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07-13-2020 RM MinutesCITY COMMISSION MINUTES �Ms 7. �17- o10Z JULY 13, 2020 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, July 13, 2020, at 7:00 PM. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Kerry S. Wiggins, Sr. Commissioner Sheena R. Britton Commissioner Patrick Austin Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Traci Houchin Deputy City Clerk Cathy LoTempio CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:06 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Darryl Britton, Rivers Flow Ministries. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: ■ Presentation: Swearing in of District 1 Commissioner, Sheena Britton by Traci Houchin, City Clerk, MMC, FCRM BUSINESS OF THE COMMISSION: 5) Minutes: June 22, 2020 Work Session and Regular Meeting and June 29, 2020 Special Meeting Minutes. Commissioner Mahany moved to approve the Minutes with the suggested revisions requested by Mayor Woodruff on the June 29, 2020 Special Meeting Minutes. Seconded by Vice CITY COMMISSION MINUTES JULY 139 2020 REGULAR. MEETING Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye 6) CONSENT AGENDA [Commission Memo 20-112] A. Approve the agreement between the City and MI Homes of Orlando, LLC and the White Cedar Community Association, Inc. to install a storm water irrigation system as the primary irrigation system and using the reclaimed water system as the backup system, along with the agreed amount of reclaimed water being purchased each month from the City. B. Approve the purchase order to Shelley's Septic Tank, Inc. for biosolids disposal in the amount of $80,000 ($45 per ton). C. Approve the work order being issued to Reiss Engineering, Inc. (REI) to perform a risk and resiliency assessment of the City's potable water system in the amount of $74,900. D. Approve the annual School Resource Officer Agreement between the Seminole County School Board and the City Sanford Police Department in the amount of $724,449. E. Approve the Dispatch Services Agreement with the Seminole County Sheriff's Department to be renewed for the term of October 1, 2020 until September 30, 2023. CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING F. Approve the special event permit with a noise permit for the `HSWC Drive -In Movie/Concert Evening' event on July 25, 2020. G. Approve the special event permit with a noise permit and street closure for the `Church X Back to School Bash' to take place on Saturday, August 8, 2020. H. Approval of an Interlocal Agreement with Seminole County providing funding in the amount of $75,000 for the Mellonville Avenue Sports Complex Trail Restroom project. I. Approve the letter of intent from the Sanford Airport Authority (SAA) to enter into a land lease for a future fire station site for a 3 '/2 acre site located on airport property at the northeast corner of Marquette Avenue and Sipes Avenue. Commissioner Austin moved to approve Consent Items. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. First reading of Ordinance No. 4554, relating to the residency of City board/commissions/committee members as well as other matters such as the elimination of the Development Review Team (DRT). [Commission Memo 20- 113] (WS 3.A) Vice Mayor Wiggins moved to approve the first reading of Ordinance No. CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING 4554 with the amendment of removing the change to allow the Commission four fifths vote on Term Limits and allow board members to only complete three, four year term limits. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye B. First reading of Ordinance No. 4557, relating to City Charter Amendment, when a vacancy occurs in the office of Mayor or City Commission. [Commission Memo 20-114] (WS 3.13) Commissioner Austin moved to approve `Option A' of Ordinance No. 2020-4557 with the amended changes; if there is a Special Election it will take place within 120 days and add language to make it clear if a regular election is taking place the Commission will fill a vacant seat and that person will start as soon as possible. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye 8) OTHER ITEMS A. Approve Resolution No. 2878, approving the budget amendment amending the Fiscal Year 19-20 Operating Budget reflecting the donation from Orlando City Soccer Foundation, Inc., in the amount of $20,000 to be used towards equipment CITY COMMISSION MINUTES JULY 139 2020 REGULAR MEETING and operating supplies for Mellonville Center Sports Fields operations. [Commission Memo 20-115] Commissioner Austin moved to approve Resolution No. 2878. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye Commission Austin thanked Commissioner Wiggins for making this happen. B. Approve Resolution No. 2879, Re-classifying one Full Time Equivalent (FTE) position in the Low Income Home Energy Assistance Program (LIHEAP) Division of the City Manager's Office to create a new position of a LIHEAP Case Worker. The fiscal impact for the remainder of the year is $3,260 and for FY 20/21 it is estimated to be at $14,127. The cost of this position is 100% reimbursable under the Florida Department of Economic Opportunity. [Commission Memo 20-116] Commissioner Mahany moved to approve Resolution No. 2879. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye C. Approve Resolution No. 2880, re-classifying one Full Time Equivalent (FTE) position and revise the pay grade of another position in the Sanford Police CITY COMMISSION MINUTES JULY 139 2020 REGULAR MEETING Department. The difference in salary of the long term employee who resigned and the employee's replacement will fund this position. The fiscal impact for the remainder of this year is $1,288 and for FY20/21, it is estimated to be $5,580. [Commission Memo 20-117] Commissioner Austin moved to approve Resolution No. 2880. