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04-27-2020 RM MinutesCITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING The City Commission of the City of Sanford, Florida, met in Virtual Meeting through Ring Central on Monday, April 27, 2020, at 4:00 PM. Traci Houchin, City Clerk, conducted roll call: Present: Mayor Jeff Triplett Vice Mayor Art Woodruff Commissioner Kerry S. Wiggins, Sr. Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 4:03PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Commission Wiggins. 3) Pledge of Allegiance by Mayor Triplett 4) Presentations, Proclamations and Awards: None BUSINESS OF THE COMMISSION: 5) Minutes: March 9, 2020 Work Session and Regular Meeting and April 6, 2020 City Commission Emergency Meeting (Virtual Meeting). Vice Mayor Woodruff moved to approve the Minutes. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 20-062] Vice Mayor Woodruff pulled Item C and Mayor Triplett pulled Item I for further discussion. A. Approval of the art for the Utilities Box Wrap Project. B. Approval of the agreement with Granite Inliner LLC as well as the associated procurement for the City-wide stormwater pipe lining project in an amount not to exceed $150,000. C. Approval of a procurement to Caraway Concrete Construction, Inc. for palletizing brick and installation of new concrete sidewalks at George Touhy Park in an amount not to exceed $119,978. D. Approval of a procurement to Columbia Cascade Company for playground replacement equipment and to Rep Services, Inc. for the installation of playground replacement equipment in the total amount of $145,975. E. Approval of a change order to Boulevard Contractors, Inc. for the installation of additional steel rebar and concrete for repairs to the Mayfair Storage Facility in an amount not to exceed $36,176. F. Approve the special event permit with street closures for the `CAAM 200K' on Saturday, October 31, 2020. CITY COMMISSION MINUTES APRIL 275 2020 CITY COMMISSION MEETING VIRTUAL MEETING G. Approve the special event permit, an alcohol and a noise permit for the `Community Harvest Festival' on Friday, November 6, 2020 through Sunday, November 8, 2020. H. Approve the special event permit, an alcohol permit, noise permit and street closures for the `91' Annual Puttin on the Ritz' on Saturday, January 30, 2021. I. Approval to initiate the zoning (or legislation) in progress rule to begin modifications to the City's Land Development Regulations (LDR's) related to the Development Review Team. J. Approval of the work order being issued to Reiss Engineering, Inc., in the amount of $96,326, for services related to evaluation of wastewater lift stations including hydraulic modeling and evaluation of flow diversion scenarios. K. Approval of the Granite Inliner, LLC piggyback contracts and procurement in the amount of $552,697.50 for sewer pipe rehabilitation. L. Approval to authorize funds in the amount of $127,254.18 from the Third Generation Sales Tax Fund, for the removal of the overhead electrical lines associated with the Myrtle Avenue Streetscape project by Florida Power and Light. Vice Mayor Woodruff moved to approve Consent Items A, B, D through H and J through L. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye CITY COMMISSION MINUTES APRIL 275 2020 CITY COMMISSION MEETING VIRTUAL MEETING Vice Mayor Woodruff moved to approve Consent Item C, with City staff providing an agenda memo with three quotes for the additional work being requested. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Austin moved to approve Consent Item I. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. Second reading of Ordinance No. 4543, amending the City Code with regard to ethics, etc., training for City board members, modify the membership of the Historic Preservation Board (HPB), and repeal the existence of the defunct Citizen's Advisory Board; Ad published April 19, 2020. [Commission Memo 20- 063] Commissioner Austin moved to adopt Ordinance No. 2020-4534, revising the Ordinance from recommended training to mandatory (in person) training for newly appointed City board members. Seconded by Commission Wiggins and carried by vote of the Commission as follows: CITY COMMISSION MINUTES APRIL 279 2020 CITY COMMISSION MEETING VIRTUAL MEETING Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. First reading of Ordinance No. 2020-4545, amending the City Code relating to Mobile Food Vendors; Ad published March 22 and April 5, 2020. [Commission Memo 20-064] Commissioner Wiggins moved to approve the first reading of Ordinance No. 2020- 4545. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. First reading of Ordinance No. 2020-4546, providing security for the activities of the City that have security related concerns and privacy matters which necessitate protection; Ad published April 19, 2020. [Commission Memo 20-065] Vice Mayor Woodruff moved to approve the first reading of Ordinance No. 2020- 4546. