04-27-2020 RM MinutesCITY COMMISSION MINUTES
APRIL 27, 2020
CITY COMMISSION MEETING
VIRTUAL MEETING
The City Commission of the City of Sanford, Florida, met in Virtual Meeting
through Ring Central on Monday, April 27, 2020, at 4:00 PM.
Traci Houchin, City Clerk, conducted roll call:
Present: Mayor Jeff Triplett
Vice Mayor Art Woodruff
Commissioner Kerry S. Wiggins, Sr.
Commissioner Patrick Austin
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Traci Houchin
Deputy City Clerk Cathy LoTempio
CALL TO ORDER:
1) Meeting was called to order by Mayor Triplett at 4:03PM.
CEREMONIAL MATTERS:
2) Legislative Prayer by Commission Wiggins.
3) Pledge of Allegiance by Mayor Triplett
4) Presentations, Proclamations and Awards: None
BUSINESS OF THE COMMISSION:
5) Minutes:
March 9, 2020 Work Session and Regular Meeting and April 6, 2020 City Commission
Emergency Meeting (Virtual Meeting).
Vice Mayor Woodruff moved to approve the Minutes. Seconded by
Commissioner Wiggins and carried by vote of the Commission as follows:
CITY COMMISSION MINUTES
APRIL 27, 2020
CITY COMMISSION MEETING
VIRTUAL MEETING
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
6) CONSENT AGENDA [Commission Memo 20-062]
Vice Mayor Woodruff pulled Item C and Mayor Triplett pulled Item I for further
discussion.
A. Approval of the art for the Utilities Box Wrap Project.
B. Approval of the agreement with Granite Inliner LLC as well as the associated
procurement for the City-wide stormwater pipe lining project in an amount not to
exceed $150,000.
C. Approval of a procurement to Caraway Concrete Construction, Inc. for palletizing
brick and installation of new concrete sidewalks at George Touhy Park in an
amount not to exceed $119,978.
D. Approval of a procurement to Columbia Cascade Company for playground
replacement equipment and to Rep Services, Inc. for the installation of playground
replacement equipment in the total amount of $145,975.
E. Approval of a change order to Boulevard Contractors, Inc. for the installation of
additional steel rebar and concrete for repairs to the Mayfair Storage Facility in an
amount not to exceed $36,176.
F. Approve the special event permit with street closures for the `CAAM 200K' on
Saturday, October 31, 2020.
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G. Approve the special event permit, an alcohol and a noise permit for the `Community
Harvest Festival' on Friday, November 6, 2020 through Sunday, November 8,
2020.
H. Approve the special event permit, an alcohol permit, noise permit and street
closures for the `91' Annual Puttin on the Ritz' on Saturday, January 30, 2021.
I. Approval to initiate the zoning (or legislation) in progress rule to begin
modifications to the City's Land Development Regulations (LDR's) related to the
Development Review Team.
J. Approval of the work order being issued to Reiss Engineering, Inc., in the amount
of $96,326, for services related to evaluation of wastewater lift stations including
hydraulic modeling and evaluation of flow diversion scenarios.
K. Approval of the Granite Inliner, LLC piggyback contracts and procurement in the
amount of $552,697.50 for sewer pipe rehabilitation.
L. Approval to authorize funds in the amount of $127,254.18 from the Third
Generation Sales Tax Fund, for the removal of the overhead electrical lines
associated with the Myrtle Avenue Streetscape project by Florida Power and Light.
