2201 PBA 19/20-63 Park Eqpmnt Piggyback w/Clay Co0
S ORD
ary or
0 FINANCE DEPARTMENT
PURCHASING DEPA RTmEmr
TRANSMITTAL MEMORANDUM
TO: City Clerk/Mayor M
RE: PBA 19/20-63 Park Equipment and Amenities Piggyback with Clay County
Advanced Recreational Concepts
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
M
Development Order
F-1
Mayor's signature
R
Final Plat (original mylars)
Fj
Recording
M
Letter of Credit
F-1
Rendering
R
Maintenance Bond
Z
Safe keeping (Vault)
F-1
Ordinance
0
Deputy City Manager
R
Performance Bond
F-1
Payment Bond
F-1
Resolution
F-1
City Manager Signature
El
F]
City Clerk Attest/Signature
Fj
City Attorney/Signature
Once completed, please:
F-1 Return originals to Purchasing- Department
❑ Return copies
Special Instructions:
Liht.ol�.e y Ooja.&zi4ev-
From
SharePoiiit—Finance —Purchasing —Forms - 2018.doe
2/26/2-0
Date
�FINANCE DEPARTMENT
T lB��
February 6, 2020
Contract/Agreement Name
Approval:
Ppurchasing Manager
Finance Director
City Attorney
PBA 19/20-63 Park Equipment and Amenities
Piggyback agreement with Clay County for
Advanced Recreational Concepts, LLC
a-6,
Date
Date
Date
Z-//- 2d -a
Clay County (Advanced Recreational Concepts, LLC) Piggyback Contract
(PBA 19/20-63) (Park Equipment And Amenities)
The City of Sanford ("City") enters this "Piggyback" Contract Advanced
Recreational Concepts, LLC, a Florida limited liability company (hereinafter referred to as
the "Vendor"), whose address is 3125 Skyway Circle, Melbourne, Florida 32934, under
the terms and conditions hereinafter provided. The City and the Vendor agree as follows:
(1). The Purchasing Policy for the City of Sanford allows for "piggybacking"
contracts. Pursuant to this procedure, the City is allowed to piggyback an existing
government contract, and there is no need to obtain formal or informal quotations,
proposals or bids. The parties agree that the Vendor has entered a contract with the
government of Lake County, Florida, said contract being identified as "RFP 18/19-2",
as may have been amended, in order for the Vendor to provide an array of park
equipment and amenities and related goods and services, including rubber designs,
mulch materials, surfacing materials, installation services, sports equipment, outdoor
fitness equipment, splash park/pad equipment, playground equipment, bike racks;
musical play equipment, tables, benches, trash cans, domes, umbrellas, shades,
canopies, shelters, entry ways, gazebos, bridges and dug outs, to the City as the City
may deem desirable (said original contract being referred to as the "original
government contract").
(2). The original government contract documents are incorporated herein by
reference and is attached as Exhibit "A" to this contract. All of the terms and
conditions set out in the original government contract are fully binding on the parties
and said terms and conditions are incorporated herein-, provided, however, that the
City will negotiate and enter work orders/purchase orders with the Vendor in
accordance with City policies and procedures for particular goods and services. All
pricing shall be F.O.B., City Hall, City of Sanford with most favored nation pricing as
set forth in the original government contract.
(3). Notwithstanding the requirement that the original government contract
is fully binding on the parties, the parties have agreed to modify certain technical
provisions of the original government contract as applied to this Contract between
the Vendor and the City, as follows:
(a). Time Period ("Term") of this Contract: (state NIA if this is not applicable).
N/A. Notwithstanding any provisions, however, this Contract shall not be operative
for a period of time exceeding 5 years.
(b). Insurance Requirements of this Contract: (state N/A if this is not
applicable). N/A.
(c). Any other provisions of the original government contract that will be
modified: (state N/A if this is not applicable). N/A.
(d). Address change for the City: Notwithstanding the address and contact
information for the government entity as set out in the original government contract, the
Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business
with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue;
Sanford, Florida 32771. The City Manager's designated representative for this Contract
is:
Ms. Marisol Ordonez
Purchasing Manager
Finance -Purchasing Division
City of Sanford
Post Office Box 1788
Sanford, Florida 32772
2
Phone: 407.688.5028
E-mail address: Marisol.Ordonez@Sanfordfl.gov
(e). Notwithstanding anything in the original government contract to the
contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between
the parties arising out of this Contract shall be in Seminole County, Florida in the Court
of appropriate jurisdiction. The law of Florida shall control any dispute between the parties
arising out of or related to this Contract, the performance thereof or any products or
services delivered pursuant to such Contract.
(f). Notwithstanding any other provision in the original government contract to
the contrary, there shall be no arbitration with respect to any dispute between the parties
arising out of this Contract. Dispute resolution shall be through voluntary and non-binding
mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole
County, Florida, with the parties bearing the costs of their own legal fees with respect to
any dispute resolution, including litigation.