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye CITY COMMISSION MINUTES APRIL 279 2020 CITY COMMISSION MEETING VIRTUAL MEETING D. First reading of Ordinance No. 2020-4550, approving the first Comprehensive Plan Amendment for 2020, providing more opportunities for specific uses within I, the Industrial Land Use Designation. [Commission Memo 20-0661 Commissioner Austin moved to approve the first reading of Ordinance No. 2020- 4550. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve Resolution No. 2858, to declare 0.13 acre of land located at W. 11`h Street and Poplar Avenue as surplus and authorize the sale of said property to Home Key Enterprise LLC for economic development purposes in an amount of $9,346. [Commission Memo 20-067] Commissioner Austin moved to approve Resolution No. 2858. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye B. Approve Resolution No. 2863, to authorize the suspension of the fine and penalties relating to late payments of the local business tax and the issuance of business tax CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING receipts for payment of the tax during the COVID-19 state of emergency. [Commission Memo 20-068] Commissioner Austin moved to approve Resolution No. 2863. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve Resolution No. 2864, adopting the 2020-2025 'Seminole County Local Mitigation Strategy ,for Seminole County and its Municipalities. [Commission Memo 20-0691 Commissioner Austin moved to approve Resolution No. 2864. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approve Resolution No. 2865, to incentivize zoning related applications by encouraging projects needing to apply for approvals during the COVID-19 state of emergency. [Commission Memo 20-070] Vice Mayor Woodruff moved to approve Resolution No. 2865. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Triplett Aye CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve Resolution No. 2866, to authorize the State Revolving Fund (SRF) loan application for the funding of improvements to be made to the City's main water treatment plant, the distribution system and associated improvements. [Commission Memo 20-071] Commissioner Austin moved to approve Resolution No. 2866. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye F. Approve Resolution No. 2867, to amend the budget in an amount not to exceed $25,983 to increase the Utilities, Lift Station Repairs and Maintenance Fund. [Commission Memo 20-072] Commissioner Austin moved to approve Resolution No. 2867.Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye G. Approve a Final Plat for 9.39 acres of property for Traditions at White Cedar at 251 CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMYHSSION MEETING VIRTUAL MEETING S. White Cedar Road; Owners, M. J. Homes of Orlando, LLC. [Commission Memo 20-073] Commissioner Austin moved to approve a Final Plat for Traditions at White Cedar. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye H. Approval for the City of Sanford to be a co -applicant with the Sanford Housing Authority/Orlando Housing Authority on the upcoming FY 2020 Choice Neighborhood Implementation (CNI) Grant Program Application, for the Goldsboro Transformation Plan. [Commission Memo 20-074] Commissioner Wiggins moved to approve for the City of Sanford to be a co - applicant with the Sanford Housing Authority/Orlando Housing Authority on the upcoming FY 2020 Choice Neighborhood Implementation (CNI) Grant Program Application. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye I. Approve Resolution No. 2868, relating to holding City meetings using communications media technology. [Commission Memo 20-075] Vice Mayor Woodruff moved to approve Resolution No. 2868. Seconded by CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Woodruff Aye Commissioner Wiggins Aye Commissioner Austin Aye Commissioner Mahany Aye 9) ITEMS FOR DISCUSSION. A. Discussion regarding plans for the Welcome Center/Chamber building, and how that will tie into the City assisting the downtown make a comeback. Mayor Triplett said he met with the Welcome Center, Chamber of Commerce, Main Street Development and Economic Development regarding future plans for the Welcome Center pre COVID-19. He said that during the meeting with Economic Development, plans were researched to remodel the Welcome Center to allow five different offices in the building by using modular office spaces, including the office in the back for the Seminole County Cultural Arts. Mayor Triplett offered to forward the drawing to the Commissioner's for review and comments. He said that all of the organizations would use the meeting room in the back as a training center. Commissioner Mahany will be donating her board table for the meeting room. He said that Economic Development will have an office in the Welcome Center and Sonia Fonseca, Economic Development Project Manager is researching grants to assist with the remodeling and training. The Welcome Center is researching a bag drop solution for the Auto Train visitors that would allow them to visit