2167 FDEP LP5901A Amendment #1: Lk. Monroe & Jessup2
PUBLIC WORKS & UTILITIES
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To: City Clerk
RE: Request for Services
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
D Ordinance
F-1 Resolution
M Amendment No Ito Agreement LP5901A
F-1
Mayor's signature
F-1
Recording
D
Rendering
M
Safe keeping (Vault)
El
Once completed, please:
F Return original
❑ Return copy
1-1
Special Instructions: Per Mack McKinley please store the following Amendment No I to
Agreement No. LP5901 A between the FDEP and City of Sanford for safe Keeping.
Thank you!
From
/Datd
AMENDMENT NO. 1
TO AGREEMENT NO. LP5901A
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND
CITY OF SANFORD
This Amendment to Agreement No. LP5901 A (Agreement) is made by and between the Department of
Environmental Protection (Department), an agency of the State of Florida, and City of Sanford, (Grantee), on the
date last signed below.
WHEREAS, the Department entered into the Agreement with the Grantee for Sanford Nutrient Reduction — Lakes
Monroe and Jesup, effective October 30, 2018; and,
WHEREAS, funding in the amount $500,000 was provided under Line Item 1595A of the 2018-2019 General
Appropriations Act for Sanford Nutrient Reduction — Lakes Monroe and Jesup ("Project'); and,
WHEREAS, $750,000 in additional funding for this Project was provided under Line Item 1657A of the 2019-2020
General Appropriations Act; and the total funding for this Agreement is now $1,250,000; and,
WHEREAS, the Grantee has requested a revision in the scope of work, for the project, and an extension of the
Agreement is needed due to additional funding; and,
WHEREAS, certain provisions of the Agreement need revision.
NOW THEREFORE, the parties agree as follows:
1. The Agreement is effective until March 31, 2022. The reimbursement period for this Agreement begins on
July 1, 2018 and ends at the expiration of the Agreement. The Department and the Grantee shall continue
to perform their respective duties during this extension period pursuant to the same terms and conditions
provided in the Agreement.
2. Attachment 3, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-1,
Revised Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement.
All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-1, Revised
Grant Work Plan.
3. Attachment 4, Public Records Requirements, is hereby deleted in its entirety and replaced with
Attachment 4-1, Revised Public Records Requirements. All references in the Agreement to Attachment
4 shall hereinafter refer to Attachment 4-1, Revised Public Records Requirements.
4. Attachment 5, Special Audit Requirements, is hereby deleted in its entirety and replaced with
Attachment 5-1, Revised Special Audit Requirements, attached hereto and made a part of the
Agreement. All references in the Agreement to Attachment 5, shall hereinafter refer to Attachment 5-1,
Revised Special Audit Requirements.
5. Exhibit A, Progress Report Form, is hereby deleted in its entirety and replaced with Exhibit A-1,
Revised Progress Report Form, attached hereto and made a part of the Agreement. All references in the
Agreement to Exhibit A, shall hereinafter refer to Exhibit A-1, Revised Progress Report Form.
6. Exhibit C, Payment Request Summary Form, is hereby deleted in its entirety and replaced with Exhibit
C-1, Revised Payment Request Summary Form, attached hereto and made a part of the Agreement. All
references in the Agreement to Exhibit C, shall hereinafter refer to Exhibit C-1, Revised Payment
Request Summary Form.
DEP Agreement No. LP590IA, Amendment No. 1, Page 1 of 3
All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency
may appear between the Agreement and this Amendment, the provisions of this Amendment shall control.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. LP5901A, Amendment No. 1, Page 2 of 3
IN WITNESS WHEREOF, the parties have caused this amendment to Agreement No. LP5901A to be duly
executed, the day and year last written below.
CITY OF SANFORD
By:
Norton N. naparte JrCity Manage
Date: lIq
t - /
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
Trina Vielhauer, Division Director
Date: � I i '� I I I C1
DEP Grant Manager
f.
Lill
aters, DEP QC Reviewer
List of attachments/exhibits included as part of this Amendment:
DEP Agreement No. LP5 90 1 A, Amendment No. 1, Page 3 of 3
Letter/
Specify Type
Number
Description (include number of pages)
Attachment
3-1
Revised Grant Work Plan Q Pages)
Attachment
4-1
Revised Public Records Requirements (I Page)
Attachment
5-1
Revised Special Audit Requirements (6 pages)
Exhibit
A-]
Revised Progress Report Form (I Page)
Exhibit
C-1
Revised Payment Request Summary Form (I Page)
DEP Agreement No. LP5 90 1 A, Amendment No. 1, Page 3 of 3
ATTACHMENT 3-1
REVISED GRANT WORK PLAN
PROJECT TITLE: Sanford Nutrient Reduction — Lakes Monroe and Jesup
PROJECT LOCATION: The Project will be in various locations within in the City of Sanford, in
Seminole County; Lat/Long (28.8144, -81.2686).
