2194 UWHC/FDOT Hwy 17-92CITY OF
S�k 4FOR..*-I
FLORIDA
PUBLIC WORKS & UTIUTIES
Tw? gmsamr-4
To: City Clerk,
RE: Request for Services
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
F-1 Ordinance
F-1 Resolution
N Agreement and letter for UW11C agreement and FDOT contract
Fj
Mayor's signature
M
Recording
❑
Rendering
Safe keeping (Vault)
Once completed, please:
F] Return original
R Return copy
r;l _Notify us it has been received for safe keeping
Special Instructions: Please store the attached agreement for safe keeping.
Please advise if you have any questions regarding the above.
Thank you!
R.Blake & E.Jones 2/24/2020
From Date
February 20, 2020
Ms. Angela Johns
FDOT D5 Utilities Project Manager
719 S. Woodland Boulevard MS 2-546
Deland, FL 32720
RE: FPN# 436679-2-56-01
State Road: 15/600
County: Seminole
FAP# D518 -045-B
Dear Ms. Johns,
Pursuant to City Resolution No. 2836 passed December 10, 2019, the City of Sanford has
elected to enter into the Utility Work by Highway Contractor Agreement (UWHC),
having the work remain part of the Florida Department of Transportation's (FDOT)
contract.
As part of the terms, the City has agreed to pay the official estimate for the UWHC
agreement including the 2% for FDOT Construction Administration Fee, 10%
Contingency and the additional amount for asbestos pipe removal for a total of
$847,575.40.
We understand that the City is subject to the terms and conditions of the agreement.
Should you have any additional questions, please contact the office of the Mayor at
407.688.5008 or the Utility Department at 407.688.5101.
Sinc
Jeff
Mayor
JeffTriplett Art Woodruff Kerry 5, Wiggins, Sr. Patrick Austin Patty Ylahany Norton N. Bonaparte, Jr.
Mayor District 1 District 2 District 3 District 4 City Manager
City Hail, 2""` Floor = 300 N. Park Avenue - Stanford, FL 32771-1244 • PO Box 1788 • Samford FL, 32772 1788
P. 407.688.5001 - f. 407.688.5002• sanfordfl.gov
CITY OF
q III
s�{,=FORDFLORIDA
CITY COMMISSION MEMORANDUM 19-272
DECEMBER 9, 2,0319 AGENDA
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Bilal Iftikhar, Public Works and Utilities Dire .or
SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager
SUBJECT: US 17-92 Utility Relocations with th Florida Department of
Transportation (FDOT)
STRATEGIC PRIORITIES:
❑ Unify Downtown & the Waterfront
❑ Promote the City's Distinct Culture
❑ Update Regulatory Framework
❑ Redevelop and Revitalize Disadvantaged Communities
SYNOPSIS:
Approval of Resolution No. 2836 and entering into a utility work agreement with the Florida
Department of Transportation (FDOT) in the amount of $970,968.32 is requested.
F"ISCALISTAFFING STATEMENT:
The amount, $970,968.32, is available in the Water and Wastewatkr Cap Replacement Fund.
The estimated cost was provided by an outside consultant company.
BACKGROUND:
FDOT is planning improvements to US Highway 17-92 between Lake Mary Boulevard and
Airport Boulevard. The City has utility lines located within FDOT's right-of-way. The City will
be required to relocate or adjust the utility lines that conflict with the improvements to be
constructed by FDOT. It is advantageous to the City to have FDOT's road contractor perform the
needed City relocation work. Their approach could be more efficient by having one contractor
coordinate all work within the scope of the project. The agreement requires that City funds be
advance deposited with the State.
LEGAL REVIEW:
The City Attorney's office has reviewed the agreement and Resolution No. 2836. The City
Attorney's office and the City Finance Director and Risk Management Director have all
expressed concerns relating to liability and fund control issues, however, FDOT is very firm in
the manner in which such agreements as this are formulated and implemented.
RECOMMENDATION:
City staff recommends the approval of Resolution No. 2836, entering into a utility work
agreement with FDOT regarding US Highway 17-92 between Lake Mary Boulevard and
Airport Boulevard Project; and approve the City's utility work being accomplished by FDOT's
highway improvement contractor with funds being advance deposited as required by FDOT.
SUGGESTED MOTION:
"I move to approve Resolution No. 2836, entering into a utility work agreement with FDOT
regarding US Highway 17-92 between Lake Mary Boulevard and Airport Boulevard Project;
and approve the City's utility work being accomplished by FDOT's highway improvement
contractor with funds being advance deposited as required by FDOT."
Attachments:
(1). Resolution No. 2836
(2). Agreement
(3). Estimated Cost
FD9T..
Florida Departinent of Transportation
RON DESANTIS 719 S. Woodland Boulevard KEVIN.I.1111BAULT, P.E.
GOVERNOR Del-and, Florida 32720-6834 SECRETARY
1/27/2020
Richard Blake
City of Sanford
Post Box 1788
Sanford, FL 32773
Financial Project ID#:
County:
State Road:
Document:
Federal Aid Project
Limits:
Dear Mr. Blake:
436679-1-56-01
Seminole
15/600
1
D518 -045-B
From N of Lake Mary Blvd to N of Airport Blvd
Enclosed is your fully executed Utility Work by Highway Contractor Agreement (At Utility Expense) for the
above referenced project. The Back out Utility Work Schedule wille forwarded once approved.
The Department's advertisement date for the above referenced project is 4/17/2020. According to the terms
of your UWHC Agreement, your advance deposit is due thirty (30) calendar days prior to the above date.
Once the final pay items and quantities have been updated and agreed to by all parties. The Department will
provide you with a letter notifying you of the FDOT Official Estimate amount. Your check or wire transfer for
that amount will need to be made payable to the Department of Financial Services, Revenue Processing to this
office to my attention, at the above listed address, no later than 3/18/2020. Please be sure to include the UWHC
on your check.