downtown and leave their bags in a secure location, where there is no liability to the City and that doesn't require extra staff. Vice Mayor Woodruff said he likes the ideas that have been discussed, as they are CITY COMMISSION MINUTES APRIL 275 2020 CITY COMMISSION MEETING VIRTUAL MEETING similar to incubator the City had several years ago. He said that he is reluctant to give up the Welcome Center in its current form, especially coming out of the City's current situation with the downtown businesses. He said the retail atmosphere of the Welcome Center is very important, the staff has done a good job and he would like to discuss how to keep that part in the Welcome Center. After a further discussion, Mayor Triplett said he will arrange a meeting with the Welcome Center and the Chamber of Commerce to organize a presentation for the Commissioner's in the near future. Tom George, Deputy City Manager reminded the Commission that the City has three leases with the Welcome Center building. He said the lease agreements are with Seminole County Cultural Arts, Chamber of Commerce and Welcome Center Inc. The Welcome Center Inc. agreement has the most responsibility by ensuring the building is staffed and open seven days a week. They are required to hold the Alive after Five event every month and currently oversee the Farmer's Market. Mr. George said all lease agreements will expire December 31, 2020, however, the leases can be revised at any time. Mr. George suggested the Commission review the leases and provide comments, so when the leases are revised they will meet the Commission's needs. B. Discussion regarding any direct aid the City can/should provide to displaced workers or businesses. Mr. Bonaparte asked Bob Turk, Economic Development Director to provide an update regarding the status of local businesses. Mr. Turk said there has been tremendous success in the past with having a Business Resource Center and it will help benefit the downtown businesses. He has met with other cities locally and state-wide comparing business plans and CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING Seminole County is currently working on a plan to assist local businesses. He said the City has some funds available in the Economic Development Incentive Fund that could be used to help downtown and city-wide businesses. Mr. Turk said he will be meeting with Lonnie Groot, Assistant City Attorney, to present a plan to the Commission with guidance on what the City can do to assist. gratitude. Mayor Triplett thanked Mr. Turk for providing this information and expressed his Vice Mayor Woodruff asked if there is a plan for the residents that have not been able to pay their water bills, and if an extension will be provided to allow residents to pay their balance when the emergency ends. Mr. Bonaparte said that notices have been sent to the residents suggesting that they try to pay the minimum amount, therefore they are not stuck with a high water bill once the state of emergency ends. Bilal Iftikhar, Public Works and Utilities Director, said yes, the residents will have to pay the City back within (30) days. If they are not able to pay the balance within the (30) days or they will be required to contact the City to arrange a payment plan. C. Discussion regarding a possible reopening event, and if so, how can we make sure it touches all of our downtown businesses. Commissioner Mahany said she is not in favor of a re -opening event when the state of emergency is over. She said the City should wait until Phase 3 is over because social distancing will still be in place. Vice Mayor Woodruff said he has been approached by local businesses who would like to have a reopening celebration. CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING Mayor Triplett said the City is not going to approve anything that will put the residents in danger. Commissioner Mahany asked the Mayor and Commissioner's if the City should cancel the July 4"' Event. In unison, the Commission replied no. Commissioner Mahany asked Lisa Jones, Director of Parks and Recreation, what is the latest date that the City can make a decision to cancel the event. Ms. Jones said the biggest expense is the fireworks display. All Cities are in a holding pattern at this time. She said there is a possibility the City can schedule the event later in the year if need be. Ms. Jones said the City will have to commit to the purchase of the fireworks in the next couple of weeks. The event will not be like our previous events due to social distancing. The City will have to make a decision soon. The consensus of the Commission is to address this item at the next City Commission Meeting. D. Virtual meetings by Bob Keegan. Bob Keegan, Network Operations Manager, thanked the Commission and City staff for their patience with the first virtual meeting. Mr. Keegan said City staff researched different solutions of virtual meetings and believe Ring Central is the best suited for the City of Sanford at this time. He said that many