PROJECT BACKGROUND: During storm events there were several sanitary sewer overflows that
impacted the City of Sanford's (Grantee) residents and the amount of discharge to the river. The project is
within the Middle Basin, an impaired body of water prioritized by the St. Johns River Water Management
District (SJRWMD) SWIM Act of 1987.
PROJECT DESCRIPTION: The project consists of design of a new gravity sewer main, installation of
approximately 1,550 linear feet of 30 -inch gravity sewer of, four new manholes, reconnection of gravity
sewer laterals, and abandonment of the existing gravity sewer. Additionally, the project will include
upgrading the existing infrastructure in the City of Sanford Priority Area 3.
The Grantee does not anticipate that the funding under this Agreement will result in a fully completed
project, so this Agreement will cover a portion of the work.
TASKS:
All documentation should be submitted electronically unless otherwise indicated.
Task 1: Inflow & Infiltration Study
Deliverables: The Grantee will perform an Inflow & Infiltration Study that will detail the scope of the
problem in the analysis area, outline design options, and identify tasks required to complete resolution of
the problem.
Documentation: The Grantee will submit the final Inflow & Infiltration Study report.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement following
the conclusion of the task.
Task 2: Design and Permitting
Deliverables: The Grantee will complete the design of a gravity sewer main and obtain all necessary
permits for construction of the project.
Documentation: The Grantee will submit a signed acceptance of the completed work by the Grantee and
a summary of design activities to date, indicating the percentage of design completion of the time period
covered in the payment request. For the final documentation, Grantee will also submit a copy of the final
design and a list of all required permits identifying issue dates and issuing authorities.
DEP Agreement No. LP5901 A, Attachment 3-1, Page 1 of 3
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 3: Proiect Manazement
Deliverables: The Grantee will perform project management, including field engineering services,
construction observation, site meetings with construction contractor, and design professionals, and overall
project coordination and supervision.
Documentation: The Grantee will submit interim progress status summaries including summary of
inspection(s), meeting minutes and field notes, as applicable.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 4: Construction
Deliverables: The Grantee will construct sewer infrastructure lining in accordance with the construction
contract documents.
Documentation: The Grantee will submit a signed acceptance of the completed work to date by the Grantee
and the Engineer's Certification of Payment Request.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager, the Grantee may proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
DEP Agreement No. LP5901A, Attachment 3-1, Page 2 of 3
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all documentation
received by, the corresponding task end date.
Task
Task Title
Budget
Budget Amount
Task Start
Task End
No.
Category
Date
Date
1
Study
Contractual
$203,329.50
07/01/2019
09/30/2021
Services
2
Design and Permitting
Contractual
$125,000
07/01/2019
09/30/2021
Services
3
Project Management
Contractual
$126,675
07/01/2019
09/30/2021
Services
4
Construction
Contractual
$794,995.50
07/01/2019
09/30/2021
Services
Total:
$1,250,000
DEP Agreement No. LP5901A, Attachment 3-1, Page 1 of I
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Revised Public Records Requirements
Attachment 4-1
1. Public Records.
a. If the Agreement exceeds $35,000.00, and if Grantee is acting on behalf of Department in its performance of services
under the Agreement, Grantee must allow public access to all documents, papers, letters, or other material, regardless
of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the
Agreement (Public Records), unless the Public Records are exempt from section 24(a) of Article I of the Florida
Constitution or section 119.07(1), F.S.
b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records
as required by law.
2. Additional Public Records Duties of Section 119.0701, F.S., If Applicable.
For the purposes of this paragraph, the term "contract" means the "Agreement." If Grantee is a "contractor" as
defined in section 119.0701(1)(a), F.S., the following provisions apply and the contractor shall:
a. Keep and maintain Public Records required by Department to perform the service.
b. Upon request, provide Department with a copy of requested Public Records or allow the Public Records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or
as otherwise provided by law.
c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to
penalties under section 119.10, F.S.
d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements
are not disclosed except as authorized by law for the duration of the contract term and following completion of the
contract if the contractor does not transfer the Public Records to Department.
e. Upon completion of the contract, transfer, at no cost, to Department all Public Records in possession of the contractor
or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all
Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public
Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor
keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable
requirements for retaining Public Records. All Public Records stored electronically must be provided to Department,
upon request from Department's custodian of Public Records, in a format specified by Department as compatible with
the information technology systems of Department. These formatting requirements are satisfied by using the data
formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the
contractor is authorized to access.