Thank you for your cooperation in negotiating this agreement. If I can be of further assistance, please contact
me at (386) 943-5249 or by email at angela.johns@dot.state.fl.us
Sincerely,
Angela C Johns
D5 Utilities Project Manager
ACC
Attachments: Agreement, Engineers Estimate, Form No. 350-020-03 Agreement Summary Sheet, UWHC
Summary Sheet, & Three Party Escrow
Email w attachments: D5 -Oviedo Utility Construction Group
Desiree Davis- Utility Coordinator
Allison Hagerty, PE
D5 -Work Program
James Andrews (Office of Comptroller)
www.fdot.gov
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILia22
UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT occ-06/19
(AT UTILITY EXPENSE)
Financial Project ID: 436679-1-56-01
Federal Project ID: D518 -045-B
Financial Project ID:
Financial Project ID:
Financial Project ID:
County: Seminole
State Road No.: 15
District Document No: 1
Utility Agency/Owner (UAO): City of Sanford
THIS AGREEMENT, entered into this day o year oQg_, by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter ref rred to as the "FDOT", and City of Sanford,
hereinafter referred to as the "UAO";
WITNESSETH:
WHEREAS, the FDOT, is constructing, reconstructing, or otherwise changing a portion of a public road or
publicly owned rail corridor, said project being identified as SR 15/SR600 (US 17/92) FROM N OF LAKE MARY BLVD
TO N OF AIRPORT BLVD , State Road No.: 15, hereinafter referred to as the "Project"; and
WHEREAS, the UAO owns or desires to install certain utility facilities which are located within the limits of the
Project hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may
be relocated, adjusted, installed, or placed out of service pursuant to this Agreement); and
WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, installation,
adjustment or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and
WHEREAS, the FDOT and the UAO desire to enter into a joint agreement pursuant to Section 337.403(1)(b),
Florida Statutes for the Utility Work to be accomplished by the FDOT's contractor as part of the construction of the
Project; and
WHEREAS, the UAO, pursuant to the terms and conditions hereof, will bear certain costs associated with the
Utility Work;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT
and the UAO hereby agree as follows:
1. Design of Utility Work
a. UAO shall prepare, at UAO's sole cost and expense, a final engineering design, plans, technical
special provisions, a cost estimate, and a contingency Utility Work Schedule (said contingency
schedule to be used in the case of a bid rejection) for the Utility Work (hereinafter referred to as the
"Plans Package") on or before Dec 31, year of 2019.
b. The Plans Package shall be in the same format as the FDOT's contract documents for the Project
and shall be suitable for reproduction.
C, Unless otherwise specifically directed in writing, the Plans Package shall include any and all activities
and work effort required to perform the Utility Work, including but not limited to, all clearing and
grubbing, survey work and shall include a traffic control plan.
The Plans Package shall be prepared in compliance with the FDOT's Utility Accommodation Manual
and the FDOT's Plans Preparation Manual in effect at the time the Plans Package is prepared, and
the FDOT's contract documents for the Project. If the FDOT's Plans Preparation Manual has been
updated and conflicts with the Utility Accommodation Manual, the Utility Accommodation Manual shall
Page 1 of 9
710-010-22
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES
UTILIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT OGc-06119
(AT UTILITY EXPENSE)
e. The technical special provisions which are a part of the Plans Package shall be prepared in
accordance with the FDOT's guidelines on preparation of technical special provisions and shall not
duplicate or change the general contracting provisions of the FDOT's Standard Specifications for
Road and Bridge Construction and any Supplemental Specifications, Special Provisions, or
Developmental Specifications of the FDOT for the Project.
UAO shall provide a copy of the proposed Plans Package to the FDOT, and to such other right of
way users as designated by the FDOT, for review at the following stages: preliminary, final, signed
and sealed. Prior to submission of the proposed Plans Package for review at these stages, the UAO
shall send the FDOT a work progress schedule explaining how the UAO will meet the FDOT's
production schedule. The work progress schedule shall include the review stages, as well as other
milestones necessary to complete the Plans Package within the time specified in Subparagraph a.
above.
g. In the event that the FDOT finds any deficiencies in the Plans Package during the reviews performed
pursuant to Subparagraph f. above, the FDOT will notify the UAO in writing of the deficiencies and
the UAO will correct the deficiencies and return corrected documents within the time stated in the
notice. The FDOT's review and approval of the documents shall not relieve the UAO from
responsibility for subsequently discovered errors or omissions.
h. The FDOT shall furnish the UAO such information from the FDOT's files as requested by the UAO;
however, the UAO shall at all times be and remain solely responsible for proper preparation of the
Plans Package and for verifying all information necessary to properly prepare the Plans Package,
including survey information as to the location (both vertical and horizontal) of the Facilities. The
providing of information by the FDOT shall not relieve the UAO of this obligation nor transfer any of
that responsibility to the FDOT.
The Facilities and the Utility Work will include all utility facilities of the UAO which are located within
the limits of the Project, except as generally summarized as follows: not applicable. These
exceptions shall be handled by separate arrangement.
If any facilities of the UAO located within the project limits are discovered after work on the project
commences to be qualified for relocation at the FDOT's expense, but not previously identified as
such, the UAO shall file a claim with the FDOT for recovery of the cost of relocation thereof. The
filing of the claim shall not necessarily entitle the UAO to payment, and resolution of the claim shall
be based on a determination of fault for the error. The discovery of facilities not previously identified
as being qualified for relocation at the FDOT's expense shall not invalidate this Agreement.
k. The UAO shall fully cooperate with all other right of way users in the preparation of the Plans
Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the manner
determined by the FDOT.
Upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or
publicly owned rail corridor under and pursuant to the Utility Permit: to be submitted prior to
installation.
(Note: It is the intent of this line to allow either attachment of or separate reference to the
permit).
