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2203 Glorious Hands Agreement Grant Programj -,q-©3 f� IUB � a✓w i� r �i �, / •E✓� L i TRANSMITTAL MEMORANDUM To: City Clerk RE: Request for Services The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ Final Plat (original mylars) ❑ Letter of Credit ❑ Maintenance Bond ❑ Ordinance ❑ Performance Bond ❑ Resolution Once completed, please: ❑ Return original ❑ Return copy Special Instructions: ❑ Mayor's signature ❑ Recording ❑ Rendering ® Safe keeping (Vault) City of Sanford & Glorious Hands Inc. CDBG Public Services Sub recipient Agreement Grant Program Year 2019-2020 Please advise if you have any questions regarding the above. Thank you! Sheena Britton 3/5/2020 From Date \\SVCH-Omnicast\USERS\mcrayn\Templates\City Clerk Transmittal Memo.doc CITY OF SANFORD AND GLORIOUS HANDS, INC. COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC SERVICES SUBRECIPIENT AGREEMENT GRANT PROGRAM YEAR 2019-2020 THIS AGREEMENT is made and entered into this 18 day of 1� br"2020 between GLORIOUS HANDS, INC., a not-for-profit corporation organized under the laws of the State of Florida, whose principal address is 609 W 9"' Street, Sanford, Florida , hereinafter referred to as "SUBRECIPIENT", and City of Sanford, a political subdivision of the State of Florida, whose address is 300 N Park Avenue, Sanford, Florida 32771, hereinafter referred to as "CITY". WITNESSETH: WHEREAS, the City of Sanford ("CITY') has previously heretofore made application, submitted a plan for receipt of Community Development Block Grant ("CDBG") Program funds and entered into a contract for receipt of funding from the United States Department of Housing and Urban Development ("HUD'), pursuant to Title I of the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "Act", and 24 C.F.R. Part 570, ("Regulations"): and WHEREAS, pursuant to 24 C.F.R. 570.201(e), CDBG funds may be used for the provision of public services including, but not limited to, mentoring programs for girls ages 10 —19; and WHEREAS, CITY has adopted certain CDBG Program goals, fully described in the 2015- 2019 City of Sanford Consolidated Plan ("CP'), including, but not limited to, the provision of mentoring programs for girls ages 10 — 19 who are eligible residents of the City of Sanford; and WHEREAS, SUBRECIPIENT is a community-based agency that provides youth services to economically eligible working parents residing in the City of Sanford and that are members of Page 1 of 24 households whose income falls at or below eighty percent (80%) of the area median income guidelines; and WHEREAS, the CITY recognizes the SUBRECIPIENT's goal of promoting the civic interests and well-being of the citizens in the Sanford area; and WHEREAS, the SUBRECIPIENT has applied for funding from the CITY to support its mission, civic interests and advance the public welfare of the City; and WHEREAS, to accomplish CITY's adopted CDBG goals, the CITY desires to enter into an agreement with SUBRECIPIENT to render mentoring programs for girls ages 10-19, as more particularly described in Exhibit A to this Agreement; and WHEREAS, CITY and SUBRECIPIENT have determined and certify this use of funds has been developed to provide an essential public purpose, and meets CDBG Program National Objectives by providing mentoring programs for girls ages 10-19 from low- and moderate -income eligible residents of the City of Sanford; and WHEREAS, the CITY and SUBRECIPIENT desire to enter into this agreement whereby the CITY will provide SUBRECIPIENT with grant funding as set forth herein this Agreement, not to exceed the amount of TWENTY SIX THOUSAND NINE HUNDRED NINTEEN AND NO/ IOOTHS DOLLARS ($26,919.00). NOW, THEREFORE, in consideration of the mutual covenants, promises, and representations contained in this Agreement and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Section 1. Recitals. The above recitals are true and correct and form a material part of the agreement upon which the parties have relied. Page 2 of 24 Section 2. Definitions. (a) "CDBG Administrator" means the Community Relations and Neighborhood Engagement Director or the CDBG Program Manager acting through and on behalf of the Director or their designee. (b) "City Approval " means written approval by the City Manager or the City Commission, as necessary. (c) "CDBG regulations" mean 24 C.F.R. Part 570, as this regulation may be amended from time to time. (d) "Low Income" means gross household income that does not exceed fifty percent (50%) of the median family income within the Orlando Metropolitan Statistical Area during the term of this Agreement. (e) "Moderate Income" means gross household income that does not exceed eighty percent (80%) of the median family income within the Orlando Metropolitan Statistical Area during the term of this Agreement. Section 3. Scope of Services. SUBRECIPIENT, in a manner satisfactory to CITY, will perform or cause to be performed all services as implied, described, referred to, or governed by the Scope of Services, attached to this Agreement as Exhibit A and incorporated by reference (the "Scope of Services"). All services must be completed in compliance with all applicable City of Sanford codes and ordinances and in a satisfactory and proper manner as determined by the City of Sanford Community Relations and Neighborhood Engagement Unit. Such services must be performed, except as otherwise specifically stated in this Agreement, by persons or instrumentalities solely under the dominion and control of SUBRECIPIENT. Page 3 of 24 Section 4. Term. The term of this Agreement commences on October 1, 2019 and ends on September 30, 2020, the date of signature by the parties notwithstanding, unless earlier terminated