08-10-2020 WS MinutesCITY COMMISSION MINUTES
AUGUST 10, 2020
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session
on Monday, August 10, 2020, at 4:00 PM, in the City Commission Chambers, 1" Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Art Woodruff
Vice Mayor Kerry S. Wiggins, Sr.
Commissioner Sheena R. Britton
Commissioner Patrick Austin
Commissioner Patty Mahany (Arrived at 4:11PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Traci Houchin
Deputy City Clerk Cathy LoTempio
Mayor Woodruff called the meeting to order at 4:09 PM.
1. Discussion re: Residency requirements relating to City Boards/ Commissions/
Committees.
Mr. Bonaparte said this item is presented for additional review and comments
at the request of the Commission. Mayor Woodruff and the Commissioners had a brief
discussion on the residency requirements for City Boards. The Commission agreed to
clarify the parameters. There was a consensus among the Commission that they prefer for
all applicants be a City resident and/or business owner. Mr. Colbert said his office would
prepare the revised Ordinance and present it at the next meeting for action.
2. Discussion re: Virtual Hearing Processes and Meeting Procedures (Bob Keegan)
Mr. Keegan, Network Operations Manager, provided the Commission with
different types of virtual meeting processes. He said Mayor Woodruff held a virtual Town
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AUGUST 10, 2020
WORK SESSION
Hall meeting recently and there were a few adjustments. If the City has to revert to the
virtual meetings, City Hall can have a virtual podium set up for residents to voice their
opinions and concerns. Traci Houchin, City Clerk, said the City Clerk's office has been
working with Mr. Keegan on purchasing software for a new paperless agenda process, and
that the software does allow the Clerk's office to print the agendas as well. She said the
software also has the capabilities to record audio and video of the Commission meetings.
Ms. Houchin said the Clerk's Office is currently working with the Purchasing Manager on
a piggyback contract. As for the virtual meetings, the Assistant City Attorney suggested
that the City should have a policy in place in the event the City is required to start holding
City meetings virtually again. Commissioners Wiggins, Mahany and Britton requested to
receive their agenda packets in paper. Mr. Keegan offered to have staff visit the
Commission's homes to ensure they have the appropriate equipment to hold virtual
meetings.
3. Update on Grant Funding (Andrew Thomas)
Andrew Thomas, Community and Neighborhood Engagement Director,
provided an update on the CDBG Grant Funding. He said, funds are coming from the
Housing Urban Development (HUD) program and HUD requires a lot of information from
the applicants. He said, currently staff has identified eight recipients and one has
documentation being sent to Finance by the end of this week for a check to be processed.
Mr. Thomas said three to four are still working on a few more things. He said three of the
applicants sent in paperwork where the application was to be notarized and the notary did
CITY COMMISSION MINUTES
AUGUST 10, 2020
WORK SESSION
not stamp them, therefore the applicants had to pick up the applications and have the
documents properly notarized. He said City staff is working very hard to get the
applications processed. Bob Turk, Economic Development Director, said the Economic
Development fund is $395,000 allocated to 38 businesses at about $10,400 for each
application. He said, staff submitted five of the applications to Finance and there are 13
more that have qualified. Mr. Turk said there are several more applications to review and
staff is sending emails to the applicants for additional information required. Commissioner
Mahany said she would like to see a list of the recipients and how the funds are being spent.
Mayor Woodruff asked Mr. Bonaparte if Seminole County is still going to reimburse the
City for the money that is spent from the General Fund. Mr. Bonaparte said yes, and the
remaining businesses will have to apply with Seminole County for the additional funds.
Commissioner Britton asked if the applicants will receive one check or if the payment will
be split. Mr. Turk said the applicants are going to receive one check from the Economic
Development funds. Mr. Thomas said the applicants are going to receive one check for the
funds already spent and moving forward the funds will have to be spent within five days
of receiving a check per HUD requirements. The Mayor and Commissioners thanked Mr.
Thomas, Mr. Turk and City staff for all of their hard work.
4. Regular Meeting Items — additional information
• Ordinance No. 4563, extending the Lien Amnesty Program [Commission
Memo 20-136] (RM 7.17)
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AUGUST 10, 2020
WORK SESSION
Darrell Presley, Executive Director of Development Services, said this program
has been extremely successful. He said the program began in 2011. Since that
time, the City has collected $750,000 in liens. He said the City would like to
extend this program for an additional five years. Mr. Presley said the City has
received great feedback from the Real Estate communities. Commissioner
Austin asked if Development Services has had hearings since the pandemic.
Mr. Presley said special magistrate hearings have been scheduled for
September. This is an action item on tonight's meeting.
0 Resolution No. 2887, amending the Class and Pay Plan in the Recreation
Department [Commission Memo 20-140] (RM 8.1))
There was no discussion on this item. This is an action item on tonight's
meeting.
• Resolution No. 2889, Elliott Avenue Park [Commission Memo 20-142] (RM
8.F)
Mr. Bonaparte said staff would like to modify the Resolution in the section
pertaining to the former Police Chief being arrested. Mayor Woodruff said he
and several others have researched and have not found any concrete evidence
on this allegation. Commissioner Mahany said she is concerned about making
accusations for people who are dead and cannot defend themselves. This is an
action item at tonight's meeting.
• Board Appointments re: SANAC
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AUGUST 10, 2020
WORK SESSION
Commissioner Mahany stated that the Commission would need to reappoint
Noelle Lamonthe and someone else from the City. Mr. Bonaparte said that
Chris Smith, Project Manager, is currently on the board and thinks he has
expressed his interest in continuing. This is an action item on tonight's agenda.
4. Briefing Items
5. City Manager Comments
Commissioner Mahany asked Commissioner Britton if she would like to
take her seat on the Seminole County Community Services Block Grant Committee.
Commissioner Britton accepted the position. Mayor Woodruff said he wants to review the
list of Board Appointments in the next few meetings. Ms. Houchin said she will get with
Seminole County to get Commissioner Britton appointed to the position on the Committee.
Mayor Woodruff asked about the status of the Charter Amendment
advertising. Ms. Houchin said she has contacted someone to do the Spanish translation and
has been meeting with Mr. Groot. He apologized for not informing the Commission
regarding the Virtual Town Hall meeting. He said it was a trial run and there were some
technical challenges and thanked City staff for all of their hard work.
Commissioner Britton thanked City Staff, Lisa Jones, Kim Parmelee and
Josh Brown for all of their support at the Civic Center when the representative from Senator
Grayson's office was in town. She appreciated all the respect staff had for her as a
Commissioner. Commissioner Britton asked for some guidance regarding the goals and
objectives of the Commission. Mr. Bonaparte said that can be a discussion topic at the
CITY COMMISSION MINUTES
AUGUST 10, 2020
WORK SESSION
August 24, 2020 Work Session. Mayor Woodruff said the Mayor and the Commissioners
provide Mr. Bonaparte with a list of things each of them would like to see happen in their
districts and then he compiles a list and the Commission have a brainstorming meeting.
There being no further business, the meeting adjourned at 5:41 PM.
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