and Utilities Department. S --.j t eQ.V1 Name of Firm/Company SIX ��C0' ffig, Street Address `fn's — R3co -55aD Telephone Number �4 XAajrized Person Printed Name A6 �, '�anb-,"4 (� '� Aut rued Person Signature rY ire I e (n cc.! . Contact E 11 S a (� rq , (:Z, 3 2 1 City, State, Zip Code Fax Number Oupr►-K Authorized Person Title Datd of Signature STATEMENT OF INSPECTION ATTACHMENT IRFQ-19/20-115, Cleaning Services — Public Works and Utilities Dept. Bidder's signature on this page indicates that the bidder has inspected the facility specified in the Inforinal Request for Quote Public Works and Utilities Dept. and has fully reviewed and understands all work requirements at said location(s): Printed Mine of Authorized Person uthorized Person Name of Finn Street Address City, State, Zip Code REMINDER: THIS FORM IS TO BE INCLUDED WITH YOUR SUBMITTAL. FAILURE TO SUBMIT ALONG WITH YOUR SUBMITTAL MAY BE CAUSE FOR DISQUALIFICATION. IR F0 1000 — (1—i— 'Z—i— _ P�,hlir NXI—Lc l'f G City of Sanford I Finance Department I Purchasing Solicitation MY OF Division 300 N. Park Avenue 211 Floor Suite 236 Sanford, Florida 32771 Number: IRFQ 19/20-115 ].' Phone: 407.688.5028 or 5030 1 Fax: 407.688.5021 INFORMAL REQUEST FOR QUOTE Due Date: FtNl,�ttE 11t! TERM CONTRACT November 18, 2019 TITLE: CLEANING SERVICES — PUBLIC WORKS STATEMENT OF INSPECTION ATTACHMENT IRFQ-19/20-115, Cleaning Services — Public Works and Utilities Dept. Bidder's signature on this page indicates that the bidder has inspected the facility specified in the Inforinal Request for Quote Public Works and Utilities Dept. and has fully reviewed and understands all work requirements at said location(s): Printed Mine of Authorized Person uthorized Person Name of Finn Street Address City, State, Zip Code REMINDER: THIS FORM IS TO BE INCLUDED WITH YOUR SUBMITTAL. FAILURE TO SUBMIT ALONG WITH YOUR SUBMITTAL MAY BE CAUSE FOR DISQUALIFICATION. IR F0 1000 — (1—i— 'Z—i— _ P�,hlir NXI—Lc l'f G