as provided in this Agreement. The requirements set forth in Sections 7, 12, 13, 14 and 15 of this Agreement will survive the term of this Agreement as a whole. Section 5. Consideration and Limitation of Costs. For and in consideration of the services rendered by SUBRECIPIENT and its compliance with CDBG regulations, CITY will pay SUBRECIPIENT for the services described in the Scope of Services an amount up to, but not exceeding TWENTYSIX THOUSAND NINE HUNDRED NINETEEN AND NO/100 DOLLARS ($26,919.00). Section 6. Billing and Payment. (a) Payments to SUBRECIPIENT by CITY will be on a monthly invoice basis, unless specified in a payment schedule in Exhibit A, and will be contingent upon SUBRECIPIENT's timely submittal of acceptable documentation to CITY on or before the fifteenth (15th) day of each month during the term of this Agreement. (b) SUBRECIPIENT will submit a completed Request for Payment Form, as attached hereto and incorporated herein as Exhibit B, as a precondition for CITY to initiate the payment process. Such Form will be submitted to the CITY's Community Relations and Neighborhood Engagement Office with a letter of transmittal on SUBRECIPIENT's letterhead, signed by its Executive Director. (c) Initial installment to SUBRECIPIENT will be as soon as practicable; provided, however, that SUBRECIPIENT has performed services in full compliance with this Agreement, CDBG regulations, and applicable laws, rules and regulations payment will be made by CITY Page 4 of 24 to SUBRECIPIENT within thirty (30) days of receipt of acceptable documentation; provided, however, that SUBRECIPIENT has performed services in full compliance with this Agreement, CDBG regulations, and applicable laws, rules, and regulations. Section 7. Reporting. (a) SUBRECIPIENT must submit a Program Performance Report, in the format attached to this Agreement as Exhibit B-1 and incorporated by reference to CITY by the fifteenth (15th) day of each month during the term of this Agreement delineating the following: (1) a listing of objectives and projected service levels; (2) statistics representing achievements and services provided, including, if applicable, the number of clients served and the number of programs and activities; (3) statistics showing the cumulative achievements and services provided to date; (4) the percent of projections achieved to date; and (5) a narrative of assessment progress toward accomplishing goals and assessments under this Agreement. This assessment must be in paragraph form and include such information as the general progress of SUBRECIPIENT, any problems relating to the services provided pursuant to this Agreement that might exist for SUBRECIPIENT, and special comments on particular Program components. (b) SUBRECIPIENT must submit a financial report to CITY on or before the fifteenth (15th) day of each month during the term of this Agreement reflecting total SUBRECIPIENT receipts and expenditures as set forth in a profit and loss statement acceptable to CITY. (c) SUBRECIPIENT must submit additional information as required by CITY to assess Program effectiveness. Page 5 of 24 (d) SUBRECIPIENT must submit verification that each household assisted by SUBRECIPIENT with funding derived under this Agreement qualifies as a Low- or Moderate - Income household. This report must be updated for any new additions or deletions to the list of clients assisted by SUBRECIPIENT but need not include verification for current clients already being served for which such documentation has already been provided. Notwithstanding the foregoing, SUBRECIPIENT shall recertify all assisted households annually for continued eligibility. (e) SUBRECIPIENT must provide to CITY on or before March 15, 2020, a Quarterly Progress Report summarizing the amount of funds obligated and expended for each household assisted, in the format attached to this Agreement as Exhibit D and incorporated by reference. (f) SUBRECIPIENT must submit such additional information as required by CITY to assess Program effectiveness. Section 8. Unavailability of Funds. This Agreement is subject to finding availability. If the CITY learns that funding from the Federal Government cannot be obtained or continues, this Agreement may be terminated immediately, at the option of CITY, by written notice of tennination to SUBRECIPIENT as provided in this Agreement. CITY will not be obligated to pay for any services provided or costs incurred by SUBRECIPIENT after SUBRECIPIENT has received notice of termination. In the event there are any unused or returned CDBG funds, SUBRECIPIENT shall promptly refund those monies to CITY or otherwise use those funds as CITY directs. CITY has the final authority as to the availability of funds and how available funds will be allocated. Page 6 of 24 Section 9. Compliance with Laws and Regulations. In providing all services pursuant to this Agreement, SUBRECIPIENT must comply with applicable Federal laws, rules, and regulations (Specifically, 24 C.F.R. Part 570) State and local statutes, ordinances, rules, and regulations pertaining to or regulating the provision of such services, including those now in effect and subsequently adopted. Any violation of any statutes, laws, rules, or regulations will constitute amaterial breach of this Agreement and will entitle CITY to terminate this Agreement immediately upon delivery of written notice of termination to SUBRECIPIENT as provided for in this Agreement. Section 10. Amendment to Agreement. This Agreement may be amended by mutual agreement of the parties by adoption and execution of a written instrument of equal dignity with this Agreement. Section 11. Management Assistance. The CS Administrator or designee will be reasonably available