(g). All the goods and services to be provided or performed shall be in
conformance with commonly accepted industry and professional codes and standards,
standards of the City, and the laws of any Federal, State or local regulatory agency.
(h).
(I). IF THE CONTRACTORIVENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S (VENDOR'S) DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT (407) 688-5012, TRACI
HOUCHIN, CMC, FCRM, CITY CLERK, CITY OF SANFORD, CITY HALL,
300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771,
TRACI.HOUCHIN@SANFORDFL.GOV.
(II). In order to comply with Section 119.0701, Florida Statutes, public
records laws, the Vendor must:
(A). Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service.
(B). Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(C). Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law.
(D). Meet all requirements for retaining public records and transfer, at no
cost, to the City all public records in possession of the Vendor upon termination of
the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
(III). If the Vendor does not comply with a public records request, the City
shall enforce the contract provisions in accordance with this Agreement.
(IV). Failure by the Vendor to grant such public access and comply with public
records requests shall be grounds for immediate unilateral cancellation of this
4
Agreement by the City. The Vendor shall promptly provide the City with a copy of any
request to inspect or copy public records in possession of the Vendor and shall
promptly provide the City with a copy of the Vendor's response to each such request.
(i). All other provisions in the original government contract are fully binding on
the parties and will represent the agreement between the City and the Vendor.
/ rd
Entered this _, day of February, 2020.
Attest:
Witness # 1 Sigq� -e,.,, -
Sign
, �ur
Witness # 1 printed name: OA�z__
Witness # 2Signature
Witness# 2 printed name u
Attest. -
Traci H`ou -chin, City Clerk, CMC, FCRM
Approved as to form and legal sufficiency.
William L. Colbert City Attorney
Advanced Recreational Concepts,
LLC, a Florida limited liability
company.
By:
Lazaro Gonzalez
Sole Manager/Officer
Date- o Q. n 3. Zva-o
Cit)
By:
Jeff
Dat,
N
Exhibit "A"
[RFP No. 18/19-2 Clay County; Attachments]
INVOCATION
Commissioner Rollins
PLEDGE
BOARD OF COUNTY COMMISSIONERS
MEETING MINUTES
May 28, 2019
Administration Building,
4th Floor, BCC Meeting Room, 477 Houston
Street,
Green Cove Springs, FL 32043
4:00 PM
Commissioner Hutchings
CALL TO ORDER
Chairman Celia called the meeting to order at 4:02 P.M.
ROLL CALL
Present: Commissioner District 1 Chairman Mike Cella
Commissioner District 5 Vice Chairman Gayward Hendry
Commissioner District 2 Commissioner Wayne Bolla
Commissioner District 3 Commissioner Diane Hutchings
Commissioner District 4 Commissioner Gavin Rollins
Absent: None
Staff Present: Acting County Manager Lorin Mock
County Attorney Courtney K. Grimm
Commission Auditor Mike Price
Chief Assistant County Attorney Fran Moss
Vice Chairman Hendry reported of a plane crash that killed nine service men at
Thunderbolt Field, piloted by Lt. Commander Lester Key, on June 14, 1951.
ARTWORK
There was no Artwork on the agenda.
0
-3•'
Kelly Kinney, Friends of Clay County Animals, brought two kittens to the meeting and
asked for help from those who may want to consider fostering kittens taken to Animal
Services.
APPROVAL OF MINUTES
Commissioner Rollins moved, seconded by Commissioner Hutchings, and carried 5-0,
to approve the minutes for the May 14, 2019 and May 20, 2019 BCC meetings.
1. May 14, 2019 BCC Minutes
2. May 20, 2019 BCC Special Meeting Minutes
PUBLIC COMMENTS
No public comments were received.
CONSENT AGENDA
Commissioner Rollins moved, seconded by Commissioner Bolla, and carried 5-0, to
approve the Consent Agenda as presented.
3. Finance Business
The Finance Department business is submitted to request approval and
ratification by the Board for various warrants and disbursements in order
to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and
disposal of various Board property and various documents are submitted
for the Board's information. At times, approval is requested for various
finance related issues.
4. Finance & Audit Committee Business
Approval of the Finance & Audit Committee Minutes of May 21, 2019.
5. Tourist Development Council Committee Business
Approval of the March 27, 2019 Tourist Development Council Meeting
Minutes.
PUBLIC COMMENTS
FINANCE AND AUDIT COMMITTEE
MEETING MINUTES
May 21, 2019
Admm'istration Building,
4thFloor, BCC Meeting Room, 477 Houston
S treet,
Green Cove Springs, FL 32043
3:00 PM
Chairman Hendry called the meeting to order at 3:00 P.M.
Chairman Hendry opened the public comment period.
There were no public comments to be heard.
Chairman Hendry closed the public comment period.