2. Performance of Utility Work
a. The FDOT shall incorporate the Plans Package into its contract for construction of the Project.
b. The FDOT shall procure a contract for construction of the Project in accordance with the FDOT's
requirements.
Page 2 of 10
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-22
UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT osc-osis
(AT UTILITY EXPENSE)
C. If the portion of the bid of the contractor selected by the FDOT which is for performance of the Utility
Work exceeds the FDOT's official estimate for the Utility Work by more than ten percent (10%) and
the FDOT does not elect to participate in the cost of the Utility Work pursuant to Section
337.403(1)(b), Florida Statutes, the UAO may elect to have the Utility Work removed from the
FDOT's contract by notifying the FDOT in writing within five 5 days from the date that the UAO is
notified of the bid amount. Unless this election is made, the Utility Work shall be performed as part of
the Project by the FDOT's contractor.
d. If the UAO elects to remove the Utility Work from the FDOT's contract in accordance with
Subparagraph 2. c., the UAO shall perform the Utility Work separately pursuant to the terms and
conditions of the FDOT's standard relocation agreement, the terms and conditions of which are
incorporated herein for that purpose by this reference, and in accordance with the contingency
relocation schedule which is a part of the Plans Package. The UAO shall proceed immediately with
the Utility Work so as to cause no delay to the FDOT or the FDOT's contractor in constructing the
Project.
e. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure
that it is properly performed in accordance with the Plans Package, except for the following activities:
all in place density testing will be performed by the FDOT or it's designee and will furnish the FOOT
with daily diary records showing approved quantities and amounts for weekly, monthly, and final
estimates in accordance with the format required by FDOT procedures.
Except for the inspection, testing, monitoring, and reporting to be performed by the UAO in
accordance with Subparagraph 2. e., the FDOT will perform all contract administration for its
construction contract.
The UAO shall fully cooperate with the FDOT and the FDOT's contractor in all matters relating to the
performance of the Utility Work.
The FDOT's engineer has full authority over the Project and the UAO shall be responsible for
coordinating and cooperating with the FDOT's engineer. In so doing, the UAO shall make such
adjustments and changes in the Plans Package as the FDOT's engineer shall determine are
necessary for the prosecution of the Project.
The UAO shall not make any changes to the Plans Package after the date on which the FDOT's
contract documents are mailed for advertisement of the Project unless those changes fall within the
categories of changes which are allowed by supplemental agreement to the FDOT's contract
pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the change or
the timing of the change, shall be subject to the prior approval of the FDOT.
3. Cost of Utility Work
a. The UAO shall be responsible for all costs of the Utility Work and all costs associated with any
adjustments or changes to the Utility Work determined by the FDOT's engineer to be necessary,
including, but not limited to the cost of changing the Plans Package and the increase in the cost of
performing the Utility Work, unless the adjustments or changes are necessitated by an error or
omission of the FDOT. The UAO shall not be responsible for the cost of delays caused by such
adjustments or changes unless they are attributable to the UAO pursuant to Subparagraph 4.a.
The initial estimate of the cost of the Utility Work is $953.630.00. At such time as the FDOT prepares
its official estimate, the FDOT shall notify the UAO of the amount of the official estimate for the Utility
Work. Upon being notified of the official estimate, the UAO shall have five (5) working days within
which to accept the official estimate for purposes of making deposits and for determining any
possible contribution on the part of the FDOT to the cost of the Utility Work, or to elect to have the
Utility Work removed from the FDOT's contract and performed separately pursuant to the terms and
conditions set forth in Subparagraph 2. d. hereof.
Page 3 of 10
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTIoto-PP
UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT occ-06119
(AT UTILITY EXPENSE)
C. At least thirty (30 ) calendar days prior to the date on which the FDOT advertises the Project for bids,
the UAO will pay to the FDOT an amount equal to the FDOT's official estimate; plus 2% for
mobilization of equipment for the Utility Work, additional maintenance of traffic costs for the Utility
Work, administrative costs of field work, tabulation of quantities, Final Estimate processing and
Project accounting (said amounts are to be hereinafter collectively referred to as the Allowances);
plus 10% of the official estimate for a contingency fund to be used as hereinafter provided for
changes to the Utility Work during the construction of the Project (the Contingency Fund).
d. Payment of the funds pursuant to this paragraph will be made (choose one):
❑ directly to the FDOT for deposit into the State Transportation Trust Fund.
® as provided in the attached Three Party Escrow Agreement between UAO, FDOT and
the State of Florida, Department of Financial Services, Division of Treasury. Deposits of
less than $100,000.00 must be pre -approved by the FDOT Comptroller's Office prior to
execution of this agreement.
e. If the portion of the contractor's bid selected by the FDOT for performance of the Utility Work
exceeds the amount of the deposit made pursuant to Subparagraph c. above, then subject to and in
accordance with the limitations and conditions established by Subparagraph 2. c. hereof regarding
FDOT participation in the cost of the Utility Work and the UAO's election to remove the Utility Work
from the Project, the UAO shall, within fourteen (14) calendar days from notification from the FDOT
or prior to posting of the accepted bid, whichever is earlier, pay an additional amount to the FOOT to
bring the total amount paid to the total obligation of the UAO for the cost of the Utility Work, plus
Allowances and 10% Contingency Fund. The FDOT will notify the UAO as soon as it becomes
apparent the accepted bid amount plus allowances and contingency is in excess of the advance
deposit amount; however, failure of the FDOT to so notify the UAO shall not relieve the UAO from its
obligation to pay for its full share of project costs on final accounting as provided herein below. In the
event that the UAO is obligated under this Subparagraph 3.e. to pay an additional amount and the
additional amount that the UAO is obligated to pay does not exceed the Contingency Fund already
on deposit, the UAO shall have sixty (60) calendar days from notification from the FDOT to pay the
additional amount, regardless of when the accepted bid is posted.