to SUBRECIPIENT to provide guidance on CDBG regulations, but this guidance may not be construed as giving legal advice to SUBRECIPIENT or relieving SUBRECIPIENT from any duties or obligations set forth in this Agreement. Section 12. Maintenance of Records. (a) SUBRECIPIENT must, at a minimum, maintain all records required by applicable Federal, State and local laws, regulations, and procedures. (b) SUBRECIPIENT must maintain all records, accounts, and property and personnel records as deemed necessary by Florida law and CITY, or otherwise typical in sound business practices to assure proper accounting of CDBG funds and compliance with this Agreement. These records shall include Program records, financial records, Program administration records, Page 7 of 24 equal opportunity and fair housing records, affirmative marketing, client data, income determination records, debarment and suspension certifications, conflict of interest prohibition documentation, and any other records necessary to ensure proper accounting and monitoring of CDBG funds. (c) All records of whatsoever type or nature required by this Agreement must be available for inspection and copying in accordance with Chapter 119, Florida Statutes, as that statute may be amended from time to time. CITY has the right to obtain and inspect any audit pertaining to this Agreement made by any Federal, State, or local agency. SUBRECIPIENT must retain records and supporting documentation related to this Agreement for a minimum of five (5) years after resolution of the final audit and in accordance with Florida law, but if litigation ensues from any matter arising pursuant to this Agreement, these records must be maintained until the litigation is concluded, even if longer than five (5) years. Section 13. Audit Requirements. (a) Pursuant to 24 C.F.R. Part 2400, SUBRECIPIENT is subject to the audit requirements contained in 24 C.F.R. Part 200 ('Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards'). (b) If SUBRECIPIENT expends more than Seven Hundred Fifty Thousand and No/ 100 Dollars ($750,000.00) in Federal hands in an operating year from this and other Federal grants, including from other governmental jurisdictions, SUBRECIPIENT will, at its own cost and expense, have an independent audit conducted for that year. The audit will be completed, and a copy furnished to CITY within thirty (30) days after receipt of the auditor's report(s), unless a longer period is agreed to in advance by CITY. (c) SUBRECIPIENT is liable for reimbursement to CITY if the audit shows that Page 8 of 24 programs to address problem areas, support for community action programs, and the establishment of an internal audit and reporting system. (b) Minority and Women and Minor Owned Businesses ( MBE/ WBE). SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. "Small business " means abusiness that meets the criteria set forth in Section 3(a) of the Small Business Act, as amended (15 U.S.C. §632). "Minority and women 's business enterprise" means a business at least fifty-one percent (51 %) owned and controlled by minority group members or women. Section 31. Drug Free Workplace. SUBRECIPIENT will administer in good faith a policy designed to maintain a drug-free workplace. Section 32. Environmental Review. SUBRECIPIENT further agrees that it will supply CITY, when applicable, with all available and relevant information necessary for CITY to perform any required environmental review pursuant to HUD regulations. Section 33. Independent Contractor. Nothing contained in this Agreement is intended to or will in any way be construed to create or establish the relationship of employer/employee between the parties. SUBRECIPIENT will at all times remain an "independent contractor" with respect to services to be performed under this Agreement. SUBRECIPIENT certifies its understanding that CITY is not required to withhold any Federal income tax, Social Security tax, State and local tax, to secure workers compensation insurance or employer's liability insurance of any kind, or to take any other action with respect to insurance or taxes of SUBRECIPIENT or its employees. Page 18 of 24 Section 34. Severability. If any one or more of the covenants or provisions of this Agreement is held to be contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited or against public policy, or is for any reason whatsoever held invalid, then such covenants or provisions will be null and void, will be deemed separable from the remaining covenants or provisions of this Agreement, and will in no way affect the validity of the remaining covenants or provisions of this Agreement. Any responsibility of SUBRECIPIENT provided under this Agreement will not be invalidated due to the expiration, termination,cr cancellation of this Agreement. Section 35. Entire Agreement and Effect on Prior Agreement. This Agreement and the Exhibits attached to it constitute the entire agreement between the parties and supersede all oral agreements, previous discussions, negotiations, understandings and agreements, if any, between the parties relating to the subject matter ofthis Agreement. Section 36. Governing Law. This Agreement is governed by the laws of the State of Florida and the ordinances, resolutions, and policies of CITY not prohibited thereby. The patties consent to venue in the Circuit Court in and for Seminole County, Florida, as to State actions and the United States District Court for the Middle District of Florida, Orlando Division, as to Federal actions. Section 37. Notices. All notices which may be given pursuant to this Agreement must be in writing. Whenever either party desires to give notice unto the other, notice will be sent to: For CITY: Norton