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye D. Approve Resolution No. 2881, re-classifying two Full Time Equivalents (FTE) in the same position in the Public Works/Utilities Department. The fiscal impact for the remainder of the year is $1,965 and for FY 20/21 it is estimated to be at $8,513. [Commission Memo 20-118] Commissioner Austin moved to approve Resolution No. 2881. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye E. Approve Resolution No. 2882, delegating authority to the City Manager, within certain described parameters, to approve agreements related to human resources, risk management and any other related matters. [Commission Memo 20-119] CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING Commissioner Austin moved to approve Resolution No. 2882. Seconded by Vice Mayor Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye F. Approve Resolution No, 2883, amending the budget in the amount of $74,562 for the procurement from PPM Consultants, Inc. for services related to the treatment of contaminated soils at the former Police Department Headquarters located at 815 S. French Avenue. [Commission Memo 20-120] Commissioner Austin moved to approve Resolution No. 2883. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye G. Approve a Final Plat for Persimmon -McCracken subdivision located at 902 Persimmon Avenue, parcel numbers 26-19-30-300-0200-0000 and 26-19-30-300-0210-0000; Owners, John and Ann Polasek. [Commission Memo 20-121] Commissioner Britton moved to approve a Final Plat for Persimmon -McCracken Sub- division located at 902 Persimmon Avenue. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye H. Appointment of vacant and two additional Historic Preservation Board Members. [Commission Memo 20-122] Commissioner Mahany moved to appoint Darren Ebersole to the Historic Preservation Board as an alternate member who will transition to a full member on October 1, 2020 for a term to expire on September 30, 2024. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Mahany moved to appoint Steven Schulyer to the Historic Preservation Board as an alternate member who will transition to a full member on October 1, 2020 for a term to expire on September 30, 2024. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye Commissioner Mahany moved to appoint Penelope Mills to the Historic Preservation Board to fill the vacancy of Shane Boutty in Position 1 to complete his term expiring on September 30, 2020 and the possibility of re -appointment for a four year term expiring on CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING September 30, 2024. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. Mr. Bonaparte said he is looking forward to working with Commissioner Britton. 13) CITIZEN'S PARTICIPATION Tawra Lundy quoted a bible verse and informed the Commission there is a store in the Sanford Mall that is selling the confederate flag and she is looking for assistance from the Commission to help her shut down the operation of the store. Commissioner Mahany said because this is on private property and a private business there is not much the City can do to assist her. Commissioner Mahany said she would reach out to speak with the manager of the mall and let him know of her concern. 14) CITY COMMISSIONER'S REPORTS Vice Mayor Wiggins said he has been working on some programs for law enforcement connecting with the public and met with City staff, Chief Smith and the Sheriff regarding arranging youth and adult flag football games to be played with law enforcement at the Mellonville fields. In addition he has met with the School Board, Law Enforcement and Britt CITY COMMISSION MINUTES JULY 139 2020 REGULAR MEETING Henderson from the Westside Community Center to bring back a program similar to the 21" Century program where law enforcement help youth with homework, play games and sports while in uniform. Commissioner Austin said the Chief Roy Williams memorial needs to be removed off Elliot Avenue. Commissioner Britton said she is thrilled to be at the Dias and provided information regarding how the work session runs. Mayor Woodruff said the City Clerk informed him that the Commission needs to appoint someone to the Sanford Noise Abatement Committee. He said the committee meets quarterly and reviews noise complaints and flight patterns. After a brief discussion the Commission agreed to appoint a resident who was in attendance. Commissioner Austin moved to appoint Noelle Lamonthe, a Sanford resident, to the Sanford Noise Abatement Committee. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Wiggins Aye Commissioner Britton Aye Commissioner Austin Aye Commissioner Mahany Aye Mayor Woodruff asked the Commission to put together a list of goals and objectives for the remaining year and the Commission can hold a Special Work Session to discuss their lists. Commissioner Mahany asked if this could wait until after the election in the event there may be different Commissioners elected. Mr. Bonaparte suggested a Special Meeting date of CITY COMMISSION MINUTES JULY 13, 2020 REGULAR MEETING Monday, September 21, 2020. Mayor Woodruff asked if the Commission should have a protocol for Virtual Meetings. Commissioner Austin said we need to just continue the meetings with social distancing and if we need more space, we can use the Civic Center. There being no further business, the meeting was adjourned at 7:59 PM.