I. If the accepted bid amount plus allowances and contingency is less than the advance deposit
amount, the FDOT will refund the amount that the advance deposit exceeds the bid amount, plus
allowances and contingency if such refund is requested by the UAO in writing and approved by the
Comptroller of the FDOT or his designee.
g. Should contract modifications occur that increase the UAO's share of total project costs, the UAO
will be notified by the FDOT accordingly. The UAO agrees to provide, in advance of the additional
work being performed, adequate funds to ensure that cash on deposit with the FDOT is sufficient to
fully fund its share of the project costs. The FDOT shall notify the UAO as soon as it becomes
apparent the actual costs will overrun the award amount; however, failure of the FDOT to so notify
the UAO shall not relieve the UAO from its obligation to pay for its full share of project costs on final
accounting as provided herein below.
h. The FDOT may use the funds paid by the UAO for payment of the cost of the Utility Work. The
Contingency Fund may be used for increases in the cost of the Utility Work which occur because of
quantity overruns or because of adjustments or changes in the Utility Work made pursuant to
Subparagraph 2. h. Prior to using any of the Contingency Fund, the FDOT will obtain the written
concurrence of the person delegated that responsibility by written notice from the UAO. The
delegatee shall respond immediately to all requests for written concurrence. If the delegatee refuses
to provide written concurrence promptly and the FDOT determines that the work is necessary, the
FDOT may proceed to perform the work and recover the cost thereof pursuant to the provisions of
Section 337.403(3), Florida Statutes. In the event that the Contingency Fund is depleted, the UAO
Page 4 of 10
710-010-22
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES
UTILIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT occ-osis
(AT UTILITY EXPENSE)
shall, within fourteen (14) calendar days from notification from the FDOT, pay to the FDOT an
additional 10% of the total obligation of the UAO for the cost of the Utility Work established under
Subparagraph 3. e. for future use as the Contingency Fund.
Upon final payment to the Contractor, the FDOT intends to have its final and complete accounting of
all costs incurred in connection with the work performed hereunder within three hundred sixty (360)
days. All project cost records and accounts shall be subject to audit by a representative of the UAO
for a period of three (3) years after final close out of the Project. The UAO will be notified of the final
cost. Both parties agree that in the event the final accounting of total project costs pursuant to the
terms of this agreement is less than the total deposits to date, a refund of the excess will be made by
the FDOT to the UAO in accordance with Section 215.422, Florida Statutes. In the event said final
accounting of total project costs is greater than the total deposits to date, the UAO will pay the
additional amount within forty (40) calendar days from the date of the invoice. The UAO agrees to
pay interest at a rate as established pursuant to Section 55.03, Florida Statutes, on any invoice not
paid within the time specified in the preceding sentence until the invoice is paid.
4. Claims Against UAO
a. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its
contractors caused by errors or omissions in the Plans Package (including inaccurate location of the
Facilities) or by failure of the UAO to properly perform its obligations under this Agreement in a timely
manner.
b. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT
relating to the Utility Work, the FDOT will notify the UAO of the notice of intent and the UAO will
thereafter keep and maintain daily field reports and all other records relating to the intended claim.
C. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work,
the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing
and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly
between the UAO and the FDOT's contractor shall be in writing, shall be subject to written FDOT
concurrence and shall specify the extent to which it resolves the claim against the FDOT.
d. The FDOT may withhold payment of surplus funds to the UAO until final resolution (including any
actual payment required) of all claims relating to the Utility Work. The right to withhold shall be
limited to actual claim payments made by the FDOT to the FDOT's contractor.
5. Out of Service Facilities
No Facilities shall be placed out of service unless specifically identified as such in the Plans. The following
terms and conditions shall apply to Facilities placed Out -of -Service:
a. The UAO acknowledges its present and continuing ownership of and responsibility for out of service
Facilities.
b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the
continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of
a breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the
FDOT in accordance with the provisions of Subparagraph e. below.
C. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in
accordance with any and all applicable local, state or federal laws and regulations and in accordance
with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely
responsible for gathering all information necessary to meet these obligations.
d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to,
Page 5 of 10
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-22
UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT OGC-06/19
(AT UTILITY EXPENSE)
records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly
respond to information requests of the FDOT or other permittees using or seeking use of the right of
way.
e. The UAO shall remove the Facilities at the request of the FDOT in the event that the FDOT
determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT
determines that use of the right of way is needed for other active utilities that cannot be otherwise
accommodated in the right of way. Removal shall be at the sole cost and expense of the UAO and
without any right of the UAO to object or make any claim of any nature whatsoever with regard
thereto. Removal shall be completed within the time specified in the FDOT's notice to remove. In
the event that the UAO fails to perform the removal properly within the specified time, the FDOT may
proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections
337.403 and 337.404, Florida Statutes.
f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall
forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT
for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the
right of way. Said costs shall include, but shall not be limited to, charges or expenses which may
result from the future need to remove the Facilities or from the presence of any hazardous substance
or material in or discharging from the Facilities. Nothing in this paragraph shall be interpreted to
require the UAO to indemnify the FDOT for the FDOT's own negligence; however, it is the intent that
all other costs and expenses of any nature be the responsibility of the UAO.
6. Default
a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of
the following options, provided that at no time shall the FDOT be entitled to receive double recovery
of damages:
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from FDOT.
(2) Pursue a claim for damages suffered by the FDOT.
(3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments
until the breach is cured. The right to withhold shall be limited to actual claim payments
made by FDOT to third parties.
(4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the
FDOT or the public against payments due under this Agreement for the same Project. The
right to offset shall be limited to actual claim payments made by FDOT to third parties.
(5) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT
property if the breach is material and has not been cured within sixty (60) days from written
notice thereof from FDOT.
(6) Pursue any other remedies legally available.
(7) Perform any work with its own forces or through contractors and seek repayment for the cost
thereof under Section 337.403(3), Florida Statutes.
b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of
the following options:
Page 6 of 10
710-010-22
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES UES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT occ-06119
(AT UTILITY EXPENSE)
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from the UAO.