f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT'S
CUSTODIAN OF PUBLIC RECORDS AT:
Telephone: (850) 245-2118
Email: .public.servicesgfloridadep.gov
Mailing Address: Department of Environmental Protection
ATTN: Office of Ombudsman and Public Services
Public Records Request
3900 Commonwealth Boulevard, MS 49
Tallahassee, Florida 32399
Attachment 4-1
1 of l
Rev. 4/27/2018
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Revised Special Audit Requirements
(State and Federal Financial Assistance)
Attachment 5-1
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the 'Department", "DEP", "FDEP" or "Grantor", or other name in the agreement) to the recipient (which may be
referred to as the "Recipient", "Grantee" or other name in the agreement) may be subject to audits and/or monitoring
by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F -Audit Requirements, and
Section 215.97, F.S., as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to,
on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental
Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any
additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees
to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
Financial Officer (CFO) or Auditor General.
IIs167110
PART 1: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR
§200.330
A recipient that expends $750,000 or more in Federal awards in its fiscal year, must have a single or program -
specific audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F. EXHIBIT 1 to this
Attachment indicates Federal funds awarded through the Department of Environmental Protection by this
Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all
sources of federal awards, including federal resources received from the Department of Environmental
Protection. The determination of amounts of federal awards expended should be in accordance with the
guidelines established in 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in
accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative
to auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than $750,00 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR Part 200, Subpart F -Audit Requirements. If the
recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted
in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements, the cost of the audit must
be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources
obtained from other federal entities.
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the
internet at www.efcia.gov
Attachment 5-1
1 of 6
BGS -DEP 55-215 revised 7/2019
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 21.5.97(2), Florida Statutes.
In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the
recipient must have a State single or project -specific audit for such fiscal year in accordance with Section
215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental
Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the
recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Department of Environmental Protection, other state agencies, and other nonstate entities. State
financial assistance does not include federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part 11, paragraph 1; the recipient shall ensure that the
audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal year ending
June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97,
Florida Statutes, is not required. In the event that the recipient expends less than $750,000 in state financial
assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, the cost of the audit must be paid from the non -state entity's resources (i.e., the cost
of such an audit must be paid from the recipient's resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access
the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to the
above websites, the following websites may be accessed for information: Legislature's Website at
http:!/www.le .state.fl.us/Welcome/index.cfm, State of Florida's website at http://www.nlyflorida.com/,
Department of Financial Services' Website at http://www.fldfs.com/and the Auditor General's Website at
http://www.tnvflorida.com/aLidizen/.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to speck any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes,
State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted
in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for
funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F -Audit
Requirements, and required by PART I of this form shall be submitted, when required by 2 CFR 200.512, by
or on behalf of the recipient directly to the Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.36
and 200.512
A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a) (the number of copies required by
2 CFR §200.501(a) should be submitted to the Federal Audit Clearinghouse), at the following address:
Attachment 5-1
2 of 6
BGS -DBP 55-215 revised 712019
By Mail:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,
2008, must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at http://haivester.census.aov/facweb/
2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at one of the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSinaleAudit2dep.state.fl.us
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (http://flauditor.gov ) provides instructions for filing an
electronic copy of a financial reporting package.
Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at one of the following
addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
Electronically:
FDEPSingleAudit@dep.state.fl.us
dep.state.fl.us
4. Any reports, management letters, or other information required to be submitted to the Department of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR
200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
Attachment 5-1
3 of 6
SGS -DEP 55-215 revised 7/2019
5. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for
audits done in accordance with 2 CFR 200, Subpart F -Audit Requirements, or Chapters 10.550 (local
governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should
indicate the date and the reporting package was delivered to the recipient correspondence accompanying the
reporting package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this
Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of
Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon
request. The recipient shall ensure that audit working papers are made available to the Department of Environmental
Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3) years
from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection.
Attachment 5-1
4 of 6
BGS -DEP 55-215 revised 7/2019
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EXHIBIT A-1
REVISED PROGRESS REPORT FORM
DEP Agreement No.:
Project Title:
Grantee Name:
Grantee's Grant Manager:
Reporting Period:
Provide the following information for all tasks identified in the Grant Work Plan:
Summarize the work completed within each task for the reporting period. Provide an update on the estimated
completion date for each task and an explanation for any anticipated delays or problems encountered. Add or
remove task sections and use as many pages as necessary to cover all tasks.
The following format should be followed:
Task #: Task Title
• Progress for this reporting period:
• Identify any delays or problems encountered:
Task #: Task Title
• Progress for this reporting period:
• Identify any delays or problems encountered:
Indicate the completion status for the following tasks (if included in the Grant Work Plan):
• Design (Plans/Submittal): 30% 0,60% 0,90% ❑, 100% ❑
• Permitting _(Completed): Yes ❑, No ❑
• Construction (Estimated): %
This report is submitted in accordance with the reporting requirements of the above DEP Agreement
number and accurately reflects the activities associated with the project.