of the other solutions researched were complicated. His recommendation is that the City continue to use Ring Central. He said if the City has to continue with virtual meetings further into the future, other solutions can be addressed at that time. Ms. Houchin said the next meeting is May 11, 2020 and that will be the only meeting due to the Memorial Day Holiday. Mayor Triplett asked if the Commission would like to move the next meeting to • CITY COMMISSION MINUTES APRIL 27, 2020 CITY COMMISSION MEETING VIRTUAL MEETING May 18, 2020 allowing more time to think about reopening the City and the July 4th event. After a brief discussion the Commission agreed. Ms. Jones said the City will not be having a Memorial Day Parade, however, the City is working on a Virtual event which she will share with the Commission and the Police and Fire Chief for their comments. 10) CITY ATTORNEY'S REPORT. Mr. Colbert said Governor DeSantis will be making a decision on re -opening the state no later than May 8, 2020. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. Mr. Bonaparte said City staff is preparing for the re -opening of City Hall which will be done in stages. He said the first stage is the employees will return to work at City Hall to ensure social distancing and the second phase is to open City Hall back up to the public. Mr. Bonaparte said he has been attending several virtual meeting with Alan Harris, all seven City Managers and the County Manager. He said the most recent virtual meeting was with Tim Cook, CEO of Advent Health as the speaker who shared information on Safe Open Planning which he will share with the Commission. Mr. Bonaparte said Fred Fosson, Human Resources and Risk Management Director will be providing City staff with masks and hand sanitizer. Mr. Bonaparte said the City received $298,000 from the CARES Act, and Andrew Thomas is organizing a plan of the expenditures of those funds. CITY COMMISSION MINUTES APRIL 279 2020 CITY COMMISSION MEETING VIRTUAL MEETING Mr. Bonaparte said Ms. Jones informed him of an open position at the museum. He said Vice Mayor Woodruff assisted in receiving a grant for an additional employee in the Museum and he thanked Vice Mayor Woodruff. He also said in last week's Sanford Herald there was a report in which, Vice Mayor Woodruff was recently named, `Air Force Association Seminole County Public Schools Teacher of the Year' and congratulated him. Mr. Bonaparte provided an updated on projects City staff have been doing during the state of emergency; Fire Department has decontaminated all City buildings, IT has been assisting City employees to be able to work from home, attending webinars and meetings online, City staff is helping with the COVID-19 testing at the Westside Community Center and at the Stadium, and City staff is painting the Civic Center. He said there are several projects that are being completed. 13) CITIZEN'S PARTICIPATION 14) CITY COMMISSIONER'S REPORTS Commissioner Austin said it has been eight weeks since City Board Committees have met and asked if they can they arrange virtual meetings so the City can continue to do business? Mr. Bonaparte said he will speak with Darrel Presley, Community Improvement Director to arrange meetings for the Historic Preservation Board and the Planning and Zoning Commission. Commission Austin said the assumption is the City may be re -opening allowing 30% capacity in restaurants. He asked if the City wanted to allow businesses to have permission to have sidewalk cafes, setting up tables along the sidewalks and possibly close down some streets on the weekend for businesses to set up tables on the street so people can social distance and be able to CITY COMMISSION MINUTES APRIL 279 2020 CITY COMMISSION MEETING VIRTUAL MEETING help out some of the businesses once the state of emergency has been lifted. Commissioner Mahany asked Ms. Jones who will be running the museum once it re -opens since Alicia Clarke has retired. Ms. Jones said the City hired Brigitte Stephenson, the former Museum Assistant. Commissioner Mahany asked what is going in where the old Scotties building was. Mr. Presley said it is business called ETR, who is relocating from the Industrial Park near I-4. He said they sell and repair ambulances and emergency vehicles and this will be their main showroom. He said they will also lease a portion of the building where the lumber section of Scotties used to be. Commission Mahany gave thanks to Mr. Bonaparte and Mr. Keegan for doing a great job. Commissioner Wiggins said he met with Mr. Bonaparte and spoke with the Commissioners regarding feeding the employees that are working to show the Commissions appreciation. He said he and Mr. Bonaparte are going to to work out the details. Commissioner Mahany said she would be happy to make desserts. Mayor Triplett thanked everyone including City staff, Police and Fire and told everyone to stay safe. There being no further business, the meeting was adjourned 416:08PM. Attest p� CJ City Clerk (CL) �, . 6"x'1