(2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this
Agreement, pursue any statutory remedies that the UAO may have for failure to pay
invoices.
(3) Pursue any other remedies legally available.
c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other
agreements between the parties nor from any statutory obligations that either party may have with regard
to the subject matter hereof.
7. Force Majeure
Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to
the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event
beyond the control of the non-performing party and which could not have been avoided or overcome by the
exercise of due diligence; provided that the parry claiming the excuse from performance has (a) promptly
notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the
effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible.
8. Indemnification
FOR GOVERNMENT-OWNED UTILITIES,
To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its
officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any
acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the
performance of the Agreement, whether direct or indirect, and whether to any person or property to which
FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will
be liable under this section for damages arising out of the injury or damage to persons or property directly
caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the
performance of this Agreement.
When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the
performance of services required under this Agreement, the FDOT will immediately forward the claim to the
UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen
(14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT
will determine whether to require the participation of the UAO in the defense of the claim or to require the
UAO to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of
a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will
pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party
participates in the defense of the claim at trial, that party is responsible for all costs.
FOR NON -GOVERNMENT-OWNED UTILITIES,
The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees
from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or
omission by the UAO, its agents, employees, or contractors during the performance of the Agreement,
whether direct or indirect, and whether to any person or property to which FDOT or said parties may be
subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for
damages arising out of the injury or damage to persons or property directly caused by or resulting from the
negligence of the FDOT or any of its officers, agents, or employees during the performance of this
Agreement.
Page 7 of 10
-22
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT OGc-osis
(AT UTILITY EXPENSE)
The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate
and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement
negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for
indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The
UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused
because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the
UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication of judgment finding
the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all
costs and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the
UAO of a claim shall not release UAO of the above duty to defend.
9. Miscellaneous
a. Time is of essence in the performance of all obligations under this Agreement.
b. The Facilities shall at all times remain the property of and be property protected and maintained by
the UAO in accordance with the current Utility Accommodation Manual in effect at the time the Plans
Package is prepared and the current utility permit for the Facilities; provided, however, that the UAO
shall not be obligated to protect or maintain any of the Facilities to the extent the FDOT's contractor
has that obligation as part of the Utility Work pursuant to the FDOT's specifications.
C. The FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida
Statutes, and made or received by the UAO in conjunction with this Agreement.
d. This Agreement constitutes the complete and final expression of the parties with respect to the
subject matter hereof and supersedes all prior agreements, understandings, or negotiations with
respect thereto, except that the parties understand and agree that the FDOT has manuals and
written policies and procedures which may be applicable at the time of the Project and the relocation
of the Facilities.
e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to
be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining
portions hereof.
All notices required pursuant to the terms hereof may be sent by first class United States Mail,
facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by
the end of five business days from the proper sending thereof unless proof of prior actual receipt is
provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the
appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in
writing, notices shall be sent to the following addresses:
If to the UAO:
City of Sanford, Utility Administration
Richard Blake, Utility Engineer
300 N. Park Ave., Sanford, FL 32771
If to the FDOT:
FDOT, ATTN: Operations Engineer
2400 Camp Road
Oviedo, FL 32765
10. Certification
This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by
the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled
Page 8 of 10
STATE opFLORIDA DEPARTMENT OFTRamoponrAT�w 710-010-22' ununs
UTILITY WORK BYHIGHWAY CONTRACTOR AGREEMENT mm-mmv
(AT UTILITY EXPENSE)
Changes ToForm Document and nochange ismade inthe text cf the document itself. Hand notations on
affected portions of this document may refer to changes reflected in the above-named Appendix but are for
reference purposes only and donot change the terms cfthe document. Bysigning this document, the 0&O
hereby represents that nochange has been made tothe text ofthis document exce[tthnmughthe terms ofthe
appendix entitled Changes tnForm Document.
You MUST signify byselecting cvchecking which ofthe following applies:
No changes have been made tothis Fnnn Document and no Appendix entitled "Changes to Form
Document" is attached.
�l No changes have been made to this Form Oouumend, but changes are included on the attached
Appendix entitled "Changes toForm Donumand."
IN WITNESS WHEREOF, the parties hereto
UTILITY: City of Sanford
BY:
(Typed Name:
(Typed Title: LV
executed this Ag
Recommend Approval by the District Utility Off ice
FDOT Legal review
District Counsel
STATE C2PFLORIDA
DEPARTMENT OFTRANSPORTATION
(Typed Name: Loreen Bobo, P.E.
(Typed Title: Director of Transportation Develoement)
FEDERAL HIGHWAY ADMINISTRATION (if applicable)
(Typed Name:
(Typed Title:
Page no,1n
e day and year first written.
�,)IDATE:
DATE: | -/9
� - -4- _ -2—/*
DATE: III jzozo
710-010-22
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT OGC-06119
(AT UTILITY EXPENSE)
Page 10 of 9
THREE PARTY ESCROW AGREEIVIENJr6l�-� J,5`.K 21 W2:4�
THIS AGREEMENT is made and entered into by and between the State of
Department ofTransportation ("FDOT"). the City of Sanford /"ParUcipant"\, and the State of
Florida, Department of Financial Services, Division of Treasury ("Escrow Aoent"), and aheU|
become effective upon the Agreement's execution bvEscrow Agent.
WHEREAS, FDOT and Participant are engaged in the following project ("Projecf'):
Project Name: GR15/SHOUU(US 17/92)from NofLake Mary Blvd tVNof
Airport Blvd
Project #: 436679-1-56-01
County: Seminole
WHEREAS, FDC8'and Participant desire toestablish emescrow account for the project.
NOW THEREFORE, in consideration of the premises and the covenants contained
herein, the parties agree to the following:
An initial deposit will be made into an interest bearing escrow account
established hereunder for the purposes of the Project. The gounow account will
be opened with the Escrow Agent on behalf of F[]OT upon Escrow Agent's
receipt and execution ofthis Agreement.