N. Bonaparte, Jr. City Manager 300 N. Park Avenue Sanford, Florida 32771 Page 19 of 24 For SUBRECIPIENT: Kemedontae K. Tillman CEO/President Glorious Hands, Inc. 1206 West 15"' Street Sanford, Florida 32771 Either of the parties may change, by written notice as provided in this Agreement, the addresses or persons for receipt of notice. Section 38. Public Records Law. (a) SUBRECIPIENT acknowledges CITY's obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, as that statute may be amended from time to time, to release public records to members of the public upon request. SUBRECIPIENT acknowledges that CITY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement. Upon CITY's request, SUBRECIPIENT will provide CITY with all requested public records in SUBRECIPIENT' s possession or will allow CITY to inspect or copy the requested records within a reasonable time and at a cost that does not exceed costs as provided under Chapter 119, Florida Statutes. (b) SUBRECIPIENT specifically acknowledges its obligations to comply with Section 119.071, Florida Statutes, with regard to public records and must: (1) keep and maintain public records that ordinarily and necessarily would be required by CITY in order to perform the services required under this Agreement; (2) provide the public with access to public records on the same terms and conditions that CITY would provide the records and at a cost that does not exceed the cost Page 20 of 24 provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and (4) Upon termination of this Agreement, SUBRECIPIENT will transfer, at no cost to CITY, all public records in possession of SUBRECIPIENT, or keep and maintain public records required by CITY under this Agreement. If SUBRECIPIENT transfers all public records to CITY upon completion of this Agreement, SUBRECIPIENT must destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If SUBRECIPIENT keeps and maintains the public records upon completion of this Agreement, SUBRECIPIENT must meet all applicable requirements for retaining public records. All records stored electronically must be provided to CITY, upon request of CITY, in a format that is compatible with the information technology systems of CITY. (c) Failure to comply with this Section will be deemed a material breach of this Agreement for which CITY may terminate this Agreement immediately upon written notice to SUBRECIPIENT. SUBRECIPIENT may also be subject to statutory penalties as set forth in Section 119. 10, Florida Statutes. (d) IF THE SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO SUBRECIPIENT DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, SUBRECIPIENT MAY CONTACT THE CITY OF SANFORD COMMUNITY DEVELOPMENT OFFICE, OLATUNJI Y. OYEWALE AT 407.562.2779 OR BY EMAIL AT Page 21 of 24 OLATUNJI.OYEWALE@SANFORDFL.GOV 300 NORTH PARK AVENUE, SANFORD, FLORIDA 32771. Section 39. Disclaimer of Third -Party Beneficiaries. This Agreement is made for the sole benefit of the parties and their respective successors and assigns. It is not intended to and will not benefit any third party. No third party has any rights under this Agreement or as a result of this Agreement or any right to enforce any provisions of this Agreement. Section 40. Conditions Precedent. The parties to this Agreement represent to the other that they have done all things necessary as conditions precedent to the execution of this Agreement. Section 41. Authorization. All parties represent to the others that such parties have authority under all applicable laws to enter into an Agreement containing such covenants and provisions, and that the persons who have executed this Agreement are duly authorized and empowered to do so. Section 42. Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which will be deemed an original, but all of which together constitutes one and the same instrument. Section 43. Exhibits and Other Incorporated Provisions. All exhibits to this Agreement are incorporated into this Agreement as if fully set forth verbatim into the body of this Agreement and all terms conditions and provisions set forth in the exhibits shall be enforced and applied in the implementation of this Agreement. All goods or services to be provided or performed by the SUBRECIPIENT shall, at a minimum, be in conformance with Page 22 of 24 commonly accepted industry and professional codes and standards, standards of the City, and the laws of any and all Federal, State and local regulatory agencies or which, otherwise, have jurisdiction over the goods or services. If the provision of goods or services relate to matters that are subject to the standards of the United States Department of Housing and Urban Development, the Federal Emergency Management Agency, the Federal Highway Administration, the Florida Department of Transportation or a similar agency of government which provides funding to the City or provides grants to the City; the SUBRECIPIENT shall ensure that it complies in all respects with the rules, regulations and policies relating to such matters so as to ensure that the City is not rejected for grants or denied a funding source. The SUBRECIPIENT shall be responsible for keeping apprised of any changing laws, applicable to the goods or services to be performed under this Agreement. IN WITNESS WHEREOF, the parties hereto have duly signed, sealed and delivered this Agreement as of the date last signed. [Signatures and attestations begin on the following page] Page 23 of 24 Attest: r Traci Houchin, City Clerk, CM , FCRM Approved as to form and legal L. Colbert C✓`ity . 