Vice Mayor Woodruff moved to approve Consent Items A, B, D through H and J
through L. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
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Vice Mayor Woodruff moved to approve Consent Item C, with City staff providing
an agenda memo with three quotes for the additional work being requested. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
Commissioner Austin moved to approve Consent Item I. Seconded by Vice Mayor
Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
7) PUBLIC HEARINGS:
A. Second reading of Ordinance No. 4543, amending the City Code with regard to
ethics, etc., training for City board members, modify the membership of the
Historic Preservation Board (HPB), and repeal the existence of the defunct
Citizen's Advisory Board; Ad published April 19, 2020. [Commission Memo 20-
063]
Commissioner Austin moved to adopt Ordinance No. 2020-4534, revising the
Ordinance from recommended training to mandatory (in person) training for newly appointed City
board members. Seconded by Commission Wiggins and carried by vote of the Commission as
follows:
CITY COMMISSION MINUTES
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Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
B. First reading of Ordinance No. 2020-4545, amending the City Code relating to
Mobile Food Vendors; Ad published March 22 and April 5, 2020. [Commission
Memo 20-064]
Commissioner Wiggins moved to approve the first reading of Ordinance No. 2020-
4545. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as
follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
C. First reading of Ordinance No. 2020-4546, providing security for the activities of
the City that have security related concerns and privacy matters which necessitate
protection; Ad published April 19, 2020. [Commission Memo 20-065]
Vice Mayor Woodruff moved to approve the first reading of Ordinance No. 2020-
4546. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
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D. First reading of Ordinance No. 2020-4550, approving the first Comprehensive Plan
Amendment for 2020, providing more opportunities for specific uses within I, the
Industrial Land Use Designation. [Commission Memo 20-0661
Commissioner Austin moved to approve the first reading of Ordinance No. 2020-
4550. Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
8) OTHER ITEMS
A. Approve Resolution No. 2858, to declare 0.13 acre of land located at W. 11`h Street
and Poplar Avenue as surplus and authorize the sale of said property to Home Key
Enterprise LLC for economic development purposes in an amount of $9,346.
[Commission Memo 20-067]
Commissioner Austin moved to approve Resolution No. 2858. Seconded by
Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
B. Approve Resolution No. 2863, to authorize the suspension of the fine and penalties
relating to late payments of the local business tax and the issuance of business tax
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receipts for payment of the tax during the COVID-19 state of emergency.
[Commission Memo 20-068]
Commissioner Austin moved to approve Resolution No. 2863. Seconded by Vice
Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
C. Approve Resolution No. 2864, adopting the 2020-2025 'Seminole County Local
Mitigation Strategy ,for Seminole County and its Municipalities. [Commission
Memo 20-0691
Commissioner Austin moved to approve Resolution No. 2864. Seconded by Vice
Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
D. Approve Resolution No. 2865, to incentivize zoning related applications by
encouraging projects needing to apply for approvals during the COVID-19 state of
emergency. [Commission Memo 20-070]
Vice Mayor Woodruff moved to approve Resolution No. 2865. Seconded by
Commissioner Austin and carried by vote of the Commission as follows:
Mayor Triplett Aye
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Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
E. Approve Resolution No. 2866, to authorize the State Revolving Fund (SRF) loan
application for the funding of improvements to be made to the City's main water
treatment plant, the distribution system and associated improvements.
[Commission Memo 20-071]
Commissioner Austin moved to approve Resolution No. 2866. Seconded by Vice
Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
F. Approve Resolution No. 2867, to amend the budget in an amount not to exceed
$25,983 to increase the Utilities, Lift Station Repairs and Maintenance Fund.
[Commission Memo 20-072]
Commissioner Austin moved to approve Resolution No. 2867.Seconded by Vice
Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
G. Approve a Final Plat for 9.39 acres of property for Traditions at White Cedar at 251
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S. White Cedar Road; Owners, M. J. Homes of Orlando, LLC. [Commission Memo
20-073]
Commissioner Austin moved to approve a Final Plat for Traditions at White Cedar.
Seconded by Vice Mayor Woodruff and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
H. Approval for the City of Sanford to be a co -applicant with the Sanford Housing
Authority/Orlando Housing Authority on the upcoming FY 2020 Choice
Neighborhood Implementation (CNI) Grant Program Application, for the
Goldsboro Transformation Plan. [Commission Memo 20-074]
Commissioner Wiggins moved to approve for the City of Sanford to be a co -
applicant with the Sanford Housing Authority/Orlando Housing Authority on the upcoming FY
2020 Choice Neighborhood Implementation (CNI) Grant Program Application. Seconded by
Commissioner Austin and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
I. Approve Resolution No. 2868, relating to holding City meetings using
communications media technology. [Commission Memo 20-075]
Vice Mayor Woodruff moved to approve Resolution No. 2868. Seconded by
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Commissioner Wiggins and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Woodruff
Aye
Commissioner Wiggins
Aye
Commissioner Austin
Aye
Commissioner Mahany
Aye
9) ITEMS FOR DISCUSSION.
A. Discussion regarding plans for the Welcome Center/Chamber building, and how
that will tie into the City assisting the downtown make a comeback.
Mayor Triplett said he met with the Welcome Center, Chamber of Commerce, Main
Street Development and Economic Development regarding future plans for the Welcome Center
pre COVID-19. He said that during the meeting with Economic Development, plans were
researched to remodel the Welcome Center to allow five different offices in the building by using
modular office spaces, including the office in the back for the Seminole County Cultural Arts.