2. Other tothe escrow account may bemade during the life ofthis
agreement.
3. Deposits will bedelivered inaccordance with instructions providedbvthe Escrow
Agent UJthe FDOTfor deposit into the escrow account. Avv|re transfer orACH
deposit is the preferred method of payment and should be used whenever
possible.
4. FD[T's Comptroller ordesignee ehal|be the sole signatory on the escrow
account with the Escrow Aoord and shall have sole authority to authorize
vxhhdravvG|s from the oouourd. Withdrawals will only be made to FOOT or the
Participant in accordance with the instructions provided tothe Escrow Agent by
FQ(]lF'aComptroller ordesignee.
5' Moneys in the escrow account will be invested inaccordance with section 17.61,
Florida Statutes. The Escrow Agent will invest the moneys expeditiously.
Income isonly earned mnthe moneys while invested. There ienoguaranteed
ro1m of return' Investments in the escrow account will be ooeesaod a fee in
accordance with Section 17.61(4)/b\, Florida Statutes. All income of the
investments shall accrue tothe escrow account.
G. UO|aae instructed otherwise by FDOT, all interest accumulated in the escrow
7. The Escrow Agent agrees to provide written confirmation of receipt of funds to
FDOT. FDOT agrees to provide a copy of such written confirmation to
Participant upon request.
8. The Escrow Agent further agrees to provide quarterly reports to FDOT
concerning the escrow account. FDOT agrees to provide a copy of such
quarterly reports to Participant upon request.
9. The Escrow Agent shall not be liable for any error of judgment or for any act
done or omitted by it in good faith, or for anything which it may in good faith do or
refrain from doing in connection herewith.
10. Escrow Agent shall have no liability for any claim, cost, expense, damage or loss
due to the acts or omissions of FDOT and Participant, nor from any separate
agreements between FDOT and Participant and shall have no responsibility to
monitor or enforce any responsibilities herein or in any separate agreements
associated with this Agreement between FDOT and Participant.
11. This Agreement shall be governed by and interpreted in accordance with the
laws of the State of Florida.
12. This Agreement may be executed in two or more counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the
same instrument.
13. This Agreement shall terminate upon disbursement by the Escrow Agent of all
money held by it in the escrow account in accordance with the instructions given
by FDOT's Comptroller or designee and notification from FDOT to Escrow Agent
that the account is to be closed.
The remainder of this page is blank.
STATE orFLORIDA DEPARTMENT oF TRANSPORTATION
RESOLUTION �R336
UTILITY AGREEMENT
WHEREAS, the State ofFlorida Department of Transportation,hereinafter referred toouthe
FDOT.proposes Voconstruct orreconstruct atransportation facility identified above, hereinafter referred h/aa
the Project; and
WHEREAS, inorder for the FDOTtoproceed with the Project, it isnecessary for the City of Sanford,
hereinafter referred huaathe gAO.kzexecute and deliver tothe P0OTthe agreement identified aothe Utility
Work by Highway Contractor Agreement (at Utility Expense) and the Third Party Escrow Agreement,
hereinafter referred to as the Agreement;
That (Name) (Title)____
authorized and directed to execute and deliver the Agreement to the FDOT.
A certified copy of this Resolution shall be forwarded to the F08T along with the executed
ON MOTION of
above resolution was introduced and
Title:
Title: i 'J �qp
the
436679-1-56-01
Seminole
15/600
2
D518 -045-B
WHEREAS, the State ofFlorida Department of Transportation,hereinafter referred toouthe
FDOT.proposes Voconstruct orreconstruct atransportation facility identified above, hereinafter referred h/aa
the Project; and
WHEREAS, inorder for the FDOTtoproceed with the Project, it isnecessary for the City of Sanford,
hereinafter referred huaathe gAO.kzexecute and deliver tothe P0OTthe agreement identified aothe Utility
Work by Highway Contractor Agreement (at Utility Expense) and the Third Party Escrow Agreement,
hereinafter referred to as the Agreement;
That (Name) (Title)____
authorized and directed to execute and deliver the Agreement to the FDOT.
A certified copy of this Resolution shall be forwarded to the F08T along with the executed
ON MOTION of
above resolution was introduced and
Title:
Title: i 'J �qp
the
IN WITNESS WHEREOF, the parties have duly executed the
below.
