09-28-2020 WS MinutesCITY COMMISSION MINUTES `
SEPTEMBER 289 2020
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session
on Monday, September 28, 2020, at 4:00 PM, in the City Commission Chambers, 1st Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Art Woodruff
Vice Mayor Kerry S. Wiggins, Sr.
Commissioner Sheena R. Britton
Commissioner Patrick Austin
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Traci Houchin
Deputy City Clerk Cathy LoTempio
Absent: Commissioner Patty Mahany
Mayor Woodruff called the meeting to order at 4:09 PM.
1. Interviews for Vacant City Board Committees.
The Mayor and Commission interviewed (16) applicants for various boards
and committees. After a brief discussion, the Commission asked the Clerk's Office to make
a note for next year regarding the re -appoint process prior to interviewing applicants for
board/committee vacancies. The Commission reviewed the applicants to re-
appoint/appoint members at tonight's meeting. Appointments to the Sanford Housing
Authority and the Planning and Zoning alternate is continued to the October 12, 2020 City
Commission meeting.
2. Presentation: Myrtle Avenue Streetscape Project, Bilal Iftikhar, Public Works and
Utilities Director.
Mr. Bonaparte introduced Bilal Iftikhar, Public Works and Utilities Director
CITY COMMISSION MINUTES
SEPTEMBER 289 2020
WORK SESSION
Mr. Iftikhar presented a power point presentation on the Myrtle Avenue Streetscape Project
that will run from Myrtle Avenue from Fulton Street to 3rd Street. He said the project
consists of 152 angled parking spaces, brick roads and storm water improvements. The
savings from prior 3" Generation Sales Tax Projects will fund this project. Commissioner
Austin asked Mr. Iftikhar to send a copy of the power point presentation to the Mayor and
Commissioners.
Mr. Iftikhar addressed the flooding issues that occurred over the past weekend.
He said the City has received a lot of rain this season and the ground water levels are very
high. On Sunday, the City received 4" of rain from the storm. Mr. Iftikhar said that staff is
working on a storm water project for the Georgetown area and will present it to the
Commission in the next few months. Commissioner Britton thanked Mr. Iftikhar and his
staff for the great job they did during the storm as well as after. She also commended Jeff
Davis on a great power point presentation.
Mr. Iftikhar said the new storm water park at 24th Street & Park Avenue is
completed. He said that there is an educational feature with a Baffle Box, demonstrating
how it separates debris before going into Lake Monroe. He said this would allow the City
to receive additional credits from the Department of Environmental Protection
3. Presentation: Quarterly Financial Report by Cindy Lindsay, Finance Director.
[Commission Memo 20-189]
Ms. Lindsay reviewed the Quarterly Financial Report. She said the overall
report looks good. She said the pensions have turned around quite a bit and look better this
CITY COMMISSION MINUTES
SEPTEMBER 28, 2020
WORK SESSION
year compared to last year. The Police pensions have losses on the report due to new
officers signing up with the Florida Retirement System. Mayor Woodruff asked about the
Golf Course Budget as the narrative shows a loss and the spreadsheet shows a profit. Ms.
Lindsay said that is a typo and the loss should be $47,000 not $477,000. She said the golf
course budget is a combination of the City of Sanford Mayfair Golf Course and Mayfair
Management Inc. She said the budget includes a capital budget transfer, which makes it
look like there is a profit. Overall, there is a loss of $47,000. Mayor Woodruff asked about
the Heritage Park Funds. Ms. Lindsay said the funds are sitting in the account because there
has not been many invoices and the CRA contributions are in the CRA Budget and marked
for the project.
4. Regular Meeting Items — additional Information
A. Amendment to Classification and Pay Plan in the amount of $37,762 to fund
and authorize (1.0) FTE College/University intern position. [Commission
Memo 20-184] (RM 10.E)
Mr. Bonaparte said this amendment is to authorize and fund an additional
FTE for college students who need credits for their degrees. Commissioner Austin said
there is a lot of interest from college students coming to the City to intern and he thinks
that this is a great idea. Commissioner Britton said Mr. Thomas has used interns from
Career Source and had a lot of success. This is an action item on tonight's agenda.