1)l 2 ►a " Attest: GL RIOU HANDS, INC. B KAa Patricia D. Tillman, Secretary Kemedontael K. Tillman [CORPORATE SEAL] STATE OF FLORIDA) COUNTY OF SEMINOLE CEO/P i e Date: ° I HEREBY CERTIFY that on this day, before me, an officer duly authorized to adnvnister oaths and take acknowledgments, personally appeared Kemedontae K. Tillman ®' who is personally known to me or ❑ who produced as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me by by means of {physical presence or { } online notarization and who is personally know by me on the ff day of February, 2020, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct. WITNESS my hand and official seal in the County i „�..��f�, �°�" , A. D. 2020. C /// Not`?y Public! State of Florida (Affix Notarial Seal) Page 24 of 24 day NICOLE J.OSBORN ^ Notary Public -State of Florida ' • ; Commission = GG 152572 My Comm. Expires Nov 24, 2421 Bcrdedthrough NaticrvlNotaryAssn. Page 24 of 24 day EXHIBIT "A" SCOPE OF SERVICES Glorious Hands Incorporated Public Service 2019-2020 Section I. SERVICES TO BE RENDERED BY SUBRECIPIENT PROGRAM DESCRIPTION Glorious Hands Incorporated The CDBG funded activity will benefit youth that are low-income and have met income eligibility established by the Housing Urban Development (HUD) department. Glorious Hands Incorporated will provides mentoring services to girls ages 10 through 19. Funds will be used for weekly activity sessions, tutoring and counseling. Eligible participants will participate in weekly mentoring /tutorial services including but not limited to: • Increase academic performance • Increase High School graduation rate • Increase parental/ guardian support • Decrease truancy violations • Decrease number of referrals and school suspensions • Decrease teen pregnancy • Decrease drug and alcohol abuse Weekly classes/sessions: Every Thursday, unless otherwise noted on a monthly calendar provided to all participants. Parents/guardians are required to participate in activities throughout the year. Academic performance: Required for participation, provide alternative outlet, tutoring and assistance with school work/projects. Tour local colleges; assist with college application process, job search, vocational trade and computer skills. Counseling: Working closely with behavioral specialist to identify barriers, triggers and other social skills at risk. Importance of remaining in school, saying no to drugs and alcohol, abstinence, self- esteem, anti -bullying, family structure, communication, motivation and resources available in our community. Activities: Volunteer work Coastline Adopt -A -Park , Financial Literacy, Clean the World Orlando, Family Movie Night, Step Up for Down Syndrome "Buddy Walk ", Southern Women 's Show, Food Drive, Fundraising and other community events. Page 1 of 16 The goals and objectives of the Subrecipient under this Agreement are to provide opportunity to enrich the life experiences of low-income children and provide safe supervision after school programs. The Subrecipient will provide the sessions at New Covenant House of Worship, 609 W 91h Street, Sanford, FL located in the target area of Historic Goldsboro and at the Hopper Academy for students in the Historic Goldsboro, Georgetown and Academy Manor neighborhood. The Subrecipient anticipates the following during the term of the Agreement: (1) Provide weekly mentoring and tutorial activities for the girls. (2) Provide additional resources as an alternative outlet with one-on-one and family counseling for each participant. (3) Maintain program and financial records documenting the eligibility, services as a result of the project funded in this Agreement. A record of the eligibility of each participant shall be captured through completion of Exhibit "H", CDBG Family Eligibility Form. This exhibit should be maintained in Subrecipient' s Program files in addition to the source documentation used to determine eligibility for review during any monitoring or technical assistance visit by City of Sanford staff. PROGRAM BUDGET In its application for funding, the Subrecipient provided the following budget for the program: Budget Categories Project Costs CDBG Funds Subrecipient Funds Program Personnel $4,000 $4,000 $0 Program Occupancy $15,300 $0 $15,300 Program Operating/Expenditures $27,119 $22,919 $4,200 Project Totals $46,419 1 $26,919 1 $19,500 CDBG funds will reimburse program personnel program occupancy, operating cost and program expenditures. Appropriate and accurate records must be maintained for all expenditures made with CDBG Funds. The above program budget details categories of expenditures for which supporting documentation must be maintained throughout the records retention period noted in Section 12 of this Agreement. Section II. PAYMENT SCHEDULE Page 2 of 16 For its performance under this Agreement, the Subrecipient will receive an amount not to exceed $26,919.00). The CITY will reimburse the Subrecipient for allowable expenses, as determined by the CITY. All requests shall be on the Subrecipient' s official letterhead on a monthly basis. Requests for reimbursement must be submitted to City of Sanford Community Relations and Neighborhood Engagement Office in the same format as Exhibit "B". All requests for payment must comply with the requirements in Section 6 of this Agreement and the Scope of Service (Exhibit "A"). All requests for payment must specify the line -item for which reimbursement is being requested. All requests must be accompanied by copies of paid bills, copies of checks, staff timesheets, or other means of proving work was completed. All requests must clearly document the time for which the Grant Funding is being requested and paid for by Subrecipient. In the event Grant Funds are used for salaries, the employee timesheet shall be in a format substantially similar to Exhibit "G", or in another format that has been pre -approved by County. In