Solid Waste Collection Assessment Rate
Approval of the Solid Waste Collection Assessment rate for Fiscal Year
2019-2020. This rate will be used in the preparation of the Solid Waste
Collection Assessement Roll and included in the notice to affected
property owners for the upcoming year. Funding Source: Revenue (M.
Towns)
After discussion, Commissioner Gayward Hendry moved, s ' econded by
Commissioner Wayne Bolla, and Carried 2 - 0, to pull for full Board
discussion at the May 28th BCC meeting,
2. Bid #18/19-17, Household Hazardous Waste Buildings
Approval to post notice of intent and award Bid #18/19-17, Household
Hazardous Waste Buildings to MCC Development, Inc. at a cost of
$233,900.00. Approval will be effective after 72 hour period for protest
has expired. Funding Source: 401-3802-562000 (Solid Waste Fund
Environmental Services / Buildings) (M. Towns)
After discussion, Commissioner Gayward Hendry moved, seconded by
Commissioner Wayne Bolla, and Carried 2 - 0, approval to go before
the Board on the May 28th Consent Agenda.
3. Florida Department of Veterans' Affairs (FDVA) Memorandum of
Agreement
Approval of the Memorandum of Agreement with the Florida Department
of Veterans' Affairs, formalizing the Interlocal relationship as an
authorized user of FDVA's VetraSpec technology, for a term to continue
until terminated by either party. Funding Source: Not Applicable (T. Nagle)
After discussion, Commissioner Gayward Hendry moved, seconded by
Commissioner Wayne Bolla, and Carried 2 - 0, approval to go before
the Board on the May 28th Consent Agenda.
4. RFP #18/19-2, Various Equipment and Amenities for Parks and
Playgrounds
Approval to post notice of intent and to award RFP No. 18/19-2, Various
Equipment and Amenities for Parks and Playgrounds, to multiple
companies for a term of three years. All bids are based upon the %
discount offered for products and service. This bid is also a means for
qualifying vendors for Ball Park lighting services. Qualifying vendors will
be requested to provide pricing on a project by project basis based on
discount pricing.Approval will be effective after 72 hour bid protest period
has expired. Submittals are available for review in the Purchasing
Department. Funding Source: 001-3201-546100 (General Fund - Parks &
Rec - Repairs & Maint) (J. Householder)
After discussion, Commissioner Gayward Hendry moved, seconded by
Commissioner Wayne Bolla, and Carried 2 - 0, approval to go before
the Board on the May 28th Consent Agenda.
5. Division of Historical Resources Grant Application for the Clay County
Historical Courthouse Building Restoration Project
Approval to apply for a Department of State Historic Preservation Grant
funding through the Division of Historical Resources for the Clay County
Historical Courthouse Building Restoration Project. The grant requires a
50% match. The application deadline is June 1, 2019. Staff is still in the
process of finalizing the grant application. (J. Householder)
James Householder, Director of Facilities & Maintenance, stated that the
amount of the grant application is a total of $300,000.00 and that the
required 50% County match of $150,000.00 is to be in the FY 19/20
County Budget.
After discussion, Commissioner Gayward Hendry moved, seconded by
Commissioner Wayne Bolla, and Carried 2 - 0, approval to go before
the Board on the May 28th Consent Agenda.
6. Discussion regarding Agreements related to the SWEAT Program
Discussion regarding the following Agreements related to the SWEAT
Bojadzijev, Lindsey
From: purchasing <purchasing@claycountygov.com>
Sent: Tuesday, September 24, 2019 8:20 AM
To: Bojadzijev, Lindsey
Subject: RE: RFP 18/19-2
Attachments: 051519 Discount spreadsheet.pdf, F&A - BCC minutes.pdf
Good morning,
There are no contracts or award letters to the vendors. We use the discount spreadsheet that shows all awarded
vendors and their discount percentages along with the minutes where this was approved by our board as backup for
purchases. The initial term is good until 5/27/22. Let me know if you need anything else.
Thank you,
Donna Fish, Buyer 1
Clay County Purchasing Division
P 0 Box 1366
477 Houston Street
Green Cove Springs, FL 32043
PH: 904-278-3761
Fax: 904-278-3728
Email address: donna.fish@clavcountygov.com
From: Bojadzijev, Lindsey [ma i[to: Lindsey. Bojadzijev@Sanfordfl.gov]
Sent: Tuesday, September 24, 2019 7:34 AM
To: purchasing <purchasing@claycountygov.com>
Subject: RFP 18/19-2
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good Morning,
I am trying to find out more information about your RFP 18/19-2. 1 see on your website it has the bid package, bid
advertisement, bid tabulation and notice of intent but I don't see a notice of award or any contracts/agreements. Do
you have those? If so can I please get a copy. Our parks department is interested in looking into those awards.
Thank you,
�q
OF— I I dzyev
Purchasing Analyst
Finance – Purchasing Division
City of Sanford
p: 407.688.5030
facebook.com/Sa nfo rdFLCityGovt
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