Mayor Triplett offered to forward the drawing to the Commissioner's for review and comments.
He said that all of the organizations would use the meeting room in the back as a training center.
Commissioner Mahany will be donating her board table for the meeting room. He said that
Economic Development will have an office in the Welcome Center and Sonia Fonseca, Economic
Development Project Manager is researching grants to assist with the remodeling and training. The
Welcome Center is researching a bag drop solution for the Auto Train visitors that would allow
them to visit downtown and leave their bags in a secure location, where there is no liability to the
City and that doesn't require extra staff.
Vice Mayor Woodruff said he likes the ideas that have been discussed, as they are
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similar to incubator the City had several years ago. He said that he is reluctant to give up the
Welcome Center in its current form, especially coming out of the City's current situation with the
downtown businesses. He said the retail atmosphere of the Welcome Center is very important, the
staff has done a good job and he would like to discuss how to keep that part in the Welcome Center.
After a further discussion, Mayor Triplett said he will arrange a meeting with the
Welcome Center and the Chamber of Commerce to organize a presentation for the Commissioner's
in the near future.
Tom George, Deputy City Manager reminded the Commission that the City has three
leases with the Welcome Center building. He said the lease agreements are with Seminole County
Cultural Arts, Chamber of Commerce and Welcome Center Inc. The Welcome Center Inc.
agreement has the most responsibility by ensuring the building is staffed and open seven days a
week. They are required to hold the Alive after Five event every month and currently oversee the
Farmer's Market. Mr. George said all lease agreements will expire December 31, 2020, however,
the leases can be revised at any time. Mr. George suggested the Commission review the leases and
provide comments, so when the leases are revised they will meet the Commission's needs.
B. Discussion regarding any direct aid the City can/should provide to displaced workers
or businesses.
Mr. Bonaparte asked Bob Turk, Economic Development Director to provide an
update regarding the status of local businesses. Mr. Turk said there has been tremendous success
in the past with having a Business Resource Center and it will help benefit the downtown
businesses. He has met with other cities locally and state-wide comparing business plans and
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Seminole County is currently working on a plan to assist local businesses. He said the City has
some funds available in the Economic Development Incentive Fund that could be used to help
downtown and city-wide businesses. Mr. Turk said he will be meeting with Lonnie Groot,
Assistant City Attorney, to present a plan to the Commission with guidance on what the City can
do to assist.
gratitude.
Mayor Triplett thanked Mr. Turk for providing this information and expressed his
Vice Mayor Woodruff asked if there is a plan for the residents that have not been
able to pay their water bills, and if an extension will be provided to allow residents to pay their
balance when the emergency ends. Mr. Bonaparte said that notices have been sent to the residents
suggesting that they try to pay the minimum amount, therefore they are not stuck with a high water
bill once the state of emergency ends. Bilal Iftikhar, Public Works and Utilities Director, said yes,
the residents will have to pay the City back within (30) days. If they are not able to pay the balance
within the (30) days or they will be required to contact the City to arrange a payment plan.
C. Discussion regarding a possible reopening event, and if so, how can we make sure it
touches all of our downtown businesses.
Commissioner Mahany said she is not in favor of a re -opening event when the state
of emergency is over. She said the City should wait until Phase 3 is over because social distancing
will still be in place.
Vice Mayor Woodruff said he has been approached by local businesses who would
like to have a reopening celebration.
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Mayor Triplett said the City is not going to approve anything that will put the
residents in danger.
Commissioner Mahany asked the Mayor and Commissioner's if the City should
cancel the July 4"' Event. In unison, the Commission replied no. Commissioner Mahany asked
Lisa Jones, Director of Parks and Recreation, what is the latest date that the City can make a
decision to cancel the event. Ms. Jones said the biggest expense is the fireworks display. All Cities
are in a holding pattern at this time. She said there is a possibility the City can schedule the event
later in the year if need be. Ms. Jones said the City will have to commit to the purchase of the
fireworks in the next couple of weeks. The event will not be like our previous events due to social
distancing. The City will have to make a decision soon. The consensus of the Commission is to
address this item at the next City Commission Meeting.