addition, monthly requests for payment must also include a completed Exhibit "134" Performance Report. Request for payment must be submitted by the 15th of each month. Final requests for reimbursement must be made no later than fifteen (15) days after the funding expenditure deadline defined in Section 6 of this Agreement. Requests for reimbursement may be made electronically with signed digital copies of the above mentioned documentation. With the exception of certain advances, payments will be made for eligible expenses actually incurred by the Contractor, and not to exceed actual cash requirements. Advance payments will be documented with copy of checks, time sheets, invoices and receipts. Payments will be adjusted by the City in accordance with advance fund and program income balances available in Contractor accounts. If CDBG staff through its monitoring or review determines that the Subrecipient has performed, or is performing below the specified number of participants or Units of Service, the total consideration to be paid to the Subrecipient shall be subject to a pro -rata reduction. Section III. TIMELY EXPENDITURE OF FUNDS CDBG funds must be spent in a timely manner as referenced in Section 13 (Audit Requirements). Unless an alternative Expenditure Schedule has been approved in writing by County, pursuant to "Exhibit F", funds must be expended at a minimum in the following manner: 100% by September 30, 2020 The payment for September 2020 will be considered as closeout with the submission of proper backup information documenting the activities and other Program closeout documents. Submission of proper backup documentation supporting the activities undertaken during the previous month(s). The City's review and approval of the Expenditure Plan. Page 3 of 16 Section IV. PERFORMANCE MEASURES The goals and objectives of the Subrecipient under this Agreement is to provide the opportunity for low-income children to participate in an environment that provides creativity, talent, and appreciation for art. Performance and Goals of the Program will be deterinined by the following indicators during the term of the Agreement: (1) Provide mentoring/tutorial services for up to one hundred (100) low -moderate income females' school ages 10-19. (2) Provide a safe place for mentoring /tutoring the target population of one hundred (100) girls from low and moderate -income households ages 10-19 with a minimum 2.0 GPA for a nine (9) month weekly sessions. (3) Submit quarterly or monthly payment requests and progress reports to ensure the timely expenditure of activity funding and report on progress of each participant. (4) To recruit and maintain and active pool of Seminole County Public Schools Dividend certified mentors. Section V. PROGRAM REPORTS The Subrecipient shall submit to the City within fifteen (15) days fiom the end of each quarter, a Quarterly Progress Report in substantially the same format as set forth in Exhibit "D', attached hereto and made a part hereof. Delinquent Program report submissions may result in Subrecipient' s payment request(s) being withheld or termination of the agreement pursuant to Section 13 (Audit Requirements). End Exhibit "A" Page 4 of 16 SUBRECIPIENT: PROGRAM NAME: FOR THE MONTH OF: EXHIBIT "B" REQUEST FOR PAYMENT Glorious Hands, Inc. 2019-2020 FINANCIAL STATUS REPORT: REQUEST NO: Personnel Expenses: Professional Staff, Support $4,000 Staff and Payroll/Other Program Occupancy: Building lease/Rent, $15,300 Maintenance, Utilities and Insurance Program Operating/Program Expenditures: Office supplies, Direct Client services, office expenses/Computer, $27,119 Communication, Printing, Staff Travel, Volunteer Expenses, Equipment Lease/Maintenance and Program Materials TOTAL $46,419 *Funds may be transferred within the line items with approval from the City of Sanford Community Development Block Grant Program without an amendment to this agreement. I certify that the goods and/or services covered by this request have been provided to Seminole County in accordance with the terms and conditions of the contracts and are documented by the attachment(s). AUTHORIZED SIGNATURE DATE Please attach documentation substantiating expenditures. End Exhibit "B" Page 5of16 EXHIBIT "B-1" PROGRAM PERFORMANCE REPORT 2019-2020 PERCENTAGE OF CONTRACT COMPLETED: STATUS OF GOALS AND OBJECTIVES: Performance Measures Proposed Outcome Current Outcome Provide weekly sessions- mentoring, Serve up to 100 low/mod income school age tutoring for up to 100 low/mod females ages 10-19 that reside in target income girls. area. Weekly/monthly check online grades Increase academic performance students will and pending credits for each maintain at least GPA 2.0.90% of students participating student ages (10-19). will graduate from high school. Increase Consult with teachers, administrators, parentiguardian support by 50%. guidance counselors and parents. Monitor progress and report cards. Increase high school graduation and parental/guardian support. Decrease truancy, referrals and Decrease truancy violations. number of suspension. referrals and school suspensions by 10%. Provide awareness and abstinence Increase students sexual awareness to materials for teen age pregnancies, include but limited to teenage pregnancy, sexual diseases and drug & alcohol sexually transmitted diseases Maintain effective relationship with Documentation and monthly consultations school Dean, guidance counselors, with teachers, administration and parents. teachers,and social workers. Monitor progress, grades and report cards through online portal. COMMENTS: End Exhibit "B-1" Page 6 of 16 EXHIBIT "C" INSURANCE REQUIREMENTS Glorious Hands, Inc. 2019-2020 The following insurance requirements and limits