5. Briefing Items
0 Request from the Central Florida Zoo
CITY COMMISSION MINUTES
SEPTEMBER 289 2020
WORK SESSION
Mr. Bonaparte said the Central Florida Zoo has received a $1.3M
commitment from the Seminole County CARES Act. However, that is not enough money
to get the Zoo back on track. He said the Zoo plans to ask each of the Seminole County
cities for contributions but they wanted to ask their home city, Sanford before reaching out
to the others. After a brief discussion, the Commission agreed to make a motion at tonight's
meeting to contribute money to the Zoo.
• Rescue Outreach Mission
Mr. Bonaparte said the Commission received an email on behalf of the
Rescue Outreach Mission requesting each City in Seminole County contribute $15,000
towards a Fund Raising Executive. After a brief discussion, Commissioner Britton said she
would like additional information on this request. Mr. Bonaparte said he will invite the
Rescue Outreach Mission to the October 12, 2020 City Commission Work Session. He will
request the Rescue Outreach mission provide the Commission with historical information
on prior events. He said the City, Seminole County and United Way worked together to
assist the Rescue Outreach Mission this year.
• Special Events Discussion
Mr. Bonaparte said City staff is seeking the thoughts of the Commission on
starting up Special Events. He said staff sent out a survey to the local business owner's
downtown. Jennifer Brooks, Special Events Supervisor, said the City did receive positive
responses from several business owners; however, ten well-known businesses did not
respond. Ms. Brooks said the City is following the CDC Guidelines to ensure the safety of
CITY COMMISSION MINUTES
SEPTEMBER 289 2020
WORK SESSION
the public. Open-air events should not have more than 250 people, there should be social
distancing and masks are to be worn at all times. She said that staff would shut down events
if the applicants do not comply. Ms. Brooks said the applications have been revised to
include all the CDC Guidelines and a clause informing the applicant if they have to be shut
down, it could affect future events from being held at the City of Sanford. Commissioner
Austin said this past Friday night was a prime example of events that are too big. He said
the high school stopped the football game until everyone was back in his or her seats. He
asked the Police Department how they feel about having a part in the special events. Cecil
Smith, Police Chief, said the Police Department would intercede if they need to. (Mr.
Bonaparte said they would not be the mask police). Chief Smith said that is up to the
applicants to make sure the event is staying complaint with all guidelines. Ms. Brooks said
vendors would have signs up regarding masks and proper social distancing. Mayor
Woodruff said he does not like the same streets continually being shut down for special
events. Commissioner Britton said she is not about starting events up yet. Mr. Bonaparte
shared a comment from one of the surveys returned, `Without events Sanford is the
Miracles without Smokey Robinson, the Supremes without Diana Ross. We would
practically be Deltona'. Commissioner Austin said he is all for starting up events.
6. City Manager Comments
Mr. Bonaparte said the Commission is scheduled to have a Goals and
Objectives Work Session on October 1, 2020. However, one Commissioner is not able to
CITY COMMISSION MINUTES
SEPTEMBER 289 2020
WORK SESSION
attend. He asked the Commission if they would like to reschedule the meeting to October
19, 2020 from 3:30PM — 6:30PM. The Commission agreed to move it to October 19, 2020.
Regarding Item 9.E, the developer has requested that the Commission
continue this to the October 12"' City Commission Meeting. The Commission agreed to
make the motion at tonight's meeting.
Commissioner Wiggins said that he would like to bring back the Race and
Inclusion Committee discussion. Commissioner Britton said that she is open for discussion
and requested that Mr. Thomas not facilitate that. Mr. Bonaparte said staff would present
a plan for the committee at the next meeting.
There being no further business, the meeting adjourned at 6:22 PM.
ATTEST:
City Clerk
(cl) C�n