D. Virtual meetings by Bob Keegan.
Bob Keegan, Network Operations Manager, thanked the Commission and City staff
for their patience with the first virtual meeting. Mr. Keegan said City staff researched different
solutions of virtual meetings and believe Ring Central is the best suited for the City of Sanford at
this time. He said that many of the other solutions researched were complicated. His
recommendation is that the City continue to use Ring Central. He said if the City has to continue
with virtual meetings further into the future, other solutions can be addressed at that time.
Ms. Houchin said the next meeting is May 11, 2020 and that will be the only meeting
due to the Memorial Day Holiday.
Mayor Triplett asked if the Commission would like to move the next meeting to
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May 18, 2020 allowing more time to think about reopening the City and the July 4th event. After a
brief discussion the Commission agreed.
Ms. Jones said the City will not be having a Memorial Day Parade, however, the
City is working on a Virtual event which she will share with the Commission and the Police and
Fire Chief for their comments.
10) CITY ATTORNEY'S REPORT.
Mr. Colbert said Governor DeSantis will be making a decision on re -opening the
state no later than May 8, 2020.
11) CITY CLERK'S REPORT.
12) CITY MANAGER'S REPORT.
Mr. Bonaparte said City staff is preparing for the re -opening of City Hall which
will be done in stages. He said the first stage is the employees will return to work at City Hall to
ensure social distancing and the second phase is to open City Hall back up to the public.
Mr. Bonaparte said he has been attending several virtual meeting with Alan Harris,
all seven City Managers and the County Manager. He said the most recent virtual meeting was
with Tim Cook, CEO of Advent Health as the speaker who shared information on Safe Open
Planning which he will share with the Commission.
Mr. Bonaparte said Fred Fosson, Human Resources and Risk Management Director
will be providing City staff with masks and hand sanitizer.
Mr. Bonaparte said the City received $298,000 from the CARES Act, and Andrew
Thomas is organizing a plan of the expenditures of those funds.
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Mr. Bonaparte said Ms. Jones informed him of an open position at the museum. He
said Vice Mayor Woodruff assisted in receiving a grant for an additional employee in the Museum
and he thanked Vice Mayor Woodruff. He also said in last week's Sanford Herald there was a
report in which, Vice Mayor Woodruff was recently named, `Air Force Association Seminole
County Public Schools Teacher of the Year' and congratulated him.
Mr. Bonaparte provided an updated on projects City staff have been doing during
the state of emergency; Fire Department has decontaminated all City buildings, IT has been
assisting City employees to be able to work from home, attending webinars and meetings online,
City staff is helping with the COVID-19 testing at the Westside Community Center and at the
Stadium, and City staff is painting the Civic Center. He said there are several projects that are
being completed.
13) CITIZEN'S PARTICIPATION
14) CITY COMMISSIONER'S REPORTS
Commissioner Austin said it has been eight weeks since City Board Committees
have met and asked if they can they arrange virtual meetings so the City can continue to do
business? Mr. Bonaparte said he will speak with Darrel Presley, Community Improvement
Director to arrange meetings for the Historic Preservation Board and the Planning and Zoning
Commission. Commission Austin said the assumption is the City may be re -opening allowing 30%
capacity in restaurants. He asked if the City wanted to allow businesses to have permission to have
sidewalk cafes, setting up tables along the sidewalks and possibly close down some streets on the
weekend for businesses to set up tables on the street so people can social distance and be able to
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help out some of the businesses once the state of emergency has been lifted.
Commissioner Mahany asked Ms. Jones who will be running the museum once it
re -opens since Alicia Clarke has retired. Ms. Jones said the City hired Brigitte Stephenson, the
former Museum Assistant. Commissioner Mahany asked what is going in where the old Scotties
building was. Mr. Presley said it is business called ETR, who is relocating from the Industrial Park
near I-4. He said they sell and repair ambulances and emergency vehicles and this will be their
main showroom. He said they will also lease a portion of the building where the lumber section of
Scotties used to be. Commission Mahany gave thanks to Mr. Bonaparte and Mr. Keegan for doing
a great job.
Commissioner Wiggins said he met with Mr. Bonaparte and spoke with the
Commissioners regarding feeding the employees that are working to show the Commissions
appreciation. He said he and Mr. Bonaparte are going to to work out the details. Commissioner
Mahany said she would be happy to make desserts.
Mayor Triplett thanked everyone including City staff, Police and Fire and told
everyone to stay safe.
There being no further business, the meeting was adjourned 416:08PM.
Attest p�
CJ
City Clerk
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