of liability are required: A. Worker's Compensation (as required by Florida statute) & Employers' Liability Insurance: Employer's Liability N/A Limit Each Accident N/A Limit Disease Aggregate N/A Limit Disease Each Employee B. Commercial General Liability Insurance: General Aggregate $500,000.00 Products and Completed Operations N/A Personal and Advertising Injury N/A Each Occurrence $500,000.00 Fire Damage (any one fire) N/A C. Business Automobile Liability Insurance "ANY AUTO" coverage: N/A D. Other. * Any required insurance marked with an * must include "City of Sanford" as an Additional Insured, and this must be indicated on the insurance certificate. End Exhibit "C" Page 7 of 16 EXHIBIT "D" QUARTERLY PROGRESS REPORTING Glorious Hands, Inc. Program Year 2019-2020 Report quarters are as follows: (1) October I through December 31, (2) January I through March 31, (3) April I through June 30'x', and (4) July 1 through September 30th by the 15`h day of the month following the quarter. Each recipient must submit a quarterly report though there has been no activity on the project, briefly describing the circumstances I. Please specify which Quarter is being reported: 1 ( ) 2 ( ) 3 ( X ) 4 ( ) Please specify the quarter report heing submitted. Describe the program accomplishments this quarter and cumulative to date: (% completion, national objective met, etc.) Page 1 of 2 Page 8of16 PROGRAM COSTS FUNDS EXPENDED THIS QUARTER REMAINING BALANCE OF FUNDS PERCENTAGE OF FUNDS EXPENDED% CDBG Allocation $26,919 Other Funds $19,500 Total Program Costs $46,419 Describe the program accomplishments this quarter and cumulative to date: (% completion, national objective met, etc.) Page 1 of 2 Page 8of16 BENEFICIARY DATA (Income Categories, Race, Size, Assistance Provided) The Program funded by this agreement shall benefit a clientele who are low income persons, and have household income at or below 50% of the Area Medium Income (AMI). RACE/ETHNICITY Cumulative Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total (Enter number of households on each line as applicable) Number of Households /Hispanic Number of Households /Hispanic Number of Households /Hispanic Number of Households /Hispanic White Black/African American Black/African American & White Asian Asian & White American Indian or Alaskan Native American Indian, Alaskan & White American Indian, Alaskan & Black Native Hawaiian/Other Pacific Islander Other/Multi-Racial TOTAL FEMALE HEAD OF HOUSEHOLD MEDIAN FAMILY INCOME Extremely Low Income (0-30%) Low Income (30.1 - 50%) TOTAL unduplicated served = (This number must equal the total racial categories above) I certify the information contained in this report is accurate and the program is operating according to the terms, guidelines and requirements set forth in the Subrecipient Agreement. Authorized Signature: Print Name: E-mail Address: Date: Page 2 of 2 End Exhibit "D" Page 9 of 16 EXHIBIT "E" SEMINOLE COUNTY EQUAL OPPORTUNITY CLAUSE AND THE OTHER APPLICABLE LAWS, STATUTES, ORDERS, ORDINANCES, AND REGULATIONS Glorious Hands, INC. 2019-2020 EQUAL EMPLOYMENT OPPORTUNITY - APPLICABLE STATUTESORDERS AND REGULATIONS - STATE ---- Florida Constitution, Preamble and Article 1, § 2 protect citizens from being deprived of inalienable rights because of race, religion, national origin, or physical disability. ---- Florida Statutes § 112.042, requires nondiscrimination in employment by counties and municipalities, on the basis of race, color, national origin, sex, handicap, or religion. ---- Florida Statutes § 112.043, prohibits age discrimination in employment. ---- Florida Statutes § 413.08, provides for rights of an individual with a disability and prohibits discrimination against persons with disabilities in employment and housing accommodations. ---- Florida Statutes § 448.07, prohibits wage rate discrimination on the basis of sex. ---- Florida Civil Rights Act of 1992, Florida Statutes §§760.01- 760.11, as amended. ---- Florida Statutes §509.092, prohibits refusing access to public lodging on the basis of race, creed, color, sex, physical disability or national origin. ---- Florida Statutes §725.07, prohibits discrimination on the basis of sex, marital status or race in loaning money, granting credit or providing equal pay for equal services performed. ---- Florida Fair Housing Act, Florida Statutes §§760.20 - 760.37. ---- Florida Statutes §760.40, provides for the confidentiality of genetic testing. ---- Florida Statutes §760.50, prohibits discrimination on the basis of AIDS, AIDS-related complex, and HIV. ---- Florida Statutes §760.51, provides for remedies and civil penalties for violations of civil rights. ---- Florida Statutes §760.60, prohibits discriminatory practices of certain clubs. ---- Florida Statutes §760.80, provides for minority representation on boards, commissions, council, and committees. FEDERAL ---- Section I of the Fourteenth Amendment to the United States Constitution, U.S. Const. amend. XIV, § 1. ---- Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et seq. ---- Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000e et seq., as amended by the Equal Employment Opportunity Acts of 1972 and 1975, the Civil Rights Act of 1991, P. L. 102-166, 105 Stat. 1071, and the Lilly Ledbetter Fair Pay Act of 2009, P. L. 111-2, 123 Stat. 5. ---- Civil Rights Act of 1866 and the Enforcement Act of 1870, 14 Stat. 27 and 16 Stat. 140, 42 U.S.C. § 1981. ---- Title VIII of the Civil Rights Act of 1968, Fair Housing Act, P. L. 90-284, 82 Stat. 73, 42 U.S.C. 3601 et seq. ---- Civil Rights Restoration Act of 1987. P. L. 100-259, 102 Stat. 28. ---- Civil Rights Act of 1991, P. L. 102-166, 105 Stat. 1071. ---- Equal Opportunity Regulations, 41 CFR § 60-1.4, as