Signature of Grantee's Grant Manager
Exhibit A-1, Page 1 of 1
Rev. 10/15/19
Date
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Attachment C-1
The Revised Payment Request Summary Form for this grant can be found on our website at this link:
https://floridadep.gov/wra/wra/documents/payment-req uest-s uminar_y-form
Please use the most current form found on the website, linked above, for each payment request.
�.nc,t�tr
�{CITY OF
SkNFORD Z
xa .FLORIDA
CITY COMMISSION MEMORANDUM 19.26 i .D
DECEMBER 9, 2019 AGENDA
WS_ RMx
Item No. s
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Mack McKinley, Water Resou.
SUBMITTED BY: Norton N. Bonaparte, Jr., City
SUBJECT: Reiss Engineering, Inc.; Projec
Inflow and Infiltration Study
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
❑ Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
int Management and
Approval of procurement from Reiss Engineering, Inc. (REI) for services related to construction
project administration, infiltration and inflow (I/I) study, and management of a Legislature
appropriation which funded a City sewer lining and rehab project is requested.
FISCAI..ISTAFFING STATEMENT:
The City engaged REI, of Orlando, in a continuing services contract in 2010. The contract is a
work order contract. REI proposed work in the amount of $150,500 for a City sewer lining project
management and I/I study. Funding and work for this project is contingent on the City
Commission's approval and the City's subsequent execution of Amendment No. 1 to agreement
LP5901A with Florida Department of Environmental Protection (FDEP).
Last year, the State's funding for this grant assistance by the FDEP was approved pursuant to Line
Item 1595A of the 2018-2019 General Appropriations Act as enacted by the Florida Legislature
in the amount of $500,000. This funding agreement (LP5901A) was approved by Commission
October 22, 2018, and the sewer lining and rehab project was successfully completed in 2019.
This year, additional funding was approved pursuant to Line Item 1657A of the 2019-2020 General
Appropriations Act as an amendment to existing agreement LP5901A. The level of assistance
provided this year is $750,000 toward the total estimated project cost of $750,000 to include REI
project administration, grant management and I/I study services in the amount of $150,500;
pipeline replacement design in the amount of $125,000 and collection system rehab construction
in the amount of $474,500 to be approved by City Commission separately.
Account number 452-4540-536.63-00 will be used for this project; however, 100% of the cost will
be reimbursed.
BACKGROUND:
The City's program of protecting the Lake Monroe Watershed includes improvements to the
sanitary sewer collection system to reduce 1/I into the system. I/I is caused by excessive
groundwater and Stormwater entering the sanitary sewer system either through the buried pipe
network and manholes or at surface entrance points. The City has been evaluating and
rehabilitating the sanitary sewer system on a priority basis since 2005 based on funding
availability.
The City has been very successful in obtaining grants and loans from the State for the sanitary
sewer: rehabilitation program. As the lining projects move ahead with funding, the City has
requested that the Reiss Engineering (REI) Team comprised of REI and subcontractor, JHS
Environmental Engineering (JHSEE), document the progress of the work as it is being performed
and upon completion, certify to the State of Florida that the work was done completely and billed
accurately.
On November 18, 2019 the City Commission approved the grant agreement amendment and to
adopt Resolution No. 2831 approving the Budget Amendment with the FDEP for the Sanford
Nutrient Reduction at Lake Jessup and Lake Monroe Watersheds project and authorize full
implementation of the grant.
In addition, this scope approves a study of the gravity sewer system south of the north water
reclamation facility to identify critical areas in the system to be smoke tested and develop a
remedial plan for I/I reduction to identify potential pipeline repair/replacement and prepare the
City's 2020 grant application.
LEGAL REVIEW:
The City Attorney has reviewed and approved subject to a work order being issued consistent with
the underlying agreement with Reiss and normative practices under the City's Purchasing Policies
together with appropriate modifications to the text of the scope of services and upon receipt of
funds to be encumbered to fund the project.
RECOMMENDATION:
City staff recommends that the City Commission approve the procurement of services for project
administration, grant management and inflow and infiltration study from Reiss Engineering Inc.
in the amount of $150,500.
SUGGESTED MOTION:
"I move to approve the procurement of services for project administration, grant management and
inflow and infiltration study from Reiss Engineering Inc. in the amount of amount of $150,500."
Attachment: (1). Scope of Services
(2). FDEP Grant Agreement LP5901A, executed October 2018.
(3). FDEP Amendment 1 to LP5901A.
(4). Resolution 2831
(5). Budget Amendment