Fo,KMOT-OOC (signature)
LI -11
JUM D. Adank CPA
Qoputy ComptroNer, GAO
Name and Title
59-3024028
Federal Employer I.D. Number
Date / 1
FDOT Legal Review:
For Escrow Agent (signature)
Name and Title
/ /Z' Z-( Ze 2"
Date
For PA
Name and Titl
nt on the date(s)
signature)
Federal Employer I.D. Number
Date
4"N
0
Mum=
CITY OF SANFORD
UTILITY RELOCATIONS
SR 15/600 (US 17-92 - LAKE MARY BLVD. TO SR 417)
436679-1-56-01
= Pay Item Needed
COST ESTIMATE
PAY ITEM NO. DESCRIPTION
UNITS
TOTAL
QUANTITY
UNIT PRICE
TOTAL PRICE
0110-4-10
REMOVAL OF EXISTING CONCRETE (4" SIDEWALK)
SY
129
$30.00
$3,870.00
0522-1
CONCRETE SIDEWALK AND DRIVEWAYS, 4" THICK
SY
129
$60.00
$7,740.00
1050-15-002
UTILITY PIPE, ADJUST/MODIFY, 2 - 4.9"
LF
10
$200.00
$2,000.00
1050-16-002
UTILITY PIPE, REMOVE & DISPOSE, 2-4.9"
LF
991
$16.00
$15,856.00
1050-16-003
UTILITY PIPE, REMOVE & DISPOSE, 5-7.9"
LF
110
$18,00
$1,980.00
1050-16-004
UTILITY PIPE, REMOVE & DISPOSE, 8-19.9"
LF
959
$20.00
$19,180.00
1050-18-002
UTILITY PIPE, PLUG & PLACE OUT OF SERVICE, 2-4.9"
LF
104
$20.00
$2,080.00
1050-18-004
UTILITY PIPE, PLUG & PLACE OUT OF SERVICE, 8-19.9"
LF
4
$30.00
$120.00
1050-31-204
UTILITY PIPE - PVC, FURNISH & INSTALL, WATER/SEWER, 4"
LF
40
$60.00
$2,400.00
1050-31-206
UTILITY PIPE - PVC, FURNISH & INSTALL, WATER/SEWER, 6"
LF
750
$68.00
$51,000.00
1050-31-212
UTILITY PIPE - PVC, FURNISH & INSTALL, WATER/SEWER, 12"
LF
335
$70.00
$23,450.00
1050-31-214
UTILITY PIPE - PVC, FURNISH & INSTALL, WATER/SEWER, 14"
LF
445
$90.00
$40,050.00
1050-31-216
UTILITY PIPE - PVC, FURNISH & INSTALL, WATER/SEWER, 16"
LF
25
$80.00
$2,000.00
1050-41-201
UTILITY PIPE- HDPE, FURNISH & INSTALL. WATER/SEWER, 1"
LF
48
$70.00
$3,360.00
1050-42-202
UTILITY PIPE - HDPE, FURNISH & INSTALL, WATER/SEWER, 2"
LF
46
$75.00
$3,450.00
1050-42-208
UTILITY PIPE - HDPE, FURNISH & INSTALL, WATER/SEWER, 8"
LF
250
$90.00
$22,500.00
1055-11-594
UTILITY FITTINGS, F&I, STEEL, SPECIAL, 8.0-19.9"
EA
2
$1,000.00
$2,000.00
1055-31-112
UTILITY FITTINGS FOR PVC PIPE, FURNISH & INSTALL, ELBOW, 12"
EA
13
$1,000.00
$13,000.00
1055-31-114
UTILITY FITTINGS FOR PVC PIPE, FURNISH & INSTALL, ELBOW, 14"
EA
14
$4,000.00
$56,000.00
1055-31-116
UTILITY FITTINGS FOR PVC PIPE, FURNISH & INSTALL, ELBOW, 16"
EA
4
$3,500.00
$14,000.00',
1055-31-308
UTILITY FITTINGS FOR PVC PIPE, FURNISH & INSTALL, REDUCER, 8"
EA
3
$800.00
$2,400.00''
1060-15
UTILITY STRUCTURE, BELOW GROUND, ADJUST & MODIFY
EA
2
$2,000.00
$4,000.00'.
1080-21-500
UTILITY FIXTURE, VALVE/METER BOX, ADJUST/MODIFY (CONNECT NEW PE TO EXISTING
METER)
EA
4
$600.00
$2,400.00'
1080-21-600
UTILITY FIXTURE, VALVE/METER BOX, REMOVE
EA
1
$600.00
$600.00'
1080-21-106
UTILITY FIXTURE, VALVE/METER BOX, FURNISH & INSTALL, 6"
EA
21
$700.00
$14,700.00
1080-23-102
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, F&I, 2" (TEMPORARY JUMPER
CONNECTION)
EA
5
$2.500.00
$12,500.00'
1080-23-104
UTILITY FIXTURE. TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 4"
EA
2
$4,000.00
$8,000.00
1080-23-106
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 6"
EA
1
$4,000.00
$4,000.00
1080-23-108
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 8"
EA
1
$4,500.00
$4,500.00
1080-23-112
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 12"
EA
6
$6,000.00
$36,000.00
1080-23-114
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 14"
EA
8
$8,000.00
$64,000.00
1080-23-116
UTILITY FIXTURE, TAPPING SADDLE/SLEEVE, FURNISH & INSTALL, 16"
EA
2
$8,000.00
$16,000.00
1080-24-102
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 2"
EA
2
$1,200.00
$2,400.00
1080-24-104
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 4"
EA
2
$1,200.00
$2,400.00
1080-24-106
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 6"
EA
2
$1,400.00
$2,800.00
1080-24-108
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 8"
EA
1
$2,000.00
$2,000.00
1080-24-112
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 12"
EA
7
$4,000.00
$28,000.00
1080-24-114
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 14"
EA
7
$6,500.00
$45,500.00
1080-24-116
UTILITY FIXTURE, VALVE ASSEMBLY, FURNISH & INSTALL, 16"
EA
2
$6,500.00
$13,000.00
1080-26-106
UTILITY FIXTURE, VAC/AIR ASSEMBLY, FURNISH & INSTALL 6"
EA
1
$4,000.00
$4,000.00
1080-27-104
UTILITY FIXTURE, LINE STOP ASSEMBLY, FURNISH & INSTALL, 4"
EA
2
$5.000.00
$10,000.00
1080-27-106
UTILITY FIXTURE, LINE STOP ASSEMBLY, FURNISH & INSTALL, 6"
EA
1
$6,500.00
$6,500.00
1080-27-112
UTILITY FIXTURE, LINE STOP ASSEMBLY, FURNISH & INSTALL, 12"
EA
9
$8,000.00
$72,000.00
1080-27-114
UTILITY FIXTURE,LINE' STOP ASSEMBLY, FURNISH & INSTALL, 14"
EA
7
$14,000.00
$98,000.00
1080-27-116
UTILITY FIXTURE, LINE STOP ASSEMBLY, FURNISH & INSTALL, 16"
EA
2
$14,000.00
$28.000.00
1080-29-104
UTILITY FIXTURE, MECHANICAL JOINT RESTRAINT, F&I, 4" (CUT AND CAP EXISTING MAIN
W/ REST. CAP AND THRUST COLLAR)
EA
1
$1,200.00
$1,200.00
1080-29-106
UTILITY FIXTURE, MECHANICAL JOINT RESTRAINT, F&I, 6" (CUT AND CAP EXISTING MAIN
W/ REST. CAP AND THRUST COLLAR)
EA
2
$1,500.00
$3,000.00
1080-29-112
UTILITY FIXTURE, MECHANICAL JOINT RESTRAINT, F&I, 12" (CUT AND CAP EXISTING
MAIN W/ REST. CAP AND THRUST COLLAR)
EA
7
$3,000.00
$21,000.00
1080-29-114
UTILITY FIXTURE, MECHANICAL JOINT RESTRAINT, F&I, 14"; (CUT AND CAP EXISTING
MAIN W/ REST. CAP AND THRUST COLLAR)
EA
7
$8,000.00
$56,000.00
1080-29-116
UTILITY FIXTURE, MECHANICAL JOINT RESTRAINT, F&I, 16" (CUT AND CAP EXISTING
MAIN W/ REST. CAP AND THRUST COLLAR)
EA
2
$8,000.00
$16,000.00
SUB -TOTAL
$866,936.00
0999-25
JINITIAL CONTINGENCY AMOUNT, DO NOT BID 10%
LS
1
$86,693.60
$86,693.60
—
CEA (2%)
LS
1
$17,338.72
$17,338.72
TOTAL
$970,968.32
SR 15-600 City of Sanford Utility Relocations (US 17-92) - Cost Estimate 08-12-19 Page 1 of 1
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 350-020-03
AGREEMENT SUMMARY SHEET COMPTROLLER
9,18
Attach this completed form to the agreement and forward to the
LFA Section in the OOC, General Accounting Office, M.S. 42B.