amended. ---- Standards for a Merit System of Personnel Administration, 5 CFR § 900.601 et seq. ---- Executive Order 11246, Equal Employment Opportunity, and its implementing regulations, including 41 CFR § 60-2 (Revised Order 4). ---- Rehabilitation Act of 1971 P. L. 93-112, 87 Stat. 355, as amended. ---- Interagency Agreement promulgated on March 23, 1973. ---- Executive Order 12250, Leadership and Coordination of Nondiscrimination Laws. ---- Age Discrimination in Employment Act of 1967, 29 U.S.C. § 621 et seq., P. L. 90-202, as amended. ---- Age Discrimination Act of 1975, 42 U.S.C. § 6101 et seq., P. L. 94-135, 89 Stat. 728, as amended. ---- Older Americans Amendments of 1975, 42 U.S.C. § 3001 et seq., P. L. 94-135,89 Stat 713. ---- Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq., as amended by the ADA Amendments Act of 2008, P. L. 110-325, 122 Stat. 3553. ---- Vietnam Era Veterans' Readjustment Assistance Act of 1974, 38 U.S.C. § 4212, as amended. ---- Section 14001 of Consolidated Omnibus Budget Reconciliation Act of 1985, as amended. ---- State and Local Assistance Act of 1972, as amended. ---- Office of Management and Budget Circular A-102, Grants and Cooperative Agreements with State and Local Governments, as amended. ---- Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance, 40 C.F.R. §§ 5.100 -5.605. ---- Executive Order 13673, Fair Pay and Safe Workplaces. Page 10 of 16 `The above are not intended to be ma complete last ofall applicable local, state, or federal statutes, orders, rules or regulations, ulaatioans, as they may be amended from tame-to-tamnne, or added to (newly promulgated) ffa•om time-to-tamnmo, d mi n the term of this contract." If applicable, and required by 41 CFR 60-1.4 or other federal law or regulation, during the performance of this contract, the Project Sponsor (referred to in this Exhibit as "contractor"), agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or Page 11 of 16 vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. End of Exhibit "E" Page 12 of 16 EXHIBIT "F" EXPENDITURE SCHEDULE Program Year 2019-2020 AGENCY: Glorious Hands, Inc. PROJECT: Girls Mentoring Academy FUNDING AMOUNT: $26,919 MONTH PROPOSED EXPENDITURE PERCENTAGE USED October November December January February March April May June July August September TOTAL: COMMENTS: End Exhibit "F" Page 13 of 16 EXHIBIT "G" EMPLOYEE TIMESHEET Glorious Hands, Inc. 2019-2020 EMPLOYEE NAME EMPLOYEE # PAY PERIOD # WEEK ONE WORK ACTIVITY PAYROLL CODE Sun Mon Tue Wed Thu Fri Sat Total CDBG 001 OTHER 001 TOTAL OVERTIME 002 VAC 003 SICK 004 HOLIDAY 005 OTHER (insert code SUBTOTAL WEEK TWO WORK ACTIVITY PAYROLL CODE Sun Mon Tue Wed Thu Fri Sat Total CDBG 001 OTHER 001 TOTAL OVERTIME 002 VAC 003 SICK 004 HOLIDAY 005 OTHER (insert code) SUBTOTAL Grand Total I do hereby certify that the hours included above that are wholly or partially paid with funds from the U.S. Department of Housing and Urban Development are calculated based upon the actual time worked in that program. FORWARD TO AFFORDABLE HOUSING NO LATER THAN 15 DAYS FOLLOWING MONTH'S END. EMPLOYEE'S SIGNATURE SUPERVISOR SIGNATURE End Exhibit "G" Page 14 of 16 EXHIBIT "H" CDBG FAMILY ELIGIBILITY FORM Glorious Hands, Inc. 2019-2020 Household Information Household name: Household members (list): Head of Household Demographic Information White Black/African American Asian Asian & White American Indian, Alaskan & White Native Hawaiian/Other Pacific Islander Head of Household Hispanic Ethnicity: YES Income Information Household size: Black/African American & White American Indian or Alaskan Native American Indian, Alaskan & Black Other/Multi-Racial Annual (gross) income (total of all household members): $ Participant Certification of Household Information and Income I/we certify that this information is complete and accurate request, documentation on all income sources to Name). Participant Signature I/we agree to provide, upon (Agency Date WARNING:Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony for knowingly and willingly making false or fraudulent statements to any department of the United States Government Page 15 of 16 Agency Certification of Eligibility for the CDBG Program The purpose of this form is to certify that (Participant Name), a resident of Seminole County, residing at (address) receives benefits under Community Development Block Grant (CDBG) Program. To determine if program applicants are income -eligible, grantees have several options (please select one): The annual income of this household has been examined and determined to be below $ (income limit for the program for a family of [household size]). The participant household/person assisted qualified under another program having income qualification criteria at least as restrictive as that used in the definitions of LMI household/person, such as Job Training Partnership Act (DTPA) and welfare programs; or Obtain a referral from a state, county or local employment agency or other entity that agrees to refer individuals it determines to be LMI persons based on HUD's criteria and agrees to maintain documentation supporting these determinations. Presumed Benefit - activity benefits a clientele who are generally presumed to be principally low- and moderate -income persons. abused children battered spouses elderly persons severely disabled adults homeless persons illiterate adults persons living MAIDS migrant farm workers Certified by: Signature of Agency Representative Date Name (Print) WARNING:Title 18, Section 1001 of the U.S. Code states that a person is guilty of a felony for knowingly and willingly making false or fraudulent statements to any department of the United States Government End of Exhibit "H" Page 16 of 16