If you have have any questions, please call
850-414-4867 or 850-414-4889.
1. Participants Name: City of Sanford
Participants Address: PO Box 1788
City, State, Zip: Sanford, FL 32773
Contact: Richard Blake Phone Number: 407-688-5101
E -Mail Address: richard.blake@sanfordfl.gov Fax Number:
Federal Employer ID # and address sequence:
FEID# has a verified W-9 registered with the Department of Financial Services: ❑Yes ❑No ❑In Process
2. Refund Address: PO Box 1788, Sanford FL 32773
3. District Contact Person: Staci Nester Phone Number: 386-943-5250
District Number: 5 - De Land Fax Number:
4. Agreement Date: 1/9/2020 5. Date Form Modified:
6. Agreement Amount: 953,630.00 7. Escrow Deposit Due Date:
Amount Due: $ Additional Deposit Due Date:
Amount Due: $ Additional Deposit Due Date:
Amount Due: $
8. County Name: SEMINOLE 9. FDOT County Number: 77
10. If fund type is LFR/LFRF (❑Yes ❑No), what is the anticipated start date of the payback:
Is payback to be made in: ❑Scheduled Payments ❑Quarterly ❑Lump Sum
11. Participant is responsible for (check one): ®100% ❑Other Percentage ( %)
❑ Bid Items ❑Lump Sum
If participant is responsible for bid items, please complete the attached spreadsheet.
12. Description of work:
Utility Work by Highway Contractor @City of Sanford Expense 436679-1-56-01
13. Financial Project # 15. Work 16. Federal Part or
Including 6x Phases 14. Amount Program Fund Non -Federal Part. 17. Contract # 18. % to Bill
Code
436679-1-56-01 $936,600.50 LF
436679-1-61-01 $17,029.10 LF
19. Has WP been updated to reflect the changes on this form? NYes UNo
20. Comments:
l CITY OFCity
of Sanford
Solicitation Tabulation Sheet Form
SANFORDFinance
Department I Purchasing Division
Solicitation Number: IRFQ 19/20-116
ul
Soo N Park Ave
Solicitation Title After Hours Answering Services
Sanford, FL 32771
Solicitation Opening Date: January 14, 2020
Telephone: (4o7) 688-5028 or 5030
Solicitation Opening Time: 2:00 P.M. Local Time
Fax: (407) 688-5021
Email: purchasing@sanfordfl.gov
y^
Solicitation Evaluation Category 1
Set Up Charge (One Time Fee)
$0.00 $0.00 $199.00
$400.00 $500.00
Price to include usage rate and amount of
$0.45 $0.78 $0.85
$0.82 $0.96
Included minutes - Plan A 2500 min
Price to include usage rate and amount of
$0.45 $0.90 $0.85
$0.80 0.96666666666667
Included minutes - Plan B 3000 min
Overage after the included minutes - Plan
$0.45 $0.85 $0.95
$0.87 $0.80
A 2500 min
Overage after the included minutes -Plan
$0.45 $0.83 $0.95
$0.85 $0.80
B 3000 min
Voicemail and Automated Minutes - Plan
$0.00 $0.00 $0.00
$0.10 $0.10
Voicemail and Automated Minutes - Plan
$0.00 $0.00 $0.00
$0.08 $0.10
Plan A2500
$1,125.00 $1,950.00 $2,125.00
$2,050.00 $2,400.00
Plan B 3000
$1,350.00 $2,250.00 $2,550.00
$2,400.00 $2,900.00
Extended Price A
$23,400.00 $25,500.00
$24,600.00 $2$,000.00
Extended Price B
,�i,:, 410 ;y� $27,000.00 $30,600.00
$28,860.00 $34,800.04
Remarks: Offers from the vendors listed herein are the only oBers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. Shaded or circled total price indicates art anent low Milder subieet to evaluation and
review hefore an intent to award is made.
NOTE: Am ternet-5100 per hoar beyond initial honars of set at,
Rules: All bids accepted by City of Sanford arc subject to the City's terms and conditions and any and all additional terms and conditions submiated
by the bidders are rejected and shall have no force and effect unless receiving prior consideration and approval of the City in the form of' Addenda t
this bid
OPENED BY:
VERIFIED BY: Marisol Ordone2, Purchasing Manager
PUR-17-231 1 Rev. 0312016